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CITY COUNCIL 2015/12/07 AgendaTHE CITY OF LAKE FOREST CITY COUNCIL AGENDA Monday, December 7, 2015 City Hall Council Chambers Honorable Mayor, Donald Schoenheider Catherine Waldeck, Alderman First Ward Stanford Tack, Alderman Third Ward Prudence R. Beidler, Alderman First Ward Jack Reisenberg, Alderman Third Ward George Pandaleon, Alderman Second Ward Michael Adelman, Alderman Fourth Ward Timothy Newman, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward CALL TO ORDER AND ROLL CALL 6:30 p.m. PLEDGE OF ALLEGIANCE REPORTS OF CITY OFFICERS 1. COMMENTS BY MAYOR A. Matt Barba, Innkeeper, Deer Path Inn B. Resolution of Appreciation for retiring employee and Administrative Assistant/ Marketing Specialist Catherine Japuntich A copy of the Resolution can be found on page 20 COUNCIL ACTION: Approve the Resolution C. Resolution of Appreciation for retiring employee and Crime Prevention Officer Michael Goy A copy of the Resolution can be found on page 22 COUNCIL ACTION: Approve the Resolution D. Swear in Fire Fighter Daniel Lainio Mayor Schoenheider and Interim Deputy Chief Pete Siebert 2. COMMENTS BY CITY MANAGER A. Approval of Expenditures from the Market Square 2000 Account STAFF CONTACT: Chuck Myers, Superintendent of Parks & Forestry (810-3565) 1 Monday, December 7, 2015 City Council Agenda PURPOSE AND ACTION REQUESTED: The City is requesting $10,000 from the Market Square 2000 Fund to be set aside to cover costs associated with Market Square, including but not limited to, plant replacement and labor, irrigation repair, and hardscape maintenance and repair. The majority of the costs will be for repairs to the brick walkway. BACKGROUND/DISCUSSION: In November 2002, The City of Lake Forest and Market Square 2000 entered into an agreement which provided for the transfer of the Market Square Funds to The City for the sole purpose of maintaining and improving the landscape and streetscape elements of Market Square. The agreement requires that The City establish a list of individuals interested in the continued high quality maintenance of the Square. The agreement also requires that prior to the expenditure of any Market Square funds The City will hold a public hearing and notify all persons listed on the registry of this hearing, so that they have an opportunity to review and comment on the expenditures. BUDGET/FISCAL IMPACT: FY2016 Funding Source Account Number Account Budget Amount Requested Budgeted? Y/N Current Fund Balance Market Square Account 220 5774 452 35 26 $0 $10,000 N $206,230 **** OPEN A PUBLIC HEARING**** ****CLOSE THE PUBLIC HEARING **** COUNCIL ACTION: Approval of expenditures from the Market Square 2000 Account in the amount of $10,000. 3. COMMENTS BY COUNCIL MEMBERS FINANCE COMMITTEE A. Consideration of an Ordinance Establishing the 2015 Tax Levy (Grant Final Approval) PRESENTED BY: Elizabeth Holleb, Finance Director (847-810-3612) PURPOSE AND ACTION REQUESTED: Staff requests final approval of an Ordinance establishing the 2015 tax levy. 2 Monday, December 7, 2015 City Council Agenda BACKGROUND/DISCUSSION: The annual tax levy must be filed with the County Clerk by the last Tuesday in December. The City has a significant reliance on property tax revenues, which represents more than 50% of the General Fund revenue. Spreadsheets reviewing the proposed tax levy for 2015 are attached (page 24) for your consideration. These include: 1) the tax levy limitations under the tax cap; 2) the tax levy distributed by fund without new growth and allowances distributed; 3) the tax levy by fund with new growth and allowances distributed; and 4) an explanation of the tax increase to an average homeowner. A summary of the proposed levies is as follows: BUDGET/FISCAL IMPACT: The proposed tax levy for 2015 reflects a 2.93% increase over the 2014 tax levy extensions for the City and Library operating funds, City pension, City capital improvement and debt service funds. The average increase to existing residents ($800,000 home) is projected to be $91 or 2.69%. COUNCIL ACTION: Grant final approval of an Ordinance Establishing the 2015 Tax Levy (page 28). B. Approval of Ordinances Abating 2015 Tax Levies for Various G.O. Alternate Revenue Bond Issues (Grant Final Approval) PRESENTED BY: Elizabeth Holleb, Finance Director (847-810-3612) PURPOSE AND ACTION REQUESTED: Staff requests final approval of ordinances abating 2015 tax levies. BACKGROUND/DISCUSSION: The proposed Ordinances provide for the abatement of 2015 taxes levied for the various outstanding general obligation ALTERNATE REVENUE Proposed FUND 2015 LEVY 2014 Extension $ CHANGE % CHANGE City General 13,656,851$ 13,271,576$ 385,275$ 2.90% Pension Funds 4,763,040 4,659,821 103,219 2.22% Fire Pension PA 93-0689 56,891 60,898 (4,007) -6.58% Recreation 1,365,180 1,354,346 10,834 0.80% Parks 3,038,628 3,014,511 24,117 0.80% Recreation & Parks/Specific Purpose 125,000 125,000 Special Recreation 415,040 411,746 3,294 0.80% Capital Improvements 635,000 635,000 Library 3,526,480 3,490,634 35,846 1.03% Library sites 391,969 388,858 3,111 0.80% Bond Funds 1,539,159 2,021,303 (482,144) -23.85% TOTAL TAX LEVY - CITY 29,513,238$ 28,673,693$ 839,545$ 2.93% School District 67- ESTIMATED 31,653,860$ 31,100,845 553,015$ 1.78% GRAND TOTAL 61,167,098 59,774,538 1,392,560$ 2.33% 3 Monday, December 7, 2015 City Council Agenda bond issues. The tax levies for all bond issues are established and recorded with the County Clerk at the time the bonds are issued. Therefore, in order to reduce the bond tax levies, an abatement ordinance must be approved and filed with the County Clerk before the last Tuesday in December. The abatement of these general obligation ALTERNATE REVENUE bonds is possible due to the fact these bond funds have an adequate revenue source from water sales, golf fees, sales tax or payments from the U.S. Treasury. Therefore, the general obligation tax levy can be abated as was planned at the time the bonds were issued. The proposed Ordinances (beginning on page 38) are as follows: • An Ordinance Abating a Portion of the Tax being Levied in 2015 for the Annual Payment of the Principal and Interest on the Taxable General Obligation Bonds, Series 2010-B Bond Issue • An Ordinance Abating a Portion of the Tax being Levied in 2015 for the Annual Payment of the Principal and Interest on the Taxable General Obligation Bonds, Series 2010-C Bond Issue • An Ordinance Abating the Total Tax being Levied in 2015 for the Annual Payment of the Principal and Interest on the 2011 General Obligation Series 2011-A Refunding Bond Issue • An Ordinance Abating the Total Tax being Levied in 2015 for the Annual Payment of the Principal and Interest on the 2011 General Obligation Series 2011-B Refunding Bond Issue BUDGET/FISCAL IMPACT: A summary of the proposed tax levy abatements is provided below: COUNCIL ACTION: Grant final approval of the Ordinances abating tax levies for various general obligation bond issues. PERSONNEL COMPENSATION AND ADMINISTRATION A. Approval of Health Insurance Contract Renewals 2015 Debt Service Levy and Abatements Levy per County TIF Golf Water .5 NHRST Int Rebate Net Levy 2008 821,575.00 821,575.00 2009 277,620.00 277,620.00 2010A 0.00 0.00 2010B 172,500.00 (60,353.43) 112,146.57 2010C 445,311.26 (67,415.10) 377,896.16 2011A 135,187.50 0.00 (135,187.50) 0.00 0.00 2011B 2,692,800.00 (98,567.50) (2,063,642.50) (530,590.00)0.00 2013 335,762.50 335,762.50 2015 249,158.85 0.00 249,158.85 5,129,915.11 0.00 (98,567.50) (2,198,830.00) (530,590.00) (127,768.53) 2,174,159.08 4 Monday, December 7, 2015 City Council Agenda PRESENTED BY: DeSha Kalmar, Director of Human Resources (847-810-3530) PURPOSE AND ACTION REQUESTED: The PCA Committee and Staff are recommending retaining current health plan providers. BACKGROUND/DISCUSSION: The City provides a self-funded medical and dental plan. The cost of the City plan each year is determined by actual claims, fixed costs for administration, reinsurance, and costs for life insurance. Administration and billing services are currently provided by Professional Benefit Administrators (PBA). Stop Loss coverage is placed with Voya (formerly ING). Life coverage is placed with Cigna Life. Preferred Provider Network administration is provided through Cigna. Pharmacy card services are provided by ServeYou Rx. Note that Cigna Life insurance is currently under a contractual rate guaranteed until January 2017. During 2015, the City staff’s Benefit Committee, comprised of City Staff, was asked to evaluate and recommend strategies to reduce plan costs, following higher claims cost growth in plan years 2014 and 2015, as well as in anticipation of the “Cadillac Tax”, which is an excise tax on plans exceeding a cost threshold. The Committee evaluated changes to our PPO structure, adopting plan changes, and considered implementing a Wellness Plan. The Committee has recommended several strategies, including making changes to the Pharmacy Program, offering lower cost virtual doctor visits via the internet or phone for everyday illness, adding a Wellness Program, and changing our PPO Structure. The Wellness Program and PPO strategy evaluation will continue into 2016 for possible implementation in the coming year. A formal Request for Proposal process was completed in the fall of 2015 for stop loss coverage. The Transplant Coverage, Pharmacy Services, and Administration Services were not bid this year in anticipation of making plan changes and possible changes to the PPO structure in 2016 (or for implementation in 2017). Last year, we renewed with Serve You Pharmacy services under a one year contract, and we have achieved better terms for the coming year. The logistics of implementing the Affordable Care Act expanded eligibility, with associated IRS reporting in February, 2016 is also a factor in the recommendation to renew with current providers. In January 2015, the requirement that all employees (including part-time employees) working 30 hours a week be offered coverage took effect for our plan (although no part-time employees subject to this rule accepted coverage in 2015). City staff anticipates a full RFP may be performed in 2016 for all services, including insured health insurance and pharmacy coverage, insured dental coverage and life coverage. Alternative carriers will all require a detailed review of our claims through the end of the year, and several carriers are likely to require laser exclusions. The practice of using “Laser” underwriting allows for lower premium costs in exchange for self-insuring amounts above the standard specific deductible ($125,000). The medical and dental renewal projection represents an increase of approximately 9% from 2015 terms based on estimated paid claims, which is higher than prior years. This projection is based on the assumption that poor claim experience, especially large claims, continues in 2016 (although it should be noted that two recurring large claims in 5 Monday, December 7, 2015 City Council Agenda both 2014 and 2015 have left the plan). The Aggregate Loss projection from Voya is projected to represent an increase of 6% over 2015 terms. BUDGET/FISCAL IMPACT: Recommendations based on renewal quotes: • Retain Serve You Rx Pharmacy Benefit Administration for Prescription Drug Card services and change the Copay structure to add a higher cost drug copay of $50 from the current $30 retail copay. The current contract was effective January 2015, and renegotiated this year to include a one-year contract period with the ability to renegotiate in one year. o Serve You drug discounts, and administration costs are improving over the current contract. Estimated savings total $27,516 annually. o Rebates for brand drugs are increasing, estimated to save $6,376 annually. Summary Pricing Current Proposed Retail Brand Discount 15% 17% Retail Generic Discount 72% 74% Mail Order Brand Discount 22.5% 24% Mail Order Generic Discount 76% 78% Dispensing Fee $1.25 Retail, $1.25 Specialty $0 Mail $1.25 Retail, $1.25 Specialty $0.00 Mail Rebates Retail/Mail per Script $16/$56 $20/$70 o Staff recommends adding a $50 Retail Non-Formulary copay and adopting a managed formulary program. Higher cost medications with alternative drugs (at lower copay amounts) will be assessed the higher copay. Anticipated Savings total $25,422 annually. • Retain Professional Benefit Administrators (PBA) for administration and billing services o PBA costs are among the lowest and service levels meet expectations o PBA administration fees are increasing. Total cost increase is expected to be $3,596. o Full RFP was not completed this year for Administrative processes since PBA is meeting service expectations, and it is not deemed advisable to change administrators at this point with the Affordable Care Act implementation. Summary Pricing Current Proposed Annual Fee $1,000 $1,500 Medical Claims Fee per month $15 per EE $16 per EE Dental Claims Fee (Dental Only) $2.50 per EE $2.50 per EE PBA UR Liaison Fee $1.50 per EE $1.50 per EE • Adopt virtual doctor visits for everyday illness through Teledoc and PBA: Staff recommends adding a $0 copay virtual doctor visit program through Teledoc, the leading provider of internet and phone based consultations for colds, flu and other acute illnesses. Teledoc physicians are licensed in each state and Board Certified and will be able to prescribe medications for basic illnesses or refer patients to appropriate care, seven days a week on a 24-hour basis. 6 Monday, December 7, 2015 City Council Agenda o Costs are paid by a lower cost fixed payment through PBA of $3 per employee per month. o Estimated cost is $9,288 annually. o Cost is billed as part of PBA billing. o Estimated claim cost savings are $20,000 annually. • Retain preferred provider network administration with CIGNA through PBA o Staff recommends continued work to evaluate other PPO approaches in 2017 o Cigna fees are increasing from $15.53 per participant/month to $15.81 per participant per month, for a total cost increase of $867 annually at existing enrollment levels. • Retain Voya (formerly ING) for stop loss coverage based on favorable renewal negotiations and retain Optum Health for Transplant coverage. The City received bids from five carriers. Eight carriers either declined or were late in providing bids. Voya provided the lowest premium and expected paid claims, as well as the lowest pricing assuming changes to the PPO network (pended to 2016/2017). o Voya covers paid claims estimated to be slightly lower than projections, based on recent high claims and expenditures in 2014 and 2015. o The renewal provides no significant exclusions to normal contract terms, a favorable result due to two-year large claim history that likely would result in exclusions up to $75,000 for higher risk claimants each with other carriers. o The Voya Aggregate Claim Liability projection is lower than total expected paid claims, since Voya excluded large claims that have left the plan from claim estimates. o Coverage is billed through PBA Billing Services. Voya Current Voya Renewal AIG Proposed Ulico Proposed Optum Prooposed Specific Excess $589,527 $701,656 $744,440 $739,860 $836,753 Aggregate Excess $13,348 $12,756 $20,557 $12,756 $27,616 Transplant Premium (Optum) $40,369 $34,125 $34,125 $34,125 $34,125 Total $643,245 $748,537 $799,122 $786,740 $898,494 • Renew Optum Health for Transplant Coverage, a component of Stop Loss Coverage. The renewal results in a decrease in Transplant Premium, resulting in savings of $6,245 annually at our current enrollment. o Transplant premiums reduce cost for Stop Loss Coverage. o Optum was selected two year ago after a full RFP, including Stop Loss. o Optum Transplant coverage costs reduced 10% o Coverage is billed through PBA Billing Services. Optum Estimated Premium $34,125 • Retain CIGNA for life insurance o An RFP was completed last year. CIGNA offered the best rate and extended the rate guarantee through 2016 7 Monday, December 7, 2015 City Council Agenda o Cigna is the only bidder that meets the current contract terms without significantly reducing the employee life insurance options o The City pays CIGNA directly for Life Coverage Cigna Basic Life & AD&D/ $1,000 $0.125 The PCA Committee considered these recommendations at its December 4 meeting prior to the City Council meeting. COUNCIL ACTION: Authorize the City Manager to execute contracts retaining Professional Benefit Administrators (PBA) for administration and billing services, retain preferred provider network administration with CIGNA through PBA, retain Voya for stop loss coverage, renew with Optum Health for transplant coverage, a component of stop loss coverage, and retain CIGNA for life insurance. 4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS 5. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the November 16, 2015 City Council Meeting Minutes A copy of the minutes begins on page 44. 2. Check Register for Period October 24- November 20, 2015 Fund Invoice Payroll Total General 577,423 1,061,493 1,638,916 Water & Sewer 77,558 118,609 196,167 Parks & Recreation 115,170 282,602 397,771 Capital Improvements 420,547 0 420,547 Motor Fuel Tax 0 0 0 Cemetery 32,155 20,736 52,891 Senior Resources 9,697 15,056 24,753 Deerpath Golf Course 27,644 501 28,145 Fleet 76,180 37,492 113,672 Debt Funds 0 0 0 Housing Trust 0 0 0 Park & Public Land 0 0 0 All other Funds 155,119 141,551 296,670 $1,491,492 $1,678,040 $3,169,533 8 Monday, December 7, 2015 City Council Agenda 3. Resolution of Appreciation for retiring Deputy Fire Chief Chris Garrison (who was unable to attend this evening) A copy of the Resolution can be found on page 52 COUNCIL ACTION: Approve the Resolution 4. Consideration of an Ordinance approving a Fee Schedule and Ordinances adopting new fees related to Development Activity and Lake Forest Fitness Center Membership (Grant Final Approval) STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612) PURPOSE AND ACTION REQUESTED: Staff requests final approval of the proposed Ordinances. BACKGROUND/DISCUSSION: As part of the budget process, all departments are asked to review their user fees. A comprehensive fee schedule is provided as Exhibit A to the Ordinance approving a fee schedule, which clearly identifies the proposed fee increases highlighted in yellow and the proposed new fees highlighted in orange. Fees highlighted in green are not reflective of changes in existing fees; rather, they are clarifications due to a review of City Code and current practices. Water rates effective May 1, 2016, will be considered at a later date. Departments have provided supplemental memos justifying their proposed fee adjustments and new fees, which are included in the packet beginning on page 53. New fees require a separate Ordinance to be submitted by the department proposing the new fee and accompany the Ordinance approving the fee schedule. The following Ordinances are submitted for City Council consideration at this time: • Ordinance approving a fee schedule (page 92) • Ordinance adopting new fees related to development activity (page 116) • Ordinance adopting new fees related to Lake Forest Fitness Center membership (page 119) BUDGET/FISCAL IMPACT: Revenue for the new and increased fees is estimated to be $45,250 in the General Fund, $15,432 in the Parks and Recreation Fund, and $5,275 in the Deerpath Golf Course Fund. COUNCIL ACTION: Grant final approval of the proposed ordinances. 5. Approval of a Resolution transferring assets of the Lake and McHenry Counties Fire Departments Specialized Response Teams to MABAS Divisions 4 & 5 SRT STAFF CONTACT: JEFFREY HOWELL, Fire Chief (810-3864) PURPOSE AND ACTION REQUESTED: Staff requests City Council formally approve transferring assets of the Lake and McHenry Counties Fire Departments Specialized Response Teams, hereinafter referred to as “SRT”, to the ownership and control of MABAS 9 Monday, December 7, 2015 City Council Agenda DIVISION 4 and 5, respectively. A copy of the resolution can be found beginning on page 122. BACKGROUND/DISCUSSION: The Lake & McHenry Counties Fire Departments Specialized Response Teams (SRT) is in the process of a governance change and as of January 1, 2016 will become the MABAS Divisions 4 & 5 SRT. The goal of this governance change is to align the organization with the MABAS model to take advantage of available training, equipment, and resource opportunities. Administratively, each MABAS Division will sponsor separate specialized response teams within each discipline. Operationally, however, the teams will train and respond together within each discipline. BUDGET/FISCAL IMPACT: None COUNCIL ACTION: Approval of a Resolution transferring assets of the Lake and McHenry Counties Fire Departments Specialized Response Teams hereinafter referred to as “SRT” to the ownership and control of MABAS Division 4 and 5, respectfully. 6. Approval of Resolution regarding the ICMA-RC Governmental Money Purchase Plan & Trust Adoption Agreement STAFF CONTACT: DeSha Kalmar, Director of Human Resources (847-810-3530) PURPOSE AND ACTION REQUESTED: Staff requests approval of the Resolution regarding the ICMA-RC Governmental Money Purchase Plan & Trust Adoption Agreement BACKGROUND/DISCUSSION: In 2001 the City Council approved adoption of a 401(a) Plan through ICMA-RC. That plan has always been a Governmental Money Purchase Plan & Trust. The IRS recently conducted a 6-year review of the updated plan documents and issued favorable opinion letters. The updated plan documents incorporate amendments for legislative and regulatory changes enacted since the prior reinstatement in 2006. The old documents included separate amendments for post-EGTRRA legislative and regulatory changes and for the Heroes Earnings Assistance and Relief Tax Act of 2008 (HEART). These provisions are now part of the standard document. ICMA-RC has previously utilized a negative election adoption process for updated plan adoption, but per instructions from the IRS, each plan sponsor is now required to execute a new adoption agreement. BUDGET/FISCAL IMPACT: None COUNCIL ACTION: If determined to be appropriate by the City Council, grant approval to the Resolution Page 141 adopting the ICMA-RC Governmental Money Purchase Plan & Trust Adoption Agreement. 7. Consideration of Ordinances Approving Recommendations from the Building Review Board. (First Reading and if Desired by the City Council, Final Approval) STAFF CONTACT: Catherine Czerniak, Director of Community Development (810-3504) 10 Monday, December 7, 2015 City Council Agenda The following recommendations from the Building Review Board are presented to the City Council for consideration as part of the Omnibus Agenda. 347 Bluffs Edge Drive - The Building Review Board recommended approval of a replacement residence, attached garage, boat house and landscape plan. No public testimony was presented. (Board vote: 5-0, approved) 1319 Edgewood Road - The Building Review Board recommended approval of a rear addition and alterations to the existing residence. No public testimony was presented. (Board vote: 5- 0, approved) The Ordinances approving the petitions as recommended by the Building Review Board, with key exhibits attached, are included in the Council packet beginning on page 142. The Ordinances, complete with all exhibits, are available for review in the Community Development Department. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Ordinances approving the petitions in accordance with the Building Review Board’s recommendation. 8. Consideration of a recommendation from staff to authorize the City Manager to enter into a contract with Craig Bergmann Landscape Design, Inc. STAFF CONTACT: Chuck Myers, Superintendent of Parks & Forestry (810-3565) PURPOSE AND ACTION REQUESTED: Staff is requesting City Council authorization and direction to enter into a contract for professional landscape architectural services. BACKGROUND/DISCUSSION: The City of Lake Forest regularly contracts with outside service providers to perform architectural landscape services and manage landscape project site planning and design for various projects. In an effort to improve efficiency and provide consistency on City projects, staff is seeking to establish a contract that will provide a professional landscape architect on retainer. Landscape architectural services will include, but are not limited to, architecture, site analysis, site planning, site design, sustainable design, construction specification and insuring that all plans meet the current building codes and local and federal ordinances. Additionally, the firm will be expected to collaborate with City staff; which may include, but is not limited to, the Parks and Recreation Department, Engineering Department, Community Development Department and Public Works Department. The firm may also be required to present project plans to City Boards and Commissions which may include, but is not limited to, City Council and the Civic Beautification Committee. BUDGET/FISCAL IMPACTS: On September 23, 2015 a Request for Qualifications (RFQ) was issued to select a list of candidate landscape architect professionals, based upon a review of similar project experience and their ability to perform architectural design and planning services for various City landscape and hardscape projects. On October 19, 11 Monday, December 7, 2015 City Council Agenda 2015, eight submittals were received and a selection committee, comprised of City staff, was formed to review and evaluate the written responses. Three firms were selected to proceed to the interview stage of the selection process. After careful consideration, Craig Bergmann Landscape Design, Inc. was selected by the group as the successful candidate. The basis for the selection was as follows: • Craig Bergmann Landscape Design, Inc. met, and surpassed all qualifications outlined in the RFQ. • Craig Bergmann Landscape Design, Inc. has successfully completed numerous City projects. • Craig Bergmann Landscape Design, Inc. has extensive experience with local and municipal landscape projects. FY2016 Funding Source Account Number Amount Budgeted Amount Requested Budgeted? Y/N City Council Contingency 101-1101-411-8495 $20,000 (see below) Yes The FY2016 budget included a one-time allocation of $20,000 in the City Council Contingency line item for Civic Beautification from which some landscape architect services may be paid. Work may also be paid from other budget accounts as applicable, but any single project for which services exceed $20,000 will be separately approved by the City Council. The contract with Craig Bergmann Landscape Design, Inc. is intended to be for a period of three years, which will conclude at the end of 2018. COUNCIL ACTION: If determined to be appropriate by the City Council, direct the City Manager to enter into a contract with Craig Bergmann Landscape Design, Inc. for ongoing landscape architectural services at a rate of $70-$200 per hour. 9. Award of Bid for the Replacement of Eight Refuse Scooters for the Sanitation Section Included in the FY2017 Capital Equipment Budget STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540) PURPOSE AND ACTION REQUESTED: Staff is requesting City Council award a bid for the replacement of eight refuse scooters. Two of the eight scooters are 2006 model years; the other six are 2008’s. All eight units are 4-wheel Jacobsen Trucksters that are used daily in the City’s refuse, yard waste, and recycling collection programs. Per the Purchasing Directive 3-5, staff sent bid specifications to multiple dealerships, had the invitation to bid printed in the local newspapers, and placed all specifications on the City’s website. Although these bidding requirements were fulfilled in March, 2015, the vendor provided an updated quotation to purchase these eight refuse scooters with no price increase from this past spring. PROJECT REVIEW/RECOMMENDATIONS: 12 Monday, December 7, 2015 City Council Agenda Reviewed Date Comments Public Works Committee November 16, 2015 Reviewed & Approved BACKGROUND/DISCUSSION: The Sanitation Section has in its fleet, twelve refuse scooters. The units are not only used for daily Sanitation operations, but in addition, they assist with clean-up efforts after special events and small projects that require frequent stops (e.g. mosquito larva abatement in catch basins, pre-winter sidewalk tree trimming, etc.). All eight of the refuse scooters requested to be replaced have accrued on average over 9,000 hours and have proven to be durable for the severe application they are used for each day. Over the scooters’ years of use, various parts have been replaced to include clutches, transmissions, axles, ball joints, control arms, etc. These units have surpassed their expected life of approximately six years and are currently the only one product that provides the maneuverability and speed the daily operation requires collecting material from 3,200 homes. Jacobsen has recently rolled out its new four-wheel scooter to replace the current model that the City has used for multiple decades. In November, staff had discussed pricing of the new scooters for F.Y. ’17 with the local dealer, and inquired if there were any “old model” scooters remaining. The dealer informed staff that Jacobsen had that day, decided to produce one final run of approximately thirty scooters in early December. At staff’s request, the dealer was able to add eight additional scooters to Jacobsen’s final production. In the ten year capital equipment replacement schedule, staff replaced four scooters this fiscal year and had planned to replace four more in F.Y. ’17 and four in F.Y.’18. Because staff learned that the current model would no longer be available and the new model would require some significant re-design on the part of the City’s Fleet Maintenance Section (to accommodate the refuse dump body and to be able to tow the scooter), staff is requesting approval of this purchase now for the line item that is included in the F.Y. ’17 capital equipment budget. If the bid is awarded this evening by City Council, staff anticipates receiving the replacement scooters in late December, 2015. This will allow the City’s Fleet Maintenance Section the time over the winter months, when not working on snow equipment, to move the frames, dump bodies, and hydraulics from the current scooter fleet to the new scooters. BUDGET/FISCAL IMPACT: As previously noted, all required bidding procedures were adhered to; staff sent bids to dealers in multiple states but since the Jacobsen Turf Truckster product line is territorial, the City only received one bid. Since the hydraulics and dump bodies on the current units will be removed and re-installed by City Fleet personnel on the new scooters, there is no trade-in value provided by the dealer. Therefore the old scooter chassis will be kept and scrapped for parts. As previously noted and confirmed by the dealer, there is no price increase from the bid received on March 19, 2015: Dealership Bid Trade Net Burris Equipment $151,304 $0 $151,304 13 Monday, December 7, 2015 City Council Agenda If approved by City Council this evening, the purchase would be approved as a non- budgeted F.Y. ’16 expenditure and if needed, would be included in the year-end supplemental appropriation ordinance. The five-year CIP identifies $410,000 in the F.Y. ’17 capital equipment budget for these scooters with a purchase price of $151,304 to be received in F.Y.’16; this would therefore be considered an advance and reduce the F.Y.’17 capital equipment budget by that amount. The F.Y.’17 capital equipment budget available would be reduced from $410,000 to $258,696 after this purchase based on the current five-year forecast. FY2016 Funding Source Account Number Account Budget Amount Requested Budgeted? Y/N Capital Improvement Fund 311-5001-450-75-49 $0 $151,304 N COUNCIL ACTION: Award of bid for the replacement of eight refuse scooters to Burris Equipment in the amount of $151,304; this is $8,696 under the budgeted amount of $160,000. The savings will be used to offset any overages in other F.Y. ’17 capital equipment purchases. In addition, staff requests City Council approves this purchase as an advance against the F.Y.’17 CIP allocation, with a F.Y.’16 supplemental appropriation being submitted at a later date if necessary. 10. Approval of a Concrete Services License Agreement between The City of Lake Forest and Di Tomasso Excavating, LTD STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540) PURPOSE AND ACTION REQUESTED: Staff is requesting City Council approval of a license agreement between The City of Lake Forest and Di Tomasso Excavating, LTD. The agreement stipulates the use of City land at the Compost Center for a concrete / asphalt / brick crushing operation in exchange for snow removal, excavation services, and various stone materials provided to the City at no charge. The approximate 120’x75’ piece of land is not being used nor is needed by the City for any of its Compost Center operations. The draft agreement, Di Tomasso’s response to the City’s RFP (Request for Proposals), and an aerial map showing the location of the proposed concrete operation at the Compost Center, are included in the agenda packet beginning on page 163. The proposed crushing operation would occur weekdays only no more than twenty times per year. Staff has seen identical equipment in operation and has confirmed that the noise of the crushing machine is less than the noise level of the grinding machine used to grind yard waste at the Compost Center. PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments Public Works Committee November 16, 2015 Reviewed & Approved BACKGROUND: This agreement is one of many actions the Department of Public Works has pursued over the past 5+ years in response to the declining number of personnel available 14 Monday, December 7, 2015 City Council Agenda each winter for its snow removal program. In the winter months of 2008/2009, the City had, in both the Public Works and Parks & Recreation Departments, 100 personnel available for snow removal. In 2013/2014, 78 personnel were available, and for 2015/2016, 70 personnel are available. This includes all full-time maintenance personnel, seasonal employees, and Supervisors. Personnel are utilized from all Sections to include Sanitation, Fleet Maintenance, Building Maintenance, etc. During snow events that require two shifts and/or hauling from the Central Business District and parking lots, there are not enough personnel available to provide a timely response to all aspects of the snow program. Finally, with old Municipal Services no longer available for storing snow, all snow will now be transported to the Compost Center. As it arrives, it needs to be stacked so space is available for the next snow hauling operation. As a result, staff has created various programs to offset the reduction in personnel. These programs include: • The “Snow Bird” program - contractual drivers operating City plow equipment • Six full-time personnel working overnight hours on straight time for hauling and initial plow response • Contractual hand shoveling for half of the City-owned buildings • Utilizing the recently purchased snow blower to increase the speed of loading trucks from the CBD and parking lots In early fall, Di Tomasso Excavating inquired about the possible use of land at the City’s Compost Center for its concrete, asphalt, and brick crushing operation. In exchange for its use, Di Tomasso Excavating proposed to provide various snow hauling and stacking operations (utilizing its own equipment and personnel), unlimited quantity of finished stone products (CA-6 and 3” stone) at no charge to City, the excavation of any maintenance repairs deeper than 12 feet, and stone roadway maintenance at the Compost Center. Di Tomasso would also accept at no charge, any used concrete or asphalt removed by the City’s maintenance operations. Staff spoke with the City Attorney about the proposal and was told that the City Manager could approve such an agreement, but recommended that the Public Works Committee and/or City Council be briefed on the topic. In order to openly allow any interested party to submit a proposal for the use of such land for similar operations, the City Manager directed staff to follow the procedures outlined in the Purchasing Directive and request proposals. The RFP process was followed and the City only received one response. Di Tomasso’s proposal was reviewed and approved by the Public Works Committee at their November 16, 2015 meeting. BUDGET/FISCAL IMPACT: The Public Works Committee asked staff to estimate the value of the proposed services included in Di Tomasso’s proposal. Item Estimated Value Approximately 770 tons of CA-6 (stone) @ $18/ton $13,860 Snow Hauling: 6 hauls @ 8 hrs./haul @ $110/hr. $5,280 Use of Di Tomasso’s End loader During Winter Months $9,000 Stacking of Snow @ Compost Center: 6 hauls @ 8 hrs./haul @ $110/hr. $5,280 Excavations > 12’ Deep: 4 per year @ 6 hrs. each @ $110/hr. $2,640 Compost Center Stone Road Maintenance: 3 times per year @ 4 hrs. each @ $110/hr. $1,320 Hauling with Semi Trailer, Two Christmas Trees to Market Square and West Side Train Station: 6 hrs. @ $110/hr. $660 15 Monday, December 7, 2015 City Council Agenda Estimated Annual Value $38,040 Staff believes this is a “win-win” for The City of Lake Forest. The City will not only be able to fill the need in its snow program, but it will also save money annually on materials, deep excavations, road maintenance, and hauling of the two Christmas trees. COUNCIL ACTION: Approval of a Concrete Services License Agreement between The City of Lake Forest and Di Tomasso Excavating, LTD. 11. Consideration of a Recommendation from the Property and Public Lands Committee in Support of Reimbursement for Environmental Investigation Undertaken at the Laurel and Western Avenues Site. (Approval of a Motion) STAFF CONTACT: Catherine J. Czerniak, Director of Community Development PURPOSE AND ACTION REQUESTED: Approval is requested to authorize the City Manager to issue a Phase I payment for environmental investigation work performed at the Laurel and Western Avenues redevelopment site. BACKGROUND AND DISCUSSION: In an effort to coordinate soil remediation activities with the upcoming development activity, Apex Companies, LLC, an environmental consulting firm under contract with Focus Development, performed environmental investigation work on the City’s property from July 4 through August 1 of this year. The work was monitored by the City’s Owner’s Representative and the results of the work were used to develop the detailed soil remediation plan. Since the investigation work was completed to support the remediation of the site, it falls under the scope of work that the City is responsible for in order to be able to deliver a clean, development ready site. The Apex invoices received by Focus Development, and forwarded to the City, for the period in question total $43,243.28. Some minor adjustments in the form of deductions for line items not directly related to the City Work have been made. Those items will be redirected to Focus Development for payment. The City’s Owner’s Representative reviewed the invoices and identified the specific tasks that directly relate to the City’s responsibilities, which resulted in a total for reimbursement of $42,070.78. The Property and Public Lands Committee considered this request and recommended that reimbursement be issued in the amount of $42,070.78. The Committee reserved its recommendation regarding other Apex expenses. BUDGET/FISCAL IMPACT: The cost of the environmental investigation work is reimbursable through funds generated by the TIF District. In fact, supporting the cleanup of the former Municipal Services site was one of the primary reasons for establishing a TIF District on the property. The City will be reimbursed for these costs upon receipt of TIF revenues, or from TIF bond proceeds. Below is a summary of Project budget. FY2016 Funding Amount Amount Budgeted 16 Monday, December 7, 2015 City Council Agenda Source Budgeted Requested Y/N Laurel and Western Redevelopment Fund #322-2501-499-77-05 $3,300,000 $42,070.78 Y Recommendation: Authorize the City Manager to issue a Phase I payment to Apex Companies, LLC, as recommended by the Property and Public Lands Committee, in an amount of $42,070.78 as reimbursement for investigation performed to support soil remediation on the City’s former Municipal Services site. COUNCIL ACTION: Approve the eleven (11) Omnibus items as REVISED. 6. ORDINANCES 7. ORDINANCES AFFECTING CODE AMENDMENTS 1. Consideration of an Ordinance Amending Chapter 118 of the City Code, as Recommended by City Staff. First Reading Staff Contact: Craig Lepkowski, Police Commander (847-810-3807) PURPOSE AND ACTION REQUESTED: Staff requests approval of an amendment to the City Code pertaining to Chapter 118 – Vehicles for Hire. On January 20, 2015, City Council granted final approval of an Ordinance adopting an updated City Code. As a follow up, City Staff and the City Attorney have begun to review certain provisions of the code to determine whether changes are required to reflect changes in practices or policies of the City. As part of that review, the City Manager, Executive Staff, the City Council Liaison, and the City Attorney have reviewed the City Code provisions relating to Chapter 118 – Vehicles for Hire, and a proposed amendment to the City Code relating to the Vehicles for Hire code is included in the Council packet beginning on page 175. A black line copy of the proposed Ordinance showing recommended changes along with a copy of the current Code relating to Vehicles for Hire is also included in the Council packet. BACKGROUND: The proposed amendment will eliminate the current licensing and inspection requirements of public passenger vehicles and drivers, as well as the licensing requirement of public passenger businesses or corporations not located within the limits of the City of Lake Forest. While the changes affect a minor revenue source, the amount of committed personnel time and the inability to equitably license or inspect other types of public passenger vehicles and drivers (read Lyft, Uber, and limousine services) outweigh any revenue the City currently collects. 17 Monday, December 7, 2015 City Council Agenda COUNCIL ACTION: Grant First reading approval of the Ordinance amending the City Code relating to Vehicles for Hire. 2. Consideration of an Ordinance Amending Chapters 31, 38, 39, 40 and 41 of the City Code to conform to practices and policies relating to the City’s Finance Department (First Reading) PRESENTED BY: Elizabeth Holleb, Finance Director (847-810-3612) PURPOSE AND ACTION REQUESTED: Staff requests approving the first reading of the proposed Ordinance amending City Code. BACKGROUND/DISCUSSION: On January 20, 2015, City Council granted final approval of an Ordinance adopting an updated City Code. As a follow up, City Staff and the City Attorney have begun to review certain provisions of the Code to determine whether changes are required to reflect current practices and policies of the City. As part of that review, the City Manager, Finance staff, Finance City Council liaison and the City Attorney have reviewed City Code provisions related to functions of the Finance Department. A proposed Ordinance amending certain sections of the Code is attached for consideration (page 179) with changes shown in black line. Changes are proposed primarily to clarify or reflect current practices and policies. BUDGET/FISCAL IMPACT: No budget/fiscal impact of the proposed Ordinance. COUNCIL ACTION: Grant first reading approval of the proposed Ordinance Amending Chapters 31, 38, 39, 40 and 41 of the City Code relating to the Finance Department. (page xx). 8. NEW BUSINESS 9. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION EXECUTIVE SESSION pursuant to 5ILCS 120/2 (c), (6), The City Council will be discussing the consideration for the sale or lease of property owned by the Public Body and (21) semi- annual review of the minutes mandated by Section 2.06 of the Open Meetings Act. Adjournment into executive session RECONVENE INTO REGULAR SESSION 10. ADJOURNMENT Office of the City Manager December 3, 2015 The City of Lake Forest is subject to the requirements of the Americans with Disabilities 18 Monday, December 7, 2015 City Council Agenda Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. 19 20 21 22 Attachment 1 PROJECTED 2015 EQUALIZED ASSESSED VALUATION Based on information from the County Clerk's Office the projected Equalized Assessed Valuation (EAV) of property in The City of Lake Forest for the tax year 2015 is as follows: 2014 EAV for The City of Lake Forest 2,250,468,636 Estimated average change to existing property 3.19% 2015 EAV for existing property 2,322,245,192 Total Estimated New Construction Growth for 2015 5,435,895$ Total Projected EAV for 2015 Tax Levy 2,327,681,087$ COMPUTATION OF MAXIMUM TAX EXTENSION FOR 2015 UNDER THE PROPERTY TAX EXTENSION LIMITATION ACT A.Tax Levy Extensions for the 2014 Tax Year (Excluding Debt 26,179,747$ Service, Special Rec and partial Fire Pension Tax Levy Extension) B.Total Projected EAV for 2015 Tax Levy 2,327,681,087$ C.Total Estimated New Construction Growth for 2015 5,435,895$ D.CPI Increase for 2015 Levy 0.80% Step 1 Numerator of Limiting Rate:26,179,747$ X 100.800%=26,389,185$ Step 2 Denominator of Limiting Rate:2,327,681,087$ -5,435,895 =2,322,245,192$ Step 3 Limiting Rate (Per $100 EAV):26,389,185$ /2,322,245,192 =0.01136$ Step 4 Maximum Tax Extension for 2015 Tax Year 2,327,681,087$ X 0.01136$ =26,450,956$ (Excluding Debt Service Tax Levy Extension): Step 5 Added Tax Levy Extension Based on New =61,772$ Growth (Step 4 minus Step 1) Aggregate Levy - Truth in Taxation Estimate:101.04% Tax Cap 0.80% TIF 0.00% New Construction 0.24% 1.04% ESTIMATING EQUALIZED ASSESSED VALUATION, TAX LEVY LIMITATIONS AND NEW GROWTH PROJECTIONS FOR 2015 11/12/20158:25 AM taxlevy2015_1110 23 The City of Lake Forest Tax Levy 2015 Attachment 2 FUND 2015 LEVY 2014 Extension $ CHANGE % CHANGE General $13,603,000 13,271,576 331,424 2.50% Pension Funds IMRF/SS - Funded Ratio 74.7%1,165,217 1,155,969 9,248 0.80% Police Pension - Funded Ratio 53.4%1,900,000 1,810,322 89,678 4.95%New method/flat Fire Pension - Funded Ratio 73.4%1,156,831 1,156,831 0 0.00%New method/flat Sub-Total Pension Funds 4,222,048 4,123,122 98,926 2.40% Other Funds Recreation and Parks 4,403,808 4,368,857 34,951 0.80% Recreation and Parks-IMRF/SS 540,992 536,699 4,293 0.80% Special Recreation 0 Library 3,518,559 3,490,634 27,925 0.80% Library-sites 391,969 388,858 3,111 0.80% Sub-Total Other Funds 8,855,328 8,785,048 70,280 0.80% SUBTOTAL BEFORE ADJ 26,680,376 26,179,746 500,630 1.91% Capital Improvements 635,000 635,000 Recreation and Parks/Specific Purpose 125,000 125,000 TOTAL LEVY UNDER TAX CAP 27,440,376 26,179,746 1,260,630 4.82% Bond Funds (Cap - $3,403,227) 2010/2013 GO Bonds MS/CIP 825,805 899,190 (73,385)-8.16%Sequestration Capital Debt Levy Abatement (635,000)(635,000) 2009 GO Bonds Western 277,620 276,445 1,175 0.43% Extension Adjustment 20,024 (20,024) 2008 GO Bonds RT 60/MS 821,575 825,644 (4,069)-0.49% 2015 GO Bonds - CIP 249,159 249,159 Sub-Total Bond Funds 1,539,159 2,021,303 (482,144)-23.85% TOTAL TAX LEVY BEFORE NEW GROWTH and ALLOWANCES 28,979,535 28,201,049 778,486 2.76% Fire Pension PA 93-0689 56,891 60,898 (4,007)N/A Special Recreation 415,040 411,746 3,294 N/A Plus New Growth 61,772 61,772 N/A GRAND TOTAL TAX LEVY 29,513,238 28,673,693 839,545 2.93%4.96% DISTRIBUTION OF GROWTH General Fund Levy -53,851$ Library Levy -7,921 TOTAL NEW GROWTH 61,772$ 11/12/20158:25 AM taxlevy2015_1110 24 The City of Lake Forest Tax Levy 2015 Attachment 3 FUND 2015 LEVY 2014 Extension $ CHANGE % CHANGE General $13,656,851 13,271,576 385,275 2.90% Pension Funds IMRF/SS 1,165,217 1,155,969 9,248 0.80% Police Pension 1,900,000 1,810,322 89,678 4.95% Fire Pension 1,213,722 1,217,729 (4,007)-0.33% Sub-Total Pension Funds 4,278,939 4,184,020 94,919 2.27% Agency Funds Recreation and Parks 4,403,808 4,368,857 34,951 0.80% Recreation and Parks-IMRF/SS 540,992 536,699 4,293 0.80% Recreation and Parks-Specific Purpose 125,000 125,000 Special Recreation 415,040 411,746 3,294 0.80% Capital Improvements 635,000 635,000 Library 3,526,480 3,490,634 35,846 1.03% Library-sites 391,969 388,858 3,111 0.80% Sub-Total Agency Funds 10,038,289 9,196,794 841,495 9.15% 27,974,079 26,652,390 1,321,689 4.96% Bond Funds 2010 GO Bonds MS/CIP 825,805 899,190 (73,385)-8.16% Capital Debt Levy Abatement (635,000)(635,000) 2009 GO Bonds Western 277,620 276,445 1,175 0.43% Extension Adjustment 20,024 (20,024) 2008 GO Bonds RT 60/MS 821,575 825,644 (4,069)-0.49% 2015 GO Bonds - CIP 249,159 249,159 Sub-Total Bond Funds 1,539,159 2,021,303 (482,144)-23.85% GRAND TOTAL TAX LEVY 29,513,238 28,673,693 839,545 2.93% 11/12/20158:25 AM taxlevy2015_1110 25 The City of Lake Forest Tax Levy 2015 Explanation of Homeowner Increase Attachment 4 2015 LEVY 2014 Extension $ CHANGE % CHANGE Levy before growth and exclusions 27,440,376$ 26,179,746$ 1,260,630$ 4.82% Plus growth and exclusions 533,703 472,644 61,059$ TOTAL LEVY UNDER TAX CAP 27,974,079$ 26,652,390$ 1,321,689$ 4.96% Bond Funds 1,539,159 2,021,303 (482,144)$ -23.85% TOTAL TAX LEVY 29,513,238$ 28,673,693$ 839,545$ 2.93% 2015 2014 Forecast Actual City Equalized Assessed Value ( EAV)2,327,681,087 2,250,468,636 1/3 market value City Levy 29,513,238 28,673,693 Tax Rate 1.2679 1.2741 levy divided by EAV X 100 Average Home Market Value 825,515$ 800,000$ EAV 275,172 266,667 EAV X Tax Rate/100 3,489$ 3,398$ 91$ 2.69% This is the impact projected on an average existing home. This represents 19.6% (City) and 3.1% (Library) of the entire tax bill. (Impacts on individual properties may differ.) 11/12/20158:25 AM taxlevy2015_1110 26 TAX LEVY 2015-2016 AN ORDINANCE PROVIDING FOR THE LEVY OF TAXES FOR ALL CORPORATE PURPOSES AND FOR THE PUBLIC SCHOOLS OF THE CITY OF LAKE FOREST, COUNTY OF LAKE AND STATE OF ILLINOIS, FOR THE FISCAL YEAR COMMENCING MAY 1, 2015 AND ENDING APRIL 30, 2016, WHEREAS, because of legal requirements relating to pension funding, the City is required to increase its annual levy to meet these obligations: and WHEREAS, because of the lack of a State budget and the uncertainties relating to potential Statewide legislation affecting revenue and tax issues for all municipalities, the City is unable to plan with any level of predictability, which creates a bona fide emergency beyond the City's control for purposes of fiscal planning; and WHEREAS, due to these legal requirements and bona fide emergency, the City is required to increase its annual tax levy at levels exceeding the levels set forth in the "tax cap" law, BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE AND STATE OF ILLINOIS: SECTION 1: That the Annual Appropriation Bill, an ordinance making appropriation for the corporate purposes of The City of Lake Forest and the objects and purposes stated therein according to the departments, and other separate agencies, and for the Public Schools of The City of Lake Forest, County of Lake and State of Illinois, for the fiscal year commencing May 1, 2015 and ending April 30, 2016 was duly passed the 20th of July, 2015 and thereafter published in pamphlet form as provided by law, which ordinance by reference thereto is hereby made a part of hereof. SECTION 2: That the sum of fifty-nine million, six hundred twenty-seven thousand, nine hundred thirty-nine dollars ($59,627,939) having heretofore legally appropriated for all corporate purposes of The City of Lake Forest and for the Public Schools of The City of Lake Forest, County of Lake and State of Illinois, to be collected from the taxes levied for the fiscal year commencing May 1, 2015 and ending April 30, 2016 be and same hereby is levied against all property subject to taxation with The City of Lake Forest as the same is assessed and equalized for State and County purposes for the said fiscal year. That the purposes for which the said amount of fifty-nine million, six hundred twenty-seven thousand, nine hundred thirty-nine dollars ($59,627,939) hereto appropriated and hereby levied, respectively are as follows, to wit: GENERAL FUND Tax Levy Appropriation 2015-2016 General Government Salaries and Benefits 2,500,015$ 1,360,128$ Supplies/Other Services and Charges 6,285,779 3,419,769$ Contingency - to meet expenses of emergencies and optional expenses not otherwise provided for 3,357,150 - TOTAL GENERAL GOVERNMENT 12,142,944$ 4,779,897$ Legal Contractual Services 500,000$ 273,137$ TOTAL LAW 500,000$ 273,137$ 27 Tax Levy Appropriation 2015-2016 Community Development Salaries and Benefits 1,312,128$ -$ Supplies/Other Services and Charges 149,765 - Capital Equipment - - - TOTAL COMMUNITY DEVELOPMENT 1,461,893$ -$ Public Works Administration Salaries and Benefits 366,974$ 347,202.32$ Supplies/Other Services and Charges 66,063 62,504 - TOTAL PUBLIC WORKS ADMINISTRATION 433,037$ 409,706$ Public Buildings Building Maintenance Administration Salaries and Benefits 712,451$ 341,783 Supplies/Other Services and Charges 710,945 341,060 TOTAL PUBLIC BUILDINGS 1,423,396$ 682,843$ Streets Salaries and Benefits 850,313$ -$ Supplies/ Other Service and Charges 884,983 - TOTAL STREETS 1,735,296$ -$ Sanitation Salaries and Benefits 1,043,811$ 676,968$ Supplies/ Other Service and Charges 1,061,927 688,717 TOTAL SANITATION 2,105,738$ 1,365,685$ Storm Sewers Salaries and Benefits 110,489$ 97,947$ Supplies/ Other Service and Charges 43,568 38,622 TOTAL STORM SEWERS 154,057$ 136,569$ Engineering Salaries and Benefits 463,999$ 218,031$ Supplies/ Other Service and Charges 117,272 55,106 TOTAL ENGINEERING 581,271$ 273,137$ 28 Tax Levy Appropriation 2015-2016 Fire Fire Administration Salaries and Benefits 4,470,164$ 2,260,198 Supplies/ Other Service and Charges 258,169 130,535 Capital Equipment - - Sub-Total 4,728,333$ 2,390,733$ Emergency Medical Services Supplies/ Other Service and Charges 33,000$ 16,685 Sub-Total 33,000$ 16,685$ Fire Suppression Supplies/ Other Service and Charges 100,500$ 50,815 Sub-Total 100,500$ 50,815$ TOTAL FIRE 4,861,833$ 2,458,233$ Police Salaries and Benefits 5,671,688$ 2,640,518$ Supplies/ Other Service and Charges 1,368,511 637,126 TOTAL POLICE 7,040,199$ 3,277,644$ TOTAL AMOUNT APPROPRIATED FROM GENERAL FUND 32,439,664$ 13,656,851$ Less: Total amount appropriated from other sources 18,782,813 other than Tax Levy Sub-Total 13,656,851 TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR GENERAL FUND 13,656,851$ ILLINOIS MUNICIPAL RETIREMENT AND SOCIAL SECURITY For ILLINOIS MUNICIPAL RETIREMENT and SOCIAL SECURITY (Excludes Water and Sewer Department, Fleet, Deerpath Golf Course, Cemetery Commission and School District 67) General Fund - IMRF 888,785$ 582,609$ General Fund - Social Security 622,043 582,608 Parks and Recreation Fund - IMRF 369,002 270,496 Parks and Recreation Fund - Social Security 319,701 270,496 - TOTAL AMOUNT APPROPRIATED FROM ILLINOIS 2,199,531$ 1,706,209$ MUNICIPAL RETIREMENT AND SOCIAL SECURITY 29 Tax Levy Appropriation 2015-2016 Less: Total amount appropriated from other sources 493,322 other than Tax Levy Sub-Total 1,706,209 TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR ILLINOIS MUNICIPAL RETIREMENT AND SOCIAL SECURITY 1,706,209$ FIREFIGHTERS'S PENSION FUND Other Services and Charges 1,907,309$ 1,156,831$ Contingency to meet expenses for emergencies and expenses not otherwise provided for 196,420 - TOTAL AMOUNT APPROPRIATED FOR PAYMENT TO THE FIREFIGHTERS'S PENSION FUND 2,103,729$ 1,156,831$ Less: Total amount appropriated from other sources other than Tax Levy 946,898 Sub-Total 1,156,831 TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR THE FIREFIGHTERS'S PENSION FUND 1,156,831$ Other Services and Charges 56,891$ 56,891$ TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR THE FIREFIGHTERS'S PENSION FUND LAW PA 93-0869 56,891$ 56,891$ POLICE PENSION FUND Other Services and Charges 2,429,200$ 1,900,000$ Contingency to meet expenses for emergencies and expenses not otherwise provided for 242,920 - TOTAL AMOUNT APPROPRIATED FOR PAYMENT TO THE POLICE PENSION FUND 2,672,120$ 1,900,000$ Less: Total amount appropriated from other sources 772,120 other than Tax Levy Sub-Total 1,900,000 TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR THE POLICE PENSION FUND 1,900,000$ 30 Tax Levy Appropriation 2015-2016 PARKS AND RECREATION FUND Parks and Forestry Administration Salaries and Benefits 2,047,806$ 1,933,427$ Supplies/ Other Service and Charges 660,284 623,404 Capital Equipment 150,000 141,622 Sub-Total 2,858,090$ 2,698,452$ Grounds Maintenance Supplies/ Other Service and Charges 209,800$ 198,082$ Sub-Total 209,800$ 198,082$ Athletic Field Plg/Tennis Supplies/ Other Service and Charges 59,000$ 55,705$ Sub-Total 59,000$ 55,705$ Lake Front Facilities Supplies/ Other Service and Charges 38,500$ 36,350$ Sub-Total 38,500$ 36,350$ Tree Trimming Supplies/ Other Service and Charges 26,000$ 24,548$ Sub-Total 26,000$ 24,548$ Tree Removal Supplies/ Other Service and Charges 15,500$ 14,634$ Sub-Total 15,500$ 14,634$ Insect & Disease Supplies/ Other Service and Charges 1,000$ 944$ Sub-Total 1,000$ 944$ Tree & Shrub Planting/Care Supplies/ Other Service and Charges 10,500$ 9,914$ Sub-Total 10,500$ 9,914$ TOTAL PARKS AND FORESTRY SECTION 3,218,390$ 3,038,628$ Recreation Recreation Programs Salaries and Benefits 2,922,143$ 804,231$ Supplies/ Other Service and Charges 1,862,466 512,587$ 31 Tax Levy Appropriation 2015-2016 Capital Equipment 25,718 7,078$ Sub-Total 4,810,327$ 1,323,897$ Parks Equipment Reserve 150,000 41,283$ Recreation and Parks Specfic Purpose 125,000 125,000$ Contingency to meet expenses of emergencies and expenses not otherwise provided for 899,242 - TOTAL RECREATION SECTION 5,984,569$ 1,490,180$ TOTAL AMOUNT APPROPRIATED FROM THE PARKS AND 9,202,959 RECREATION FUND Less: Total amount appropriated from other sources 7,712,779 other than Tax Levy Sub-Total 4,528,808 TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR THE PARKS AND RECREATION FUND 4,528,808$ Special Recreation Salaries and Benefits 52,434$ 52,222$ Supplies/Other Services and Charges 253,924 252,898 Capital Improvements 110,366 109,920 Contingency to meet expenses of emergencies and operational expenses not otherwise provided for 36,172 - TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR SPECIAL RECREATION 452,896$ 415,040$ Capital Improvements Fund Capital Equipment 1,011,849 635,000 Capital Improvements 7,637,605 Contingency to meet expenses of emergencies and capital improvements not otherwise provided for 864,945 TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR CAPITAL IMPROVEMENTS 9,514,399.00$ 635,000.00$ PUBLIC LIBRARY FUND Library Services Salaries and Benefits 2,348,434$ 2,347,378$ Supplies/Other Services and Charges 956,400 955,970 Contingency to meet expenses of emergencies and operational expenses not otherwise provided for 222,346 - Total Lake Forest Public Library - General 3,527,180$ 3,303,348$ 32 Tax Levy Appropriation 2015-2016 Less: Total amount appropriated from other sources 223,832 other than Tax Levy Sub-Total 3,303,348 TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR THE LAKE FOREST PUBLIC LIBRARY - GENERAL 3,303,348$ Social Security and IMRF Social Security 130,921$ 111,566$ Illinois Municipal Retirement Fund (IMRF)192,366 111,566 Total Lake Forest Public Library - Social Security and IMRF 323,287$ 223,132$ Less: Total amount appropriated from other sources 100,155 other than Tax Levy Sub-Total 223,132 TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR THE LAKE FOREST PUBLIC LIBRARY - SOCIAL SECURITY AND IMRF 223,132$ Library Building Salaries and Benefits 161,340$ 114,288$ Supplies/Other Services and Charges 167,000 118,298 Sub-Total 328,340$ 232,586 Capital Equipment 75,000$ 53,128$ Capital Improvements 150,000 106,255 Sub-Total 225,000$ 159,383$ Total Lake Forest Public Library Building Maintenance and Repair (Sites and Building)553,340$ 391,969$ Less: Total amount appropriated from other sources 161,371 other than Tax Levy Sub-Total 391,969 TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR THE LAKE FOREST PUBLIC LIBRARY - BUILDING MAINTENANCE AND REPAIR 391,969$ 33 Tax Levy Appropriation 2015-2016 Public Schools THE CITY OF LAKE FOREST School District No. 67** From the Educational Fund 28,176,407$ 23,918,860$ From the Operations, Building and Maintenance Fund 3,475,170 6,120,000 From the Capital Projects Fund 1,143,500 - From the Illinois Municipal Retirement Fund 371,579 340,000 From the Social Security Fund 371,579 480,000 From the Transportation Fund 1,280,490 795,000 TOTAL AMOUNT APPROPRIATED FOR PUBLIC SCHOOLS OF THE CITY OF LAKE FOREST (School District No. 67)34,818,725$ 31,653,860$ TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR PUBLIC SCHOOLS OF THE CITY OF LAKE FOREST (School District 67)31,653,860$ 34 Tax Levy Appropriation 2015-2016 Summary of the Amounts Appropriated From the the Several Funds General 32,439,664$ 13,656,851$ Illinois Municipal Retirement Fund (IMRF)1,257,787 853,105 Social Security 941,744 853,104 Firefighters's Pension 2,103,729 1,156,831 Firefighters's Pension law PA 93-0869 56,891 56,891 Police Pension 2,672,120 1,900,000 Sub-Total 39,471,935$ 18,476,782$ Parks and Recreation 9,202,959$ 4,528,808$ Special Recreation 452,896 415,040 Capital Improvements 9,514,399 635,000 Public Library 3,527,180 3,303,348 Public Library - Social Security 130,921 111,566 Public Library - IMRF 192,366 111,566 Public Library - Sites and Building 553,340 391,969 Sub-Total 23,574,061$ 9,497,297$ The City of Lake Forest School District No. 67 *** Educational 28,176,407$ 23,918,860$ Operations, Building and Maintenance 3,475,170 6,120,000 Capital Projects Fund 1,143,500 - Illinois Municipal Retirement Fund 371,579 340,000 Social Security 371,579 480,000 Transportation 1,280,490 795,000 Sub-Total 34,818,725$ 31,653,860$ GRAND TOTAL 97,864,721$ 59,627,939$ *** The City of Lake Forest School District No. 67 will be holding a special meeting and these tax levy numbers could change. 35 Section 3: Severability. If any provision of this Ordinance is declared unconstitutional, invalid, or otherwise unenforceable by a court of competent jurisdiction, then that provision shall be deemed severed from this Ordinance and the remainder of this Ordinance shall remain in full force and effect. Section 4: The City Clerk of The City of Lake Forest is hereby directed to file a certified copy of this ordinance with the County Clerk of Lake County in the State of Illinois as required by law. Section 5: This ordinance shall be in force and effect ten (10) days after its passage, approval and publication. PASSED THIS ____ day of ________________, 2015 ____________________________________________ City Clerk APPROVED THIS ____ day of ________________, 2015 _____________________________________________ Mayor ATTEST: ______________________________________ City Clerk That this ordinance be published in pamphlet form and be made available to the public at the City Hall service counter. 36 AN ORDINANCE ABATING A PORTION OF THE TAX BEING LEVIED IN 2015 FOR THE ANNUAL PAYMENT OF THE PRINCIPAL AND INTEREST ON THE TAXABLE GENERAL OBLIGATION BONDS, SERIES 2010-B BOND ISSUE (RECOVERY ZONE ECONOMIC DEVELOPMENT BONDS-DIRECT PAYMENT) WHEREAS, the City Council of The City of Lake Forest, Lake County, Illinois, did on the 19th day of April, 2010 authorize the issuance of Taxable General Obligation Bonds, Series 2010-B (Recovery Zone Economic Development Bonds – Direct Payment) in the amount of $3,000,000 for the purpose of financing capital improvements and provided for the levy and collection of a direct annual tax for the payment of the principal and interest of said bonds; and WHEREAS, the City has funds in the Taxable General Obligation Bonds, Series 2010-B Bond Fund from payments from the U.S. Treasury; and WHEREAS, The City of Lake Forest has on hand, sufficient funds to pay a portion of the tax levied for the annual payment of the principal and interest on the Taxable General Obligation Bonds, Series 2010-B Bond Issue (Recovery Zone Economic Development Bonds- Direct Payment) due in fiscal year commencing May 1, 2016, therefore a portion of the levy of the tax provided in the original bond ordinance passed April 19, 2010, a copy of which was filed in the Office of the County Clerk is unnecessary; NOW, THEREFORE, BE IT ENACTED by the City Council of The City of Lake Forest as follows: SECTION 1: That the County Clerk of Lake County, Illinois, is hereby authorized and directed to abate a portion of the 2015 Tax Levy of $60,353.43 hitherto provided for and levied in the ordinance providing for the issuance of $3,000,000 Taxable General Obligation Bonds, Series 2010-B (Recovery Zone Economic Development Bonds – Direct Payment) of The City of Lake Forest, Lake County, Illinois passed April 19, 2010. SECTION 2: That this ordinance shall be in full force and effect from and after its approval and publication as required by law. PASSED THIS ______ day of __________________, 2015. _________________________________ City Clerk APPROVED THIS ______ day of _______________, 2015. _________________________________ Mayor ATTEST: ______________________________ City Clerk 2010-B 37 AN ORDINANCE ABATING A PORTION OF THE TAX BEING LEVIED IN 2015 FOR THE ANNUAL PAYMENT OF THE PRINCIPAL AND INTEREST ON THE TAXABLE GENERAL OBLIGATION BONDS, SERIES 2010-C BOND ISSUE (BUILD AMERICA BONDS-DIRECT PAYMENT) WHEREAS, the City Council of The City of Lake Forest, Lake County, Illinois, did on the 19th day of April, 2010 authorize the issuance of Taxable General Obligation Bonds, Series 2010-C (Build America Bonds- Direct Payment) in the amount of $5,425,000 for the purpose of financing capital improvements and provided for the levy and collection of a direct annual tax for the payment of the principal and interest of said bonds; and WHEREAS, the City has funds in the Taxable General Obligation Bonds, Series 2010-C Bond Fund from payments from the U.S. Treasury; and WHEREAS, The City of Lake Forest has on hand, sufficient funds to pay a portion of the tax levied for the annual payment of the principal and interest on the Taxable General Obligation Bonds, Series 2010-C Bond Issue (Build America Bonds- Direct Payment) due in fiscal year commencing May 1, 2016, therefore a portion of the levy of the tax provided in the original bond ordinance passed April 19, 2010, a copy of which was filed in the Office of the County Clerk is unnecessary; NOW, THEREFORE, BE IT ENACTED by the City Council of The City of Lake Forest as follows: SECTION 1: That the County Clerk of Lake County, Illinois, is hereby authorized and directed to abate a portion of the 2015 Tax Levy of $67,415.10 hitherto provided for and levied in the ordinance providing for the issuance of $5,425,000 Taxable General Obligation Bonds, Series 2010-C (Build America Bonds – Direct Payment) of The City of Lake Forest, Lake County, Illinois passed April 19, 2010. SECTION 2: That this ordinance shall be in full force and effect from and after its approval and publication as required by law. PASSED THIS ______ day of __________________, 2015. _________________________________ City Clerk APPROVED THIS ______ day of _______________, 2015. _________________________________ Mayor ATTEST: ______________________________ City Clerk 2010-C 38 AN ORDINANCE ABATING THE TOTAL TAX BEING LEVIED IN 2015 FOR THE ANNUAL PAYMENT OF THE PRINCIPAL AND INTEREST ON THE 2011 GENERAL OBLIGATION SERIES 2011-A REFUNDING BOND ISSUE WHEREAS, the City Council of The City of Lake Forest, Lake County, Illinois, did on the 6th day of September, 2011 authorize the issuance of General Obligation Series 2011-A Refunding Bonds in the amount of $2,415,000 for the purpose of currently refunding certain maturities of the City’s outstanding General Obligation Bonds, Series 1999, 2003C and 2003D and provided for the levy and collection of a direct annual tax for the payment of the principal and interest of said bonds; and WHEREAS, the City has funds in the 2011 General Obligation Series 2011-A from sufficient revenues collected from the City owned waterworks and sewerage system; and WHEREAS, The City of Lake Forest has on hand, sufficient funds to pay the total tax levied for the annual payment of the principal and interest on the 2011 General Obligation Series 2011-A Refunding Bond Issue due in fiscal year commencing May 1, 2016, therefore the total levy of the tax provided in the original bond ordinance passed September 6, 2011, a copy of which was filed in the Office of the County Clerk is unnecessary; NOW, THEREFORE, BE IT ENACTED by the City Council of The City of Lake Forest as follows: SECTION 1: That the County Clerk of Lake County, Illinois, is hereby authorized and directed to abate the total 2015 Tax Levy of $135,187.50 hitherto provided for and levied in the ordinance providing for the issuance of $2,415,000 General Obligation Series 2011-A Refunding Bonds of The City of Lake Forest, Lake County, Illinois passed September 6, 2011. SECTION 2: That this ordinance shall be in full force and effect from and after its approval and publication as required by law. PASSED THIS ______ day of __________________, 2015. _________________________________ City Clerk APPROVED THIS ______ day of _______________, 2015. _________________________________ Mayor ATTEST: ______________________________ City Clerk 2011A 39 AN ORDINANCE ABATING THE TOTAL TAX BEING LEVIED IN 2015 FOR THE ANNUAL PAYMENT OF THE PRINCIPAL AND INTEREST ON THE 2011 GENERAL OBLIGATION SERIES 2011-B REFUNDING BOND ISSUE WHEREAS, the City Council of The City of Lake Forest, Lake County, Illinois, did on the 6th day of September, 2011 authorize the issuance of General Obligation Series 2011-B Refunding Bonds in the amount of $24,825,000 for the purpose of advance refunding certain maturities of the City’s outstanding General Obligation Bonds, Series 2002A, Series 2004A and Series 2004B and provided for the levy and collection of a direct annual tax for the payment of the principal and interest of said bonds; and WHEREAS, the City has funds in the 2011 General Obligation Series 2011-B from sufficient revenues collected from the waterworks and sewerage system, the City’s golf fees and the City’s sales tax; and WHEREAS, The City of Lake Forest has on hand, sufficient funds to pay the total tax levied for the annual payment of the principal and interest on the 2011 General Obligation Series 2011-B Refunding Bond Issue due in fiscal year commencing May 1, 2016, therefore the total levy of the tax provided in the original bond ordinance passed September 6, 2011, a copy of which was filed in the Office of the County Clerk is unnecessary; NOW, THEREFORE, BE IT ENACTED by the City Council of The City of Lake Forest as follows: SECTION 1: That the County Clerk of Lake County, Illinois, is hereby authorized and directed to abate the total 2015 Tax Levy of $2,692,800.00 hitherto provided for and levied in the ordinance providing for the issuance of $24,825,000 General Obligation Series 2011-B Refunding Bonds of The City of Lake Forest, Lake County, Illinois passed September 6, 2011. SECTION 2: That this ordinance shall be in full force and effect from and after its approval and publication as required by law. PASSED THIS ______ day of __________________, 2015. _________________________________ City Clerk APPROVED THIS ______ day of _______________, 2015. _________________________________ Mayor ATTEST: ______________________________ City Clerk 2011B 40 The City of Lake Forest CITY COUNCIL Proceedings of the November 16, 2015 City Council Meeting - City Council Chambers CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at 6:30pm, and Deputy City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Schoenheider, Alderman Waldeck, Alderman Beidler, Alderman Pandaleon, Alderman Newman, Alderman Tack, Alderman Reisenberg, Alderman Adelman and Alderman Moreno. Absent: None Also present were: Robert Kiely, City Manager; Susan Banks, Communications Manager; Elizabeth Holleb, Finance Director; Victor Filippini, City Attorney; Catherine Czerniak, Director of Community Development; Michael Thomas, Director of Public Works; James Held, Chief of Police; Karl Walldorf, Deputy Chief of Police; Craig Lepkowski, Police Commander; Sally Swarthout, Director of Parks & Recreation; Mike Strong, Assistant to the City Manager; Jim Lockefeer, Management Intern and Anne Whipple. There were approximately 30 present in the audience. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR A. Mayor for a Day - Lauren Garriques, Lake Forest High School Mayor Schoenheider introduced Mayor for a Day, Lauren Garriques. Miss Garriques gave a report on the annual tree lighting ceremony that was scheduled for Friday, November 7 in Market Square. B. 2015-2016 Board and Commission Appointments/Reappointments AUDIT COMMITTEE (To Fulfill Unexpired Term of Lucinda Baier) NAME OF MEMBER APPOINT/REAPPOINT WARD William McFadden Appoint 3 Don O’Callaghan Appoint as Chairman 1 COUNCIL ACTION: Approve the Mayors Appointments 41 Proceedings of the November 16, 2015 Regular City Council Meeting Alderman Pandaleon made a motion to approve the Mayor’s appointments, seconded by Alderman Beidler. Motion carried unanimously by voice vote. COMMENTS BY CITY MANAGER No Report. COMMENTS BY COUNCIL MEMBERS FINANCE COMMITTEE A. Elawa Farm Budget Presentation Finance Committee Chairman George Pandaleon introduced Holly Brown, Chairman of the Elawa Farm Foundation and Executive Director of Elawa Farm, Joanne Miller. Ms. Brown reported that the budget presented was approved by the Elawa Farm Foundation and is being submitted to the City Council with a recommendation of approval. Highlights included a modest increase in income with a planned increase use of the garden, rentals and a variety of other programs. Ms. Miller gave an overview of upcoming events that included the completion of a greenhouse. Mayor Schoenheider asked if there was anyone from the public who would like to comment on the matter. Seeing none, he asked for a motion. COUNCIL ACTION: It is recommended that the City Council consider approval the Elawa Farm Annual Budget and Plan. Alderman Reisenberg made a motion to approve the Elawa Farm Annual Budget and Plan, seconded by Alderman Newman. The following voted “Yea”: Aldermen Waldeck, Beidler, Newman, Pandaleon, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. B. Gorton Community Center Budget Presentation Finance Committee Chairman George Pandaleon introduced Peter Cherry, from the Gorton Board of Directors. Mr. Cherry reported that the budget presented was approved by the Gorton Community Center finance committee and is being submitted to the City Council with a recommendation for approval. Highlights included a review of events and programs and anticipated increases by capitalizing on the new facilities and forming a performing arts committee along with continued support from the community. 42 Proceedings of the November 16, 2015 Regular City Council Meeting The City Council had discussed ht e trememdous progress Gorton has made over the past five years. Mayor Schoenheider thanked all those involved for their time for an institution that is so vital in the community. Mayor Schoenheider asked if there was anyone from the public who would like to comment on the matter. Seeing none, he asked for a motion. COUNCIL ACTION: It is recommended that the City Council consider approval of the Gorton Community Center Annual Budget and Plan. Alderman Reisenberg made a motion to approve the Gorton Community Center Annual Budget and Plan, seconded by Alderman Waldeck. The following voted “Yea”: Aldermen Waldeck, Beidler, Newman, Pandaleon, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. C. Determination of an Estimate of the Amount of Revenue to be generated from Property Taxes for the 2015 Calendar Year in Accordance with the Truth in Taxation Statute, Establishment of a Public Hearing Date for the 2015 Tax Levy (if Required) and Consideration of an Ordinance Establishing the 2015 Tax Levy (First Reading) Elizabeth Holleb Finance Director reported that this subject was discussed at length at the Finance Committee workshop on November 9. The implications from the State not balancing its budget continue to impact the City. Currently there are three revenue sources frozen/suspended to include: MFT (Motor Fuel Tax), Local Use Tax and E911 Revenue. These are equal to just under a million dollars in annual revenue to The City of Lake Forest and the City remains hopeful that the suspended distributions will be paid retroactively when the State approves a budget.. Staff is requesting City Council approval of the first reading of an Ordinance establishing the 2015 tax levy, which shall also serve as an estimate of the amount of revenue to be generated from property taxes in calendar year 2015. Ms. Holleb reported that under the Truth in Taxation Act, the City Council is required to determine the estimated amount of money to be raised by taxation twenty (20) days prior to the adoption of the annual tax levy. The amount determined is an estimate, and may be increased or decreased under the statute, provided that any increase does not exceed 105% of the prior year’s tax extension without the required notice and public hearing. This year, the first reading of the tax levy ordinance is presented simultaneously as the estimate. The tax levy ordinance will again be considered by the City Council on December 7, 2015. The 2015 property tax levy estimate is as follows: Levy 2014 Extended 2015 Levy Estimate % Increase (Decr.) Aggregate Levy $ 26,652,390 $ 27,974,079 4.96% Debt Service Levy 2,021,303 1,539,159 -23.85% TOTAL LEVY $ 28,673,693 $ 29,513,238 2.93% The increase in the aggregate levy is comprised of the .80% increase in compliance with the tax cap applicable to 2015 levies under the Property Tax Extension Limitation Law (PTELL) for operating levies such as the Parks and Recreation, Library and Special Recreation. Anticipating the 43 Proceedings of the November 16, 2015 Regular City Council Meeting loss of state-shared revenue and/or a property tax freeze imposed by the Illinois General Assembly, additional amounts are levied for the General Operating Fund amounting to a 2.50% increase over the prior year plus a small amount for new construction. Also included is an increase in the Police Pension Fund levy based on an independent actuarial valuation intended to amortize the fund’s unfunded actuarial liability. Two new line items have been introduced and impact the overall increase: 1) a capital improvements line item which for this year will be used to abate debt service and 2) an amount of $125,000 for Recreation and Parks/Specific Purpose. An increase due to new construction as estimated by the Lake County Assessor’s Office is included as well. The City Council had a lengthy discussion about Home Rule and the commitment of the City Council to not raise property taxes over the tax cap, It was noted that the proposed levy complies with this commitment by staying within the exception in the Ordinance. Additionally, it is projected that the City of Lake Forest maintains at the lowest property tax rate on the North Shore. The City Council discussed the timeline of when the revenues and expenses will in the General Fund will no longer balance, which is anticipated to be in 2017. Lastly the Council had a discussion on the City’s AAA bond rating and the importance of the rating and the cost savings equal to millions of dollars. The total levy as estimated above would result in a projected $91 increase in the tax bill of an average home ($800,000 market value). No public hearing will be required under the Truth in Taxation Act. The annual tax levy must be filed with the County Clerk by the last Tuesday in December. The City has a significant reliance on property tax revenues, which represents more than 50% of the General Fund revenue. A summary of the proposed levies is as follows: Proposed FUND 2015 LEVY 2014 Extension $ CHANGE % CHANGE City General 13,656,851$ 13,271,576$ 385,275$ 2.90% Pension Funds 4,763,040 4,659,821 103,219 2.22% Fire Pension PA 93-0689 56,891 60,898 (4,007) -6.58% Recreation 1,365,180 1,354,346 10,834 0.80% Parks 3,038,628 3,014,511 24,117 0.80% Recreation & Parks/Specific Purpose 125,000 125,000 Special Recreation 415,040 411,746 3,294 0.80% Capital Improvements 635,000 635,000 Library 3,526,480 3,490,634 35,846 1.03% Library sites 391,969 388,858 3,111 0.80% Bond Funds 1,539,159 2,021,303 (482,144) -23.85% TOTAL TAX LEVY - CITY 29,513,238$ 28,673,693$ 839,545$ 2.93% School District 67- ESTIMATED 31,653,860$ 31,100,845 553,015$ 1.78% GRAND TOTAL 61,167,098 59,774,538 1,392,560$ 2.33% 44 Proceedings of the November 16, 2015 Regular City Council Meeting The proposed tax levy for 2015 reflects a 2.93% increase over the 2014 tax levy extensions for the City and Library operating funds, City pension, City capital improvement and debt service funds. The average increase to existing residents ($800,000 home) is projected to be $91 or 2.69%. Mayor Schoenheider asked if there was anyone from the public who would like to comment on the matter. Seeing none, he asked for a motion. COUNCIL ACTION: 1) Determination of an Estimate of the Amount of Revenue to be generated from Property Taxes for the 2015 Calendar Year in Accordance with the Truth in Taxation Statute. 2) Establish December 7, 2015 as the public hearing date for the tax levy (if applicable). 3) Grant first reading of an Ordinance Establishing the 2015 Tax Levy (page 32). Alderman Pandaleon made a motion to accept the Determination of an Estimate of the Amount of Revenue to be generated from Property Taxes for the 2015 Calendar Year in Accordance with the Truth in Taxation Statute and Grant first reading of an Ordinance Establishing the 2015 Tax Levy, seconded by Alderman Newman. The following voted “Yea”: Aldermen Waldeck, Beidler, Newman, Pandaleon, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. Mayor Schoenheider reported that a Public Hearing will not be required. He thanked Finance Director Elizabeth Holleb for all her work in keeping The City of Lake Forest’s obligations with the State and her recommendation to be proactive with the State of Illinois instead of reactive. D. Approval of Ordinances Abating 2015 Tax Levies for Various G.O. Alternate Revenue Bond Issues (First Reading) Finance Director Elizabeth Holleb reported that there are four Ordinances for actual bond issues outstanding. The abatement of these general obligation Alternate Revenue bonds is possible due to these bond funds having adequate revenue sources. Ms. Holleb reported in order to reduce the bond tax levies, an abatement ordinance for 2010-B Bond, 2010-C Bond, 2011-A refunding and 2011-B refunding Bond will be required. Included is the 2015 Debt Service Levy and Abatements table. 45 Proceedings of the November 16, 2015 Regular City Council Meeting Mayor Schoenheider asked if there was anyone from the public who wanted to comment on this, and seeing none, asked for a motion. COUNCIL ACTION: Grant first reading approval of the Ordinances abating tax levies for various general obligation bond issues. Alderman Pandaleon made a motion to grant first reading approval of the Ordinances abating tax levies for various general obligation bond issues, seconded by Alderman Newman. The following voted “Yea”: Aldermen Waldeck, Beidler, Newman, Pandaleon, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. E. Consideration of an Ordinance approving a Fee Schedule and Ordinances adopting new fees related to Development Activity and Lake Forest Fitness Center Membership (First Reading) Finance Director Elizabeth Holleb reported that part of the budget process, all departments are asked to review their user fees. A comprehensive fee schedule was provided as Exhibit A to the Ordinance approving a fee schedule, which identifies the proposed fee increases highlighted in yellow and the proposed new fees highlighted in orange. Fees highlighted in green are not reflective of changes in existing fees; rather, they are clarifications due to a review of City Code and current practices. Water rates effective May 1, 2016, may be considered at the City Council meeting in January 2016. Ms. Holleb stated that Departments have provided supplemental memos justifying their proposed fee adjustments and any new fees require a separate Ordinance to be submitted by the department proposing the new fee and accompany the Ordinance approving the fee schedule. The following Ordinances are submitted for City Council consideration at this time: Ordinance approving a fee schedule, Ordinance adopting new fees related to development activity, and an Ordinance adopting new fees related to Lake Forest Fitness Center membership. The increased revenue for the new and increased fees is estimated to be $45,250 in the General Fund, $15,432 in the Parks and Recreation Fund, and $5,275 in the Deerpath Golf Course Fund. 2015 Debt Service Levy and Abatements Levy per County TIF Golf Water .5 NHRST Int Rebate Net Levy 2008 821,575.00 821,575.00 2009 277,620.00 277,620.00 2010A 0.00 0.00 2010B 172,500.00 (60,353.43) 112,146.57 2010C 445,311.26 (67,415.10) 377,896.16 2011A 135,187.50 0.00 (135,187.50) 0.00 0.00 2011B 2,692,800.00 (98,567.50) (2,063,642.50) (530,590.00)0.00 2013 335,762.50 335,762.50 2015 249,158.85 0.00 249,158.85 5,129,915.11 0.00 (98,567.50) (2,198,830.00) (530,590.00) (127,768.53) 2,174,159.08 46 Proceedings of the November 16, 2015 Regular City Council Meeting The City Council had discussion about the current salt that is on hand as a great example of the fiscal stewardship in The City of Lake Forest. Mayor Schoenheider asked if there was anyone from the public who wanted to comment on this, and seeing none, asked for a motion. COUNCIL ACTION: Grant first reading to the proposed ordinances. Alderman Pandaleon made a motion to grant first reading of proposed fee Ordinances, seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen Waldeck, Beidler, Newman, Pandaleon, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS None. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the November 2, 2015 City Council Meeting Minutes 2. Resolution of Appreciation for Audit Committee Chairman, Lucinda Baier 3. Consideration of an Ordinance Approving a Recommendation from the Building Review Board. (First Reading and if Desired by the City Council, Final Approval) 4. Consideration of an Ordinance Approving a Recommendation from the Zoning Board of Appeals. (First Reading, and if Desired by the City Council, Final Approval) COUNCIL ACTION: Approve the four (4) Omnibus items as presented. Mayor Schoenheider asked members of the Council if they would like to remove any item or take it separately. Seeing none, the Mayor asked for a motion to approve the four Omnibus items. Alderman Reisenberg made a motion to approve the Omnibus, including waiver of first reading, seconded by Alderman Moreno. The following voted “Yea”: Aldermen Waldeck, Beidler, Newman, Pandaleon, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES 47 Proceedings of the November 16, 2015 Regular City Council Meeting ORDINANCES AFFECTING CODE AMENDMENTS None NEW BUSINESS 1. The City of Lake Forest’s current permitted hours of operation for the use of gasoline powered lawn maintenance equipment including, but not limited to, leaf blowers (135.108 in the City Code) Jim Lockefeer, Management Intern reviewed the current ordinance and results of a survey sent to local landscapers on the City’s permitted hours of operation for the use of gasoline powered lawn maintenance equipment including, leaf blowers. Mr. Lockefeer added that in 2002 a draft of the City’s Contractor Licensing Ordinance was brought before City Council. In this draft a ban on leaf blowers was incorporated. After a discussion by City Council, there was a consensus that the Council could not support the draft ordinance as presented with the leaf blower ban in place. COUNCIL ACTION No Council action is needed, purpose is for staff direction and discussion only. After discussion the City Council ask that Staff educate the public on hours of operation as there are few infractions and the landscape companies know the rules. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION ADJOURNMENT There being no further business. Alderman Reisenberg made a motion to adjourn, seconded by Alderman Moreno. Motion carried unanimously by voice vote at 8:05 p.m. Respectfully Submitted, Margaret Boyer Deputy City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos. 48 49 Supplemental Memos Regarding Proposed Fee Adjustments 50 MEMORANDUM TO: Diane Hall, Assistant Director of Finance Elizabeth Holleb, Director of Finance FROM: Catherine J. Czerniak, Director of Community Development DATE: October 29, 2015 SUBJECT: Recommended Fee Alignments/Adjustments for Fiscal Year 2017 Attached is the Fee Schedule with the changes, most of which are clarifications, corrections and requests for alignment with current fees; as recommended by the Community Development Department. Due to modifications to the Code and the effort to reflect all fees on the Fee Sheet, in a single location, several fees that are currently assessed are listed below for inclusion on the comprehensive Fee Schedule. In addition, many sections of the Code are in the process of being revised so the Code references for the various fees are in flux right now. No overall increases are proposed in any fee category. Over the last several years; the City has held development fees steady to support construction activity at all levels. In general, current fees appear to be adequately covering the cost of the various development related services. The proposed changes do not generate a significant amount of additional revenue, however they will provide for consistency and clarification, and will cover any existing gaps by more fully covering the cost of providing services. Current Fees Not Reflected, or not Reflected Accurately, on the Fee Schedule  Home Inspection Waiver Fee - $25 The City process provides for a waiver of a Home Inspection prior to the sale of a property if a Certificate of Compliance, indicating a successful home inspection, was issued within the prior three years. A minimal fee is charged to cover the related paperwork and research needed to verify prior compliance.  Plan Review Fees for Remodeling – Charged on a graduated basis due to complexity of the project as follows: Remodeling: up to $12,000 = $ 55 Remodeling: $ 12,001 to $48,000 = $ 82 Remodeling: $ 48,001 to $120,000 = $138 Remodeling: $120,001 and over = $230 Currently, the Fee Schedule reflects a single fee of $55 for all classifications of remodeling. Page 1 of 3 October 29, 2015 51 Street Opening - $50 This is a current fee. Street Opening is listed on the Fee Schedule, but no fee is shown.  Tree/Vegetation Removal Permits – Various - $40 The current fee of $40 should be reflected on the Fee Schedule.  Permit Renewal Bonds – projects under $200,000 – 15% of permit fee The bond is fully refundable if project are completed within one year from the issuance of the building permit. The Fee Schedule should be aligned with the current percentage that is used to determine the amount of the bond.  Fire Alarm Permit Fee – Commercial/Multi-Family - $500 or .05 per s.f., whichever is greater The Fee Schedule reflects a single fee for new Fire Alarm system permits for both residential and commercial/multi-family buildings. The current fee charged for commercial/multi-family buildings is higher as noted above due to the complexity of the systems and additional review time involved. Fee Increases  Publication of Legal Ad - $65 Some types of zoning petitions require the publication of a legal ad in the local newspaper. To cover the rising cost of publication, staff is recommending a fee increase of $15.  Hot Work – Per System - $100 Currently, a fee of $25 is charged per hot work “activity”. Hot work includes welding or other work involving the use of an open flame. The definition of “activity” unnecessarily complicates the fee calculation. Charging per “system” is reasonable, fair and more efficient. New Fee  New Material/Product Evaluation - $350 City staff and the Construction Codes Commission are asked, from time to time, to research and evaluate new materials and products. Staff responds by conducting due diligence which may include, but is not limited to, contacting various manufacturers, getting input from the International Construction Codes Council, talking with staff from other communities and checking with local architects and builders. Staff prepares background material and a report and recommendation to the Construction Codes Commission.  Special Use Permit – New Development/New Use - $900 Currently, the Fee Schedule includes a fee for amendments to existing Special Use Permits ($655), but does not specify a fee for new developments or uses that require a Special Use Permit. For new uses and developments, additional Page 2 of 3 October 29, 2015 52 background work is required to understand and fully evaluate the proposed use based on the context of the surrounding area. *** I hope this information is helpful in understanding the clarifications, alignments and changes proposed by the Community Development Department. Please do not hesitate to contact me if you need further clarifications, have any questions or have suggestions for changes. Thank you for your support and patience! Page 3 of 3 October 29, 2015 53 Approval of FY2017 Golf Fee Changes Presented by: Rick Walrath, General Manager, 810-3889 PURPOSE AND ACTION REQUESTED: KemperSports Management Staff and Staff requests approving the FY2017 Golf Fee Changes RECOMMENDATIONS REVIEW: Reviewed Date Comments Parks and Recreation Board 10/20/2015 Recommend Approval of Fees Golf Advisory Committee 10/14/2015 Recommend Approval of Fees BACKGROUND/DISCUSSION: Attached is the proposed fee structure for Deerpath Golf Course for FY17. The Park & Recreation Board along with Staff and KemperSports Management are recommending these changes to help offset increased expenses in the areas of personnel, turf maintenance, utilities supplies and capital. Prior to considering fee changes, KemperSports Management conducted an analysis of surrounding courses to determine Deerpath’s position in the marketplace (see attached). In that study it was shown that Deerpath is highest priced in the most popular categories of Single and Combo as well as 10 of the 20 daily fee categories surveyed. Raising the membership rates and increasing the rack rate on green fees will not significantly affect the revenue in FY17. A change of structure in memberships offered and green fee strategies will allow for a larger positive revenue impact. The effective date of the new fees will be January 1st, 2016. There will be no early-bird discount this year, as the majority of the fees have not increased and a discount would net to a reduction of fee year over year. RECOMMENDATIONS: The Park & Recreation Board with KemperSports Management and Staff are recommending the following; • MEMBERSHIP FEES: Reduce the number of Membership types to three; Single, Combo and Junior. Nonresident and Nonresident Seniors will pay a premium over Resident pricing. Projected Qty. FY16 FY17 Change % Projected $ Single Resident 121 $1,385 $1,400 1% 1,287 Non Resident 9 $1,794 $1,800 0% 54 NR Senior 7 $1,095 $1,100 0% 35 Sen Res 74 $823 $850 3% 2,575 54 Combo Resident 15 $2,402 $2,400 -2% -30 Non Resident 2 $2,402 $2,400 0% -4 Junior Resident 36 $618 $600 -1% -648 Non Resident 3 $618 $625 1% 21 267 3,290 • GREEN FEES: Eliminate most all fees and allow the dynamic pricing model to set prices based off of the proposed daily rate rack fees. This will allow the green fee prices to fluctuate and take advantage of times of increased demand. Golf rates will be adjusted – lower and higher and in real-time, based on demand and availability. Green Fees PRICES 18 HOLES WITH CART WEEKEND WEEKDAY RACK $ 69 RACK $ 59 PRICES WALKING WEEKEND WEEKDAY RACK $ 50 RACK $ 42 PRICES 9 HOLES WITH CART WEEKEND WEEKDAY RACK $ 46 RACK $ 45 PRICES 9 HOLE WALKING WEEKEND WEEKDAY RACK $ 34 RACK $ 28 Pull cart fees 9 Holes $ 6 18 Holes $ 8 Locker Fees 12" $ 100 18" $ 110 Loyalty Card Prices Non-Res Loyalty Card Fee $ 60.00 Resident Loyalty Card Fee $ 50.00 • OTHER FEES: Cart fees and range fees will remain the same as in FY16. Locker fees and pull cart fees will increase to the amounts shown. Pull cart fees will increase to offset the expense of replacing the pull cart fleet. Loyalty Card fees will remain the same for residents and will increase for non-residents. 55 BUDGET/FISCAL IMPACT: Projected revenue impact on seasonal fees collected is estimated at $3,290 over 2015 fees based on similar mix of customer segments played. Pull cart and locker fee changes project +$1,985 on duplicate quantities sold. COUNCIL ACTION: Approval of proposed FY2017 Deerpath Golf Course Fees. 56 Approval of the Lakefront Permit Recommended Fees for FY17 PRESENTED BY: Joe Mobile, Superintendent of Recreation (847-810-3941) PURPOSE AND ACTION REQUESTED: Parks and Recreation Board along with Staff requests approval of the Lakefront Permit FY17 fees. This annual approval is necessary to prepare annual budgets for Lakefront operations. RECOMMENDATION REVIEW: Reviewed Date Comments Parks and Recreation Board 10/20/2015 Recommend Approval of fees Parks and Recreation Board 10/6/2015 Review and revise proposed fees BACKGROUND/DISCUSSION: Attached is the proposed fee structure for lakefront permit fees for FY2017. Staff is recommending an increase of 4% over the FY16 fees to the majority of permit fees to offset increased utilities, supplies and personnel expenses for the annual operations of Forest Park Beach. Staff is taking a conservative approach for revenue growth by assuming that participation levels will remain constant with FY16 usage. RECOMMENDATIONS: Parks and Recreation Board along with Staff are recommending the following changes to the current fee structure:  A 4% increase in resident and non-resident permit fee categories with the following exceptions that will remain constant with FY16 fees. o The Nanny and Caregiver Parking Pass ($85) o The Resident Guest Daily Parking ($10) o The Non-resident Beach Access Fees ($10). o The Non-resident South Beach Parking Permit ($910)  Senior permit fees will reflect a 20% discount off of the resident permit fees in FY17. The FY16 rates reflected a 25% discounted rate off of the resident fees. This change in fee aligns our lakefront senior fees with other department senior discounts given.  The Non-Resident Daily Boat Launch fee will increase $5.00 rather than 4% for FY17. The $5 increase will assist staff in easier cash handling responsibilities which should expedite getting the boats launched and provide for easier transactions for staff on duty. Non-resident passes will only be sold Monday through Friday, excluding weekends and holidays as was the case in FY16. 57 BUDGET/FISCAL IMPACT: Staff anticipates a positive revenue differential of $5,973.00 over FY16 with the proposed 4% increase in fees. All fees will become effective February 1, 2016. COUNCIL ACTION: Approve proposed FY2017 Lakefront fees, as detailed in attachments, effective February 1, 2016. 58 Exhibit #2 Watercraft Ramp Launch Resident $435 $446 71 $31,666 $464 $18 $32,944 $1,278 Watercraft Ramp Launch Resident Senior $326 $335 12 $4,020 $371 $36 $4,452 $432 Watercraft Ramp Launch Non-Resident $2,759 $892 2 $1,784 $928 $36 $1,856 $72 Watercraft Ramp Launch 2nd Watercraft Resident $217 $223 12 $2,676 $232 $9 $2,784 $108 Watercraft Ramp Launch 2nd Watercraft Resident Senior $163 $168 3 $504 $186 $18 $558 $54 Watercraft Ramp Launch 2nd Watercraft Non-Resident $435 $446 0 $0 $464 $18 $0 $0 Year Round Compound Storage Resident $1,929 $1,977 14 $27,678 $2,056 $79 $28,784 $1,106 Year Round Compound Storage Resident Senior $1,447 $1,483 6 $8,898 $1,645 $162 $9,870 $972 Year Round Compound Storage Non-Resident $5,807 $2,966 0 $0 $3,085 $119 $0 $0 Seasonal Compound Storage Resident $1,305 $1,338 2 $2,676 $1,392 $54 $2,784 $108 Seasonal Compound Storage Resident Senior $979 $1,003 2 $2,006 $1,114 $111 $2,228 $222 Seasonal Compound Storage Non-Resident $3,915 $2,006 0 $0 $2,086 $80 $0 $0 Year Round Watercraft Rack Storage Resident $540 $540 8 $4,320 $562 $22 $4,496 $176 Year Round Watercraft Rack Storage Resident Senior $405 $405 2 $810 $450 $45 $900 $90 Year Round Watercraft Rack Storage Non-Resident $1,620 $540 0 $0 $562 $22 $0 $0 Seasonal Watercraft Rack Resident $315 $315 21 $6,615 $328 $13 $6,888 $273 Seasonal Watercraft Rack Resident Senior $236 $236 4 $944 $262 $26 $1,048 $104 Seasonal Watercraft Rack Non-Resident $945 $315 0 $0 $328 $13 $0 $0 Year Round Watercraft Sand Storage Resident $668 $668 3 $2,004 $695 $27 $2,085 $81 Year Round Watercraft Sand Storage Resident Senior $501 $501 0 $0 $556 $55 $0 $0 Year Round Watercraft Sand Storage Non-Resident $2,004 $1,002 0 $0 $1,042 $40 $0 $0 Seasonal Watercraft Sand Storage Resident $410 $410 4 $1,640 $426 $16 $1,704 $64 Seasonal Watercraft Sand Storage Resident Senior $308 $308 0 $0 $341 $33 $0 $0 Seasonal Watercraft Sand Storage Non-Resident $1,230 $615 0 $0 $640 $25 $0 $0 South Beach Parking Permit Resident $126 $129 26 $3,354 $134 $5 $3,484 $130 South Beach Parking Permit Resident Senior $94 $97 25 $2,425 $107 $10 $2,675 $250 South Beach Parking Permit Non-Resident $1,549 $910 2 $1,820 $910 $0 $1,820 $0 South Beach Parking Permit Empl/Retiree $84 $86 1 $86 $89 $3 $89 $3 Extra Vehicle Decal Resident - Center Aisle $126 $129 28 $3,612 $134 $5 $3,752 $140 Extra Vehicle Decal Resident Senior- Center Aisle $94 $97 8 $776 $107 $10 $856.00 $80 Extra Vehicle Decal Non-Resident - Center Aisle $1,549 $194 1 $194 $202 $8 $202 $8 Daily Boat Launch $38 $38 91 $3,458 $40 $2 $3,640 $182 Daily Boat Launch Non-Resident $60 $60 8 $480 $65 $5 $520 $40 Resident Guest Daily Parking Pass $10 $10 237 $2,370 $10 $0 $2,370 $0 Caregiver / Nanny Parking Pass $85 $85 34 $2,890 $85 $0 $2,890 $0 Non-Resident Beach Fee Weekend/Holiday $10 $10 676 $6,760 $10 $0 $6,760 $0 $126,466 $132,439 $5,973 FY2017 Revenue FY16 RevenueFY2015FY2016 Lakefront Permit Fees Revenue Growth LAKE FOREST PARKS & RECREATION DEPARTMENT Incremental Increase FY2016 Permits Sold IncreaseFY2017 Proposed 59 FY 14 Permits Sold FY14 Revenue FY 15 Permits Sold FY15 Revenue Permits Sold Difference Revenue Difference FEE Watercraft Ramp Launch Resident 67 28408 69 30015 2 1607 Watercraft Ramp Launch 2nd Watercraft 12 2544 9 1953 -3 -591 Watercraft Ramp Launch ½ season 4 848 0 0 -4 -848 Watercraft Ramp Launch Resident Senior 12 3816 11 3586 -1 -230 Watercraft Ramp Launch 2nd Watercraft / ½ season 0 4 652 4 652 Watercraft Ramp Launch Non-Resident 3 8076 1 2759 -2 -5317 Year Round Compound Storage Resident 11 20702 12 23148 1 2446 Year Round Compound Storage Resident Senior 7 8645 7 10129 0 1484 Year Round Compound Storage Non-Resident 0 0 0 0 0 0 Seasonal Compound Storage Resident 3 3819 3 3915 0 96 Seasonal Compound Storage Resident Senior 3 1424 2 1958 -1 534 Seasonal Compound Storage Non-Resident 0 0 0 0 0 0 Year Round Watercraft Rack Storage Resident 9 6012 8 4320 -1 -1692 Year Round Watercraft Rack Storage Resident Senior 4 2672 3 1215 -1 -1457 Year Round Watercraft Rack Storage Non-Resident 0 0 0 0 0 0 Seasonal Watercraft Rack Resident 14 5740 15 4725 1 -1015 Seasonal Watercraft Rack Resident Senior 1 313 0 0 -1 -313 Seasonal Watercraft Rack Non-Resident 0 0 0 0 0 0 Year Round Watercraft Sand Storage Resident - NEW 0 0 1 668 1 668 Year Round Watercraft Sand Storage Resident Senior - NEW 0 0 0 0 0 0 Year Round Watercraft Sand Storage Nonresident - NEW 0 0 0 0 0 0 Seasonal Watercraft Sand Storage Resident - NEW 0 0 5 2050 5 2050 Seasonal Watercraft Sand Storage Resident Senior - NEW 0 0 0 0 0 0 Seasonal Watercraft Sand Storage Nonresident - NEW 0 0 0 0 0 0 South Beach Parking Permit Resident 11 1353 30 3780 19 2427 South Beach Parking Permit Res Senior 31 2852 28 2632 -3 -220 South Beach Parking Permit Non-Res 2 3022 0 0 -2 -3022 South Beach Parking Permit Empl/Retiree 1 88 1 84 0 -4 Extra Vehicle Decal Resident - Center Aisle 31 3813 24 3024 -7 -789 Extra Vehicle Decal Resident Senior- Center Aisle 5 460 5 470 0 10 Extra Vehicle Decal Non-resident - Center Aisle 0 0 0 0 0 0 Daily Boat Launch 82 3116 64 2432 -18 -684 Daily Boat Launch Non-resident 15 900 3 180 -12 -720 Resident Guest Daily Parking Pass 278 2891 51 510 -227 -2381 Caregiver Parking Pass 35 2975 31 2635 -4 -340 Non-resident beach fee weekend/holiday 1434 14340 705 7050 -729 -7290 128829 113890 -14939 60 Exhibit #2 Watercraft Ramp Launch Resident $435 $446 71 $31,666 $464 $18 $32,944 $1,278 Watercraft Ramp Launch Resident Senior $326 $335 12 $4,020 $371 $36 $4,452 $432 Watercraft Ramp Launch Non-Resident $2,759 $892 2 $1,784 $928 $36 $1,856 $72 Watercraft Ramp Launch 2nd Watercraft Resident $217 $223 12 $2,676 $232 $9 $2,784 $108 Watercraft Ramp Launch 2nd Watercraft Resident Senior $163 $168 3 $504 $186 $18 $558 $54 Watercraft Ramp Launch 2nd Watercraft Non-Resident $435 $446 0 $0 $464 $18 $0 $0 Year Round Compound Storage Resident $1,929 $1,977 14 $27,678 $2,056 $79 $28,784 $1,106 Year Round Compound Storage Resident Senior $1,447 $1,483 6 $8,898 $1,645 $162 $9,870 $972 Year Round Compound Storage Non-Resident $5,807 $2,966 0 $0 $3,085 $119 $0 $0 Seasonal Compound Storage Resident $1,305 $1,338 2 $2,676 $1,392 $54 $2,784 $108 Seasonal Compound Storage Resident Senior $979 $1,003 2 $2,006 $1,114 $111 $2,228 $222 Seasonal Compound Storage Non-Resident $3,915 $2,006 0 $0 $2,086 $80 $0 $0 Year Round Watercraft Rack Storage Resident $540 $540 8 $4,320 $562 $22 $4,496 $176 Year Round Watercraft Rack Storage Resident Senior $405 $405 2 $810 $450 $45 $900 $90 Year Round Watercraft Rack Storage Non-Resident $1,620 $540 0 $0 $562 $22 $0 $0 Seasonal Watercraft Rack Resident $315 $315 21 $6,615 $328 $13 $6,888 $273 Seasonal Watercraft Rack Resident Senior $236 $236 4 $944 $262 $26 $1,048 $104 Seasonal Watercraft Rack Non-Resident $945 $315 0 $0 $328 $13 $0 $0 Year Round Watercraft Sand Storage Resident $668 $668 3 $2,004 $695 $27 $2,085 $81 Year Round Watercraft Sand Storage Resident Senior $501 $501 0 $0 $556 $55 $0 $0 Year Round Watercraft Sand Storage Non-Resident $2,004 $1,002 0 $0 $1,042 $40 $0 $0 Seasonal Watercraft Sand Storage Resident $410 $410 4 $1,640 $426 $16 $1,704 $64 Seasonal Watercraft Sand Storage Resident Senior $308 $308 0 $0 $341 $33 $0 $0 Seasonal Watercraft Sand Storage Non-Resident $1,230 $615 0 $0 $640 $25 $0 $0 South Beach Parking Permit Resident $126 $129 26 $3,354 $134 $5 $3,484 $130 South Beach Parking Permit Resident Senior $94 $97 25 $2,425 $107 $10 $2,675 $250 South Beach Parking Permit Non-Resident $1,549 $910 2 $1,820 $910 $0 $1,820 $0 South Beach Parking Permit Empl/Retiree $84 $86 1 $86 $89 $3 $89 $3 Extra Vehicle Decal Resident - Center Aisle $126 $129 28 $3,612 $134 $5 $3,752 $140 Extra Vehicle Decal Resident Senior- Center Aisle $94 $97 8 $776 $107 $10 $856.00 $80 Extra Vehicle Decal Non-Resident - Center Aisle $1,549 $194 1 $194 $202 $8 $202 $8 Daily Boat Launch $38 $38 91 $3,458 $40 $2 $3,640 $182 Daily Boat Launch Non-Resident $60 $60 8 $480 $65 $5 $520 $40 Resident Guest Daily Parking Pass $10 $10 237 $2,370 $10 $0 $2,370 $0 Caregiver / Nanny Parking Pass $85 $85 34 $2,890 $85 $0 $2,890 $0 Non-Resident Beach Fee Weekend/Holiday $10 $10 676 $6,760 $10 $0 $6,760 $0 $126,466 $132,439 $5,973 FY2017 Revenue FY16 RevenueFY2015FY2016 Lakefront Permit Fees Revenue Growth LAKE FOREST PARKS & RECREATION DEPARTMENT Incremental Increase FY2016 Permits Sold IncreaseFY2017 Proposed 61 FY 14 Permits Sold FY14 Revenue FY 15 Permits Sold FY15 Revenue Permits Sold Difference Revenue Difference FEE Watercraft Ramp Launch Resident 67 28408 69 30015 2 1607 Watercraft Ramp Launch 2nd Watercraft 12 2544 9 1953 -3 -591 Watercraft Ramp Launch ½ season 4 848 0 0 -4 -848 Watercraft Ramp Launch Resident Senior 12 3816 11 3586 -1 -230 Watercraft Ramp Launch 2nd Watercraft / ½ season 0 4 652 4 652 Watercraft Ramp Launch Non-Resident 3 8076 1 2759 -2 -5317 Year Round Compound Storage Resident 11 20702 12 23148 1 2446 Year Round Compound Storage Resident Senior 7 8645 7 10129 0 1484 Year Round Compound Storage Non-Resident 0 0 0 0 0 0 Seasonal Compound Storage Resident 3 3819 3 3915 0 96 Seasonal Compound Storage Resident Senior 3 1424 2 1958 -1 534 Seasonal Compound Storage Non-Resident 0 0 0 0 0 0 Year Round Watercraft Rack Storage Resident 9 6012 8 4320 -1 -1692 Year Round Watercraft Rack Storage Resident Senior 4 2672 3 1215 -1 -1457 Year Round Watercraft Rack Storage Non-Resident 0 0 0 0 0 0 Seasonal Watercraft Rack Resident 14 5740 15 4725 1 -1015 Seasonal Watercraft Rack Resident Senior 1 313 0 0 -1 -313 Seasonal Watercraft Rack Non-Resident 0 0 0 0 0 0 Year Round Watercraft Sand Storage Resident - NEW 0 0 1 668 1 668 Year Round Watercraft Sand Storage Resident Senior - NEW 0 0 0 0 0 0 Year Round Watercraft Sand Storage Nonresident - NEW 0 0 0 0 0 0 Seasonal Watercraft Sand Storage Resident - NEW 0 0 5 2050 5 2050 Seasonal Watercraft Sand Storage Resident Senior - NEW 0 0 0 0 0 0 Seasonal Watercraft Sand Storage Nonresident - NEW 0 0 0 0 0 0 South Beach Parking Permit Resident 11 1353 30 3780 19 2427 South Beach Parking Permit Res Senior 31 2852 28 2632 -3 -220 South Beach Parking Permit Non-Res 2 3022 0 0 -2 -3022 South Beach Parking Permit Empl/Retiree 1 88 1 84 0 -4 Extra Vehicle Decal Resident - Center Aisle 31 3813 24 3024 -7 -789 Extra Vehicle Decal Resident Senior- Center Aisle 5 460 5 470 0 10 Extra Vehicle Decal Non-resident - Center Aisle 0 0 0 0 0 0 Daily Boat Launch 82 3116 64 2432 -18 -684 Daily Boat Launch Non-resident 15 900 3 180 -12 -720 Resident Guest Daily Parking Pass 278 2891 51 510 -227 -2381 Caregiver Parking Pass 35 2975 31 2635 -4 -340 Non-resident beach fee weekend/holiday 1434 14340 705 7050 -729 -7290 128829 113890 -14939 62 Approval of the Lake Forest Fitness Center’s Recommended Fees for FY17 PRESENTED BY: Joe Mobile, Superintendent of Recreation (847-810-3941) PURPOSE AND ACTION REQUESTED: Parks and Recreation Board along with Staff requests approval of the Fitness Center’s FY17 fees. This annual approval is necessary to prepare annual budgets for the Fitness Center. RECOMMENDATION REVIEW: Reviewed Date Comments Parks and Recreation Board 10/20/2015 Recommend Approval of fees Parks and Recreation Board 10/6/2015 Review and revise proposed fees BACKGROUND/DISCUSSION: Attached is the proposed fee structure for fitness center membership types for FY2017. Staff is recommending an adjusted 4% increase to the majority of our membership fees in order to offset increased utilities, supplies and personnel expenses as well as to stay competitive in the local fitness market. The Fitness Center’s memberships fluctuate considerably throughout the year. With varying anniversary dates, extensions due to medical reason or “holds” for snow birds, it can create difficulty in determining annual membership totals. As a result, staff takes a conservative approach for revenue growth by assuming membership levels will remain the same throughout the year based on membership totals in September. RECOMMENDATIONS: Parks and Recreation Board along with Staff are recommending the following changes to the current fee structure for FY17: • Increase all resident and non-resident membership fees by an adjusted 4%. The 4% increase was taken over FY16 fees and then adjusted to be divisible by 12 months so that our new software system can use the automatic monthly billing for all annual memberships. This adjustment to the increase will provide a consistent amount to be drawn each month providing our members a smooth and understandable transaction. • Staff has adjusted the non-resident fee from the current 25% increase over the resident fee to the 20% increase over the resident fee as stated in Department policy for program fees. The previous fees were incorrectly stated at a 25% increase. • Staff has eliminated the 6 month and 3 month membership offering and replaced them with a more user friendly monthly membership option. Perspective members can still purchase memberships of the 6 and 3 month variety by packaging the monthly fee option. This option will allow perspective members the opportunity to try our facility without a long-term commitment. Staff will continue to offer a 3 month membership option as summer promotion to students. 63 • The All-Access member option fee has been frozen for the past three years since the inception of this program to allow for growth in this membership option. This year staff is recommending raising this fee at the adjusted 4% increase as in line with the other fees. BUDGET/FISCAL IMPACT: Staff anticipates a positive revenue differential of $9,459.00 over FY16 due to increase in membership rates. All fees will become effective May 1, 2016. COUNCIL ACTION: Approve proposed fee structure for FY16 Fitness Center fess, as detailed in attachments, effective May 1, 2016. 64 Individual resident rate 217 225 $371 $384 $32 3.4%$83,486 $86,400 $2,914 Individual resident rate - 6 months 5 3 $260 Eliminate for FY17 $779 -$779 Individual resident rate - 3 months 38 46 $130 Eliminate for FY17 $5,974 -$5,974 Indivudla resident rate - 1 month 3 N/A $39 $5,958 $5,958 Individual non-resident rate 15 5 $464 $468 $39 0.9%$2,320 $2,340 $20 Individual non-resident rate - 6 months 0 0 $325 Eliminate for FY17 $0 $0 Individual non-resident rate - 3 months 15 3 $162 Eliminate for FY17 $486 -$486 Individual non-resident rate - 1 month N/A $47 $423 $423 Couple resident rate 125 98 $649 $672 $56 3.4%$63,635 $65,856 $2,221 Couple resident rate - 6 months 0 0 $455 Eliminate for FY17 $0 $0 Couple resident rate - 3 month 0 0 $227 Eliminate for FY17 $0 $0 Couple resident rate - 1 month N/A $67 $0 $0 Couple non-resident rate 4 3 $812 $816 $68 0.5%$2,436 $2,448 $12 Couple non-resident rate - 6 months 0 0 $568 Eliminate for FY17 $0 $0 Couple non-resident rate - 3 months 0 0 $284 Eliminate for FY17 $0 $0 Couple non-resident rate - 1 month N/A $82 $0 $0 Family resident rate 90 67 $844 $876 $73 3.6%$56,557 $58,692.00 $2,135 Family resident rate - 6 months 0 0 $591 Eliminate for FY17 $0 $0 Family resident rate - 3 months 0 0 $295 Eliminate for FY17 $0 $0 Family resident rate - 1-month N/A $88 $0 $0 Family non-resident rate 1 0 $1,055 $1,056 $88 0.1%$0 $0 $0 Family non-resident rate - 6 months 0 0 $739 Eliminate for FY17 $0 $0 Family non-resident rate - 3 months 0 0 $369 Eliminate for FY17 $0 $0 Family non-resident rate - 1-month N/A $106 $0 $0 $0 Percentage Change Memberships FY15 FY2016 Revenue FY2017 Revenue Incremental differenceRate Per Month LAKE FOREST PARKS & RECREATION DEPARTMENT Fitness Center Membership Fees FY17 Memberships FY16 FY 2016 Rates Proposed FY2017 65 Senior resident rate 85 104 $278 $288 $24 3.4%$28,942 $29,952 $1,010 Senior resident rate - 6 months 5 3 $195 Eliminate for FY17 $584 -$584 Senior resident rate - 3 months 0 1 $97 Eliminate for FY17 $97 -$97 Senior resident rate - 1-month N/A $29 $609 $609 Senior non-resident rate 5 4 $348 $348 $29 0.0%$1,392 $1,392 $0 Senior non-resident rate - 6 months 2 0 $244 Eliminate for FY17 $0 $0 Senior non-resident rate - 3 months 0 0 $122 Eliminate for FY17 $0 $0 Senior non-resident rate - 1-month N/A $35 $0 $0 Senior couple resident rate 49 44 $487 $504 $42 3.4%$21,428 $22,176 $748 Senior couple resident rate - 6 months 0 1 $341 Eliminate for FY17 $341 -$341 Senior couple resident rate - 3 months 0 0 $170 Eliminate for FY17 $0 $0 Senior couple resident rate - 1 month N/A $51 $306 $306 Senior couple non-resident rate 2 0 $609 $612 $51 0.5%$0 $0 $0 Senior couple non-resident rate - 6 months 0 0 $426 Eliminate for FY17 $0 $0 Senior couple non-resident rate - 3 months 0 0 $213 Eliminate for FY17 $0 $0 Senior couple non-resident - 1 month N/A $61 $0 $0 Student resident rate 40 41 $283 $288 $24 1.8%$11,599 $11,808 $209 Student non-resident rate 2 0 $354 $360 $30 1.7%$0 $0 $0 Matinee resident rate 89 89 $187 $192 $16 2.8%$16,603 $17,088 $485 Matinee non-resident rate 11 11 $233 $240 $20 2.9%$2,563 $2,640 $77 All-Access - Member (Addl' to the base)38 54 $279 $290 3.8%$15,066 $15,660 $594 All-Access - Non-member (Addl' to the base)0 0 $620 $645 3.8%$0 $0 $0 TOTAL 838 805 $314,289 $323,748 $9,459 as of 9/23/15 As of July 31, 2015, there were 99 active 3-month (resident) summer memberships and 4 non-resident 1 month revenue calculated based on per month rate multiplied by 3 or 6 (previous membership lengths) then multiplied by 2015 actuals from the 3 month and 6 month categories FY2016 Revenue FY2017 Revenue Rate Per Month Percentage Change Incremental difference 1-Month rates were created by using the per month rate from the respective category and adding 20%. Non-Resident rates were increased by 20% from the respective resident rate. Resident rates were all adjusted to be divided evenly by 12 for monthly EFT. Memberships FY15 FY 2016 Proposed FY2017 Memberships FY16 66 THE CITY OF LAKE FOREST MEMORANDUM TO: Elizabeth Holleb, Finance Director CC: Robert R Kiely, Jr. City Manager FROM: Margaret Boyer, Deputy City Clerk DATE: 10/8/15 SUBJECT: Liquor license Penalty Fee Urgent For Your Review Please Comment For Your Files Distribute I am proposing to update the application fee for Annual Tobacco Licensing from $125 to $500. After a review of The City of Lake Forest process time and reviewing the survey results from the Northwest Municipal Conference, I am endorsing that the Annual fee be increased to $500. A copy of the survey results is available in the Office of the City Manager. 67 Tobacco License Survey March 2014 Municipality Does your city/municipality issue a Tobacco License? If so, are there different types of Tobacco Licenses? (i.e. Retail Sales, Smoking Store, etc.) What are the fees for each type of Tobacco License? Arlington Heights Yes.Retail and Vending. Retail is based on square footage of space, 1-1000 = $130. 1001-5000 = $190. 5001-12000= $380 and 12001 and up = $760 Vending = $105. Barrington Yes.No.$75 per year. Carpentersville Yes.No.$250 per year. Cary Yes.No.$100 Des Plaines Yes.No.$200 annual fee. Evanston Yes. No types the only license is for retail tobacco sales.$500 for a license. Hoffman Estates Yes.Tobacco Dealer license.$65 Lincolnshire No. Mount Prospect Yes.No.$50 Niles No. If tobacco sales are incidental to the operation of a business (gas station, convenient store) there is no requirement) if tobacco sales are the prime use then is falls under a special use and board approval is required. Northfield Yes. Cigars, tobacco and cigarette dealers.$250 Park Ridge Yes.No.$250 Rolling Meadows Yes.No. $150 per year. $125 cigarette machine. Skokie Yes.No.$200 Streamwood Yes. We offer a license category for retail – wholesale – tobacco shop. $200 annual fee. Retail and Wholesale are an addition to the main business license. We do not currently have any tobacco shops. Vernon Hills Yes.No.$300 68 Tobacco License Survey March 2014 Municipality Contact Person Email Arlington Heights Valerie Gerstein vgerstein@vah.com Barrington Colleen Nigg cnigg@barrington-il.gov Carpentersville Terri Wilde TWilde@vil.carpentersville.il.us Cary Julie Novak JNovak@caryillinois.com Des Plaines Vickie Baumann vbaumann@desplaines.org Evanston Carl Caneva ccaneva@cityofevanston.org Hoffman Estates Tia Messino Tia.Messino@Hoffmanestates.org Lincolnshire Peter Kinsey pkinsey@village.lincolnshire.il.us Mount Prospect Claire Wheatley CWheatle@mountprospect.org Niles Rich Wlodarski rjw@vniles.com Northfield Susan Olsen 847-446-9200 Park Ridge Laura Dee LDEE@parkridge.us Rolling Meadows Dorothy Bartsch bartschd@cityrm.org Skokie Pete Peyer Pete.Peyer@skokie.org Streamwood Kittie Kopitke KKopitke@streamwood.org Vernon Hills Lynn DeAnda lynnd@vhills.org Surey Requested Schaumburg Donna Leck dleck@ci.schaumburg.il.us 69 70 71 72 73 74 75 76 FY17 DRAFT Worksheet 1. Complete by Friday October 23, 2015. If none please let me know. 2. New fee requires ordinance and justification prepared to be presented by department that PROPOSED proposed new fee. FY2017 Amount $$ %Projected City Code Section Fund FY2016 FEE CHANGE Revenue Comments 6. Police General Fees & Charges: Bank ID Card Fee ##General 25 No longer done Adult Finger Print Fee ##Accuprint Now Resident or Employee ##General 25 " Non-resident ##General 200 " Licenses Taxicab General 50 Under Review Taxicab Driver 118.068 General 50 Under Review Taxi Business License (paid at City Hall)118.068 City Hall New General 100 City Hall Renewal General 100 City Hall Fines & Penalties: Overtime Parking - Lot 73.99 General $15/50/100 25/80/160 60.00% Improper Parking - Lot 73.99 General $15/50/100 25/80/160 60.00% Parking in Prohibited Area- Lot 73.99 General $15/50/100 25/80/160 60.00% Overtime Parking - Other 73.99 General $15/50/100 25/80/160 60.00% Improper Parking - Other 73.99 General $15/50/100 25/80/160 60.00% Parking in Prohibited Area- Other 73.99 General $15/50/100 25/80/160 60.00% Parking at Boat Ramp 73.46 General 125 No Vehicle License 74.179 General 75 No parking east of Sheridan Road 73.99 General 125 No Animal License 91.032 General 15 Dog-At-Large 91.050 General 40/50/100 Code Violations General variable Motor Code Violations General variable mirror state fines Dog Barking 91.004 General 40/50/100 Leaf Burning 94.20 General 15 100 660.00% Handicapped Parking 73.21 General 250 Dog Public Nuisance 91.053 General 100/500/750 Burglar Alarm Fees 110.125 General 0/50/100/250 Copies of Accident Reports 71.032 ???10 FOIA copy fees >50pages 33.3 0 Paid at City Hall Exhibit A 77 MEMORANDUM To: Finance Director, Elizabeth Holleb From: Fire Chief, Jeff Howell Date: October 30, 2015 Subject: Ambulance Mileage update Per the attached City of Lake Forest Ordinance No. 2011-11, adopted May 2nd of 2011, the fee schedule pertaining to ambulance transports is reviewed from time-to-time and necessary adjustments to fees and charges may be made. It has been the common practice of The City’s ambulance billing company, Andres Medical Billing, to provide updated information on the fees and charges assessed by surrounding municipalities and also provide notification of updated mileage rates as approved by Medicare. Since 2011, based on those notifications, our transport fees have remained intact, while the mileage rate has increased per the yearly updated Medicare allowance. Most recently, in June of 2015, such notification was provided by Andres by way of the next two attachments of this memo. The first item provided was the attached survey conducted among 224 surrounding municipalities, updated on February 6, 2015. The second item provided was the 2015 Illinois Medicare Ambulance Fee Schedule. This is a schedule that is updated by Medicare every first of the year. Upon review, our transport fees were still aligned and therefore remained unchanged. However, the Medicare allowed mileage rate shown in the report had increased. Therefore, as of June 2015, Andres began billing at the new mileage rate of $7.27 per mile. The attached ‘Exhibit A – FY2017 all user fees Fire’ spreadsheet has been updated in the FY2016 column to reflect the updated Ambulance-Mileage fee. We will not know what the new Medicare allowed mileage fee will be until after January 1, 2016. Therefore, we did not enter a proposed FY2017 change in the spreadsheet. Rather, we will continue to update the ‘Exhibit A’ spreadsheet each October with the current rates as allowed per Ordinance No. 2011-11. Respectfully submitted. 78 (1) CONTRA CTOR/CA RRIER (2) LOCAL. (3) HCPCS (4) BASE RATE (5) RVU (6) GPCI (7)(a) URBAN BASE RATE / URBAN MILEAGE (7)(b) RURAL BASE RATE / RURAL MILEAGE (7c) RURAL BASE RATE / LOWEST QUARTIL E (8) RURAL GROUND MILES 1- 17* 06102 12 A0425 Mileage 7.13 1.00 n/a $7.27 $7.34 n/a $11.02 06102 12 A0426 ALS Non ER 221.63 1.20 0.934 $258.74 $261.28 $320.33 n/a 06102 12 A0427 ALS 221.63 1.90 0.934 $409.68 $413.69 $507.19 n/a 06102 12 A0428 BLS Non ER 221.63 1.00 0.934 $215.62 $217.73 $266.94 n/a 06102 12 A0429 BLS 221.63 1.60 0.934 $344.99 $348.37 $427.10 n/a 06102 12 A0433 ALS2 221.63 2.75 0.934 $592.95 $598.76 $734.08 n/a 06102 12 A0434 SCT 221.63 3.25 0.934 $700.76 $707.63 $867.55 n/a 06102 15 A0425 Mileage 7.13 1.00 n/a $7.27 $7.34 n/a $11.02 06102 15 A0426 ALS Non ER 221.63 1.20 1.057 $282.10 $284.86 $349.24 n/a 06102 15 A0427 ALS 221.63 1.90 1.057 $446.66 $451.04 $552.97 n/a 06102 15 A0428 BLS Non ER 221.63 1.00 1.057 $235.08 $237.39 $291.04 n/a 06102 15 A0429 BLS 221.63 1.60 1.057 $376.13 $379.82 $465.66 n/a 06102 15 A0433 ALS2 221.63 2.75 1.057 $646.48 $652.81 $800.35 n/a 06102 15 A0434 SCT 221.63 3.25 1.057 $764.02 $771.51 $945.87 n/a 06102 16 A0425 Mileage 7.13 1.00 n/a $7.27 $7.34 n/a $11.02 06102 16 A0426 ALS Non ER 221.63 1.20 1.037 $278.30 $281.03 $344.54 n/a 06102 16 A0427 ALS 221.63 1.90 1.037 $440.64 $444.96 $545.53 n/a 06102 16 A0428 BLS Non ER 221.63 1.00 1.037 $231.92 $234.19 $287.12 n/a 06102 16 A0429 BLS 221.63 1.60 1.037 $371.07 $374.71 $459.39 n/a 06102 16 A0433 ALS2 221.63 2.75 1.037 $637.77 $644.03 $789.58 n/a 06102 16 A0434 SCT 221.63 3.25 1.037 $753.73 $761.12 $933.14 n/a 06102 99 A0425 Mileage 7.13 1.00 n/a $7.27 $7.34 n/a $11.02 06102 99 A0426 ALS Non ER 221.63 1.20 0.909 $253.99 $256.49 $314.45 n/a 06102 99 A0427 ALS 221.63 1.90 0.909 $402.16 $406.10 $497.88 n/a 06102 99 A0428 BLS Non ER 221.63 1.00 0.909 $211.66 $213.74 $262.04 n/a 06102 99 A0429 BLS 221.63 1.60 0.909 $338.66 $341.98 $419.27 n/a 06102 99 A0433 ALS2 221.63 2.75 0.909 $582.07 $587.78 $720.62 n/a 06102 99 A0434 SCT 221.63 3.25 0.909 $687.90 $694.65 $851.64 n/a 2015 Illinois Medicare Ambulance Fee Schedule Effective 1/1/15 to 3/31/15 79 Last Updated: 5/13/2015 DR Department/Organization ALS ALS2 BLS Mileage ALS ALS2 BLS Mileage Last Date Edited Addison FPD 1,650.00$ 2,100.00$ 1,275.00$ 16.00$ 1,650.00$ 2,100.00$ 1,275.00$ 16.00$ Algonquin-Lake in the Hills FD 1,100.00$ 1,200.00$ 900.00$ 16.00$ 900.00$ 1,000.00$ 700.00$ 16.00$ 4/23/14 Arlington Heights FD 600.00$ 650.00$ 600.00$ -$ 400.00$ 450.00$ 400.00$ -$ Arivaca FD 1,123.10$ 1,123.10$ 1,123.10$ 10.97$ 1,123.10$ 1,123.10$ 1,123.10$ 10.97$ 1/1/15 Aurora City of 627.70$ 825.08$ 499.92$ 7.27$ 446.66$ 646.48$ 376.13$ 7.27$ 1/1/15 Barrington FD 830.00$ 975.00$ 715.00$ 13.00$ 625.00$ 750.00$ 520.00$ 11.00$ 5/13/15 Barrington Countryside 900.00$ 1,100.00$ 800.00$ 12.00$ 800.00$ 1,000.00$ 600.00$ 12.00$ 1/1/14 Beecher FPD 900.00$ 900.00$ 900.00$ 10.00$ 500.00$ 625.00$ 400.00$ 10.00$ Beloit City of 1,307.00$ 1,428.00$ 758.00$ 16.00$ 1,064.00$ 1,163.00$ 653.00$ 16.00$ 1/1/14 Bensenville FPD 1,650.00$ 2,100.00$ 1,275.00$ 16.00$ 1,100.00$ 1,375.00$ 850.00$ 16.00$ Bethany FPD 506.10$ 687.78$ 441.98$ 7.34$ 406.10$ 587.78$ 341.98$ 7.34$ 1/1/15 Big Rock VFD 525.64$ 716.06$ 458.44$ 7.27$ 525.64$ 716.06$ 458.44$ 7.27$ 1/1/15 Bloomfield-Genoa City 800.00$ 925.00$ 650.00$ 15.00$ 675.00$ 800.00$ 550.00$ 15.00$ Bloomingdale FPD 1,200.00$ 1,700.00$ 850.00$ 15.00$ 850.00$ 1,100.00$ 650.00$ 13.00$ Bourbonnais FD 900.00$ 1,260.00$ 810.00$ 10.00$ 500.00$ 708.00$ 438.00$ 7.09$ 7/18/13 Braceville FPD -$ -$ 1,250.00$ 16.00$ -$ -$ 1,000.00$ 16.00$ Bradley FD 1,000.00$ 1,100.00$ 900.00$ 10.00$ 800.00$ 900.00$ 700.00$ 10.00$ 5/29/12 Braidwood FPD 1,500.00$ 1,800.00$ 1,200.00$ 17.50$ 1,400.00$ 1,400.00$ 1,000.00$ 15.00$ Bristol Fire and Rescue 700.00$ 700.00$ 550.00$ 7.50$ 500.00$ 600.00$ 400.00$ 7.50$ Calumet City FD 800.00$ 800.00$ 700.00$ 7.00$ 800.00$ 800.00$ 700.00$ 7.00$ Calumet Park 900.00$ 1,000.00$ 700.00$ 15.00$ 800.00$ 900.00$ 600.00$ 15.00$ Carol Stream FD 700.00$ 850.00$ 500.00$ 10.00$ 700.00$ 850.00$ 500.00$ 10.00$ Carpentersville 1,650.00$ 2,100.00$ 1,275.00$ 16.00$ 1,100.00$ 1,375.00$ 850.00$ 16.00$ 5/8/15 Cary FPD 600.00$ 600.00$ 500.00$ 10.00$ -$ -$ -$ -$ Channahon FPD 1,500.00$ 1,800.00$ 1,200.00$ 17.50$ 1,500.00$ 1,800.00$ 1,200.00$ 17.50$ Chatham FPD 952.75$ 952.75$ 849.75$ 12.00$ 437.75$ 437.75$ 334.75$ 12.00$ 9/20/13 Clayton County Board of Comm 1,100.00$ 1,100.00$ 800.00$ 15.00$ 1,100.00$ 1,100.00$ 800.00$ 15.00$ Collinsville 573.55$ 830.13$ 482.98$ 10.17$ 512.10$ 741.01$ 431.23$ 10.17$ 1/1/15 Countryside FPD 940.09$ 1,136.98$ 870.60$ 7.09$ 540.09$ 736.98$ 470.60$ 7.09$ County of Portage 975.00$ 1,075.00$ 825.00$ 20.00$ 825.00$ 875.00$ 675.00$ 20.00$ Crescent-Iroquois EMS & AMB 1,250.00$ -$ 1,050.00$ 21.00$ 1,050.00$ -$ 900.00$ 21.00$ 5/1/15 Crete FD 700.00$ 900.00$ 600.00$ 15.00$ 500.00$ 700.00$ 400.00$ 15.00$ Crete Township FPD 1,100.00$ 1,100.00$ 900.00$ 12.50$ 900.00$ 900.00$ 700.00$ 12.50$ Crystal Lake 904.90$ 1,052.84$ 809.14$ 10.63$ 504.90$ 652.84$ 409.14$ 8.68$ 5/1/15 DeKalb 773.00$ 1,110.00$ 639.00$ 9.70$ 538.00$ 773.00$ 445.00$ 9.70$ 7/1/14 Des Plaines 950.00$ 1,150.00$ 650.00$ 15.00$ 700.00$ 950.00$ 500.00$ 15.00$ Downers Grove 847.00$ 901.00$ 616.00$ 9.50$ 677.00$ 731.00$ 508.00$ 9.50$ 1/1/15 Dwight 800.00$ 950.00$ 700.00$ 15.00$ 650.00$ 800.00$ 550.00$ 15.00$ East Dundee & Countryside FD 1,150.00$ 1,350.00$ 750.00$ 10.00$ 950.00$ 1,250.00$ 550.00$ 10.00$ East Joliet FPD 1,300.00$ 1,500.00$ 875.00$ 25.00$ 1,300.00$ 1,500.00$ 875.00$ 25.00$ East Peoria FD 850.00$ 950.00$ 750.00$ 12.50$ 725.00$ 825.00$ 625.00$ 12.50$ 5/1/13 East Troy Area 1,000.00$ 1,100.00$ 850.00$ 15.08$ 900.00$ 1,000.00$ 750.00$ 15.08$ Elburn Ambulance Service 800.00$ 900.00$ 600.00$ 10.00$ 550.00$ 650.00$ 450.00$ 8.00$ Elgin FD 900.00$ 1,135.00$ 692.75$ 10.00$ 525.75$ 760.00$ 442.75$ 10.00$ ANDRES MEDICAL CLIENT BILLING RATES NON-RESIDENT RESIDENT 80 Department/Organization ALS ALS2 BLS Mileage ALS ALS2 BLS Mileage Last Date Edited NON-RESIDENT RESIDENT Elk Grove Village FD 902.00$ 1,190.00$ 797.00$ 13.06$ 641.00$ 920.00$ 535.00$ 8.24$ 1/1/15 Evanston FD 550.00$ 700.00$ 500.00$ -$ 429.00$ 621.00$ 362.00$ -$ Farina 455.00$ 455.00$ 305.00$ 8.50$ 455.00$ 455.00$ 305.00$ 8.50$ Flossmoor 1,300.00$ 1,500.00$ 1,100.00$ 10.00$ 1,300.00$ 1,500.00$ 1,100.00$ 10.00$ Fox River Grove FD 900.00$ 1,000.00$ 700.00$ 12.00$ 900.00$ 1,000.00$ 700.00$ 12.00$ Frankfort FPD 1,000.00$ 1,000.00$ 800.00$ 10.00$ 700.00$ 700.00$ 600.00$ 10.00$ 6/1/14 Franklin Grove FPD -$ -$ 400.00$ 7.00$ -$ -$ 300.00$ 7.00$ Freeport 526.40$ 717.17$ 459.08$ 11.02$ 426.40$ 617.17$ 359.08$ 11.02$ 4/1/15 Fulton FPD $ 525.00 625.00$ 450.00$ 6.86$ 500.00$ 600.00$ 425.00$ 6.86$ Garden Valley FPD $ 1,150.00 1,150.00$ 850.00$ 15.00$ 1,150.00$ 1,150.00$ 850.00$ 15.00$ Gardner FPD $ 1,100.00 1,100.00$ 900.00$ 35.00$ 1,100.00$ 1,100.00$ 900.00$ 35.00$ Glen Carbon FPD 550.00$ 550.00$ 500.00$ 7.00$ 400.00$ 400.00$ 350.00$ 7.00$ Gordon Wascott EMS 1,050.00$ -$ 850.00$ 13.00$ 950.00$ -$ 750.00$ 13.00$ Granite City 875.00$ 1,000.00$ 625.00$ 10.50$ 587.00$ 850.00$ 495.00$ 10.50$ 4/15/14 Grant Park FPD 700.00$ 800.00$ 700.00$ $ 8.06 600.00$ 700.00$ 600.00$ $ 8.06 Grimes Fire and Rescure 672.00$ 972.00$ 565.00$ 12.00$ 672.00$ 972.00$ 565.00$ 12.00$ 2/25/15 Hanover Park 725.00$ 975.00$ 625.00$ 10.25$ 725.00$ 975.00$ 625.00$ 10.25$ Harlem Roscoe FPD 900.00$ 900.00$ 900.00$ 10.00$ 900.00$ 900.00$ 900.00$ 10.00$ 4/28/15 Harre Hamilton County Amb.800.00$ 800.00$ 500.00$ 8.25$ 800.00$ 800.00$ 500.00$ 8.25$ Hazel Crest 700.00$ 700.00$ 500.00$ -$ 429.05$ 589.07$ 361.31$ -$ Hebron-Alden-Greenwood FD 800.00$ 900.00$ 700.00$ 11.00$ 700.00$ 800.00$ 600.00$ 11.00$ Hinckley FPD 900.00$ 1,000.00$ 800.00$ 7.00$ 440.00$ 600.00$ 390.00$ 7.00$ 7/1/14 Hinsdale 1,000.00$ 1,200.00$ 800.00$ 25.00$ 650.00$ 800.00$ 550.00$ 10.00$ Hoffman Estates FD 758.74$ 1,020.37$ 654.09$ 10.92$ 440.64$ 637.77$ 371.07$ 8.32$ 5/12/15 Homer Township FPD 1,500.00$ 1,800.00$ 1,200.00$ 17.50$ 1,500.00$ 1,800.00$ 1,200.00$ 17.50$ Hometown FPD 1,400.00$ 1,600.00$ 1,400.00$ 15.00$ 1,200.00$ 1,400.00$ 1,200.00$ 15.00$ Hughson FPD (CA)-$ -$ 350.00$ -$ -$ -$ 350.00$ -$ Huntley FPD 900.00$ 1,125.00$ 693.00$ 10.00$ 526.00$ 760.00$ 443.00$ 10.00$ Janesville 900.00$ 975.00$ 730.00$ 17.00$ 760.00$ 850.00$ 615.00$ 17.00$ 1/1/15 Johnston 672.00$ 972.00$ 565.00$ 12.00$ 672.00$ 972.00$ 565.00$ 12.00$ 2/17/15 Joliet 1,100.00$ 1,200.00$ 1,000.00$ 15.00$ 1,100.00$ 1,200.00$ 1,000.00$ 15.00$ Kimmundy-Alma FPD 455.00$ 455.00$ 350.00$ 8.50$ 455.00$ 455.00$ 350.00$ 8.50$ LaGrange FD 710.00$ 710.00$ 440.00$ 8.00$ 710.00$ 710.00$ 440.00$ 8.00$ LaGrange Park FD 1,200.00$ 1,200.00$ 800.00$ 15.00$ 800.00$ 800.00$ 500.00$ 15.00$ Lake Country Fire&Rescue (WI)1,500.00$ 1,600.00$ 1,000.00$ 19.00$ 1,300.00$ 1,400.00$ 800.00$ 19.00$ Lake Egypt 900.00$ 1,100.00$ 700.00$ 15.00$ 900.00$ 1,100.00$ 700.00$ 15.00$ Lake Forest 735.63$ 903.98$ 666.74$ 6.86$ 587.40$ 703.98$ 524.40$ 6.86$ Lake Villa FPD 600.00$ 750.00$ 550.00$ 10.00$ 500.00$ 650.00$ 450.00$ 10.00$ Lake Zurich Rescue - Village 900.00$ 900.00$ 900.00$ 12.00$ 750.00$ 750.00$ 750.00$ 12.00$ 1/1/14 Lake Zurich Rescue - District 900.00$ 900.00$ 900.00$ 12.00$ 750.00$ 750.00$ 750.00$ 12.00$ 1/1/14 Lansing Police & FD 450.00$ 628.06$ 365.42$ 7.09$ 450.00$ 628.06$ 365.42$ 7.09$ Lemont FPD 1,000.00$ 1,000.00$ 650.00$ 10.00$ 750.00$ 750.00$ 450.00$ 10.00$ 1/1/14 Libertyville 950.00$ 950.00$ 950.00$ 9.50$ 600.00$ 600.00$ 600.00$ 9.50$ 5/6/14 Limestone FD 1,100.00$ 1,225.00$ 900.00$ 18.00$ 600.00$ 750.00$ 550.00$ 12.00$ 1/20/15 Linconlnshire-Riverwoods FD 1,400.00$ 1,500.00$ 1,150.00$ 20.00$ 1,050.00$ 1,150.00$ 950.00$ 10.00$ 2/24/15 Little Rock-Fox 1,300.00$ 1,500.00$ 900.00$ 16.00$ 1,300.00$ 1,500.00$ 900.00$ 16.00$ 1/1/14 Lockport Township FPD 1,500.00$ 1,800.00$ 1,200.00$ 17.50$ 850.00$ 950.00$ 750.00$ 9.00$ 4/23/14 81 Department/Organization ALS ALS2 BLS Mileage ALS ALS2 BLS Mileage Last Date Edited NON-RESIDENT RESIDENT Lombard 970.00$ 1,100.00$ 750.00$ -$ 580.00$ 700.00$ 440.00$ -$ Lyons 1,200.00$ 1,400.00$ 1,000.00$ 15.00$ 700.00$ 800.00$ 600.00$ 15.00$ Malta FPD -$ -$ 550.00$ 7.00$ -$ -$ 400.00$ 7.00$ Manteno Community FPD 900.00$ 1,250.00$ 900.00$ 10.00$ 500.00$ 650.00$ 500.00$ 10.00$ Martinton Fire Protection -$ -$ 300.00$ 7.00$ -$ -$ 300.00$ 7.00$ Maryville 500.00$ 730.00$ 425.00$ 9.00$ 450.00$ 650.00$ 380.00$ 9.00$ Matteson FD 850.00$ 950.00$ 750.00$ 12.00$ 600.00$ 700.00$ 500.00$ 12.00$ 5/1/15 Maywood FD -$ -$ 700.00$ 15.00$ -$ -$ 500.00$ 15.00$ McFarland-Village Of 800.00$ 850.00$ 725.00$ 15.50$ 675.00$ 750.00$ 625.00$ 15.00$ McHenry Township FD 575.00$ 675.00$ 525.00$ 10.00$ 475.00$ 575.00$ 425.00$ 10.00$ Menomonie FD 1,200.00$ 1,350.00$ 1,075.00$ 18.00$ 975.00$ 1,050.00$ 850.00$ 18.00$ Midlothian 850.00$ 950.00$ 750.00$ 16.00$ 800.00$ 900.00$ 700.00$ 16.00$ Minong Area Amb -$ -$ 800.00$ 15.00$ -$ -$ 600.00$ 12.00$ Minooka FPD 1,500.00$ 1,800.00$ 1,200.00$ 17.50$ 1,500.00$ 1,800.00$ 1,200.00$ 17.50$ 2/1/14 Mokena FPD 1,200.00$ 1,200.00$ 1,200.00$ -$ -$ -$ -$ -$ 2/11/15 Monee FPD 1,000.00$ 1,000.00$ 1,000.00$ 10.00$ 600.00$ 600.00$ 600.00$ 10.00$ Montgomery FPD 850.00$ 950.00$ 750.00$ 10.00$ 650.00$ 750.00$ 550.00$ 10.00$ 4/16/12 Mount Prospect-Village Of 650.00$ 850.00$ 575.00$ 8.00$ 550.00$ 750.00$ 475.00$ 8.00$ 9/1/14 Mundelein FD 940.09$ 1,136.98$ 870.60$ 7.09$ 540.09$ 736.98$ 470.60$ 7.09$ 1/1/15 Murietta -$ -$ 350.00$ -$ -$ -$ 350.00$ -$ Naperville 944.80$ 1,130.30$ 817.28$ 8.28$ 689.78$ 944.80$ 562.25$ 8.28$ 1/1/15 Nauvoo Fire Prot Dist.1,025.00$ 1,325.00$ 825.00$ 15.00$ 1,025.00$ 1,325.00$ 825.00$ 15.00$ New Lenox Fire & AD 1,500.00$ 1,800.00$ 1,200.00$ 17.50$ 1,500.00$ 1,800.00$ 1,200.00$ 17.50$ Newport FPD 725.00$ 800.00$ 550.00$ 10.00$ 625.00$ 700.00$ 450.00$ 10.00$ North Aurora FPD 800.00$ 900.00$ 800.00$ -$ 600.00$ 900.00$ 600.00$ -$ North Palos 1,650.00$ 2,100.00$ 1,275.00$ 16.00$ 1,100.00$ 1,375.00$ 850.00$ 16.00$ Northwestern Area Ambulance 650.00$ 650.00$ 450.00$ 10.00$ 550.00$ 550.00$ 350.00$ 8.00$ Nunda Rural FD 900.00$ 900.00$ 700.00$ 10.00$ 900.00$ 900.00$ 700.00$ 10.00$ Oak Brook Village OF 800.00$ 900.00$ 650.00$ 10.00$ 700.00$ 800.00$ 550.00$ 10.00$ Oak Lawn FD 1,250.00$ 1,350.00$ 1,100.00$ 15.00$ 1,150.00$ 1,250.00$ 1,000.00$ 15.00$ Orland FP 1,200.00$ 1,250.00$ 1,100.00$ 15.00$ 1,100.00$ 1,200.00$ 1,000.00$ 15.00$ 1/1/13 Oswego FPD 1,100.00$ 1,250.00$ 900.00$ 10.00$ 900.00$ 1,150.00$ 800.00$ 10.00$ Palatine FD (Village)645.00$ 934.00$ 543.00$ 7.00$ 529.00$ 765.00$ 445.00$ 7.00$ 1/1/15 Palatine Rural FD 1,115.00$ 1,350.00$ 945.00$ 10.00$ 825.00$ 1,000.00$ 700.00$ 10.00$ Palos Heights Fire Protection 1,095.00$ 1,195.00$ 995.00$ 15.00$ 895.00$ 995.00$ 795.00$ 10.00$ Park Forest FD 800.00$ 900.00$ 700.00$ 12.50$ 525.00$ 725.00$ 425.00$ 12.50$ 7/1/14 Park Ridge FD 950.00$ 1,150.00$ 650.00$ 15.00$ 700.00$ 950.00$ 500.00$ 15.00$ Pickerel 1,600.00$ 1,775.00$ 1,400.00$ 15.00$ 1,400.00$ 1,575.00$ 1,200.00$ 15.00$ Plainfield FD 1,300.00$ 1,500.00$ 1,000.00$ 15.00$ 1,300.00$ 1,500.00$ 1,000.00$ 15.00$ 11/16/14 Pleasant Prairie FD 875.00$ 875.00$ 635.00$ 14.00$ 775.00$ 775.00$ 535.00$ 14.00$ 1/1/13 Prairieland Community Amb Service -$ -$ 400.00$ 8.00$ -$ -$ 400.00$ 8.00$ Prospect Heights 850.00$ 950.00$ 700.00$ 10.00$ 550.00$ 750.00$ 500.00$ 10.00$ 3/18/14 Pyramid Lake Paiute Tribe 1,025.00$ -$ 960.00$ 24.00$ 1,025.00$ -$ 960.00$ 24.00$ River Falls 1,430.00$ 1,650.00$ 1,070.00$ 19.00$ 1,300.00$ 1,500.00$ 975.00$ 18.00$ Roberts Park FPD 1,650.00$ 2,100.00$ 1,275.00$ 16.00$ 1,500.00$ 1,900.00$ 1,150.00$ 16.00$ Rochester FD 1,500.00$ 1,500.00$ 1,000.00$ 16.00$ 1,500.00$ 1,500.00$ 1,000.00$ 16.00$ Rockton FPD 900.00$ 900.00$ 900.00$ 15.00$ 500.00$ 500.00$ 500.00$ 15.00$ 82 Department/Organization ALS ALS2 BLS Mileage ALS ALS2 BLS Mileage Last Date Edited NON-RESIDENT RESIDENT Rolling Meadows FD 450.00$ 600.85$ 375.00$ 7.00$ 450.00$ 600.85$ 375.00$ 7.00$ Romeoville FD 825.00$ 925.00$ 750.00$ 15.00$ 700.00$ 800.00$ 550.00$ 10.00$ Rosemont FD 700.00$ 700.00$ 500.00$ -$ -$ -$ -$ -$ Sandoval FPD 455.00$ 500.00$ 350.00$ 7.00$ 400.00$ 450.00$ 350.00$ 7.00$ Sandwich Community FPD 1,200.00$ 1,200.00$ 1,100.00$ 20.00$ 750.00$ 750.00$ 650.00$ 15.00$ Schaumburg 776.00$ 956.00$ 632.00$ 7.16$ 436.00$ 632.00$ 367.00$ 7.16$ 11/1/14 Scott Township Volunteer FD 800.00$ 950.00$ 500.00$ 12.00$ 800.00$ 950.00$ 500.00$ 12.00$ Selma 1,200.00$ 1,400.00$ 1,000.00$ 26.00$ 1,200.00$ 1,400.00$ 1,000.00$ 26.00$ Somanouk FD 1,500.00$ 1,500.00$ 1,500.00$ 12.00$ 600.00$ 600.00$ 600.00$ 12.00$ South Beloit FD 1,024.00$ 1,024.00$ 1,024.00$ 12.00$ 816.00$ 816.00$ 816.00$ 12.00$ South Chicago Heights FD 850.00$ 850.00$ 750.00$ 10.00$ 850.00$ 850.00$ 750.00$ 10.00$ South Elgin FD 1,400.00$ 1,600.00$ 1,200.00$ 10.00$ 1,200.00$ 1,400.00$ 1,000.00$ 10.00$ 2/1/15 South Shore Consolidated 650.00$ 650.00$ 500.00$ 14.00$ 600.00$ 600.00$ 450.00$ 14.00$ Spring Grove FPD 1,250.00$ 1,500.00$ 1,000.00$ 12.00$ 1,250.00$ 1,500.00$ 1,000.00$ 12.00$ 5/1/15 Steger Estates 1,050.00$ 1,125.00$ 950.00$ 10.00$ 1,050.00$ 1,125.00$ 950.00$ 10.00$ Streamwood FD 725.00$ 975.00$ 625.00$ 10.50$ 440.64$ 637.77$ 371.07$ 7.24$ 1/1/15 Sugar Grove FPD $ 900.00 $ 900.00 $ 650.00 12.00$ $ 610.51 $ 610.51 $ 450.00 6.86$ Teays Valley Volunteer FD $ 450.00 $ 600.00 $ 350.00 8.00$ $ 450.00 $ 600.00 $ 350.00 8.00$ Tri-City 1,000.00$ 1,150.00$ 825.00$ 10.00$ 800.00$ 925.00$ 615.00$ 10.00$ 5/1/14 Tri-State FPD 1,250.00$ 1,250.00$ 1,000.00$ 15.00$ 1,000.00$ 1,000.00$ 750.00$ 15.00$ The Troy FPD 525.00$ 730.00$ 450.00$ 9.00$ 450.00$ 650.00$ 380.00$ 9.00$ Troy FPD 1,500.00$ 1,800.00$ 1,200.00$ 17.50$ 1,500.00$ 1,800.00$ 1,200.00$ 17.50$ Wauconda FPD 770.00$ 880.00$ 660.00$ 10.00$ 660.00$ 770.00$ 550.00$ 10.00$ 4/1/15 Waukee 600.00$ 800.00$ 600.00$ 12.00$ 600.00$ 800.00$ 600.00$ 12.00$ Waukegan FD 850.00$ 950.00$ 750.00$ 6.87$ 650.00$ 750.00$ 550.00$ 6.87$ Waukesha 1,050.00$ 1,260.00$ 945.00$ 25.00$ 840.00$ 1,050.00$ 735.00$ 25.00$ Wauwatosa 812.21$ 936.94$ 536.41$ 15.21$ 687.49$ 791.93$ 431.96$ 15.21$ 4/2/14 West Peoria 450.00$ -$ 350.00$ 8.00$ 450.00$ -$ 350.00$ 8.00$ Western Springs FD 900.00$ 1,000.00$ 800.00$ 15.00$ 600.00$ 700.00$ 500.00$ 15.00$ Westmont FD 1,200.00$ 1,200.00$ 800.00$ 16.00$ 820.00$ 820.00$ 550.00$ 14.00$ Wheaton FD 860.00$ 1,000.00$ 700.00$ 11.00$ 527.00$ 763.00$ 444.00$ 10.00$ 9/1/11 Williamson Valley (AZ)1,469.95$ 1,469.95$ 1,469.95$ 10.74$ -$ -$ -$ -$ Wilmette FD 550.00$ 700.00$ 450.00$ 7.50$ 550.00$ 700.00$ 450.00$ 7.50$ Wilmington FPD 1,200.00$ 1,400.00$ 1,000.00$ 15.00$ 1,000.00$ 1,200.00$ 800.00$ 15.00$ Winnetka FD (Kennilworth)850.00$ 850.00$ 650.00$ 12.00$ 675.00$ 675.00$ 525.00$ 12.00$ Winthrop Harbor FD 1,200.00$ 1,200.00$ 1,000.00$ 10.00$ 1,200.00$ 1,200.00$ 1,000.00$ 10.00$ Zion FD 945.54$ 1,050.60$ 840.48$ 16.00$ 832.32$ 936.36$ 728.28$ 16.00$ 5/5/15 TOTAL 159,200.19$ 177,591.92$ 137,000.71$ 2,102.74$ 127,260.41$ 145,063.25$ 107,924.56$ 1,988.82$ AVERAGE 959.04$ 1,096.25$ 782.86$ 12.67$ 785.56$ 918.12$ 631.14$ 12.13$ 83 Private Ambulance charges Page 5 Last Updated: 4/29/15 - DR DEPARTMENT ALS ALS2 ALS NON EMER BLS BLS NON EMER SCT MILEAGE MEDCARS MEDCAR MILEAGE SERV CAR SERV CAR MILEAGE MEDIVAN Last Date Edited A-Tec Ambulance 1,150.00$ 1,250.00$ 1,000.00$ 800.00$ 750.00$ 1,400.00$ 18.00$ -$ -$ -$ -$ -$ A-Tec/Integrity Medcars -$ -$ -$ -$ -$ -$ -$ 70.00$ 3.00$ 70.00$ 3.00$ 25.00$ Guardian Critical Care 1,250.00$ 1,500.00$ 1,250.00$ 575.00$ 575.00$ 2,200.00$ 15.00$ -$ -$ -$ -$ -$ Kurtz Ambulance(Kurtz, Morris, R8, $ 1,200.00 1,400.00$ $ 1,200.00 1,000.00$ 1,000.00$ 1,600.00$ 15.00$ -$ -$ -$ -$ -$ SM, Vanguard, Ingalls, Tinley, SCHG) Kurtz Medicar(Kurtz, Morris, R8, $ - -$ $ - -$ -$ -$ -$ 50.00$ 7.00$ -$ -$ -$ SM, Vanguard, Ingalls, Tinley) Kurtz Service Car(Kurtz, Morris, R8, $ - -$ $ - -$ -$ -$ -$ -$ -$ 8.23$ 1.06$ -$ SM, Vanguard, Ingalls) Midwest - First Care $ 1,600.00 2,100.00$ $ 1,600.00 1,000.00$ $ 1,000.00 $ 2,000.00 $ 32.00 100.00$ 4.00$ 30.00$ 4.00$ -$ 4/1/15 Northwest Rescue $ 2,500.00 2,500.00$ $ 2,500.00 1,000.00$ $ 1,000.00 $ 3,250.00 $ 23.00 OSF Lifeline - Ambulance $ 990.00 1,433.00$ $ 625.00 800.00$ $ 521.00 $ 1,700.00 $ 18.00 -$ -$ -$ -$ -$ 5/17/15 OSF Lifeline - MC/WC $ - -$ $ - -$ $ - $ - $ - 35.00$ 1.55$ 35.00$ 1.55$ -$ 5/17/15 TOTAL $8,690.00 $10,183.00 $8,175.00 $5,175.00 $4,846.00 $12,150.00 $121.00 $255.00 $15.55 $143.23 $9.61 $25.00 AVERAGE $1,448.33 $1,697.17 $1,362.50 $862.50 $807.67 $2,025.00 $20.17 $63.75 $3.89 $35.81 $2.40 $25.00 ANDRES MEDICAL BILLING CLIENT BASE BILLING RATES - PRIVATES AMBULANCE CHARGES WHEELCHAIR CHARGES 84 Non Andres Departments Last Updated: 2/6/2015 DR Department/Organization ALS ALS2 BLS Mileage ALS ALS2 BLS Mileage Last Update Addison FPD 1,650.00$ 2,100.00$ 1,275.00$ 16.00$ 1,650.00$ 2,100.00$ 1,275.00$ 16.00$ Algonquin-Lake in the Hills FD 1,100.00$ 1,200.00$ 900.00$ 16.00$ 900.00$ 1,000.00$ 700.00$ 16.00$ Antioch FD 1,500.00$ 1,700.00$ 1,000.00$ 20.00$ 1,200.00$ 1,500.00$ 800.00$ 16.00$ January-14 Arlington Heights FD 600.00$ 650.00$ 600.00$ -$ 400.00$ 450.00$ 400.00$ -$ Aurora City of 627.70$ 825.08$ 499.92$ 7.27$ 446.66$ 646.48$ 376.13$ 7.27$ Barrington FD 630.00$ 630.00$ 525.00$ 11.00$ 525.00$ 525.00$ 420.00$ 9.00$ Barrington Countryside 900.00$ 1,100.00$ 800.00$ 12.00$ 800.00$ 1,000.00$ 600.00$ 12.00$ Bartlett FD 1,100.00$ 1,200.00$ 800.00$ 10.00$ 800.00$ 1,000.00$ 550.00$ 10.00$ September-09 Beach Park FD 1,100.00$ 1,300.00$ 800.00$ 10.00$ 950.00$ 1,200.00$ 650.00$ 10.00$ April-14 Bedford Park FD 1,100.00$ 1,400.00$ 750.00$ 15.00$ 800.00$ 1,200.00$ 550.00$ 15.00$ July-10 Beecher FPD 900.00$ 900.00$ 900.00$ 10.00$ 500.00$ 625.00$ 400.00$ 10.00$ Bellwood FD 450.00$ -$ 400.00$ 8.00$ 400.00$ -$ 350.00$ 8.00$ Beloit City of 1,307.00$ 1,428.00$ 758.00$ 16.00$ 1,064.00$ 1,163.00$ 653.00$ 16.00$ Bensenville FPD 1,650.00$ 2,100.00$ 1,275.00$ 16.00$ 1,100.00$ 1,375.00$ 850.00$ 16.00$ Berkeley FD 1,950.00$ 2,550.00$ 1,125.00$ 15.00$ 1,300.00$ 1,725.00$ 825.00$ 10.00$ January-13 Berwyn FD 800.00$ 900.00$ 700.00$ 15.00$ 700.00$ 750.00$ 600.00$ 15.00$ January-14 Bethany FPD 506.10$ 687.78$ 441.98$ 7.34$ 406.10$ 587.78$ 341.98$ 7.34$ Big Rock VFD 525.64$ 716.06$ 458.44$ 7.27$ 525.64$ 716.06$ 458.44$ 7.27$ Bloomfield-Genoa City 800.00$ 925.00$ 650.00$ 15.00$ 675.00$ 800.00$ 550.00$ 15.00$ Bloomingdale FPD 1,200.00$ 1,700.00$ 850.00$ 15.00$ 850.00$ 1,100.00$ 650.00$ 13.00$ Bolingbrook FD 1,468.13$ 1,940.63$ 965.25$ 18.75$ 937.50$ 1,275.00$ 693.75$ 10.31$ May-14 Bourbonnais FD 900.00$ 1,260.00$ 810.00$ 10.00$ 500.00$ 708.00$ 438.00$ 7.09$ Braceville FPD -$ -$ 1,250.00$ 16.00$ -$ -$ 1,000.00$ 16.00$ Bradley FD 1,000.00$ 1,100.00$ 900.00$ 10.00$ 800.00$ 900.00$ 700.00$ 10.00$ Braidwood FPD 1,500.00$ 1,800.00$ 1,200.00$ 17.50$ 1,400.00$ 1,400.00$ 1,000.00$ 15.00$ Bridgeview FD 750.00$ -$ 650.00$ 12.00$ 700.00$ -$ 600.00$ 12.00$ January-12 Bristol Fire and Rescue 700.00$ 700.00$ 550.00$ 7.50$ 500.00$ 600.00$ 400.00$ 7.50$ Broadview FD 1,200.00$ 1,400.00$ 825.00$ 12.00$ 1,050.00$ 1,250.00$ 725.00$ 12.00$ October-13 Brookfield FD 1,000.00$ -$ 750.00$ 15.00$ 1,000.00$ -$ 750.00$ 15.00$ February-11 Calumet City FD 800.00$ 800.00$ 700.00$ 7.00$ 800.00$ 800.00$ 700.00$ 7.00$ Calumet Park 900.00$ 1,000.00$ 700.00$ 15.00$ 800.00$ 900.00$ 600.00$ 15.00$ Carmel FD (Ind)475.00$ 575.00$ 375.00$ 7.55$ 475.00$ 575.00$ 375.00$ 7.55$ January-11 Carol Stream FD 700.00$ 850.00$ 500.00$ 10.00$ 700.00$ 850.00$ 500.00$ 10.00$ Carpentersville 893.32$ 1,292.96$ 752.26$ 9.08$ 446.66$ 646.48$ 376.13$ 9.08$ Cary FPD 600.00$ 600.00$ 500.00$ 10.00$ -$ -$ -$ -$ Central Stickney FPD 650.00$ 760.00$ 600.00$ 15.00$ 600.00$ 710.00$ 550.00$ 15.00$ January-12 Channahon FPD 1,500.00$ 1,800.00$ 1,200.00$ 17.50$ 1,500.00$ 1,800.00$ 1,200.00$ 17.50$ Charleston FD 900.49$ 1,082.54$ 572.17$ 11.55$ 630.34$ 757.77$ 400.52$ 11.55$ April-12 Chatham FPD 952.75$ 952.75$ 849.75$ 12.00$ 437.75$ 437.75$ 334.75$ 12.00$ Clarendon Hills FD 1,000.00$ 1,200.00$ 800.00$ 25.00$ 650.00$ 800.00$ 550.00$ 10.00$ June-10 Clayton County Board of Comm 1,100.00$ 1,100.00$ 800.00$ 15.00$ 1,100.00$ 1,100.00$ 800.00$ 15.00$ Collinsville 573.55$ 830.13$ 482.98$ 10.17$ 512.10$ 741.01$ 431.23$ 10.17$ Countryside FPD 940.09$ 1,136.98$ 870.60$ 7.09$ 540.09$ 736.98$ 470.60$ 7.09$ County of Portage 975.00$ 1,075.00$ 825.00$ 20.00$ 825.00$ 875.00$ 675.00$ 20.00$ Crescent-Iroquois EMS & AMB 950.00$ -$ 850.00$ 16.00$ 750.00$ -$ 650.00$ 16.00$ Crete FD 700.00$ 900.00$ 600.00$ 15.00$ 500.00$ 700.00$ 400.00$ 15.00$ Crete Township FPD 1,100.00$ 1,100.00$ 900.00$ 12.50$ 900.00$ 900.00$ 700.00$ 12.50$ Crystal Lake 848.97$ 1,013.15$ 770.99$ 10.63$ 448.97$ 613.15$ 370.06$ 7.79$ Darien-Woodridge FPD 1,250.00$ 1,250.00$ 1,000.00$ 15.00$ 1,000.00$ 1,000.00$ 750.00$ 15.00$ DeKalb 773.00$ 1,110.00$ 639.00$ 9.70$ 538.00$ 773.00$ 445.00$ 9.70$ Des Plaines 950.00$ 1,150.00$ 650.00$ 15.00$ 700.00$ 950.00$ 500.00$ 15.00$ Detroit Metro Airport (MI)600.00$ 750.00$ -$ 10.00$ -$ -$ -$ -$ January-14 Downers Grove 847.00$ 901.00$ 616.00$ 9.50$ 677.00$ 731.00$ 508.00$ 9.50$ NAPERVILLE FIRE DEPARTMENT 2014 SURVEY NON-RESIDENT RESIDENT 85 Dwight 800.00$ 950.00$ 700.00$ 15.00$ 650.00$ 800.00$ 550.00$ 15.00$ East Dundee & Countryside FD 1,150.00$ 1,350.00$ 750.00$ 10.00$ 950.00$ 1,250.00$ 550.00$ 10.00$ East Joliet FPD 1,300.00$ 1,500.00$ 875.00$ 25.00$ 1,300.00$ 1,500.00$ 875.00$ 25.00$ East Peoria FD 850.00$ 950.00$ 750.00$ 12.50$ 725.00$ 825.00$ 625.00$ 12.50$ East Troy Area 1,000.00$ 1,100.00$ 850.00$ 15.08$ 900.00$ 1,000.00$ 750.00$ 15.08$ Elburn Ambulance Service 800.00$ 900.00$ 600.00$ 10.00$ 550.00$ 650.00$ 450.00$ 8.00$ Elgin FD 900.00$ 1,135.00$ 692.75$ 10.00$ 525.75$ 760.00$ 442.75$ 10.00$ Elk Grove Village FD 902.00$ 1,190.00$ 797.00$ 13.06$ 641.00$ 920.00$ 535.00$ 8.24$ Elmhurst FD 1,250.00$ 1,350.00$ 850.00$ 16.00$ 1,150.00$ 1,250.00$ 750.00$ 16.00$ January-08 Eureka-Goodfield FPD 800.00$ 900.00$ 700.00$ 15.00$ 700.00$ 800.00$ 600.00$ 12.00$ May-13 Evanston FD 550.00$ 700.00$ 500.00$ -$ 429.00$ 621.00$ 362.00$ -$ Farina 455.00$ 455.00$ 305.00$ 8.50$ 455.00$ 455.00$ 305.00$ 8.50$ Flossmoor 1,300.00$ 1,500.00$ 1,100.00$ 10.00$ 1,300.00$ 1,500.00$ 1,100.00$ 10.00$ Fox River Grove FD 900.00$ 1,000.00$ 700.00$ 12.00$ 900.00$ 1,000.00$ 700.00$ 12.00$ Frankfort FPD 1,000.00$ 1,000.00$ 800.00$ 10.00$ 700.00$ 700.00$ 600.00$ 10.00$ Franklin Grove FPD -$ -$ 400.00$ 7.00$ -$ -$ 300.00$ 7.00$ Freeport 520.09$ 708.03$ 453.77$ 11.28$ 420.09$ 608.03$ 353.77$ 11.28$ Fulton FPD $ 525.00 625.00$ 450.00$ 6.86$ 500.00$ 600.00$ 425.00$ 6.86$ Garden Valley FPD $ 1,150.00 1,150.00$ 850.00$ 15.00$ 1,150.00$ 1,150.00$ 850.00$ 15.00$ Gardner FPD $ 1,100.00 1,100.00$ 900.00$ 35.00$ 1,100.00$ 1,100.00$ 900.00$ 35.00$ Glen Carbon FPD 550.00$ 550.00$ 500.00$ 7.00$ 400.00$ 400.00$ 350.00$ 7.00$ Glen Ellyn FD 1,200.00$ 1,400.00$ 910.00$ 18.00$ 904.00$ 962.00$ 725.00$ 15.00$ November-13 Glenside FPD 1,200.00$ 1,700.00$ 850.00$ 15.00$ 850.00$ 1,000.00$ 700.00$ 13.00$ January-12 Glenview FD 1,034.79$ -$ -$ 11.60$ 915.30$ -$ -$ 11.60$ January-14 Gordon Wascott EMS 1,050.00$ -$ 850.00$ 13.00$ 950.00$ -$ 750.00$ 13.00$ Granite City 875.00$ 1,000.00$ 625.00$ 10.50$ 587.00$ 850.00$ 495.00$ 10.50$ Grant Park FPD 700.00$ 800.00$ 700.00$ $ 8.06 600.00$ 700.00$ 600.00$ $ 8.06 Grayslake FPD 1,350.00$ 1,450.00$ 1,150.00$ $ 20.00 1,050.00$ 1,150.00$ 950.00$ $ 20.00 February-14 Greenfield FD (WI)780.00$ 900.00$ 600.00$ $ 15.21 660.00$ 760.00$ 500.00$ $ 15.21 January-14 Grimes Fire and Rescure 550.00$ 669.00$ 928.82$ 16.00$ 550.00$ 669.00$ 450.00$ 16.00$ Gurnee FD 1,038.14$ 1,147.14$ 450.00$ 10.93$ 1,038.14$ 1,147.14$ 982.82$ 10.93$ January-09 Hanover Park 725.00$ 975.00$ 825.00$ 10.25$ 725.00$ 975.00$ 625.00$ 10.25$ Harlem Roscoe FPD 700.00$ 700.00$ 700.00$ -$ -$ -$ -$ -$ Harre Hamilton County Amb.800.00$ 800.00$ 500.00$ 8.25$ 800.00$ 800.00$ 500.00$ 8.25$ Hazel Crest 700.00$ 700.00$ 500.00$ -$ 429.05$ 589.07$ 361.31$ -$ Hebron-Alden-Greenwood FD 800.00$ 900.00$ 700.00$ 11.00$ 700.00$ 800.00$ 600.00$ 11.00$ Highland Park FD 710.00$ 945.00$ 660.00$ 8.60$ 535.00$ 770.00$ 450.00$ 8.60$ May-09 Hillside FD 1,950.00$ 2,550.00$ 1,125.00$ 16.00$ 1,300.00$ 1,400.00$ 825.00$ 16.00$ June-10 Hinckley FPD 900.00$ 1,000.00$ 800.00$ 7.00$ 440.00$ 600.00$ 390.00$ 7.00$ Hinsdale 1,000.00$ 1,200.00$ 800.00$ 25.00$ 650.00$ 800.00$ 550.00$ 10.00$ Hoffman Estates FD 757.78$ 1,019.08$ 653.26$ 10.92$ 440.09$ 636.98$ 370.60$ 8.32$ Homer Township FPD 1,500.00$ 1,800.00$ 1,200.00$ 17.50$ 1,500.00$ 1,800.00$ 1,200.00$ 17.50$ Hometown FPD 1,400.00$ 1,600.00$ 1,400.00$ 15.00$ 1,200.00$ 1,400.00$ 1,200.00$ 15.00$ Huntley FPD 900.00$ 1,125.00$ 693.00$ 10.00$ 526.00$ 760.00$ 443.00$ 10.00$ Itasca FPD 950.00$ 1,400.00$ 900.00$ 20.00$ 1,000.00$ 1,200.00$ 800.00$ 15.00$ August-13 Janesville 740.00$ 890.00$ 370.00$ 16.00$ 530.00$ 635.00$ 265.00$ 16.00$ Johnston 575.55$ 700.00$ 525.00$ 10.00$ 575.55$ 700.00$ 525.00$ 10.00$ Joliet 1,100.00$ 1,200.00$ 1,000.00$ 15.00$ 1,100.00$ 1,200.00$ 1,000.00$ 15.00$ Kimmundy-Alma FPD 455.00$ 455.00$ 350.00$ 8.50$ 455.00$ 455.00$ 350.00$ 8.50$ LaGrange FD 710.00$ 710.00$ 440.00$ 8.00$ 710.00$ 710.00$ 440.00$ 8.00$ LaGrange Park FD 1,200.00$ 1,200.00$ 800.00$ 15.00$ 800.00$ 800.00$ 500.00$ 15.00$ Lake Country Fire&Rescue (WI)1,500.00$ 1,600.00$ 1,000.00$ 19.00$ 1,300.00$ 1,400.00$ 800.00$ 19.00$ Lake Egypt 900.00$ 1,100.00$ 700.00$ 15.00$ 900.00$ 1,100.00$ 700.00$ 15.00$ Lake Forest 735.63$ 903.98$ 666.74$ 6.86$ 587.40$ 703.98$ 524.40$ 6.86$ Lake Villa FPD 600.00$ 750.00$ 550.00$ 10.00$ 500.00$ 650.00$ 450.00$ 10.00$ Lake Zurich Rescue - Village 900.00$ 900.00$ 900.00$ 12.00$ 750.00$ 750.00$ 750.00$ 12.00$ Lake Zurich Rescue - District 900.00$ 900.00$ 900.00$ 12.00$ 750.00$ 750.00$ 750.00$ 12.00$ Lansing Police & FD 450.00$ 628.06$ 365.42$ 7.09$ 450.00$ 628.06$ 365.42$ 7.09$ 86 Lemont FPD 1,000.00$ 1,000.00$ 650.00$ 10.00$ 750.00$ 750.00$ 450.00$ 10.00$ Libertyville 900.00$ 900.00$ 900.00$ 9.50$ 600.00$ 600.00$ 600.00$ 9.50$ Limestone FD 1,100.00$ 1,225.00$ 900.00$ 18.00$ 600.00$ 750.00$ 550.00$ 12.00$ Linconlnshire-Riverwoods FD 700.00$ 850.00$ 650.00$ 15.00$ 446.66$ 646.48$ 376.13$ 7.27$ Lincolnwood FD 1,000.00$ 1,250.00$ 850.00$ 17.00$ 700.00$ 950.00$ 500.00$ 15.00$ January-10 Lisle-Woodridge FPD 1,000.00$ 1,200.00$ 700.00$ 15.00$ 550.00$ 750.00$ 350.00$ 15.00$ October-07 Little Rock-Fox 1,300.00$ 1,500.00$ 900.00$ 16.00$ 1,300.00$ 1,500.00$ 900.00$ 16.00$ Lockport Township FPD 1,500.00$ 1,800.00$ 1,200.00$ 17.50$ 850.00$ 950.00$ 750.00$ 9.00$ Lombard 970.00$ 1,100.00$ 750.00$ 11.00$ 580.00$ 700.00$ 440.00$ 10.00$ Lyons 1,200.00$ 1,400.00$ 1,000.00$ 15.00$ 700.00$ 800.00$ 600.00$ 15.00$ Malta FPD -$ -$ 550.00$ 7.00$ -$ -$ 400.00$ 7.00$ Manteno Community FPD 900.00$ 1,250.00$ 900.00$ 10.00$ 500.00$ 650.00$ 500.00$ 10.00$ Martinton Fire Protection -$ -$ 300.00$ 7.00$ -$ -$ 300.00$ 7.00$ Maryville 500.00$ 730.00$ 425.00$ 9.00$ 450.00$ 650.00$ 380.00$ 9.00$ Matteson FD 750.00$ 850.00$ 650.00$ 10.00$ 550.00$ 650.00$ 450.00$ 10.00$ Mattoon FD 893.00$ 1,096.00$ 606.00$ 11.10$ 650.00$ 800.00$ 425.00$ 11.10$ July-14 Maywood FD -$ -$ 700.00$ 15.00$ -$ -$ 500.00$ 15.00$ McFarland-Village Of 800.00$ 850.00$ 725.00$ 15.50$ 675.00$ 750.00$ 625.00$ 15.00$ McHenry Township FD 575.00$ 675.00$ 525.00$ 10.00$ 475.00$ 575.00$ 425.00$ 10.00$ Menomonie FD 1,200.00$ 1,350.00$ 1,075.00$ 18.00$ 975.00$ 1,050.00$ 850.00$ 18.00$ Midlothian 850.00$ 950.00$ 750.00$ 16.00$ 800.00$ 900.00$ 700.00$ 16.00$ Minong Area Amb -$ -$ 800.00$ 15.00$ -$ -$ 600.00$ 12.00$ Minooka FPD 1,500.00$ 1,800.00$ 1,200.00$ 17.50$ 1,500.00$ 1,800.00$ 1,200.00$ 17.50$ Mokena FPD 1,200.00$ 1,200.00$ 1,200.00$ -$ -$ -$ -$ -$ Moline FD 875.00$ 1,164.00$ 690.00$ 17.50$ 875.00$ 1,164.00$ 690.00$ 17.50$ January-12 Monee FPD 1,000.00$ 1,000.00$ 1,000.00$ 10.00$ 600.00$ 600.00$ 600.00$ 10.00$ Montgomery FPD 850.00$ 950.00$ 750.00$ 10.00$ 650.00$ 750.00$ 550.00$ 10.00$ Mount Hope-Funks Grove FPD 740.00$ -$ 680.00$ 10.00$ 740.00$ -$ 680.00$ 10.00$ January-12 Mount Prospect-Village Of 650.00$ 850.00$ 575.00$ 8.00$ 550.00$ 750.00$ 475.00$ 8.00$ Mundelein FD 940.09$ 1,136.98$ 870.60$ 7.09$ 540.09$ 736.98$ 470.60$ 7.09$ Murietta -$ -$ 350.00$ -$ -$ -$ 350.00$ -$ Naperville 944.80$ 1,130.30$ 817.28$ 8.28$ 689.78$ 944.80$ 562.25$ 8.28$ Nauvoo Fire Prot Dist.1,025.00$ 1,325.00$ 825.00$ 15.00$ 1,025.00$ 1,325.00$ 825.00$ 15.00$ New Lenox Fire & AD 1,500.00$ 1,800.00$ 1,200.00$ 17.50$ 1,500.00$ 1,800.00$ 1,200.00$ 17.50$ Newport FPD 725.00$ 800.00$ 550.00$ 10.00$ 625.00$ 700.00$ 450.00$ 10.00$ North Aurora FPD 800.00$ 900.00$ 800.00$ -$ 600.00$ 900.00$ 600.00$ -$ North Palos 1,650.00$ 2,100.00$ 1,275.00$ 16.00$ 1,100.00$ 1,375.00$ 850.00$ 16.00$ Northbrook FD 700.00$ 700.00$ 700.00$ -$ 500.00$ 500.00$ 500.00$ -$ May-09 Northwest Homer FPD 750.00$ -$ 650.00$ 10.00$ 650.00$ -$ 550.00$ 10.00$ July-12 Northwestern Area Ambulance 650.00$ 650.00$ 450.00$ 10.00$ 550.00$ 550.00$ 350.00$ 8.00$ Norwood Park FPD 1,650.00$ 1,850.00$ 1,000.00$ 25.00$ 1,500.00$ 1,700.00$ 800.00$ 25.00$ August-13 Nunda Rural FD 900.00$ 900.00$ 700.00$ 10.00$ 900.00$ 900.00$ 700.00$ 10.00$ Oak Brook Village OF 800.00$ 900.00$ 650.00$ 10.00$ 700.00$ 800.00$ 550.00$ 10.00$ Oak Lawn FD 1,250.00$ 1,350.00$ 1,100.00$ 15.00$ 1,150.00$ 1,250.00$ 1,000.00$ 15.00$ Oak Park FD -$ 1,000.00$ 700.00$ 15.00$ -$ 800.00$ 500.00$ 15.00$ September-12 Orland FP 1,200.00$ 1,250.00$ 1,100.00$ 15.00$ 1,100.00$ 1,200.00$ 1,000.00$ 15.00$ Oswego FPD 1,100.00$ 1,250.00$ 900.00$ 10.00$ 900.00$ 1,150.00$ 800.00$ 10.00$ Ottawa FD 900.00$ 1,100.00$ 700.00$ 15.00$ 450.00$ 550.00$ 350.00$ 15.00$ October-14 Palatine FD (Village)645.00$ 934.00$ 543.00$ 7.00$ 529.00$ 765.00$ 445.00$ 7.00$ Palatine Rural FD 1,115.00$ 1,350.00$ 945.00$ 10.00$ 825.00$ 1,000.00$ 700.00$ 10.00$ Palos Heights Fire Protection 1,095.00$ 1,195.00$ 995.00$ 15.00$ 895.00$ 995.00$ 795.00$ 10.00$ Park Forest FD 800.00$ 900.00$ 700.00$ 12.50$ 525.00$ 725.00$ 425.00$ 12.50$ Park Ridge FD 950.00$ 1,150.00$ 650.00$ 15.00$ 700.00$ 950.00$ 500.00$ 15.00$ Peoria Heights 800.00$ 850.00$ 700.00$ 10.00$ 750.00$ 800.00$ 600.00$ 10.00$ Pickerel 1,600.00$ 1,775.00$ 1,400.00$ 15.00$ 1,400.00$ 1,575.00$ 1,200.00$ 15.00$ Plainfield FD 1,300.00$ 1,500.00$ 1,000.00$ 15.00$ 1,300.00$ 1,500.00$ 1,000.00$ 15.00$ Pleasant Prairie FD 875.00$ 875.00$ 635.00$ 14.00$ 775.00$ 775.00$ 535.00$ 14.00$ Posen FD 900.00$ -$ 900.00$ 20.00$ 750.00$ -$ 750.00$ 20.00$ January-0987 Prairieland Community Amb Service -$ -$ 400.00$ 8.00$ -$ -$ 400.00$ 8.00$ Prospect Heights 850.00$ 950.00$ 700.00$ 10.00$ 550.00$ 750.00$ 500.00$ 10.00$ Pyramid Lake Paiute Tribe 1,025.00$ -$ 960.00$ 24.00$ 1,025.00$ -$ 960.00$ 24.00$ Richmond FPD 900.00$ 1,100.00$ 650.00$ 9.50$ 900.00$ 1,100.00$ 650.00$ 9.50$ January-13 Riverside FD 1,000.00$ 1,000.00$ 800.00$ 15.00$ 700.00$ 850.00$ 500.00$ 15.00$ Roberts Park FPD 1,650.00$ 2,100.00$ 1,275.00$ 16.00$ 1,500.00$ 1,900.00$ 1,150.00$ 16.00$ Rochester FD 1,500.00$ 1,500.00$ 1,000.00$ 16.00$ 1,500.00$ 1,500.00$ 1,000.00$ 16.00$ Rockford FD 1,310.00$ 1,510.00$ 1,200.00$ 16.00$ 655.00$ 755.00$ 600.00$ 16.00$ January-13 Rockton FPD 900.00$ 900.00$ 900.00$ 15.00$ 500.00$ 500.00$ 500.00$ 15.00$ Rolling Meadows FD 450.00$ 600.85$ 375.00$ 7.00$ 450.00$ 600.85$ 375.00$ 7.00$ Romeoville FD 825.00$ 925.00$ 750.00$ 10.00$ 700.00$ 800.00$ 550.00$ 10.00$ Roselle FD 1,000.00$ 1,200.00$ 800.00$ 20.00$ 900.00$ 1,000.00$ 700.00$ 15.00$ October-13 Rosemont FD 700.00$ 700.00$ 500.00$ -$ -$ -$ -$ -$ Sandoval FPD 455.00$ 500.00$ 350.00$ 7.00$ 400.00$ 450.00$ 350.00$ 7.00$ Sandwich Community FPD 1,200.00$ 1,200.00$ 1,100.00$ 20.00$ 750.00$ 750.00$ 650.00$ 15.00$ Schaumburg 776.00$ 956.00$ 632.00$ 7.16$ 436.00$ 632.00$ 367.00$ 7.16$ Scott Township Volunteer FD 800.00$ 950.00$ 500.00$ 12.00$ 800.00$ 950.00$ 500.00$ 12.00$ Skokie FD 950.00$ 1,150.00$ 650.00$ 15.00$ 700.00$ 950.00$ 500.00$ 15.00$ March-08 Somanouk FD 1,500.00$ 1,500.00$ 1,500.00$ 12.00$ 600.00$ 600.00$ 600.00$ 12.00$ South Beloit FD 1,024.00$ 1,024.00$ 1,024.00$ 12.00$ 816.00$ 816.00$ 816.00$ 12.00$ South Chicago Heights FD 850.00$ 850.00$ 750.00$ 10.00$ 850.00$ 850.00$ 750.00$ 10.00$ South Elgin FD 742.42$ 940.34$ 672.56$ 7.16$ 442.42$ 640.34$ 372.56$ 7.16$ South Holland FD 600.00$ -$ 500.00$ 10.00$ 550.00$ -$ 450.00$ 10.00$ January-11 South Shore Consolidated 650.00$ 650.00$ 500.00$ 14.00$ 600.00$ 600.00$ 450.00$ 14.00$ Spring Bay FPD -$ -$ 400.00$ 8.00$ -$ -$ 300.00$ 8.00$ January-10 Spring Grove FPD 1,050.00$ 1,250.00$ 850.00$ 12.00$ 1,050.00$ 1,250.00$ 850.00$ 12.00$ St. Francis FD (WI)-$ -$ 550.00$ 14.00$ -$ -$ 475.00$ 14.00$ Steger Estates 1,050.00$ 1,125.00$ 950.00$ 10.00$ 1,050.00$ 1,125.00$ 950.00$ 10.00$ Streamwood FD 725.00$ 975.00$ 625.00$ 10.50$ 440.64$ 637.77$ 371.07$ 7.27$ Sugar Grove FPD $ 900.00 $ 900.00 $ 650.00 12.00$ $ 610.51 $ 610.51 $ 450.00 6.86$ Teays Valley Volunteer FD $ 450.00 $ 600.00 $ 350.00 8.00$ $ 450.00 $ 600.00 $ 350.00 8.00$ Tri-City 1,000.00$ 1,150.00$ 825.00$ 10.00$ 800.00$ 925.00$ 615.00$ 10.00$ Tri-County Ambulance Dist -$ -$ 175.00$ 7.50$ -$ -$ 175.00$ 7.50$ October-10 Tri-State FPD 1,250.00$ 1,250.00$ 1,000.00$ 15.00$ 1,000.00$ 1,000.00$ 750.00$ 15.00$ The Troy FPD 525.00$ 730.00$ 450.00$ 9.00$ 450.00$ 650.00$ 380.00$ 9.00$ Tremont FPD -$ -$ -$ -$ -$ -$ 600.00$ -$ Troy FPD 1,500.00$ 1,800.00$ 1,200.00$ 17.50$ 1,500.00$ 1,800.00$ 1,200.00$ 17.50$ Villa Park FD 780.00$ 960.00$ 650.00$ 11.00$ 500.00$ 740.00$ 440.00$ 9.00$ March-11 Wauconda FPD 700.00$ 800.00$ 600.00$ 10.00$ 600.00$ 700.00$ 500.00$ 10.00$ Waukegan FD 850.00$ 950.00$ 750.00$ 6.87$ 650.00$ 750.00$ 550.00$ 6.87$ Waukesha 1,050.00$ 1,260.00$ 945.00$ 25.00$ 840.00$ 1,050.00$ 735.00$ 25.00$ Wauwatosa 812.21$ 936.94$ 536.41$ 15.21$ 687.49$ 791.93$ 431.96$ 15.21$ West Allis (WI)812.21$ 936.94$ 600.00$ 15.21$ 687.49$ 791.93$ 500.00$ 14.00$ January-14 West Peoria 450.00$ -$ 350.00$ 8.00$ 450.00$ -$ 350.00$ 8.00$ Western Springs FD 900.00$ 1,000.00$ 800.00$ 15.00$ 600.00$ 700.00$ 500.00$ 15.00$ Westmont FD 1,200.00$ 1,200.00$ 800.00$ 16.00$ 820.00$ 820.00$ 550.00$ 14.00$ Wheaton FD 860.00$ 1,000.00$ 700.00$ 11.00$ 527.00$ 763.00$ 444.00$ 10.00$ Williamson Valley (AZ)1,469.95$ 1,469.95$ 1,469.95$ 10.74$ -$ -$ -$ -$ Wilmette FD 550.00$ 700.00$ 450.00$ 7.50$ 550.00$ 700.00$ 450.00$ 7.50$ Wilmington FPD 1,200.00$ 1,400.00$ 1,000.00$ 15.00$ 1,000.00$ 1,200.00$ 800.00$ 15.00$ Winnetka FD (Kennilworth)850.00$ 850.00$ 650.00$ 12.00$ 675.00$ 675.00$ 525.00$ 12.00$ Winthrop Harbor FD 1,200.00$ 1,200.00$ 1,000.00$ 10.00$ 1,200.00$ 1,200.00$ 1,000.00$ 10.00$ Woodstock FPD 1,000.00$ 1,100.00$ 750.00$ 10.00$ 750.00$ 900.00$ 500.00$ 10.00$ April-11 York Center FPD 800.00$ 900.00$ 700.00$ 10.00$ 500.00$ 650.00$ 400.00$ 10.00$ January-13 Zion FD 918.00$ 1,020.00$ 816.00$ 15.00$ 816.00$ 918.00$ 714.00$ 15.00$ TOTAL 200,060.40$ 220,553.65$ 168,060.90$ 2,735.27$ 157,138.26$ 175,828.31$ 130,624.23$ 2,562.11$ AVERAGE 943.68$ 1,102.77$ 760.46$ 12.78$ 766.53$ 906.33$ 601.95$ 12.20$ 88 THE CITY OF LAKE FOREST ORDINANCE NO. 2015-_________ AN ORDINANCE APPROVING A FEE SCHEDULE FOR THE CITY OF LAKE FOREST WHEREAS, The City has established various fees and charges as part of its codes, ordinances, rules, regulations, and policies, which fees and charges are reviewed from time-to-time; and WHEREAS, the City Council has reviewed such fees and charges, and hereby determines that it is necessary to adjust certain existing fees and charges, and/or to establish formally other fees and charges; and WHEREAS, the City Council has determined that it is in the best interests of the City and its residents to adopt this Ordinance; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, as follows: SECTION ONE: Recitals. The foregoing recitals are incorporated as the findings of the City Council and are hereby incorporated into and made a part of this Ordinance. SECTION TWO: Approval of Fee Schedule. The City Council hereby approves the fee schedule set forth in Exhibit A (“Fee Schedule”). To the extent any provision of any code, ordinance, regulation, rule, or policy of the City is 12/7/15 CC - Second/Final Reading89 contrary to the Fee Schedule, such provision is hereby deemed amended so that the Fee Schedule shall control. Any fee or charge not otherwise listed on the Fee Schedule shall remain unchanged and in full force and effect. SECTION THREE: Effective Date of Fee Schedule. The fees and charges set forth on the Fee Schedule shall take effect as of the date noted on the Fee Schedule. SECTION FOUR: Effective Date. This Ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form in the manner provided by law. Passed this ____ day of _________________________, 2015 AYES: NAYS: ABSENT: ABSTAIN: Approved this __ day of _________________________, 2015 _____________________________ Mayor ATTEST: _______________________________ City Clerk 12/7/15 CC - Second/Final Reading90 Exhibit A Schedule of Fees and Charges 12/7/15 CC - Second/Final Reading91 PROPOSED FY2017 Amount $$ %Projected City Code Section Fund FY2016 FEE CHANGE Revenue 1. Public Works Water Utility Fees/Charges Turn Off Water Fee 51.064 Water 75 Turn Off Water Fee After Hours 51.064 Water 100 Turn On Water Fee 51.064 Water 75 Turn On Water Fee After Hours 51.064 Water 100 Water Main Taps:Water 1 Inch 51.030(b)Water 500 1-1/2 Inch 51.030(b)Water 1,000 2 Inch 51.030(b)Water 1,300 3,4,6 and 8 inch taps 51.030(b)Water 900 Water Meter Fees:Water 3/4 Inch 51.045(e)Water 470 1 Inch 51.045(e)Water 540 1-1/2 Inch 51.045(e)Water 910 2 Inch 51.045(e)Water 1,165 3 inch 51.045(e)Water 2,615 4 inch 51.045(e)Water 3,950 6 inch 51.045(e)Water 6,840 Plant Investment Fee - SF 52.15 Water 2,900 Multi-Family Dwelling - new structure 52.15 Water 2,652 Residential pools, sprinkler systems 52.15 Water 459 Nonresidential buildings - new structures and additions 52.15 Water 1.02/sq ft of entire Water interior area of the building Institutional buildings - new structure and additions 52.15 Water .94/sq ft of entire only if eligible for fed and state tax exempt status Water interior area of the building General Fees Sticker for Leaf/Grass Bags 50.016 General 1.00 per sticker Sanitation Special Pickup 50.039 ( c)General $ 40 per cubic yard White Goods 50.015 General 65 White Goods W/CFC 50.015 General 90 Monthly refuse collection fee 50.021 General 8.00 Per month Exhibit A 12/7/15 CC - Second/Final Reading92 PROPOSED FY2017 Amount $$ %Projected City Code Section Fund FY2016 FEE CHANGE Revenue Licenses Scavengers - collects and disposes of multi-family and 50.055 1,500 per company commercial waste Scavengers - collects and disposes of residential and 50.055 750 per company commercial roll -offs Scavengers - collection and cleaning of portable toilets 50.055 200 per company 2. Community Development Water Utility Fees/Charges Water Service Inspection Fee N/A Water 50 Home Inspection Fee 51.065 Water 150 Home Inspection Fee - Re-Inspection 51.065 Water 50 Home Inspection Waiver 51.065 Water 25 General Fees Zoning Analysis 159.052 General 100 Building & Development Fees: Service Contracts: Lake Bluff N/A General Per Agreement Bannockburn N/A General $5,000 min. N/A & 50% over that Plan Review : Remodeling up to $12,000 150.145 General 55 $12,001 to $48,000 Remodeling 150.145 General 55 82 $48,001 - $120,000 Remodeling 150.145 General 55 138 over $120,000 Remodeling 150.145 General 55 230 Additional fee for plan reviews that require more than 2 hours 150.145 General $55 per additional hour New Construction - SFD 150.145 General 400 New Construction - 2FD 150.145 General 230/unit New Const. - Com. & Multi. Fam.150.145 $572+$50/ 3 or more units 150.145 1,000 Sq. Ft. Plan Re-Submittal Fee 150.145 General $ 140 per re-submittal 12/7/15 CC - Second/Final Reading93 PROPOSED FY2017 Amount $$ %Projected City Code Section Fund FY2016 FEE CHANGE Revenue Alterations to Approved Plans 150.145 General $ 140 + $55 per hour fee for reviews requiring more than 2 hours Building Scale Calculation Fees Single Family residence - first review N/A General 400 with completed Building Scale worksheet/detailed plans N/A General 200 Two-family dwelling N/A General $ 189 per unit with completed Building Scale worksheet/detailed plans N/A General 120 Additonal reviews (for revised plans)N/A General 102 On-site inspection for an existing dwelling N/A General 102 Office meeting to discuss for building scale calculation N/A General 50 Building Scale Waiver Request N/A General 100 Building Review Board Fees Signs/Awnings/Landscaping/ Lighting/Fences N/A General 75 Two or more of above N/A General 125 Storefront Alterations N/A General 100 New Commercial building, school, hospital or multi-family building N/A General 700 per building Alterations or major additions to commerical buildings, schools, N/A General 323 hopitals or multi-family buildings - per building New multi-building projects - per building N/A General 850 + 175 for more than 4 buildings (per building) Satellite Dish N/A General 100 Changes to approved building materials N/A General 60 Demolition with replacement structure N/A General 2,230 Demolition partial and replacement addition N/A General 1,310 Demolition w/o Replacement Struture N/A General 1,310 Replacement/new single family home/duplex structure N/A General 1,310 Variance from Building Scale Ordinance N/A General 367 Revisions to Approved Plans N/A General 225 Removal of less than 50%N/A Historic Preservation Commission Fees Demolition (complete) and replacement structure 155.07 General 2,450 Demolition (partial) and replacement structure 155.07 General 1,529 Removal of less than 50%155.07 12/7/15 CC - Second/Final Reading94 PROPOSED FY2017 Amount $$ %Projected City Code Section Fund FY2016 FEE CHANGE Revenue Demolition partial and replacement addition N/A General 1,310 Demolition w/o Replacement Struture N/A General 1,310 New Residence on Vacant Property (building scale fee also)155.07 General 1,050 Additions & Alterations to Existing Residence (building scale fee also)155.07 General 500 Revisions to Approved Plans 155.07 General 225 Variance from Building Scale Ordinance 155.07 General 367 Rescission of local landmark designation, amendment of 155.07 local landmark designation or historic map amendment 155.07 General 2,500 Project Fees Red Tag , per violation, per day 150.005 General 300 Stop Work Order 150.005 General 750 Street Obstruction - first 30 lineal fee of public right-of-way 150.005 General 30 Street Obstruction - for each 20 lineal feet or fraction therof in excess of 30 feet 150.005 General 10 Re-Inspection all permits (failed/no show)150.005 General 175 Additional Inspections 150.005 General 50 Off Hour Inspections 150.005 General $50 administration fee plus per hour cost of inspector Const. Codes Comm. Fees: Variances from Construction Code 150.110 General 250 Administrative Appeals 150.110 General 150 Material/Product Evaluation 150.110 General 350 350 Demolition Tax 150.110 Cap Imp/12,000 Afford Hsing Zoning Board of Appeals Variations from Zoning Codc 159.02 General 287 Administrative Appeals 159.02 General 150 Special Use Permit - Existing Developments 159.02 General 655 Legal Ad Publication (as required)159.02 General 50 65 Plan Commission Minor Subdivisions-Tentative Approval 2,3 or 4 lots 156.026(a)(3)General 2,184 payable at time of application 12/7/15 CC - Second/Final Reading95 PROPOSED FY2017 Amount $$ %Projected City Code Section Fund FY2016 FEE CHANGE Revenue Minor Subdivisions-Final Approval 156.026(a)(3)General 250+35/lot plus 156.026(a)(3)engineering and recording fees Major Subdivisions-Tentative Approval 5 or more lots 156.026(a)(3)General $3,822+35 for each 156.026(a)(3)General lot over 5 Major Subdivisions-Final approval paid prior to recording of plat 156.026(a)(3)General $400+35/ 156.026(a)(3)General plus $5/lot 156.026(a)(3)General over 10; + 156.026(a)(3)engineering and recording fees Planned Preservation Subd Special Use Pemit plus minor/major subd fee 156.026(a)(3)General 2,500 Zoning Change 156.026(a)(3)General 3,328 Filing fee for all other developments 156.026(a)(3)General 788 Code Amendment 156.026(a)(3)General 3,328 Extension of Tentative Subdivision Plat Approval 156.026(a)(3)General 150 Administrative Property Line shift 156.026(a)(3)General 250 Legal Ad Publication (as required)156.026(a)(3)General 50 65 Special Use Permit 156.026(a)(3)General 900 900 Permits Building Permits repair and maintenance under $6,000 150.145 General 40 Building Permits - $100,000 or less 150.145 General 1.5% of total construction 150.145 General (50 min) Building Permts - over $100,000 $100,001 - $200,000 150.145 General 2% of total construction $200,001 - $500,000 150.145 General $4,000 + 1% of total cc in excess of $200,000 $500,001 and above 150.145 General $7,000 + .5% of total cc in excess of $500,000 Underground storage tank removal General (single family and duplex)150.145 $150 per tank All other properties 150.145 General $250 per tank Hot work 150.145 General 25 100 Permit Extensions 150.145 General $150 adminstration fee plus 20% of the original 150.145 permit fee - 6 month extension Adminstration Demolition 150.145 General 500 12/7/15 CC - Second/Final Reading96 PROPOSED FY2017 Amount $$ %Projected City Code Section Fund FY2016 FEE CHANGE Revenue Driveway Permits: New curb cut 150.145 General $50 per cut resurface driveway - no change 150.145 General 25.00 per cut reconfiguration or change of material 150.145 General 50 Commercial 150.145 General $500 + $50/unit Eliminate Multi-Family 150.145 General $500 + $50/unit Eliminate Driveway Bond 150.485 General 250 Sign Permits Lights 150.145 General $10/sq.ft.Eliminate No Lights 150.145 General $5/sq.ft.Eliminate Satellite Permit 150.145 General 100 Satellite dish 150.145 General 1.5% of cost, 50 min Plumbing Irrigation Systems 150.145 General 2.00 per head 150.145 General $ 60 min Plumbing - base charge 150.145 General 60+$5.50/fix. Recording of Public Right-of-Way agreement 150.145 General 40 for sprinkler system Sanitary Sewer 150.145 General $50 min + 1.00/ft over 50 ft Storm Sewer 150.145 General $50 min + 1.00/ft over 50 ft Street Opening 98.056 50.00 Electrical 150.145 General $100, plus $1 per unit beyond 100 total units Electrical Service 150.145 General 75 Electric - motors 150.145 General $75 + .50 per horsepower HVAC Residential - New or replacement 1 or 2 units 150.145 General 52 Each additional unit 150.145 General 45 Duct work 150.145 General 52 Commercial New 150.145 General $52 per 1,500 150.145 General sq ft of floor area Commerical - replacement of existing units 150.145 General same as residential Sign 150.145 General 1.5% construction cost 150.145 General 50 min 12/7/15 CC - Second/Final Reading97 PROPOSED FY2017 Amount $$ %Projected City Code Section Fund FY2016 FEE CHANGE Revenue Construction Trailer Permit (Commercial Construction Sites only)150.145 General $100 per month Purchase of Parking Space per Zoning Code 150.145 General to be set by City Council at the time 150.145 of approval based on market costs Vending Licenses Health -Restaurant (20 or Less)113.03(d)(1)General 250 Health - Restaurant (21-99)113.03(d)(2)General 350 Health - Restaurant (100 + Seats)113.03(d)(3)General 600 Health - Itinerant Restaurant 113.03(d)(4)General 250 Health - Food Store 113.21(d)General 100.00 Health - Limited Food Store (selling candy)113.21(d)General 50.00 Food Vendor (delivery)113.21(d)General $150/Veh. Milk Vendor (delivery)113.21(d)General $100/Veh. Health - Milk Store 113.21(d)General 100 Ice Vending Machine per machine 95.061 General 110 Food Vending Machine per machine 113.21(d)General 55 Candy Vending Machine per machine 113.21(d)General 55 Pop/Soft drink Vending Machine per machine 113.21(d)General 55 Milk Vending Machine per machine 113.21(d)General 55 Tobacco vending machine per machine 135.136 General 50 Card/Trinket Vending Machine per machine 110.104 General 55 Amusement Machine per machine 110.104 General 110 HVAC Contractor 150.145 General 60 Electrical Contractor 150.145 General 60 Juke Box 110.083 General 25 Pool Table 112.095(b)(1)General 25 Elevator Inspection Fee 150.220(b)General Variable DVD Vending Machine License 110.005 General 110 Tree and Vegetation Removal Application Review Fee 99 General $30 40 Removal of Heritage Tree 99 General $ 40 per tree Removal of tree 10" DBH or larger within the streetscape preservation 99 General $ 40 per tree area, the front yard or the corner side yard 99 Removal of trees or vegetation from a Conservation Easement 99 General $ 35 per 1 1/2 acre site Removal of trees froma Tree Preservation or No Disturbance area 99 General $ 35 per tree 40 Removal of trees or shrubs from any ravine or bluff 99 General $ 35 per 1 1/2 acre site 40 Removal of trees or shrubs from a public right of way 99 General $ 35 per 1 1/2 acre site 40 12/7/15 CC - Second/Final Reading98 PROPOSED FY2017 Amount $$ %Projected City Code Section Fund FY2016 FEE CHANGE Revenue or other public property 99 Ash tree removals 99 General No Fee Bonds Permit Renewal - for projects with estimated construction 150.145 General 13% of permit fee 15% costs of $200,000 or less refundable upon completion of project within one year Permit Renewal - for projects with estimated construction 150.145 General 17% of permit fee costs of more than $200,000 refundable upon completion of project within 18 months Street Opening Bond 98.058 General 500 Fire Protection Fees: Life Safety Plan Review Fee - New Constr/Addition 150.145 General $ 500 min or .05 s.f. includes all floors Life Safety Plan Review Fee - Remodel/Alteration 150.145 General $ 60 min or .05 sf includes all areas Fire Suppression Systems (Plan review and 2 inspections) Single Family/Duplex Residential New 150.145 General $120 or .05 per s.f whichever is greater Addition/Alteration 150.145 General $60 or .05 per s.f for scope of work area 150.145 whichever is greater Flush/Pump test General No fee inspection (test) Eliminate (repeat) Commercial/Multi Family New 150.145 General $500 or .05 per s.f. whichever is greater Addition/Alteration 150.145 General $250 or .05 s.f. for scope of work area whichever is greater Specialized Suppression (FM 200, clean agent)150.145 General $150 per system ( in addition to above fees for the overall system) Underground Flush Test General 75 Eliminate (repeat) Fire Pump Test General 175 Eliminate (repeat) Stand pipe riser 150.145 General 100 Fire Alarms Single Family/Duplex Residential 150.145 General $75 or .05 per s.f. whichever is greater 12/7/15 CC - Second/Final Reading99 PROPOSED FY2017 Amount $$ %Projected City Code Section Fund FY2016 FEE CHANGE Revenue Commercial/Multi Family - New General $75 or .05 per s.f. whichever is greater $500 or .05 per s.f. whichever is grea Commercial/Multi Family - Addition/Alteration 150.145 General $75 or .05 per s.f. whichever is greater Inspections/Tests Annual & New Underground Flush test 150.145 Water $75 + cost per gallon of water, at current rate as 150.145 established by the City Council, based on pipe size Annual & New Fire Pump Test 150.145 Water $175 + cost per gallon of water, at current rate as 150.145 established by the City Council, based on pump size Other Hood and Duct Extinguishing System - New 150.145 General $300 per system Hood and Duct Extinguishing System - Alteration 150.145 General $100 per system Altenative Letter of Credit Review 150.145 General $100 per review Conditional Certificate of Occupancy (single family 150.145 and duplex)150.145 General $200 per unit Conditional Certificate of Occupancy (multi-family 150.145 and commercial)150.145 General $250 or $25 per square foot, whichever is greater, 150.145 to a maximum of $1,500 3. Finance Water Utility Fees/Charges Water Sales/1,000 Gallons Effective with Water Bills mailed on or after May 1, 2016 Lake Forest Residential - to 60,000 Gallons per Quarter 51.061(a)Water 5.30 TBD Lake Forest Residential - over 60,000 Gallons per Quarater 51.061(a)Water 5.57 TBD Lake Forest All Other Users 51.061(a)Water 5.46 TBD Del Mar Woods 51.061(a)Water 7.52 TBD Other Non resident users 51.061(a)Water 7.52 TBD Sewer Charge/1,000 Gallons (winter usage)51.061(a)Water 1.16 TBD Customer Charge - Water (Inside) 5/8" to 1.5" meter 51.061(b)Water $30/quarter 2" to 4" meter 51.061(b)Water $150/quarter 6" and above meter 51.061(b)Water $750/quarter Benefit Access Program Discount - must renew annually N\A Water $(10)/quarter Customer Charge - Water (Outside) 5/8" to 1.5" meter 51.062(b)Water $40/quarter 12/7/15 CC - Second/Final Reading100 PROPOSED FY2017 Amount $$ %Projected City Code Section Fund FY2016 FEE CHANGE Revenue 2" to 4" meter 51.062(b)Water $165/quarter 6" and above meter 51.062(b)Water $790/quarter Customer Charge - Sewer 5/8" to 1.5" meter 52.15€(1)Water $5/quarter 2" to 4" meter 52.15€(1)Water $20/quarter 6" and above meter 52.15€(1)Water $100/quarter Beach Parking Fee Beach Parking Temporary (R)73.45 General 85 Temporary (NR)73.45 General 910 Parking Permits Resident-Full Year 73.27(c)(7)Parking 313 Resident-Monthly 73.27(c)(7)Parking 30/Month Resident - Unlimited 73.27(c)(7)Parking 1,000 Employer Purchased-Full Yr. 73.27(c)(7)Parking 180 Employer Purchased-Monthly 73.27(c)(7)Parking 20/Month Non-Resident-Full Year 73.27(c)(7)Parking 700 Non-Resident - Monthly 73.27(c)(7)Parking 60/Monthly An envelope of 10 tokens N\A Parking 25 Daily Parking Fee-Telegraph 73.27(c)(7)Parking 3 Daily Parking Fee-All Other 73.27(c)(7)Parking 3 Licenses Car and Lt Truck 74.179(b)General 85 HeavyTruck (8,000+ lbs.)74.179(b)General 110 Motocycles 74.179(b)General 45 Senior Citizen 65 and over N/A General no discount Transfers 74.184 & 185 General 5 Penalties 74.179(b)General 50% Dog License 91.032 General 10 Cat License 91.032 General 10 Auto Dealer License 74.183 General 50+20/Veh Disabled vehicle sticker (Benefit Access Program)N/A General 45 Real Estate Transfer Tax 39.155(b)Cap Imp $4.00 per $1,000 12/7/15 CC - Second/Final Reading101 PROPOSED FY2017 Amount $$ %Projected City Code Section Fund FY2016 FEE CHANGE Revenue Non-sufficient funds Fee 10.99 General 25 Credit Card Service Fees-Effective January 1, 2015 Daily Parking 73.27(c)(7)General $.25 per transaction Building Permits N/A General lesser of 3.00% or maximum allowable by law 4. Parks and Recreation Golf Course Fees/Charges: Seasonal Fees-Resident: Before February 15, 2016 Class A -Adult Single 97.051 DPG 1,385 Eliminate Class B -Adult Combo 97.051 DPG 2,402 Eliminate Class C -Limited 97.051 DPG 1,028 Eliminate Class D -Junior 97.051 DPG 618 Eliminate Class F - Senior Citizen 97.051 DPG 823 Eliminate Limited Plus 97.051 DPG 876 Eliminate Seasonal Fees-Resident: effective January 1, 2016 Class A -Adult Single 97.051 DPG 1,385 1400 1.08%1287 Class B -Adult Combo 97.051 DPG 2,402 2400 -0.08%-30 Class C -Limited 97.051 DPG 1,028 Eliminate Class D -Junior 97.051 DPG 618 600 -2.91%-648 Class F - Senior Citizen 97.051 DPG 823 850 3.28%2575 Limited Plus 97.051 DPG 876 Eliminate Seasonal Fees (Non-Resident) Before February 15, 2016 Class A -Adult Single 97.051 DPG 1,794 Eliminate Class B -Adult Combo 97.051 DPG 2,402 Eliminate Class C -Limited 97.051 DPG 1,028 Eliminate Class D -Junior 97.051 DPG 618 Eliminate Class F - Senior Citizen 97.051 DPG 1,095 Eliminate Limited Plus 97.051 DPG 876 Eliminate Seasonal Fees (Non-Resident) effective January 1, 2016 12/7/15 CC - Second/Final Reading102 PROPOSED FY2017 Amount $$ %Projected City Code Section Fund FY2016 FEE CHANGE Revenue Class A -Adult Single 97.051 DPG 1,794 1,800 0.33%54 Class B -Adult Combo 97.051 DPG 2,402 2,400 -0.08%-4 Class C -Limited 97.051 DPG 1,028 Eliminate Class D -Junior 97.051 DPG 618 625 1.13%21 Class F - Senior Citizen 97.051 DPG 1,095 1,100 0.46%35 Limited Plus 97.051 DPG 876 Eliminate Daily Fees-Resident: effective January 1, 2016 Weekday-9 97.051 DPG 28 Weekday-18 97.051 DPG 42 Senior Citizen 18 (weekday)97.051 DPG 36 Eliminate Weekend 9 97.051 DPG 32 34 6.25% Weekend -18 97.051 DPG 50 Weekday Twilight 97.051 DPG 37 Eliminate Weekend Twilight 97.051 DPG 39 Eliminate Daily Fees-Non-Resident: effective January 1, 2016 Weekday.-9 97.051 DPG 33 Eliminate 0.00% Weekday.-18 97.051 DPG 49 Eliminate 0.00% Senior Citizen 18 (weekday)97.051 DPG 40 Eliminate Weekend 9 97.051 DPG 34 Eliminate Weekend-18 97.051 DPG 54 Eliminate League Play 97.051 DPG 23 Eliminate 0.00% Weekday Twilight 97.051 DPG 39 Eliminate 0.00% Weekend Twilight 97.051 DPG 41 Eliminate 0.00% Promotional Rounds (PNI and Others)97.051 DPG 42 Eliminate Electric Golf Carts: effective January 1, 2016 9 Holes 97.052 DPG 24 Eliminate 18 Holes 97.052 DPG 34 Eliminate 9 Holes Single Rider 97.052 DPG 12 18 Holes Single Rider 97.052 DPG 19 Range Balls Small Bucket 97.051 DPG 4 . Large Bucket 97.051 DPG 6 Double Bucket 97.051 DPG 15 12/7/15 CC - Second/Final Reading103 PROPOSED FY2017 Amount $$ %Projected City Code Section Fund FY2016 FEE CHANGE Revenue Promotional Cart (PNI and other)97.051 DPG 27 Eliminate Pull cart - 9 holes 97.051 DPG 4 6 50.00%517 Pull cart - 18 hoes 97.051 DPG 5 8 60.00%1031 USGA Handicap Fees - Members 97.051 DPG 34 Permanent Tee Time - Weekend 97.051 DPG 300 Permanent Tee Time - Holidays 97.051 DPG 50 Eliminate Rental Clubs 97.051 DPG 20 Eliminate Locker - 18 inch 97.051 DPG 105 110 4.76%182 Locker - 12 inch 97.051 DPG 95 100 5.26%255 Park Fees Park Picnic Permits 0 - 50 People N/A Parks/Rec 50 125 150.00% 51 or more People N/A Parks/Rec 50 75 50.00% Picnic Tables Parks/Rec 25 per table Grills Parks/Rec 85 per grill Cemetery Fees Issuance of Deeds 93.45 Cemetery .50 per deed Boating and Beach Fees - effective February 1, 2015 Watercraft Ramp/Sailboat Permits-Recreation Watercraft Ramp (R)97.066 Parks/Rec 446 464 4.04%1278 Watercraft Ramp 2nd boat/ half season 97.066 Parks/Rec 223 232 4.04%108 Watercraft Ramp (R) (Sen.) 97.066 Parks/Rec 335 371 10.75%432 Watercraft Ramp (R) (Sen) 2nd boat/ half season 97.066 Parks/Rec 168 186 10.71%54 Watercraft Ramp (NR) 97.066 Parks/Rec 892 928 4.04%72 Year round compound storage Resident 97.066 Parks/Rec 1,977 2056 4.00%1106 Year round compound storage Resident senior 97.066 Parks/Rec 1,483 1645 10.92%972 Year round compound storage non-resident 97.066 Parks/Rec 2,966 3085 4.01%0 Seasonal compound storage Resident 97.066 Parks/Rec 1,338 1392 4.04%108 Seasonal compound storage Resident Senior 97.066 Parks/Rec 1,003 1114 11.07%222 Seasonal compound storage Non-resident 97.066 Parks/Rec 2,007 2086 3.94%0 Year round watercraft rack storage resident 97.066 Parks/Rec 540 562 4.07%176 12/7/15 CC - Second/Final Reading104 PROPOSED FY2017 Amount $$ %Projected City Code Section Fund FY2016 FEE CHANGE Revenue Year round watercraft rack storage resident senior 97.066 Parks/Rec 405 450 11.11%90 Year round watercraft rack storage non-resident 97.066 Parks/Rec 540 562 4.07%0 Seasonal watercraft rack storage resident 97.066 Parks/Rec 315 328 4.13%273 Seasonal watercraft rack storage resident senior 97.066 Parks/Rec 236 262 11.02%104 Seasonal watercraft rack storage non-resident 97.066 Parks/Rec 315 328 4.13%0 Year round watercraft sand storage resident 97.066 Parks/Rec 668 695 4.04%81 Year round watercraft sand storage resident senior 97.066 Parks/Rec 501 556 10.98%0 Year round watercraft sand storage non-resident 97.066 Parks/Rec 1,002 1042 3.99%0 Seasonal watercraft sand storage resident 97.066 Parks/Rec 410 426 3.90%64 Seasonal watercraft sand storage resident senior 97.066 Parks/Rec 308 341 10.71%0 Seasonal watercraft sand storage non-resident 97.066 Parks/Rec 615 640 4.07%0 South Beach Parking Permit (R)97.066 Parks/Rec 129 134 3.88%130 South Beach Parking Permit (R) (Sen.)97.066 Parks/Rec 97 107 10.31%250 South Beach Parking Permit (NR)97.066 Parks/Rec 910 910 0.00%0 South Beach Parking Permit Employee/Retiree 97.066 Parks/Rec 86 89 3.49%3 Extra vehicle decal resident - center isle 97.066 Parks/Rec 129 134 3.88%140 Extra vehicle decal senior - center isle 97.066 Parks/Rec 97 107 10.31%80 Extra vehicle decal nonresident - center isle 97.066 Parks/Rec 194 202 4.12%8 Daily Boat Launch resident 97.066 Parks/Rec 38 40 5.26%182 Daily Boat Launch nonresident 97.066 Parks/Rec 60 65 8.33%40 Resident Guest Daily Parking Pass, limit 5 per season 97.066 Parks/Rec 10 Nanny Parking Pass 97.066 Parks/Rec 85 Senior Caregiver Parking Pass 97.066 Parks/Rec 85 Non resident beach fee, weekends and holidays 97.069 Parks/Rec 10 Fitness Center Fees - effective May 1, 2015 Fitness Center Membership Fees Individual resident rate N/A Parks/Rec 371 384 3.50%2,913 Individual resident rate - 6 months N/A Parks/Rec 260 0 -100.00%-779 Individual resident rate - 3 months N/A Parks/Rec 130 0 -100.00%-5,974 Individual resident rate - 1 months N/A Parks/Rec 0 39 100.00%5,958 Individual non-resident rate N/A Parks/Rec 464 468 0.86%20 Individual non-resident rate - 6 months N/A Parks/Rec 325 0 -100.00%0 Individual non-resident rate - 3 months N/A Parks/Rec 162 0 -100.00%-486 Individual non-resident rate - 1 months N/A Parks/Rec 47 423 Couple resident rate N/A Parks/Rec 649 672 3.54%2,221 Couple resident rate - 6 months N/A Parks/Rec 455 0 -100.00%0 Couple resident rate - 3 month N/A Parks/Rec 227 0 -100.00%0 12/7/15 CC - Second/Final Reading105 PROPOSED FY2017 Amount $$ %Projected City Code Section Fund FY2016 FEE CHANGE Revenue Couple resident rate - 1 month N/A Parks/Rec 67 0 Couple non-resident rate N/A Parks/Rec 812 816 0.49%12 Couple non-resident rate - 6 months N/A Parks/Rec 568 0 -100.00%0 Couple non-resident rate - 3 months N/A Parks/Rec 284 0 -100.00%0 Couple non-resident rate - 1 months N/A Parks/Rec 82 0 Family resident rate N/A Parks/Rec 844 876 3.79%2,135 Family resident rate - 6 months N/A Parks/Rec 591 0 -100.00%0 Family resident rate - 3 months N/A Parks/Rec 295 0 -100.00%0 Family resident rate - 1 months N/A Parks/Rec 88 0 Family non-resident rate N/A Parks/Rec 1,055 1056 0.09%0 Family non-resident rate - 6 months N/A Parks/Rec 739 0 -100.00%0 Family non-resident rate - 3 months N/A Parks/Rec 369 0 -100.00%0 Family non-resident rate - 1 months N/A Parks/Rec 106 0 Senior resident rate N/A Parks/Rec 278 288 3.60%1,010 Senior resident rate - 6 months N/A Parks/Rec 195 0 -100.00%-584 Senior resident rate - 3 months N/A Parks/Rec 97 0 -100.00%-97 Senior resident rate - 1 months N/A Parks/Rec 29 609 Senior non-resident rate N/A Parks/Rec 348 348 0 Senior non-resident rate - 6 months N/A Parks/Rec 244 0 -100.00%0 Senior non-resident rate - 3 months N/A Parks/Rec 122 0 -100.00%0 Senior non-resident rate - 1 months N/A Parks/Rec 35 0 Senior couple resident rate N/A Parks/Rec 487 504 3.49%748 Senior couple resident rate - 6 months N/A Parks/Rec 341 0 -100.00%-341 Senior couple resident rate - 3 months N/A Parks/Rec 170 0 -100.00%0 Senior couple resident rate - 1 months N/A Parks/Rec 51 306 Senior couple non-resident rate N/A Parks/Rec 609 612 0.49%0 Senior couple non-resident rate - 6 months N/A Parks/Rec 426 0 -100.00%0 Senior couple non-resident rate - 3 months N/A Parks/Rec 213 0 -100.00%0 Senior couple non-resident rate - 1 months N/A Parks/Rec 61 0 Student resident rate N/A Parks/Rec 283 288 1.77%209 Student non-resident rate N/A Parks/Rec 354 360 1.69%0 Matinee resident rate N/A Parks/Rec 187 192 2.67%485 Matinee non-resident rate N/A Parks/Rec 233 240 3.00%77 All-inclusive - member - effective December 6, 2012 N/A Parks/Rec 286 290 1.40%594 All-inclusive - non-member - effective December 6, 2012 N/A Parks/Rec 636 645 1.42%0 5. OCM 12/7/15 CC - Second/Final Reading106 PROPOSED FY2017 Amount $$ %Projected City Code Section Fund FY2016 FEE CHANGE Revenue General Fees & Charges: Birth certificates (January 1, 2010)5.36 General $10 first/$4 additional Death certificates (January 1, 2013)5.36 General $14 first/$6 additional On-line data entry fee by city staff ( January 1, 2010)N/A General 10 Passport General 30 Eliminate Peddler Permit 117.01(b)General $40 Solicitors Permit 117.40 General $30 Electric Car N/A General $1 per Hour Special Event Fees Police Officer hourly rate 10.13 General $80 Firefighter/Paramedic hourly rate 10.13 General $80 Police and Fire Vehicle 10.13 General $110 Public Works hourly rate 10.13 General $63 Parks hourly rate 10.13 Parks/Rec.$63 Barricades 1 - 10 98.011 General $5 Bleacher keep in park 10.13 General $40 Bleacher move to another location 10.13 General $70 Litter Barrels 1 - 6 10.13 General $135 Litter Barrels 7 - 12 10.13 General $45 Picnic Tables 1 - 6 10.13 General $55 Picnic Tables 7 - 12 10.13 General $150 Grills 10.13 General $245 Licenses Raffle License 110.150 General 25 Tobacco License 135.138(f)General 125 500 300.00%4000 Landscape License (March 1 to Feb 28)110.217 General 100 Penalties - Landscape License Applications after June 1 110.217 General 25 Auctioneers License 110.026 General $5 Daily & $1.00 per employee Factories and Slaughterhouses 110.047 General $500 Mobile Auto Service 110.200 General $50 per unit Athletic Contests 112.0029B)General $50 per day Bowling Alley 112.025 General $10 per lane per year Circuses 112.041 General $100 per day circus conducted Circuses - Side Show 112.042 General $50 per day circus conducted Motion Pictures - Establishment capacity 500 or more persons 112.075 General .50 per seat 12/7/15 CC - Second/Final Reading107 PROPOSED FY2017 Amount $$ %Projected City Code Section Fund FY2016 FEE CHANGE Revenue Public Dances 112.112 General $500 Theatrical Performances - less than 500 persons 112.126 General $100 Theatrical Performances - more than 500 persons 112.126 General $150 Theatrical Performance not covered by 112.126 112.127 General $25 per day Junk Yard or Junk Shop 114.22 General $75 Junk Dealer collected by vehicle 114.23 General $20 per vehicle Pawnbroker 116.03 General 100 Expressmen and Draymen 118.156 General 25 Alcoholic and Beverages: Class A-1 111.036 General 2,700 Class A-2 111.036 General 1,500 Class A-3 111.036 General 275 Class B-1 111.036 General 2,500 Class C-1 111.036 General 2,600 Class C-2 111.036 General 3,000 Class C-3 111.036 General 800 Class D-1 111.036 General 2,500 Class E-1 111.036 General 3,000 Class F-1 111.036 General 100 Class F-2 111.036 General 100 for each 24 hour period or any part therof: $50 not for profit with proof of 501 ( c)3 status Class F-3 111.036 General 75 for each 24 hour period or any part therof: $50 not for profit with proof of 501 ( c)3 status Class F-4 111.036 General 500 per vendor for the duration of the sporting event Class F-5 111.036 General 1,100 Class F-6 111.036 General 600 Class G-1 111.036 General 200 Class G-2 111.036 General 600 Class H-1 111.036 General 600 Class H-2 111.036 General 1,100 Class I-1 111.036 General None Annual Renewal 111.036 General 150 renewal existing or change in owners or officers 12/7/15 CC - Second/Final Reading108 PROPOSED FY2017 Amount $$ %Projected City Code Section Fund FY2016 FEE CHANGE Revenue Application Fee 111.043 General 300 new license Liquor License Penalty Fee 111.036 General 25 Impact Fees Library 150.023 Library see ordinance Fire and Emergency Services 150.023 General see ordinance Park Site 150.023 PPL see ordinance Park Development 150.023 PPL see ordinance Police 150.023 General see ordinance Public Works 150.023 General see ordinance School District 67 (information only)150.023 pay School see ordinance High School District 115 (information only)150.023 pay School see ordinance 6. Police General Fees & Charges: Bank ID Card Fee N/A General 25 Adult Finger Print Fee Resident or Employee N/A General 25 Non-resident N/A General 200 Licenses Taxicab 118.068 General 50 Taxicab Driver 118.068 General 50 Taxi Business License (paid at City Hall) New 118.068 General 100 Renewal 118.068 General 100 Fines & Penalties: Overtime Parking - Lot 73.99 General $15/25/50 25/75/125 60.00%40000 Improper Parking - Lot 73.99 General 15/25/50 25/75/125 60.00% Parking in Prohibited Area- Lot 73.99 General 15/25/50 25/75/125 60.00% Overtime Parking - Other 73.99 General $15/25/50 25/75/125 60.00% Improper Parking - Other 73.99 General 15/25/50 25/75/125 60.00% Parking in Prohibited Area- Other 73.99 General 15/25/50 25/75/125 60.00% Parking at Boat Ramp 73.46 General 125/150/175 125/250/350 No Vehicle License 74.179 General 75/100/125 No parking east of Sheridan Road 73.99 General 125/150/175 125/250/350 12/7/15 CC - Second/Final Reading109 PROPOSED FY2017 Amount $$ %Projected City Code Section Fund FY2016 FEE CHANGE Revenue No Animal License 91.032 General 15/25/50 Dog-At-Large 91.050 General 40/55/70 Code Violations Variable General variable Motor Code Violations Variable General variable Dog Barking 91.004 General 15/25/50 Dog Impound 91.014 General 15 Leaf Burning 94.2 General 15/25/50 100 660.00% Handicapped Parking 73.21 General 250 Dog Public Nuisance 91.053 General 100/500/750 Burglar Alarm Fees 110.125 General 0/50/100/250 Vehicle Immobilization fee 73.50 General 100 E-911 Surcharge 39.181 E911 Fund 0.65 Copies of Accident Reports 71.032 General 10 FOIA copy fees >50 pages 33.3 General .15 per page Transiant Merchant License 117.20(f)General 100.00 7. Fire General Fees & Charges: Ambulance-Resident ALS transport 94.51 General 587.40 Ambulance-Resident ALS2 transport 94.52 General 703.98 Ambulance-Resident BLS transport 94.53 General 524.40 Ambulance-Non Resident ALS transport 94.54 General 735.63 Ambulance- Non Resident ALS2 transport 94.55 General 903.98 Ambulance-Non Resident BLS transport 94.56 General 666.74 Ambulance - Mileage 94.58 General 6.05 per mile 7.27 20.17% Fireworks Permit 94.5 General 100 Open Burn Permit 94.5 General 50 Bonfire Permit 94.5 General 50 Special Event Inspection 94.5 General 100 Tent Permit 94.5 General 50.00 or .05 per square foot Fire Watch 94.5 General Hourly Rate Annual Fire Pump Test 94.5 General/Water 10.00 Admin Fee + Water Usage Annual Inspections - 4th re-inspection 94.5 General 60 12/7/15 CC - Second/Final Reading110 PROPOSED FY2017 Amount $$ %Projected City Code Section Fund FY2016 FEE CHANGE Revenue Annual Inspections - 5th re-inspection 94.5 General 120 Annual Inspections - 6th re-inspection 94.5 General 240 Inflatable amusement inspection 94.5 General 25.00 per inflatable Carninval rides 94.5 General 200 8. Engineering Sewer System Connection Fee Single Family Dwelling N/A 825 Two - family Dwelling N/A 825 per unit Multi-family Dwelling N/A 165 per population equiv 1,650 min Non-Residential Buildings N/A 165 per population equiv 1,650 min Institutional buildings with Fed and State tax exempt status N/A 825/connection Site Grading Site Grading - New construction N/A 500 If no grading, request may be submitted for a waiver of the requirement of N/A 100 grading plan Resubmittal N/A 125 Revisions to approved grading plans N/A 125 Tree fencing inspection fee N/A 125 Site grading security (financial guarantee - refundable)N/A 3,000 per acre of development Water Shed Development Fee: Revised Fee Schedule General Fees Sediment and Erosion Control Only Single Family Residential Lot (See site grading ordinance)151.05 see ordinance Single Family Residential Lot (within regulatory floodplain)151.05 750 Development (<10 acres)151.05 850 Development ( ≥ 10 acres)151.05 1,000 Minor Development Without detention 151.05 2,000 With detention or Fee - in - lieu 151.05 3,000 Major Development With detention or Fee-in-lieu 151.05 4,500 12/7/15 CC - Second/Final Reading111 PROPOSED FY2017 Amount $$ %Projected City Code Section Fund FY2016 FEE CHANGE Revenue Within regulatory floodplain ( < 10 acres)151.05 3,000 Within regulatory floodplain (≥ 10 acres)151.05 4,000 Wetland Fees Category I Wetland impacts less than or equal to 1 acre N/A 500 + appropriate General fee Category II Wetland impacts greater than 1 acre and less than 2 acres N/A 750 + appropriate General fee Category III Wetland impacts greater or equal to 2 acres or impacts a HQAR N/A 1,000 + appropriate General fee Category IV Wetland impacts involving either restoration, creation N/A 500 (< 1 acre) + applicable Gen fee or enhancement N/A 1,000 (≥ 1 acre) + applicable Gen fee Resubmittal fee N/A 1/3 of total Watershed Permit Fee/each resubmittal Earth Change Approval N/A 1,000 + applicable Watershed Permit Fee Securities - financial guarantee refundable N/A 3,000 per acre of development Variances N/A 2,200 + applicable Watershed Permit Fee Appeals N/A 550 + applicable Watershed Permit Fee Flood Plain Analysis and Report N/A 35 Construction Engineering Standards Manual N/A 35 9. Senior Resources Membership Dues Residents of Lake Forest, Lake Bluff and unincorporated Lake Forest and Lake Bluff 97.087 Senior Resources $35 per person 97.087 $55 per family Outside of Lake Forest and Lake Bluff 97.087 Senior Resources $45 per person 97.087 $65 per family Circuit Breaker participants Lake Forest and Lake Bluff 97.087 Senior Resources $10 per person residents only 97.087 $15 per family Car and Bus rides 97.087 Senior Resources $3/fee each direction 97.087 $6 round trip Taxi subsidy- Lake Forest and Lake Bluff residents 97.087 Senior Resources 16 coupons/month living within the Lake Forest High School District for a value of $3/each 12/7/15 CC - Second/Final Reading112 THE CITY OF LAKE FOREST ORDINANCE NO. 2015 - AN ORDINANCE ADOPTING NEW FEES RELATED TO DEVELOPMENT ACTIVITY FOR INCORPORATION INTO THE SUPPLEMENTAL FEE SCHEDULE FOR THE CITY OF LAKE FOREST WHEREAS, The City of Lake Forest is a home rule, special charter municipal corporation; and WHEREAS, the City Council, on an annual basis reviews fees and charges related to development activity and having done so, hereby determines that it is necessary to establish new fees and charges to cover the cost of services provided; and WHEREAS, the City Council has determined that it is in the best interest of the City and its residents to adopt this Ordinance; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS AS FOLLOWS: SECTION ONE. Recitals. The foregoing recitals are incorporated as the findings of the City Council and are hereby incorporated into and made a part of this Ordinance. SECTION TWO. Approval of New Fees Related to Development Activity. The City Council hereby approves the fees as set forth in Exhibit A, New Fees Related to Development Activity, and directs that said fees shall be incorporated into the Supplemental Fee Schedule for the City of Lake Forest and reviewed and adjusted on an annual basis as part of the Supplemental Fee Schedule as determined to be necessary by the City Council. SECTION THREE: Effective Date of the New Fees Related to Development Activity. The fees and charges set forth in Exhibit A shall take effect as of May 1, 2016, 113 consistent with the date of the Supplemental Fee Schedule for FY 2017 as adopted by the City Council. SECTION FOUR: Effective Date. This ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form in the manner provided by law. Passed this day of , 2015 AYES: NAYS: ABSENT: ABSTAIN: Approved this day of , 2015 Mayor ATTEST: City Clerk 114 EXHIBIT A New Fees Related to Development Activity New Material/Product Evaluation $350 Special Use Permit – New Development/New Use $900 115 THE CITY OF LAKE FOREST ORDINANCE NO. 2015- AN ORDINANCE ADOPTING NEW FEES RELATED TO THE LAKE FOREST FITNESS CENTER MONTHLY MEMBERSHIP FOR INCORPORATION INTO THE FEE SCHEDULE FOR THE CITY OF LAKE FOREST WHEREAS, The City of Lake Forest is a home rule, special charter municipal corporation; and WHEREAS, the City Council, on an annual basis reviews fees and charges related to the Lake Forest Fitness Center and having done so, hereby determines that it is necessary to establish new fees and charges to cover the cost of service provided; and WHEREAS, the City Council has determined that it is in the best interest of the City and its residents to adopt this Ordinance; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS AS FOLLOWS: SECTION ONE. Recitals. The foregoing recitals are incorporated as the findings of the City Council and are hereby incorporated into and made a part of this Ordinance. SECTION TWO. Approval of New Fees Related to the LAKE FOREST FITNESS CENTER MONTHLY MEMBERSHIP. The City Council hereby approves the fees as set forth in Exhibit A, New Fees Related to The LAKE FOREST FITNESS CENTER MONTHLY MEMBERSHIP, and directs that said fees shall be incorporated into the Fee Schedule for the City of Lake Forest and reviewed and adjusted on an annual basis as part of the Fee Schedule as determined to be necessary by the City Council. SECTION THREE: Effective Date of the New Fees Related to the LAKE FOREST FITNESS CENTER MONTHLY MEMBERSHIP. The fees and charges 116 set forth in Exhibit A shall take effect as of May 1, 2016, consistent with the date of the Fee Schedule for FY 2017 as adopted by the City Council. SECTION FOUR: Effective Date. This ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form in the manner provided by law. Passed this day of , 2015 AYES: NAYS: ABSENT: ABSTAIN: Approved this day of , 2015 Mayor ATTEST: City Clerk 117 EXHIBIT A New Fees to the Finance Department Monthly Membership Fees Individual Resident rate $39 Individual Non-Resident rate $47 Couple Resident rate $67 Couple Non-Resident rate $82 Family Resident rate $88 Family Non-Resident rate $106 Senior Resident rate $29 Senior Non-Resident rate $35 Senior Couple Resident rate $51 Senior Couple Non-Resident rate $61 118 1 The City Of Lake Forest RESOLUTION 2015- A RESOLUTION TERMINATING THE INTERGOVERNMENTAL AGREEMENT THAT CREATED THE LAKE AND MCHENRY COUNTIES FIRE DEPARTMENTS SPECIALIZED RESPONSE TEAMS, HEREINAFTER REFERRED TO AS “SRT”. WHEREAS, the Constitution of the State of Illinois, 1970, Article VII, Section 10, authorizes units of local government to contract or otherwise associate among themselves in any manner not prohibited by law or ordinance; and WHEREAS, the Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.) provides that any power or powers, privileges or authority exercised or which may be exercised by a unit of local government may be exercised jointly with any other unit of local government or private corporation; and WHEREAS, The Intergovernmental Cooperation Act provides that any one or more public agencies may contract with any one or more public agencies to perform any governmental service, activity or undertaking which any of the public agencies entering into the contract is authorized by law to perform, provided that such contract shall be authorized by the governing body of each party to the contract; and WHEREAS, the Fire Protection District Act (70 ILCS 705/11a) provides that a fire protection district may contract for mutual aid from and to governmental units organized to furnish fire protection services; and WHEREAS, the Municipal Code (65 ILCS 5/I-1-5) authorizes the corporate authorities of a municipality to exercise jointly all powers which it possesses; and WHEREAS, the SRT was originally organized as the Lake County Fire Departments Specialized Response Teams through intergovernmental agreement in 1996; and WHEREAS, the SRT membership was expanded in 2005-06 through a revised intergovernmental agreement to include fire departments from McHenry County and the SRT name was changed to the Lake and McHenry Counties Fire Departments Specialized Response Teams and has operated the SRT since; and WHEREAS, the SRT is administered by an Executive Committee composed of the Fire Chiefs (or other representative designated by the member unit of government) of each member unit of government; and 119 2 WHEREAS, various public agencies in Illinois, Wisconsin, Missouri, Michigan, Indiana and Iowa have federated together through the aforementioned Acts and Agreements to form the Mutual Aid Box Alarm System (MABAS); and WHEREAS, MABAS is divided into operational Divisions, generally based on geographic regions, to facilitate day-to-day operations and develop local policy and procedures; and WHEREAS, MABAS Division 4, comprised generally of fire departments (Units) in Lake County, Illinois, is duly authorized by MABAS-IL as a Division; and WHEREAS, MABAS Division 5, comprised generally of fire departments (Units) in McHenry County, Illinois, is duly authorized by MABAS-IL as a Division; and WHEREAS, MABAS-IL has agreed to individually recognize SRT related response teams for both MABAS Divisions 4 & 5 which will provide for insurance coverage, equipment and training for SRT functions within each respective MABAS Division, increasing the SRT response capabilities in both Divisions; and WHEREAS, the SRT Executive Committee has determined that it is in the best interest of the SRT to transfer apparatus, equipment and funding from the SRT to the respective MABAS Divisions to take advantage of the insurance, equipment and training available through MABAS- IL; and WHEREAS, the SRT was a trendsetting organization at the time of its original establishment in 1996, however the SRT response model has shifted throughout the state of Illinois to a MABAS Division based model; and WHEREAS, Divisions 4 and 5 have independently determined that it is in their best interests to accept the apparatus, equipment and funding from the SRT and to establish an intergovernmental specialized response teams joint administrative council to coordinate training, response procedures and equipment on behalf of both the MABAS Division 4 & 5 SRT teams as witnessed by the execution of the MABAS DIVISIONS 4 & 5 SPECIALIZED RESPONSE TEAMS MUTUAL AID AGREEMENT that has been attached as Appendix 1. WHEREAS, the SRT through prior resolution has transferred apparatus, equipment and funding to MABAS Divisions 4 & 5 through Resolution 2015-2 that has been adopted through majority vote of the SRT Executive Committee and is included as Attachment 1. WHEREAS, the SRT through prior resolution has provided for the termination of the SRT operations and responsibilities, transferring said operations and responsibilities to MABAS Divisions 4 & 5 and the newly created SRT Joint Administrative Council, through Resolution 2015-3 that has been adopted through majority vote of the SRT Executive Committee and is included as Attachment 2. 120 3 NOW, THEREFORE, in consideration of the foregoing recitals and the covenants herein contained, The City of Lake Forest does hereby resolve that: 1. The foregoing recitals are hereby incorporated into this Resolution. 2. It is recognized, and specifically approved by this unit of government and member of the SRT, that as of January 1, 2016, the intergovernmental agreement as amended which created the Lake and McHenry Counties Fire Departments Specialized Response Teams shall terminate, and all responsibilities regarding the routine operation and coordination of the SRT shall be transferred to the newly formed SRT Joint Administrative Council. 3. All records, reports and information in the possession of the SRT will be transferred to the newly formed SRT Joint Administrative Council. 4. Future payments for SRT related operations will be directed to the appropriate MABAS Division in lieu of the SRT. 5. Upon the conclusion of all required actions to terminate the SRT, the Lake and McHenry Counties Specialized Response Teams Mutual Aid Agreement shall be considered terminated, null and void. 6. The invalidity of any provision of this Resolution shall not render invalid any other provision. If, for any reason, any provision of this Resolution is determined by a Court of competent jurisdiction to be invalid or unenforceable, that provision shall be deemed severable, and this Resolution may be enforced with that provision severed or as modified by court order. IN WITNESS WHEREOF, this Resolution has been duly executed by majority vote of a quorum of the City of Lake Forest this day of , 2015. By: (President or Mayor) Attest: (Secretary or Clerk) 121 MABAS DIVISIONS 4 & 5 SPECIALIZED RESPONSE TEAMS MUTUAL AID AGREEMENT This Agreement is made and entered into on the dates set forth next to the signature of each party hereto , by and between the Mutual Aid Box Alarm System -Illinois (MABAS-IL) Divisions 4 and 5 (Divisions), and any subsequent Divisions, which have approved this Agreement in the manner provided by the law, and have subscribed hereto creating an intergovernmental mutual aid committee by and between these units of government as further enumerated herein (the "SRT Joint Administrative Council"). WHEREAS, the Constitution of the State of Illinois , 1970 , Article VII, Section 10, authorizes units of local government to contract or otherwise associate among themselves in any manner not prohibited by law or ordinance; and WHEREAS, the Intergovernmental Cooperation Act (5 ILCS 22011 et seq.) provides that any power or powers, privileges or authority exercised or which may be exercised by a unit of local government may be exercised jointly with any other unit of local government or private corporation; and WHEREAS, The Intergovernmental Cooperation Act provides that anyone or more public agencies may contract with anyone or more public agencies to perform any governmental service, activity or undertaking which any of the public agencies entering into the contract is authorized by law to perform, provided that such contract shall be authorized by the governing body of each party to the contract; and WHEREAS, the Fire Protection District Act (70 ILCS 705111 a) provides that a fire protection district may contract for mutual aid from and to governmental units organized to furnish fire protection services; and WHEREAS, the Municipal Code (65 ILCS 51I-1-5) authorizes the corporate authorities of a municipality to exercise jointly all powers which it possesses; and WHEREAS, various public agencies in Illinois, Wisconsin, Missouri, Michigan, Indiana and Iowa have federated together through the aforementioned Acts and Agreements to form the Mutual Aid Box Alarm System (MABAS); and WHEREAS, MABAS is divided into operational Divisions , generally based on geographic regions to facilitate day-to-day operations and develop local policy and procedures; and WHEREAS, MABAS Division 4, comprised generally of fire departments (Units) in Lake County, Illinois, is duly authorized by MABAS-IL as a Division; and WHEREAS, MABAS Division 5, comprised generally of fire depmiments (Units) in McHemy County, Illinois, is duly authorized by MABAS-IL as a Division; and 122 it is in to teams council to enter into this to secure coordination of training, equipment and resources to support the Divisions' specialized response and NOW, THEREFORE, consideration of foregoing recitals, the Division's membership in Joint Administrative Council, and the covenants contained, the MABAS hereto as follows: SECTION I PURPOSE AND INTENT The Divisions and that in such as, but not limited to, emergencies, natural and man-made catastrophes, joint use equipment to perform response both within and outside the territorial limits the Divisions is and necessary to and efficiently preserve and protect the health, and the Further, it is acknowledged that coordination of teams training, equipment and resources is desirable the and of public health and purpose this coordination training, resources equipment for including but not limited to, space rescue, below ground/trench rescue, hazardous response, water <AU'-'H,>. rope rescue, structural rescue, wildland firefighting forces, mechanics and support the Divisions' member units in certain where aid isCUU.LlVl'" desirable to best serve the of the the property, and of public within Divisions or territory as may Divisions, or their member hereafter. capabilities to the capabilities shall set forth in policy by CU",TWH'"Pri by the member Divisions. In addition, SRT Joint Administrative Council may facilitate joint purchasing or collective Such be regul.ated the and procedures of SRT Joint Administrative Council. The enjoy the privileges, and extended to the Divisions, Units, by statutory or common law. It is the of all and units to with applicable State and law. 2 123 SECTION II DEFINITIONS In the tenns shall as follows: Division: geographical of to form a the purposes a.:>JV'V.UL'V members of Division. B. Emergency: An occurrence or condition in a Unit's territorial which capabilities to provide including, but not limited to, ground/trench rescue, hazardous rescue, structural collapse rescue, and the III and to best serve the in preserving the life, health, and welfare public within territories of or such territory as may annexed such Units hereinafter. c. Incident Commander: An individual operations at an emergency scene. who responsibility for the overall D. Mutual Aid Box Alarm System -Illinois (MABAS-IL): cooperative formed to provide to a Stricken by the Aiding Unites) in accordance with a plan established and maintained by MABAS-IL member units and amended time to time. Unit or Member Unit: A unit local government (or an intergovernmental public the units of the intergovernmental public agency is comprised) or a private that an (or resolution) terms the and is a member of a Division signatory to this Agreement, and that pays assessments to the MABAS Division, that to comply with the rules, policies procedures adopted by E. SRT Joint Administrative Council: Administrative Council of by of MABAS Divisions that are SRT Joint or appointed Stricken Unit: A Unit aid the event of an 3 124 SECTION III ADMINISTRATIVE ORGANIZATION This shall be administered by Joint Administrative Council composed of three (3) or appointed from MABAS signatory to this agreement. SRT Joint Administrative Council shall administer routine affairs the SRT teams for MABAS Division, provide for hiring of records and/or The Council shall members a and and other essential to administration under the direction the current Secretary/Treasurer. The SRT Joint Administrative Council may subcommittees, to further the of Membership on sub-committees include of the SRT Administrative Council and/or other individuals with subject matter purchased by SRT Joint shall be .r>1J£.U Division(s). The Joint Council may bylaws to this Agreement meetings. Bylaws must be approved through majority vote the member Divisions. All Units must all bylaws or to current fourteen (14) calendar days in advance of the where such or changes to current bylaws will considered. Upon adoption or modification, the member Units a copy amended or bylaws fourteen (l4) after adoption. SECTION IV POLICY AND PROCEDURE 'fhe SRT Joint Administrative may, from to time, policies and procedures consistent with this agreement to provide for orderly implementation of response teams coordination to be provided by this Agreement. SECTION AUTHORITY TO ENTER INTO CONTRACTS Joint Administrative Council express authority to associate with individuals, and corporations in any manner not prohibited law on behalf the Council activities with the Administrative Council's intent. 4 125 Administrative Council the authority to enter contracts on behalf the Joint Administrative Council for the purchase goods and services that are with the Council's purpose and intent. Each contract set fully purposes, obligations and of the Joint Administrative Council and all contract. SECTION VII JURISDICTION OVER PERSONNEL AND EQUIPMENT "'"'''''''"'' and dispatched to aid a Stricken Unit pursuant to this employees, property responsibility the Unit. Personnel and equipment rendering aid shall to the Incident Unit at occurrence scene for direction and retains the right to withdraw and all aid however, that the Incident Commander the Stricken withdrawal of SECTION VIII FINANCES A. and equipment provided pursuant to this under emergency conditions as defined shall be provided at no to the Unit, as set forth or the and MABAS. B. unusual and set In and procedures as adopted amended from member Division maintains the duty to adequately fund the operation, replacement and related needs for the specialized response teams as rnpr"'t~'11 in Section I of Agreement. Nothing in clause shall the member from the of D. The SRT Administrative Council annually develop a budget for the Council's operation to submitted to Division for approvaL shall include a assessment payable annually through their respective Division. The Joint Administrative Council is hereby authorized to available funds in accordance with approved budget. In event of an unplanned or emergency expenditure, the Joint Council must obtain approval "';;'~f';~'11 Division( s). Units to fund the ",,-,,_1,,11:U team Joint Council. shall pay the funds assessed the operation Joint Administrative Council to the Secretary/Treasurer. 5 126 A. Agreement coverage property professional reasonable B. A. in law, or attomey's All employee claims, Unit rendering SECTION INSURANCE and their procure and maintain, comprehensive liability, workers' compensation, and, with such limits of no obligation to Aiding Unit or to SECTION X INDEMNIFICATION Division and their member damage, personal inj Agreement; provided misconduct by a its member costs that may arise from participating under the terms and exclusive eXl)erlse. contractual liability, personal emergency medical deductibles as are prudent equipment. or to acts or omissions of to waive all claims occurring 111 COluse;a claim is not a or providing aid pursuant to indemnify, and defend Unit demands, liability, losses, indemnity shall aid pursuant to this wage and disability payments, pensions, workers' compensation to or destruction of equipment and and medical expenses the sole and of the respective provided, .nXlP'"'''' that claims made by a third are not caused by gross or willful on the part of the Unit an Aiding Unit or Stricken provided solely and benefits, wage and disability payments, pensions, workers' and hospitalization employees and D. Each MABAS Division and its member Units before any court all civil immunity to 745 ILCS 1011 et defenses in any litigation to this Agreement is a defendant. 6 127 SECTION XI NON-LIABILITY FOR FAILURE TO RENDER AID No MABAS Division or member Unit, nor its agents or personnel, shall be liable to any other Unit, whether expressly or impliedly, for its failure or refusal to render aid pursuant hereto, nor for the withdrawal of aid, in whole or in part, which has been provided pursuant to this Agreement. SECTION XII TERM This Agreement shall be in effect for a term of one year from the effective date and shall automatically renew for successive one-year terms unless terminated in accordance with this Section. Any MABAS Division may withdraw from this Agreement at any time, by giving written notice to the SRT Joint Administrative Council Chairman specifying the date of termination. The written notice provided herein shall be given by certified mail, at le~st three hundred sixty five (365) days prior to the date on which termination is to be effective. All terminations shall be effective on the last day of the calendar month. Any unilateral withdrawal shall result in forfeiture of all sums of money or property of any kind contributed by the withdrawing MABAS Division and its member Units. SECTION XIII EFFECTIVE DATE OF THIS AGREEMENT The SRT Joint Administrative Council created by this agreement shall become operational on January 151 of the year immediately following the execution of this agreement by both MABAS Divisions 4 and 5. An organizational meeting shall be held at a time and place so selected by the Presidents of MABAS Divisions 4 & 5 to establish the SRT Joint Administrative Council. Notice of this meeting shall be provided to all member Units at least ten (l0) calendar days prior to the time and date selected . SECTION XIV BINDING EFFECT This Agreement shall be binding upon and inure to the benefit of any successor entity which may assume the obligations of a MABAS Division. However, this Agreement may not be assigned by any Division without the prior written consent of the SRT Joint Administrative Council and this Agreement may not be assigned by the SRT Joint Administrative Council without the prior written consent of each member Division. 7 128 SECTION XV VALIDITY The invalidity of this Agreement shall not provision. If, for reason, any provision of this Agreement is determined by a competent jurisdiction to invalid or unenforceable, that provision shall and this with that provision severed or as modified by court order. SECTION XVI GOVERNING LAW interpreted and construed in of the SECTION XVII AMENDMENTS "''-',........,'" from time to time by the majority vote SECTION XVIII IN COUNTERPARTS This in multiple counterparts or multiple signature of which shall constitute and be same document. 8 129 IN WITNESS WHEREOF, this Agreement has been duly executed by the duly elected presidents of the MABAS Divisions whose names are subscribed below or on the signature pages as attached hereto from time to time, and which pages are specifically incorporated herein. By: 't----:£ )~ President -MABAS Division 4 Attest: Dated this J..L day of By: --7~~~~~------ Attest: Dated this n day of & teu -s7 ,2015 Secretary -MA AS Division 5 Execution Copy Dated: 08/05/2015 9 130 LAKE AND COUNTIES FIRE DEPARTMENTS RESPONSE TEAMS ASSOCIATION RESOLUTION 2015-2 ASSETS OF THE LAKE DEPARTMENTS REFERRED TO AS "SRT" TO A RESOLUTION MCHENRY CONTROL OF MABAS DIVISIONS 4 AND 5 State of Illinois, 1970, Article VII, Section 10, to contract or otherwise associate among themselves in Cooperation Act (5 ILCS 22011 et seq.) provides or authority exercised or which may be exercised by a unit of jointly with any other unit of local government or private corporation; and Cooperation Act provides that anyone or more one or more public agencies to perform any governmental the public agencies entering into the contract is provided that such contract shall be authorized by the governing (70 ILCS 7051l1a) provides that a and to governmental units organized to 5!l-1-5) authorizes the a which it pu~;se~,st:s intergovernmental agreement organized as the was expanded in 2005-06 name was Teams and agr'eernelt1t to include fire departments from McHenry County and McHenry Counties Fire Departments and authorizes manner not prohibited by or ordinance; and any power or powers, local may contract with which any 131 J.IJ.:l'U.:.,,,,",,''>, the SRT is administered by an C,".......,I.H composed of the Fire designated by the member unit of each member various public agencies in lllinois, Wisconsin, Missouri, Michigan, Indiana federated together through the aforementioned System (MABAS); and is divided into to facilitate day-to-day operations and 4, is duly authorized by .......ILU ..'J. MABAS Division 5, "{w,,nn is duly authorized by MABAS-IL as a "~"''-L.'''''.>. MABAS-IL has agreed to Divisions 4 & 5 which will functions within each respective in both Divisions; and Executive Committee apparatus, equipment and ftmding advantage of the insurance, was a trendsetting however the SRT based model; and NOW, THEREFORE, in consideration of Lake and McHenry Counties Committee does hereby resolve that: and Agreements to form the generally based on local policy and procedures; departments (Units) in SRT related response coverage, equipment increasing the SRT that it is in the best interest to the respective MABAS available through MABAS- the time of its original throughout the state of it is in their best to establish an recitals and the covenants Specialized Response 2 132 1, The foregoing recitals are hereby incorporated into this Resolution. 2. On or after the 15l day of December 2015, title, ownership, responsibility and liability for the following pieces of apparatus, and all associated tools, equipment and hardware shall transfer to the possession of MABAS Division 4: SRT Unit Model Make, Model or Vehicle Identification or Number Year Type Serial Number 6951 2005 Kenworth / Haz Mat 2NKMHD6X25M114113 6954 2013 Peterbilt / Conventional 365 1NPSLPOX6DD199889 6955 2004 International/First Responder 1HTWGADT94J092311 6958 2000 Ford / F550 Super Duty 1FDAF56F2YEB48172 6972 1983 Trail King / Trailer 1 TKC02423DM053643 6973 1995 Ford / Brush Vehicle 1FDXF80E99VA25777 6990 2000 Wells / Spill Trailer 1WC200G26W1055020 6992 2005 Eager Beaver / Deployment 112H8V3225L069674 Trailer 6994 1990 E-Z Loader / Boat Trailer 1ZEAAAN R5XA015464 6997 2001 Ford Cutaway E350 SUP Bus 1FDWE35S01HB51474 1990 Wells Cargo / Sonar Trailer 1WC200G27L1047845 TRT4 1998 TRT Roll-off Container TRENCH4 2003 Trench Roll-off Container Support 4 2008 Haz-Mat Support Roll-off Container Lumber 4 2003 Lumber Cache Roll-off Platform Spare 2006 Spare Roll-off Container 6995 1994 Mechanics Air Compressor 3. On or after the 1 st day of December 2015, title, ownership, responsibility and liability for the following pieces of apparatus, and all associated tools, equipment and hardware shall transfer to the possession of MABAS Division 5: SRT Unit Model Make, Model or Vehicle Identification or Number Year Type Serial Number 6950 2000 Freightliner / Haz Mat 1FV6HLCBXYHB18790 6956 2011 International / 7000 Series 7600 1 HTWYSJT7BJ344884 6993 1997 Wells Cargo / Dive Trailer 1WC200621V1078382 6971 Wildland ATV TRT 5 2003 TRT Roll-off Container Trench 5 Trench Roll-off Container 4. On or after the lSI day of December 2015, the SRT Treasurer shall transfer $150,000 of SRI funds to the bank account of the newly formed SRT Joint Administrative Council created by the MABAS DIVISIONS 4 & 5 SPECIALIZED RESPONSE TEAMS MUTUAL AID AGREEMENT. 3 133 5. or as soon as practical all bank accounts 4 percent (62%) and cause to Division 5 thirty-eight percent (38%) 6. All equipment, and related items possession of the Administrative Coordinator shall be transferred to the possession of the Administrative Council. 7. IN WITNESS WHEREOF, has been duly by majority vote a quorum Lake Fire Response Executive -IJL"-'------, 2015. By: Attest: 4 134 LAKE AND MC'HENRY COUNTIES DEPARTMENTS SPECIALIZED RESPONSE TEAMS ASSOCIATION A RESOLUTION TERMINATING INTERGOVERNMENT AL AGREEMENT THAT LAKE AND MCHENRY COUNTIES DEPARTMENTS SPECIALIZED RESPONSE TEAMS, HEREINAFTER REFERRED TO "SRT". WHEREAS, Constitution the State Illinois, 1970, VII, 10, units of government to contract or otherwise associate themselves in manner not prohibited by .law or ordinance; the Intergovernmental Lo~:meratJ Act (5 22011 et provides that power or powers, privileges or or which may exercised by a unit of local government may exercised unit of local government or corporation; and WHEREAS, The Intergovernmental Act provides that one or more agencies contract anyone or more public agencies to perform any governmental activity or undertaking which of the public agencies into the contract is by law to provided such contract shall be by the party to and JU"<"":>£"'V. the Fire ProtectIon District Act (70 1a) that a fire protection district may contract mutual aid and to governmental units toI",U!ULA.,U furnish and lLCS 5/I-l authorizes the it IJU:~:::';;;:~:::';;;:::'. WHEREAS, the SRI was originally County Fire Departments Response through intergovernmental in 1 WHEREAS, membership was m 2005-06 a intergovernmental agreement to include from McHenry County the SRT to the Lake McHenry Fire Response the SRT 135 WHEREAS, the SRT is administered by an Executive Committee composed of the Fire Chiefs (or other representative designated by the member unit of government) of each member unit of government; and WHEREAS, various public agencies in Illinois , Wisconsin, Missouri, Michigan, Indiana and Iowa have federated together through the aforementioned Acts and Agreements to form the Mutual Aid Box Alarm System (MABAS); and WHEREAS, MABAS is divided into operational Divisions , generally based on geographic regions , to facilitate day-to-day operations and develop local policy and procedures ; and WHEREAS, MABAS Division 4, comprised generally of fire departments (Units) in Lake County, Illinois, is duly authorized by MABAS-IL as a Division; and WHEREAS, MABAS Division 5, comprised generally of fire departments (Units) in McHenry County , Illinois, is duly authorized by MABAS-IL as a Division; and WHEREAS, MABAS-IL has agreed to individually recognize SRT related response teams for both MABAS Divisions 4 & 5 which will provide for insurance coverage, equipment and training for SRT functions within each respective MABAS Division, increasing the SRT response capabilities in both Divisions; and WHEREAS, the SRT Executive Committee has determined that it is in the best interest of the SRT to transfer apparatus, equipment and funding from the SRT to the respective MABAS Divisions to take advantage of the insurance, equipment and training available through MABAS IL; and WHEREAS, the SRT was a trendsetting organization at the time of its original establishment in 1996, however the SRT response model has shifted throughout the state of Illinois to a MABAS Division based model; and WHEREAS, Divisions 4 and 5 have independently determined that it is in their best interests to accept the apparatus, equipment and funding from the SRT and to establish an intergovernmental speciali z ed response teams joint administrative council to coordinate training, response procedures and equipment on behalf of both the MABAS Division 4 & 5 SRT teams as witnessed by the execution of the MABAS DIVISIONS 4 & 5 SPECIALIZED RESPONSE TEAMS MUTUAL AID AGREEMENT that has been attached as Appendix 1. WHEREAS, the SRT through prior resolution has transferred apparatus , equipment and funding to MABAS Divisions 4 & 5 through Resolution 2015-2 that has been adopted through majority vote of the SRT Executive Committee and is included as Attachment 1. NOW, THEREFORE, in consideration of the foregoing recitals and the covenants herein contained, the Lake and McHenry Counties Fire Departments Specialized Response Teams Executive Committee does hereby resolve that: 2 136 1. The recitals are incorporated into this Resolution. 2. 1, 20J6, SRT Council, 3. All reports and in the po~;seSSH of the shall be ,nrrnp'{1 SRT Joint Administrative Employment Administrative the SR T shall terminate before midnight on December 31, 15. 5. The cause a revIew the financial after all transferred obligations that all closed. 6. The shall request all member Units of Government pass a acknowledging cancellation the MABAS DIVISIONS 4 TEAMS AID 7. invalidity provISIon this Resolution invalid any If, for any reason, any of this a Court jurisdiction to invalid or unenforceable, be deemed severable, and this Resolution may be with or as modified by court order. WITNESS WHEREOF, duly executed by majority vote a quorum the Lake Departments Specialized Teams Executive '----__, 201 3 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 Draft 12/1/15 {00009510 3} 1 CONCRETE SERVICES LICENSE AGREEMENT THIS CONCRETE SERVICES LICENSE AGREEMENT (the “Agreement”) is made as of the _____ day of __________, 2015, by and between, THE CITY OF LAKE FOREST, an Illinois home rule and special charter municipal corporation (the "City") and DITOMASSO EXCAVATING, LTD, an Illinois corporation (the "Di Tomasso"); W I T N E S SE T H: WHEREAS, the City currently operates a compost center located at 1381 W. Kennedy Road, Lake Forest, Illinois (the “Compost Center Property”) at which certain recycling activities take place; and WHEREAS, Di Tomasso engages of the business of concrete excavation, crushing, and recycling; and WHEREAS, Di Tomasso seeks to have a local location for its concrete crushing operation, staging of pre-crushed material, staging of finished material, and storage of various pieces of equipment (the “Concrete Operations”); and WHEREAS, the City has an approximately 120’ x 75’space available to accommodate the Concrete Operations at the Compost Center Property as depicted on Exhibit A (the “Concrete Operation Area”); and WHEREAS, in exchange for making the Concrete Operation Area available to Di Tomasso, the City seeks certain services and materials to be provided by Di Tomasso, as more fully described herein (the “Services”); NOW, THEREFORE, in consideration of the foregoing recitals and the mutual covenants and agreements set forth below, the parties hereby agree as follows: Section 1. Recitals. The foregoing recitals are material to this Agreement and are incorporated herein as if fully set forth in this Section 1. Section 2. Operating License. The City hereby grants Di Tomasso a limited license to use the Concrete Operation Area in accordance with the terms and conditions set forth herein. Notwithstanding the grant of license for the Concrete Operations Area to Di Tomasso, the City retains full rights to use the Compost Center Property. Section 3. Term. The initial term of this Agreement is [5 years], and, following the expiration of the initial term, this Agreement may be renewed by agreement of the parties for renewal terms of five years each, unless sooner terminated as hereinafter provided. The initial term and any renewal term shall be collectively known as the “Term.” Section 4. Taxes. The Parties acknowledge and agree that the Compost Center Property is currently exempt from real estate taxes. In the event that, as a result of this Agreement, the Compost Center Property (or any portion thereof) should become subject to any state or local real estate taxes, Di Tomasso shall pay, promptly and before they become delinquent, all general and special real estate taxes assessed during the Term of this Agreement, if any, upon or against the land and improvements comprising the Compost Center Property. In the event that Di Tomasso does not timely pay any real estate taxes when due, 160 Draft 12/1/15 {00009510 3} 2 the City shall have the right, but not the obligation, to pay such taxes, and the amount of such taxes and any interest or penalties assessed upon any past-due taxes (plus the full amount of any expenses, including attorneys' fees, incurred by the City in recovering any taxes, interest, or penalties paid from Di Tomasso) shall be deemed due from Di Tomasso under this Agreement. Section 5. Concrete Operations. A. Limits on Use of Concrete Operation Area. Di Tomasso is authorized to use the Concrete Operation Area for its concrete crushing operation, staging of pre-crushed material, staging of finished material, and storage of various pieces of equipment (e.g. two semi- tractors with dump trailers, front-end loader, bulldozer, backhoe, and a trailer). Di Tomasso shall not undertake any Concrete Operations within any area on the Compost Center Property that is located within a regulated floodplain or floodway. B. Access to Concrete Operations Area. Unless otherwise expressly authorized by the City Manager or the Manager’s designee, and subject to the additional limitations in Section 5.C of this Agreement, Di Tomasso shall have access to the Compost Center Property and the Concrete Operations Area for Concrete Operations only during the City’s regular hours of operation of the Compost Center on Mondays through Fridays. Di Tomasso shall have no right of access to the Concrete Operations Area on weekends. C. Frequency of Crushing Activities. Di Tomasso shall limit its concrete, brick, and asphalt crushing operations to no more than twenty times per year, unless otherwise authorized in writing by the City Manager or the Manager’s designee. Crushing activities shall only occur at times mutually agreed upon so as to minimize any adverse impact on the operation of the Compost Center. D. Origin of Materials. Materials processed at the Concrete Operations Area must originate from Di Tomasso or City work. Section 6. Services. During the Term of this Agreement, Di Tomasso agrees to provide following services to the City without charge or expense: A. Acceptance of Concrete. Di Tomasso will accept all concrete that is delivered to the Concrete Operations Area by the City in conjunction with its sidewalk and/or curb repair program. In addition, the City may deliver to the Concrete Operations Area any concrete, asphalt, or brick material that the City removes in conjunction with other City operations. Such materials shall be including in Di Tomasso’s crushing activities. B. Use of Finished Product. The City may take an unlimited quantity of any finished product from the crushing machine (CA-6, 3” stone, etc.) for use on any repair or other activities undertaken by City crews. Such material can be taken at any time; provided, however, that the City shall notify Di Tomasso within a reasonable time after the material has been removed. C. Road Maintenance. Di Tomasso will maintain (grade / roll) the stone exit road on the Compost Center Property from the yard waste pad to the front pad that stages the refuse trucks. Di Tomaso will regrade and fill all holes along this gravel road as necessary. 161 Draft 12/1/15 {00009510 3} 3 D. Pad Maintenance. Di Tomasso will maintain (roll / grade) the Compost Center pad as necessary. E. Snow Management. During the winter, Di Tomasso will provide its bulldozer and an operator to stack snow that has been hauled by City crews to the Compost Center Property. Such services shall be provided as needed upon reasonable notice from the City Manager or the City’s Public Works Director or their designees. F. Snow Removal. During the winter, Di Tomasso will provide the City its front-end loader, two semi dump trailers, and all necessary operators for such equipment to assist the City in removal of snow. Location and time of such operations shall be determined by the City based on need. G. Equipment Use. Di Tomasso will provide the City’s maintenance operation a backhoe and an operator for any dig jobs that are deeper than the City combination machine can safely and effectively perform (approximately 12 feet or deeper). H. Christmas Tree Transport. Di Tomasso will pick up and transport the City’s Christmas tree to Market Square utilizing Di Tomasso’s flatbed and driver. Section 7. Indemnification; Waiver. A. Indemnity. Di Tomasso shall indemnify, save harmless, and defend the City, its boards, committees, commissions, officers, agents, employees, attorneys, and representatives (“City Representatives”) from and against any and all lawsuits, claims, demands, liens, damages, liabilities, losses, and expenses, including attorneys’ fees and administrative expenses (“Claims”), that may arise, or be alleged to have arisen, out of or in connection with (i) Di Tomasso’s use or operation of the Concrete Services Area; (ii) any act or omission of Di Tomasso whether or not due or claimed to be due in whole or in part to the active, passive, or concurrent negligence or fault of Di Tomasso, except to the extent caused by the sole negligence of the City; or (iii) any breach of this Agreement by Di Tomasso. B. Waiver of Claims. Di Tomasso waives any and all claims relating to or arising from damage to its property or injuries to its owners, employees, or contractors relating to or arising from this Agreement, except to the extent such damage or injury arises solely as a result of the negligent conduct of City Representatives. Section 8. Insurance. Di Tomasso shall obtain maintain, at its sole expense, in full force and effect throughout the Term of this Agreement the following policies of insurance, with the premiums thereon fully paid on or before the due dates and issued by and binding upon a solvent insurance company licensed to do business in the State of Illinois and acceptable to the City: (a) a policy or policies of commercial general liability insurance, with a contractual liability endorsement and affording minimum protection (which may be affected by primary and/or excess coverage) of not less than $1,000,000 for personal injury or death or property damage in any one occurrence (and not less than $2,000,000.00 in aggregate), or such greater limits as the City may reasonably require from time to time upon notice to Di Tomasso, and (b) Workers' Compensation and Employers' Liability insurance in the amount required by the State of Illinois, but in any event in an amount which is not less than $1,000,000. All insurance policies 162 Draft 12/1/15 {00009510 3} 4 hereunder shall name the City as an additional insured and shall provide for forty-five (45) days' written notice to the City prior to cancellation, non-renewal or material modification, and, if a "claims made" policy, shall provide for an extended reporting period of not less than one (1) year. Di Tomasso shall provide copies of all policies herein required to the City. Section 9. Environmental Compliance. A. Di Tomasso shall, at Di Tomasso’s sole cost and expense, comply with all environmental laws pertaining to Di Tomasso’s operations on the Property, including the following (collectively referred to as the “Environmental Laws”): 1. Any applicable federal, state, or local statute, law, ordinance, rule, regulation, code, license, permit, authorization, approval, consent, order, judgment, decree, injunction, directive, requirement by, of, or agreement with any governmental agency, existing as of the Agreement execution date and as enacted or amended thereafter, relating to: a. the protection, preservation, or restoration of the environment (including, without limitation, air, water, vapor, surface water, ground water, drinking water supply, surface land, subsurface land, plant and animal life, or any other natural resource), or to human health and safety; or b. the exposure to, or the use, storage, recycling, treatment, generation, transportation, processing, handling, labeling, production, release, or disposal of, hazardous substances. 2. The Environmental Laws also includes, without limitation, any common law or equitable doctrine (including, without limitation, injunctive relief and tort doctrines such as negligence, nuisance, trespass, and strict liability) that may impose liability or obligations for injuries or damages related or incidental to, or threatened as a result of, the presence of or exposure to any hazardous substance and the following statutes and implementing regulations: a. the Clean Air Act, as amended (42 U.S.C. § 7401 et seq.); b. the Water Pollution Control Act, as amended (33 U.S.C. § 1251 et seq.); c. the Resource Conservation and Recovery Act, as amended (42 U.S.C. § 6901 et seq.); d. the Comprehensive Environmental Response, Compensation and Liability Act, as amended (42 U.S.C. § 9601 et seq.); e. the Toxic Substances Control Act, as amended (15 U.S.C. § 2601 et seq.); and f. the Occupational Safety and Health Act, as amended (29 U.S.C. § 651 et seq.). 163 Draft 12/1/15 {00009510 3} 5 B. Di Tomasso not cause or permit any hazardous substance to be brought, kept, stored, or used in or about the Property in violation of any of the Environmental Laws. “Hazardous substance” includes, without limitation, any explosive or radioactive material, asbestos, asbestos containing material, urea formaldehyde foam insulation, polychlorinated biphenyls, special waste, or petroleum products or any derivative or by-product thereof, methane, toxic waste, pollutant, contaminant, hazardous waste, toxic or hazardous substances, or related materials, as defined in the Environmental Laws. C. If Di Tomasso causes or permits any hazardous substance to be brought, kept, stored, or used in or about the Property in violation of any of the Environmental Laws and such violation results in the contamination of the Property, Di Tomasso shall indemnify, save harmless, and defend the City, and its boards, committees, commissions, officers, agents, and employees, against any and all lawsuits, claims, demands, damages, liabilities, losses, and expenses, including attorneys’ fees and administrative expenses, that may arise, or be alleged to have arisen, out of or in connection with Di Tomasso’s acts or omissions in connection with such hazardous substance whether or not due or claimed to be due in whole or in part to the active, passive, or concurrent negligence or fault of Di Tomasso, except to the extent caused by the sole negligence of the City. D. Di Tomasso represents, covenants, and warrants that Di Tomasso’s operations in, on, or under the Property shall be in compliance with all applicable Environmental Laws. Section 10. Assignment. Di Tomasso may not assign or otherwise transfer all or any part of its interest in this Agreement or the without the prior written consent of the City. Any assignment or transfer without such written consent shall, at the City's option, be deemed to be void and of no force or effect. Notwithstanding any assignment or transfer, Di Tomasso shall remain fully liable on this Agreement and shall not be released from performing any of the terms, covenants, or conditions of this Agreement. Section 11. Default. A. In the event that Di Tomasso violates any of the terms or conditions of this Agreement, the City may give Di Tomasso a written notice of such violation and demand correction or abatement thereof (a “Default Notice”). If, following service of such Default Notice and passage of a 30-day period, the Di Tomasso has not corrected or abated such violation to the City’s reasonable satisfaction, the City has the right to immediately declare a default (a “Default”) of this Agreement and (1) terminate Di Tomasso's rights (in whole or in part) under this Agreement; (2) cure such Default itself and receive reimbursement from Di Tomasso for any costs incurred thereby; or (3) pursue any and all remedies provided by law. B. In the event that the City violates any of the terms of the conditions of this Agreement, Di Tomasso may give the City a written notice of such violation and demand correction or abatement thereof (a “City Default Notice”). If, following service of such City Default Notice and passage of a 30-day period, the City has not corrected or abated such violation to Di Tomasso’s reasonable satisfaction, Di Tomasso has the right to immediately declare a default (a “Default”) of this Agreement and (1) terminate this Agreement; or (2) pursue any and all remedies provided by law. C. Termination for Default or any other reason shall not excuse either party from any liability for any breach of this Agreement. 164 Draft 12/1/15 {00009510 3} 6 Section 12. Force Majeure. Except as otherwise expressly set forth herein, in the event that either party hereto shall be delayed or hindered in, or prevented from, the performance of any act required hereunder by reason of strikes, lock-outs, labor troubles, inability to procure materials, failure of power, restrictive laws or regulations of governmental agencies, riots, insurrection, war, or other reasons of a like nature not the fault of the party delayed in doing acts required under the terms, covenants, and conditions of this Agreement (all of such reasons or causes referred to in this Agreement as “Force Majeure”), then performance of such acts shall be excused for the period of the delay and the period of the performance of any such act shall be extended for a period equivalent to the period of such delay. Section 13. Termination; Restoration of Property. A. This Agreement is terminable by either Party upon 90 days prior written notice to the other Party conforming to the Notice provisions set forth in Section 14.A. B. Notwithstanding anything to the contrary in this Agreement, the City may immediately terminate this Agreement, in whole or in part, by providing Di Tomasso with written notice: (i) If Di Tomasso violates any applicable requirements of law in connection with its use of the Compost Center Property; or (ii) If the City, in its sole discretion, determines that there is a public health or safety concern resulting from activities undertaken pursuant to this Agreement. C. Unless the City otherwise expressly agrees in writing, Di Tomasso shall remove the Improvements and restore the Concrete Operation Area to substantially the same condition as existed prior to this Agreement. Section 14. General. A. Notices. Any notice or communication required to be given to or served upon either party hereto shall be given or served by personal service, express overnight delivery or by mailing the same, postage prepaid, by United States registered or certified mail, return receipt requested, to the following addresses: City: Di Tomasso: The City of Lake Forest DiTomasso Excavating, LTD 220 E. Deerpath _______________________ Lake Forest, Illinois _______________________ Attention: City Manager Notice shall be deemed given upon actual receipt in the event of personal service or express overnight delivery, or within three (3) business days in the event of service by certified mail. Either party may designate a substitute person or address at any time by written notice thereof to the other party. 165 Draft 12/1/15 {00009510 3} 7 B. Binding Effect. The benefits of this Agreement shall inure to and the obligations hereof shall be binding upon the heirs, personal representatives, successors, and assigns of the respective parties hereto. C. No Joint Venture. It is hereby understood and agreed that nothing contained in this Agreement shall be deemed or construed as creating the relationship of principal and agent, partnership, or joint venture between the parties hereto, it being agreed that no provision herein contained nor any acts of the parties herein shall be deemed to create any relationship between the parties hereto other than the relationship of contracting parties as herein set forth. D. Interpretation. This Agreement shall be construed without regard to the identity of the party who drafted the various provisions hereof. Moreover, each and every provision of this Agreement shall be construed as though all parties hereto participated equally in the drafting thereof. As a result of the foregoing, any rule or construction that a document is to be construed against the drafting party shall not be applicable hereto. E. Exhibit. Exhibit A attached hereto is, by this reference, incorporated in and made a part of this Agreement. In the event of a conflict between an exhibit and the text of this Agreement, the text of this Agreement shall control. O. Amendments and Modifications. This Agreement may not be modified or amended except by written instrument executed by each of the parties hereto. P. Counterpart Execution. This Agreement may be executed in several counterparts, each of which, when executed, shall be deemed to be an original, but all of which together shall constitute one and the same instrument. [END OF TEXT; SIGNATURES CONTINUE ON THE FOLLOWING PAGE] 166 Draft 12/1/15 {00009510 3} 8 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first above written. DITOMASSO EXCAVATING, LTD. an Illinois corporation By ________________________________ Its ________________________________ THE CITY OF LAKE FOREST, a municipal corporation By ________________________________ Mayor 167 Draft 12/1/15 {00009510 3} EXHIBIT A Concrete Operations Area 168 Pl TOMASSO EXCAVATING. LTD 880 West Everett Road Lake Forest, IL 60045 November 10, 2015 Mr. Michael Thomas - Director of Public Works The City of Lake Forest 800 North Field Drive Lake Forest, Illinois 60045 Dear Mr. Thomas: In response to the City's request for proposals for the use of an area of land at the City's Compost Center in exchange for various services, Di Tomasso Excavating, Incorporated is pleased to provide the following proposal: Proposal - Use of Land Di Tomasso Excavating, Incorporated will use said land (approximately 120' x 75') for its concrete crushing operation, staging ofpre-crushed material, staging of finished material, and storage of various pieces of equipment (e.g. two semi-tractors with dump trailers, front-end leader, bulldozer, backhoe, and a trailer.). The concrete, brick, and asphalt crushing operation will occur approximately twenty times per year. Material would be brought in from only Di Tomasso and City jobs throughout the year. Recognizing residents utilize the Compost Center on the weekends, no weekend work would occur. Proposal - Services Provided In exchange for the use of the land, Di Tomasso Excavating commits to providing the followinj services to The City of Lake Forest: . Di Tomasso Excavating will accept any concrete that is removed &om the City's sidewalk and / or curb repair program. In addition, any concrete, asphalt, or brick 169 material that the Public Works maintenance staff removes may be brought to the crushing operation. The City of Lake Forest may take an unlimited quantity of any finished product from the crushing machine (CA-6, 3" stone, etc.) for use on any repairs made by City crews. Such material can be taken at any time. Di Tomasso Excavating simply asks that the City notifies Di Tomasso Excavating after the material has been removed. Di Tomasso Excavating will maintain (grade / roll) the stone exit road from the yard waste pad to the front pad that stages the refuse trucks. Di Tomaso Excavating will regrade and fill all holes along this gravel road as necessary. Di Tomasso Excavating will maintain (roll / grade) the center pad as necessary. During the winter months, Di Tomasso Excavating will provide its bulldozer and an operator to stack snow ia the Compost Center's center area that has been hauled in by City crews. During the winter, Di Tomasso Excavating will provide the City its fi-ont-end leader, two semi dump trailers, and all operators for such equipment to assist the City in removal of snow. Location and time of such operations shall be dictated by the City. Di Tomasso Excavating will provide the City's maintenance operation a backhoe and an operator for any dig jobs that are deeper than what the City's combination machine can reach (approximately 12 feet or deeper). Di Tomasso will pick up and transport the City's Christmas tree to Market Square utilizing Di Tomasso's flatbed and driver. I am happy to meet at your earliest convenience to discuss this proposal in further detail. If the proposal is acceptable to The City of Lake Forest, Di Tomasso Excavating would agree to enter mto a two year agreement with an option to continue such contractual arrangements for additional years. Upon cancellation of any proposed agreement, Di Tomasso Excavating, Incorporated will be responsible removing all unfinished and finished material and its equipment within receipt of thirty days written notice by The City of Lake Forest. Sincerel Carl Di Tomasso - President & Owner Di Tomasso Excavating, Incorporated 170 W RT 60 µLand Area for Proposed License Agreement 1 inch = 126 feet Area of Proposed Use 171 {00009545} 1 THE CITY OF LAKE FOREST ORDINANCE NO. 2015-___ AN ORDINANCE AMENDING CHAPTER 118 OF THE CITY CODE RELATING TO VEHICLES FOR HIRE WHEREAS, The City of Lake Forest is a home rule, special charter municipal corporation; and WHEREAS, from time to time it is appropriate to review, update and modify the City Code of Lake Forest (the “City Code”) to assure that it appropriately addresses new issues that may arise; and WHEREAS, at the direction of the City Council, the City Staff, City Attorney, and City Council Liaison (the “Panel”) reviewed Chapter 118 of the City Code; and WHEREAS, the Panel determined that making certain changes to Chapter 118 will promote a clearer understanding of the Code and thereby would serve the best interests of the City and its residents; and WHEREAS, the Panel has also recommended that streamlining City regulations regarding vehicles for hire is desirable and appropriate in light of changes in technology and the manner in which services are delivered by vehicles for hire; and WHEREAS, the Mayor and City Council, having considered the recommendations of the City Manager, City Staff, City Council Liaison, have determined that adopting this Ordinance and amending Chapter 118, “Vehicles for Hire,” of the City Code as hereinafter set forth, will be in the best interests of the City and its residents; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, AS FOLLOWS: 172 {00009545} 2 SECTION ONE: Recitals. The foregoing recitals are hereby adopted by this reference as the findings of the City Council and are hereby incorporated into this Section as if fully set forth. SECTION TWO: Repeal of Sections 118.030 through 118.048. Sections 118.030 through 118.048, relating to “Licenses in General” and “Public Passenger Vehicle Business Licenses,” of Chapter 118, entitled “Vehicles for Hire,” of the City Code are hereby repealed in their entirety, and such Sections so that said Sections 118.030 through 118.048 shall hereafter be and read as follows: §§ 118.030 through 118.048. Reserved. SECTION THREE: Amendments to Sections 118.049 and 118.050. Section 118.049, entitled “Service Requirements,” and Section 118.050, entitled “Suspension or revocation of Business Licenses,” of Chapter 118, entitled “Vehicles for Hire,” of the City Code are hereby amended in their entirety, so that said Sections 118.049 and 118.050 shall hereafter be and read as follows: § 118.049 SERVICE REQUIREMENTS. The following minimum service requirements shall be maintained by each person, firm or corporation hereunder licensed vehicle for hire. (A) No more than that number of persons for which any vehicle hereinunder licensed has seating accommodations shall be conveyed at any one time. (B) When any vehicle for hire licensed hereunder has been engaged by one or more persons traveling together, the driver of the vehicle shall not pick up other persons, except upon the express request or consent of the person or persons first engaging the vehicle. (C) Each licensee shall render adequate passenger service and have available to call from 5:00 a.m. to 2:00 a.m., or at such other times as may be designated from time to time by the City Council, duly licensed public passenger vehicles to the extent reasonably necessary to meet the public demand for such service. Reserved. 173 {00009545} 3 (D) No vehicle for hire licensed hereunder shall be occupied by anyone other than a driver, a farepaying passenger or passengers, or officers or employees of the owner at any time while such vehicle is standing near any railroad station or other public place or while such vehicle is either standing or in operation upon any street or alley or parcel of land owned or leased by the city. (E) Each vehicle, except a vehicle licensed and used exclusively as a public limousine, shall be equipped and operated with two-way radio maintained in good operating order at all times. (F) Each taxicab standing within a taxi stand or taxi loading zone shall be attended by a driver and shall at all times while so standing be immediately available for service. § 118.050 Reserved. SUSPENSION OR REVOCATION OF BUSINESS LICENSE. The issuance of a public passenger vehicle business license as hereunder shall be deemed a privilege and each such license, issued may be revoked or suspended by the City Council for any violation of this chapter, for failure to maintain minimum service requirements, for fraud or misrepresentation or whenever the public interest will be served hereby. SECTION FOUR: Repeal of Sections 118.065 through 118.092. Sections 118.065 through 118.092, relating to “Vehicle Licenses” and “Driver’s License,” of Chapter 118, entitled “Vehicles for Hire,” of the City Code are hereby repealed in their entirety, and such Sections so that said Sections 118.065 through 118.092 shall hereafter be and read as follows: §§ 118.030 through 118.048. Reserved. SECTION FIVE: Amendments to Sections 118.125 and 118.126. Section 118.125, entitled “Parking,” and Section 118.126, entitled “Standing,” of Chapter 118, entitled “Vehicles for Hire,” of the City Code are hereby amended in their entirety, so that said Sections 118.125 and 118.126 shall hereafter be and read as follows: § 118.125 PARKING. 174 {00009545} 4 It shall be unlawful for taxicabs, motor buses or other public passenger vehicles to park upon any public street or parking lot, except in those areas and at such time as allowed by City Code are designated by ordinance by the City Manager and after the payment of such fees as may be determined from time to time by the City Manager. § 118.126 STANDING. Public passenger vehicles licensed under this chapter may stand only at such places and times as designated by City Code ordinance. SECTION SIX: Effective Date. This ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form in the manner provided by law. Passed this ____ day of _____, 2015 AYES: NAYS: ABSENT: ABSTAIN: Approved this _____ day of ____, 2015 Mayor ATTEST: Deputy City Clerk 175 {00009332 2} 1 THE CITY OF LAKE FOREST ORDINANCE NO. 2015-___ AN ORDINANCE AMENDING CHAPTER S 31, 38, 39, 40, AND 41 TO CONFORM CODE PROVISIONS TO PRACTICES AND POLICIES RELATING TO THE CITY’S FINANCE DEPARTMENT WHEREAS, The City of Lake Forest is a home rule, special charter municipal corporation; and WHEREAS, from time to time it is appropriate to review, update and modify the City Code of Lake Forest (the “City Code”) to assure that it appropriately addresses new issues that may arise; and WHEREAS, at the direction of the City Council, the City Staff, City Attorney, and City Council Liaison (the “Panel”) reviewed Chapters 31, 38, 39, 40 and 41 of the City Code; and WHEREAS, the Panel determined that making certain changes to Chapters 31, 38, 39, 40 and 41 will promote a clearer understanding of the Code and thereby would serve the best interests of the City and its residents; and WHEREAS, the Mayor and City Council, having considered the recommendation of the City Manager, City Staff, City Council Liaison, have determined that adopting this Ordinance and amending Chapters 31, 38, 39, 40 and 41 of the City Code as hereinafter set forth, will be in the best interests of the City and its residents; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, AS FOLLOWS: SECTION ONE: Recitals. The foregoing recitals are hereby adopted by this reference as the findings of the City Council and are hereby incorporated into this Section as if fully set forth. 176 {00009332 2} 2 SECTION TWO: Amendments to Chapter 31. Chapter 31, entitled “Officers and Employees,” of the City Code is hereby amended as follows: A. Section 31.009, entitled “Moneys Received,” is hereby amended in its entirety, so that Section 31.009 shall hereafter be and read as follows: § 31.009 MONEYS RECEIVED. Every officer or employee of the city shall promptly turn over all money received by him or her on behalf of the city within 24 hours to the City Treasurer; and with such money, he or she shall give a statement as to the source thereof. B. Section 31.073, entitled “Moneys Collected,” is hereby amended in its entirety, so that Section 31.073 shall hereafter be and read as follows: § 31.073 MONEY COLLECTED. The City Clerk shall promptly turn over all money received by him or her on behalf of the city within 24 hours to the City Treasurer; and with such money he or she shall give a statement as to the source thereof. C. Section 31.078, entitled “Salary,” is hereby amended in its entirety, so that Section 31.078 shall hereafter be and read as follows: § 31.078 SALARY. (A) The City Clerk shall receive an annual salary, in such amount as may be provided from time to time by ordinance or approval of the City Council, in lieu of all the fees, costs and other emoluments provided by law to be paid to such City Clerk. (B) All fees, costs and other emoluments provided to be paid to such City Clerk, by statute, ordinance or regulation, in the performance of his or her duties as City Clerk, and in the performance of the collateral duties of said office, including those as ex officio local Registrar of Vital Statistics, shall be promptly paid over by him or her to the City Treasurer within 24 hours of the time of receipt with a statement as to the source thereof. 177 {00009332 2} 3 D. Section 31.091, entitled “Bond,” is hereby amended in its entirety, so that Section 31.091 shall hereafter be and read as follows: § 31.091 BOND. (A) Before entering upon In connection with the duties of his or her office, the City Treasurer shall be given a bond, in a sum and form at least twice as large as the probable amount of moneys to be received or held by said Treasurer, the amount of the same to be fixed by the City Council, with two one or more sureties, to be approved by the City Council. (B) The city shall pay the cost of any bond required of said officer by the statutes of the state or the ordinances of the city. E. Section 31.094, entitled “Deposit of Funds,” is hereby amended in its entirety, so that Section 31.094 shall hereafter be and read as follows: § 31.094 DEPOSIT OF FUNDS. The City Treasurer shall promptly deposit all money belonging to the City which shall come into his or her hands with a regularly designated City depository within 24 hours of the time such money comes into his or her hands. F. Section 31.130, entitled “Election,” is hereby amended in its entirety, so that Section 31.130 shall hereafter be and read as follows: § 31.130 ELECTION. (A) The City Marshal and Collector, an administrative officer, shall be appointed by the Mayor with the approval of a simple majority of the City Council and shall hold office for such term as provided by §4 of Article II of the City Charter. (B) Notwithstanding anything to the contrary in this Code, all duties and powers assigned to the City Collector in this Code shall be assigned to and performed by the City Treasurer. G. Section 31.131, entitled “Bond,” is hereby amended in its entirety, so that Section 31.131 shall hereafter be and read as follows: 178 {00009332 2} 4 § 31.131 BOND. Before entering upon the duties of his or her office, the City Marshal and Collector shall execute a bond to the City in such sums and with such securities as may be prescribed by the City Council, conditioned that he or she shall faithfully execute the duties of his or her office and account for and pay over and deliver all money and other properties received. In connection with the duties of his or her office, the City Marshall and Collector shall be given a bond, in a sum and form to be fixed by the City Council, with one or more sureties, to be approved by the City Council. H. Section 31.134, entitled “Special Assessments and Special Tax,” is hereby amended in its entirety, so that Section 31.134 shall hereafter be and read as follows: § 31.134 SPECIAL ASSESSMENTS AND SPECIAL TAX. The Marshal as Unless otherwise collected by the County Collector or Treasurer, the City Collector shall be charged with the collection of all special assessments and special taxes for the construction of improvements in the City, and shall perform such duties and keep such records and make such reports in connection therewith as may be prescribed by the City Council. I. Section 31.135, entitled “Money Received,” is hereby amended in its entirety, so that Section 31.135 shall hereafter be and read as follows: § 31.135 MONEY RECEIVED. The City Marshal and Collector shall promptly turn over all money received by him or her on behalf of the City within 24 hours to the City Treasurer. J. Section 31.136, entitled “Reports,” is hereby amended in its entirety, so that Section 31.136 shall hereafter be and read as follows: § 31.136 REPORTS. The City Marshal and Collector shall file with the City Clerk a monthly prepare periodic statements showing all money received by him or her on behalf of the City, and the disposition thereof, and he or she shall make such other reports an annual report of delinquent special assessments as required by law. 179 {00009332 2} 5 SECTION THREE: Amendments to Chapter 38. Chapter 31, entitled “Purchasing and Payment,” of the City Code is hereby amended as follows: A. Section 38.02, entitled “Payment Procedures,” is hereby amended in its entirety, so that Section 38.02 shall hereafter be and read as follows: § 38.02 PAYMENT PROCEDURES. (A) The Director of Finance shall prepare a monthly summary of all warrants (the “warrant list”) to be drawn on the city treasury for the payment of all sums due from the city (including all warrants relating to payroll and invoice payments) by fund and shall prepare a detailed list of invoice payments which denotes the particular fund to which the warrant is chargeable and the person to whom the warrant is payable. (B) (1) The warrant list detail of invoice payments shall be presented for review to the Chairperson of the City Council’s Finance Committee (or to another member of the City Council as designated by the Finance Committee Chairperson) for review and recommendation. All items on the warrant list detail recommended for payment by the Finance Committee Chairperson (or the Chairperson’s designee) shall be presented in summary form to the City Council for approval or ratification pursuant to subparagraph A. (2) Any member of the City Council shall, upon request made to the City Manager or Director of Finance, receive a copy of the warrant list detail as recommended by the Finance Committee Chairperson (or the Chairperson’s designee). (C) The City Council may approve the warrant list as so recommended by the Finance Committee Chairperson (or the Chairperson’s designee) by a concurrence of the majority of the City Council as recorded through a roll call vote. B. Section 38.31, entitled “Authority to Approve Purchases,” is hereby amended in its entirety, so that Section 38.31 shall hereafter be and read as follows: § 38.31 AUTHORITY TO APPROVE PURCHASES. (A) The City Manager or his or her designee shall have the power to make all purchases involving a total expenditure of less than $20,000. All 180 {00009332 2} 6 other purchases (except as otherwise provided in Section 38.37) shall require the approval of the City Council. (B) No purchase shall be made without an approved budgetary allocation or appropriation by the City Council in the amount of the purchase. (C) The City Manager shall endeavor to include vendors located within the city when making purchases governed by this chapter where practical. The City Manager is authorized to accept the bid or quote of a vendor located within the city where the quality, customer service, responsiveness and other aspects of the vendor and its bid or quote are at least equivalent to the lowest vendor and its bid or quote. C. Section 38.37, entitled “Authority to Approve Other Purchases and Contracts,” is hereby amended in its entirety, so that Section 38.37 shall hereafter be and read as follows: § 38.37 AUTHORITY TO APPROVE OTHER PURCHASES AND CONTRACTS. For any purchase or contract not otherwise authorized for approval by the City Manager pursuant to §§ 38.30 through 38.37, such purchases and contracts shall be approved in one of the following manners. (A) Except as provided in division (B) below, for contracts with vendors or other providers delivering services on an unspecified but ongoing basis in annual amounts anticipated to be more than $20,000, such contracts or similar authorizations shall be presented to the City Council for consideration as part of the review and approval of the city’s annual budget. (B) For contracts relating to insurance-related services from vendors or other providers delivering services on an unspecified but ongoing basis in annual amounts anticipated to be more than $20,000 but whose costs for services are established on a calendar year basis, such contracts or similar authorizations shall be presented to the City Council for consideration prior to the beginning of the calendar year for which services are to be provided. (C) For contracts relating to services of a regular but routine nature for which savings might be attained through multi-year arrangements in which the annualized amount of the contract is expected to exceed $20,000, such contracts or similar authorizations may shall be competitively bid and presented to the City Council for consideration and 181 {00009332 2} 7 approval not less frequently than every five years as directed by the City Council. (D) For contracts with vendors or other providers: (1) Delivering supplies or, parts or services on an as-needed basis in individual amounts under $20,000 but in annual amounts anticipated to be more than $20,000; or (2) Delivering instructional services as part of fee-based recreational programs such contracts or similar authorizations may be approved by the City Manager; provided that: (a) The the total amount approved for such contracts or other authorizations by the City Manager do not exceed the amounts set forth in the city’s annual budget; and (b) The the budgeted amount for such contracts or similar authorizations does not exceed $75,000. (E) For all other contracts, by presentation to, and approval or ratification by, the City Council as a specific matter for consideration. SECTION FOUR: Amendments to Chapter 39. Chapter 39, entitled “Taxation,” of the City Code is hereby amended as follows: A. Section 39.023, entitled “Tax Imposed,” is hereby amended in its entirety, so that Section 39.023 shall hereafter be and read as follows: § 39.023 TAX IMPOSED. (A) Pursuant to § 8-11-2 of the Illinois Municipal Code (65 ILCS 5/8- 11-2) and any and all other applicable authority, a tax is imposed upon the privilege of using or consuming electricity acquired in a purchase at retail and used or consumed within the corporate limits of the city at the following rates, calculated on a monthly basis for each purchaser: (1) For the first 2,000 kilowatt-hours used or consumed in a month: $0.61 per kilowatt-hour; (2) For the next 48,000 kilowatt-hours used or consumed in a month: $0.40 per kilowatt-hour; (3) For the next 50,000 kilowatt-hours used or consumed in a month: $0.36 per kilowatt-hour; (4) For the next 400,000 kilowatt-hours used or consumed in a month: $0.35 per kilowatt-hour; (5) For the next 500,000 kilowatt-hours used or consumed in a month: $0.34 per kilowatt-hour; (6) For the next 2,000,000 kilowatt-hours used or consumed in a month: $0.32 per kilowatt-hour; 182 {00009332 2} 8 (7) For the next 2,000,000 kilowatt-hours used or consumed in a month: $0.315 per kilowatt-hour; (8) For the next 5,000,000 kilowatt-hours used or consumed in a month: $0.31 per kilowatt-hour; (9) For the next 10,000,000 kilowatt-hours used or consumed in a month: $0.305 per kilowatt-hour; and (10) For all electricity used or consumed in excess of 20,000,000 kilowatt-hours in a month: $0.30 per kilowatt-hour. (B) The tax is in addition to all taxes, fees and other revenue measures imposed by the city, the state or any other political subdivision of the state. (C) Notwithstanding any other provision of this chapter, the tax shall not be imposed if and to the extent that imposition or collection of the tax would violate the Constitution or statutes of the United States or the Constitution of the state. (D) The tax shall be imposed with respect to the use of consumption of electricity by residential customers beginning with the first bill issued on or after August 1,1999; and with respect to the use or consumption of electricity by nonresidential customers beginning with the first bill issued to such customers for delivery services in accordance with § 16-104 of the Public Utilities Act (220 ILCS 5/16-104), or the first bill issued to such customers on or after January 1, 2001, which ever issuance occurs sooner. B. Section 39.125, entitled “Hotel Tax,” is hereby amended in its entirety, so that Section 39.125 shall hereafter be and read as follows: § 39.125 HOTEL TAX. (A) (1) HOTEL for the purpose of this section shall have the same definition as is set forth in the Illinois Hotel Operators Occupation Tax Act which is any building or buildings in which the public may, for a consideration, obtain living quarters, sleeping or housekeeping accommodations. (2) The term includes inns, motels, tourist homes or courts, lodging houses, rooming houses and apartment houses. (B) A tax of 5% of the gross rental receipts is hereby imposed upon all persons engaged in the city in the business of renting, leasing or renting rooms in a hotel as defined herein. (C) This tax shall not apply to the gross rental receipts from renting, leasing or letting to permanent residents of a hotel. 183 {00009332 2} 9 (D) All persons engaged in the business of renting, leasing or letting rooms in a hotel of the city shall file a monthly return on forms provided by the Department of Finance of the city and shall pay the tax with each monthly return within ninety (90) days after the end of each month. (E) Persons subject to the tax imposed by this section may reimburse themselves for their tax liability for such tax by separately stating such tax as an additional charge, which charge may be stated in combination, in a single amount, with state tax imposed under the Illinois Hotel Operators Occupation Tax Act, being 35 ILCS 145. (F) The amounts collected by the city pursuant to this section shall be expended by the city solely to promote tourism and conventions within the city or otherwise to attract nonresident or overnight visitors to the city. [Reserved.] (G) No funds received pursuant to this section shall be used to advertise for or otherwise promote new competition in the hotel business. [Reserved.] (H) The Department of Finance of the city, all other officers and employees are authorized and empowered to take such additional steps as may be necessary to see to the enforcement of this section and the collection of the tax hereby imposed. C. Section 39.140, entitled “Demolition Tax Imposed,” is hereby amended in its entirety, so that Section 39.140 shall hereafter be and read as follows: § 39.140 DEMOLITION TAX IMPOSED. (A) A tax is hereby imposed upon the activity of demolition of dwellings within the city. Any person granted a permit for demolition (a “demolition permit”) as provided in the City Building Code for a principal structure as defined by the City Zoning Code shall pay a demolition tax for the demolition of any single-family dwelling or other building in which a dwelling unit (as defined in the city’s Zoning Code) is located (a “demolition building”). (B) The demolition tax shall be at a rate of not less than: (1) Ten thousand dollars ($10,000.00) per demolition permit for any single-family dwelling or two-family dwelling that is a demolition building; 184 {00009332 2} 10 (2) For any other demolition building, $5,000 times the number of dwelling units in such demolition building, but not less than $10,000; or (3) Such greater amount as may be established from time to time in the city’s annual fee ordinance. (C) The tax imposed pursuant to this subchapter shall be in addition to any demolition permit fee authorized in connection with the city’s Building Code or any other applicable fees and charges. Payment of the demolition tax shall be due prior to issuance of a demolition permit by the city. (D) The funds received by the city for the amount imposed pursuant to this subchapter shall be deposited as follows: (1) Fifty percent in the city’s General Fund and/or Road Capital Improvement Fund; and (2) Fifty percent in a special fund to be established for affordable housing. C. Subsections (A), (B), and (E) of Section 39.156, entitled “Collection of Tax; Declaration,” are hereby amended in their entirety, so that Subsections (A), (B), and (E) of Section 39.156 shall hereafter be and read as follows: (A) Except as otherwise provided in connection with § 39.159, the taxes herein levied and imposed in this § 39.156, shall be collected for and on behalf of the City by the City Clerk or the Clerk's designee through the sale of a revenue stamp, which shall be prepared by said City Clerk in such quantities as the Clerk may prescribe. Such revenue stamp shall be available for sale at the City Clerk's office during regular business hours of the City Clerk and/or at other locations or times designated by the City Clerk. (B) At the time the tax imposed by § 39.155 is paid or an application is made for exemption therefrom, there shall also be presented to the City Clerk or the Clerk's designee, on a form prescribed by the Clerk, a declaration signed by at least one of the sellers and also signed by at least one of the buyers involved in the transaction or by their attorneys or agents for the sellers or buyers. The declaration shall state information including, but not limited to: (a) the value of the real property located in the City subject to a Real Estate Transfer; (b) the parcel identifying number of the property; 185 {00009332 2} 11 (c) the legal description of the property; (dc) the date of the deed, the date the transfer was effected, or the date of the trust document; (ed) the type of deed, transfer, or trust document; (fe) the address of the property; (gf) the type of improvement, if any, on the property; (hg) information as to whether the transfer is between related individuals or corporate affiliates or is a compulsory transaction; (i) the lot size or acreage; (j) the value of personal property sold with the real estate; (k) the year the contract was initiated if an installment sale; (l) the name, address, and telephone number of the person preparing the declaration; (mh) a written statement by both the grantor or grantor's agent and the grantee or grantee's agent that the information contained in the declaration is true and correct to the best of his or her knowledge and belief; and (ni) a complete and accurate copy of the declaration to be submitted pursuant to the Real Estate Transfer Tax Law, 35 ILCS 200/31, as such law may be amended from time-to- time. Except as provided in § 39.159, no Deed shall be accepted for recordation unless it bears on its face the transfer stamps of the City, and no transfer stamps shall be issued unless such Deed is accompanied by a declaration containing all the information requested in the declaration. When a declaration is signed by an attorney or agent on behalf of sellers or buyers who have the power of direction to deal with the title to the real estate under a land trust agreement, the trustee being a mere repository of record legal title with a duty of conveying the real estate only when and if directed in writing by the beneficiary or beneficiaries having the power of direction, the attorneys or agents executing the declaration on behalf of the sellers or buyers need only identify the land trust that is the repository of 186 {00009332 2} 12 record legal title and not the beneficiary or beneficiaries having the power of direction under the land trust agreement. … (E) Notwithstanding any provision in this Article to the contrary, the City Clerk shall not issue any transfer stamps for any real property that: (1) Has any due but unpaid fees, charges, taxes, penalties, or other amounts due to the City unless and until such amounts (plus any applicable interest) shall have been paid in full; (2) Has any outstanding violations relating to the real property for which the City has issued notice unless and until every such violation is corrected; (3) Has any incomplete permit activity unless and until such activity is completed and inspected in accordance with applicable permits and codes; or (4) Has been the subject of a transfer that is exempt under Section 39-159 but has not paid the Minimum Tax (as defined in Section 39-159) and any fines, penalties, or interest relating thereto; or (5) Has not obtained a receipts of for the final water bill payment, payment of all amounts due pursuant to Section 51.077, and successfully completed completion of all required inspections related to the closing or transfer of a water account with the City. D. The preamble and Subsections (B) and (M) of Section 39.159, entitled “Deed Exempted From Tax,” are hereby amended in their entirety, so that preamble and Subsections (B) and (M) of Section 39.159 shall hereafter be and read as follows: The following Deeds shall be exempt from the administrative fee tax imposed pursuant to this Article (except for the first $50.00 of the tax imposed pursuant to § 39.155 [the “Minimum Tax”], which Minimum Tax shall defray the cost of processing any exemption: … 187 {00009332 2} 13 (B) Deeds representing real estate transfers contracted before May 1, 2006 but recorded on or after July 5, 2006, and trust documents executed before May 1, 2006 but recorded after July 5, 2006; provided, however, that in no event shall this exemption apply to any deeds recorded after December 31, 2006. For real estate transfers falling within this exemption, a declaration shall be filed in accordance with § 39.156 along with a true and accurate copy of such contract or trust document, and the Finance City Clerk may affix “exempt” stamps to such deed; … (M) Deeds issued to holder of a mortgage, or the wholly owned subsidiary of a holder of a mortgage, pursuant to a mortgage foreclosure proceeding or pursuant to a transfer in lieu of foreclosure. The filing of a declaration in connection with such deeds is not required provided that the notification requirements of Section 39-96.1 are satisfied; and E. Section 39.160, entitled “Required Notifications,” is hereby eliminated in its entirety: § 39.160 [Reserved.]Required notifications. (A) A deed that is exempt from the tax imposed under this subchapter pursuant to § 39.159(M) shall not be required to file a declaration pursuant to § 39.156 provided that the grantee shall have filed with the Finance Clerk prior to the recording of the deed a written notification setting forth at least the following information: (1) The address of the property that is the subject of the deed; (2) The name of the grantor(s) and grantee(s) under such deed; (3) An explanation of the circumstances giving rise to such deed (e.g., foreclosure sale, deed in lieu of foreclosure and the like); (4) The name, address, phone number(s) and e-mail address of a person who may be contacted on behalf of the grantee in connection with the property that is the subject of the deed: (5) A statement regarding the intended use of the property that is the subject of the deed, including whether it will be immediately occupied or be left unoccupied; and (6) An acknowledgment that the grantee assumes responsibility for the condition of the property that is the subject of the deed including conditions pre-dating the date of the deed. 188 {00009332 2} 14 (B) The City Manager may cause appropriate forms to be prepared for the notifications required under this section, in which case the requirements of this section may only be satisfied by completing and filing such form. F. Section 39.164, entitled “Refunds,” is hereby amended in its entirety, so that Section 39.164 shall hereafter be and read as follows: § 39.164 REFUNDS. (A) A grantee, assignee or purchaser (hereinafter referred to as “taxpayer”) who has purchased a dwelling unit in the city (the “purchased dwelling unit”) and has paid or caused to be paid to the City Clerk or the Clerk’s designee the tax provided for in § 39.155 shall be entitled to a refund equal to the lesser of the amount of such tax or $2,000; provided such taxpayer satisfies the following requirements: Either: (1) Either taxpayer Taxpayer as seller-purchaser. The taxpayer must meet all of the following requirements: (a) The taxpayer has sold a dwelling unit in the city not more than one year prior to acquiring the purchased dwelling unit for which any tax imposed under § 39.155 of this subchapter was timely and fully paid (the “sold dwelling unit”); (b) The taxpayer had occupied the sold dwelling unit as taxpayer’s principal residence for at least three years prior to sale; (c) The taxpayer has either: 1. Purchased and occupied as taxpayer’s principal residence the purchased dwelling unit within one year after the closing on the sale of the sold dwelling unit and has not been the legal or beneficial owner of another dwelling unit occupied as taxpayer’s principal residence during such one year period; or 2. The taxpayer has entered into a valid and binding contract, dated not later than 60 days after the closing on the sale of the sold dwelling unit, to purchase a newly constructed or renovated purchased dwelling unit within the corporate limits of the city, but is unable to occupy such newly constructed or renovated purchased dwelling unit within the time period specified in division (A)(1)(a) above solely because a 189 {00009332 2} 15 certificate of occupancy has not been issued by the city for such newly constructed or renovated purchased dwelling unit. The refund due under this division (A)(1)(c)2 shall be paid to the taxpayer only upon actual occupancy of the newly constructed or renovated purchased dwelling unit by the taxpayer as his or her principal residence; and (cd) The tax due on the purchased dwelling unit was timely and fully paid in accordance with this subchapter. Or: (2) Or taxpayer Taxpayer as purchaser-seller. The taxpayer must meet all of the following requirements: (a) The taxpayer had purchased a purchased dwelling unit for which any tax imposed under § 39.155 was timely and fully paid not more than one year prior to selling the sold dwelling unit; (b) The taxpayer had occupied the sold dwelling unit as taxpayer’s principal residence for at least three years prior to the purchase of the purchased dwelling unit; (c) The taxpayer has occupied as taxpayer’s principal residence the purchased dwelling unit within one year before the closing on the sale of the sold dwelling unit and has not been the legal or beneficial owner of another dwelling unit occupied as taxpayer’s principal residence during such one-year period; and (d) The tax due on the sold dwelling unit was timely and fully paid in accordance with this subchapter. (B) No taxpayer shall be entitled to a refund under this section unless a completed application therefor shall have been filed with the Finance City Clerk within one year after the payment of the real estate transfer tax for the purchased dwelling unit for which a refund is sought. The taxpayer shall bear the burden of delivering evidence satisfactory to the City Clerk of taxpayer’s entitlement to such refund. (C) Notwithstanding the foregoing, for any Taxpayer that had paid or will pay the tax imposed under § 39.155 of this Article between 17 November 2007 and 17 November 2009, the time period for qualifying or applying for a refund of the transfer tax shall be extended to two (2) years. G. Section 39.233, entitled “Audit Procedures,” is hereby amended in its entirety, so that Section 39.233 shall hereafter be and read as follows: 190 {00009332 2} 16 § 39.233 AUDIT PROCEDURES. (A) Notice. The city shall notify a taxpayer in writing of a proposed city audit of that taxpayer’s books and records. (B) Content of notice. Such notice shall specify the tax and time period to be audited and shall detail the minimum documentation or books and records that the taxpayer must make available to the City-appointed auditor Auditor. (C) Audit timing. Audits shall be held only during reasonable times of the day and, unless impracticable, at times agreed to by the taxpayer. (D) Overpayments. A City-appointed auditor Auditor who determines that there has been an overpayment of tax during the course of the audit shall identify the overpayment to the taxpayer so that the taxpayer can take the necessary steps to recover the overpayment. If the overpayment is the result of the application of some or all of the taxpayer’s tax payment to an incorrect city entity, then the auditor Auditor shall notify the correct city entity of the taxpayer’s application error. H. Section 39.235, entitled “Appeals Process for Credits, Refunds and Protest,” is hereby amended in its entirety, so that Section 39.235 shall hereafter be and read as follows: § 39.235 APPEALS PROCESS FOR CREDITS, REFUNDS AND PROTEST. (A) Appeal; procedure. Any taxpayer who desires to seek a credit or a refund or desires to appeal a determination of tax due or an assessment pursuant to a city tax shall adhere to the following procedures: (1) File a request for credit or refund with the City Tax Administrator on a form provided by the city or, within 45 days after receipt of the city’s protestable notice, file a written protest on a form provided by the city; (2) Provide any supportive documents or other evidence that may display that the city’s assessment of the tax was unauthorized, and direct such protest or request to the City Tax Administrator; and (3) Make any books or records of its business or activity available for audit or inspection upon the written request of the city. (B) Hearing. Whenever a taxpayer or a tax collector has filed a request for credit or refund or a timely written protest, and has requested a 191 {00009332 2} 17 hearing, the City Tax Administrator shall conduct a hearing in the following manner. (1) The City Tax Administrator shall fix the time and place for a hearing and shall give written notice to the taxpayer. The hearing shall be scheduled for a date within 14 days after receipt of the request for the hearing, unless the taxpayer requests a later date convenient to all parties. (2) No continuances of the hearing shall be granted after it has been scheduled, except in cases when a continuance is absolutely necessary to protect the rights of the taxpayer. Any continuance granted shall not exceed 14 days. (3) The City Tax Administrator shall preside at the hearing and shall hear testimony and accept any evidence relevant to the tax determination, audit, or assessment. The strict rules of evidence applicable to judicial proceedings shall not apply. (C) City determination. The City Tax Administrator, by United States registered or certified mail, shall send to the taxpayer the Tax Administrator’s written determination regarding the taxpayer’s protest within 45 days after receiving the taxpayer’s written protest or credit or refund form if the taxpayer does not request a hearing, or within 30 days after the conclusion of a hearing. Such determination shall include: (1) A ruling as to whether the city tax as a whole or any portion of it was unauthorized; (2) A written determination as to why the city tax or any portion of it was authorized; and (3) If appropriate, a certified check equaling the unauthorized amount paid by the taxpayer and the applicable amount of interest. (D) No refund if voluntary payment. The city shall not be required to refund or credit any taxes voluntarily paid without written protest at the time of payment in the event that a city tax is declared invalidly enacted or unconstitutional by a court of competent jurisdiction. However, a taxpayer shall not be deemed to have paid a city tax voluntarily if the taxpayer lacked knowledge of the facts upon which to protest the city taxes at the time of payment or if the taxpayer paid such taxes under duress. (E) No credits or refunds if no remittance. The city shall not be required to grant a credit, refund of taxes, interest or penalties to a person who has not paid or remitted the amounts directly to the city. 192 {00009332 2} 18 (F) Four-year limitation. Unless otherwise specifically provided in this city code or other city ordinance authorizing a city tax, no claim for a credit or refund shall be made more than four years after the date of the erroneous payment. (G) Interest if overpayment. The city shall pay interest in the amount of 6% per year for a taxpayer’s overpayment of tax. The interest rate to be applied shall be based upon the Chicago-area Consumer Price Index- All Urban Consumers (CPI-U). SECTION FIVE: Amendments to Chapter 40. Chapter 40, entitled “Governmental Ethics,” of the City Code is hereby amended as follows: A. Section 40.02, entitled “Definitions,” is hereby amended in its entirety, so that Section 40.02 shall hereafter be and read as follows: § 40.02 DEFINITIONS. (A) For the purpose of this chapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning. COMPENSATION. Any money, thing of value or other pecuniary benefit received or to be received in return for, or as reimbursement for, services rendered or to be rendered. CONTRIBUTION, CANDIDATE and AUTHORIZED POLITICAL COMMITTEE. As used herein shall be defined as provided in 10 ILCS 5/9-1.3 of the Illinois Election Code. FINANCIAL INTEREST. Any economic interest or relationship, whether by ownership, trust, purchase, sale, lease, contract, option, investment, employment, gift, fee or otherwise; whether present, promised, or reasonably expected; whether direct or indirect, including interests as a consultant, representative or other person receiving (or who may be receiving) remuneration, either directly or indirectly, as a result of a contract, transaction or activity; whether or not legally enforceable; whether in the person itself or in a parent or subsidiary corporation, or in another subsidiary of the same parent. An INDIRECT FINANCIAL INTEREST shall include, but is expressly not limited to, any economic interest, as set forth above, of a spouse, minor child or relative, as well as any economic interest held by an agent on behalf of an official or employee, his or her spouse or minor child, by a business entity managed or controlled by, or by a trust which an official or employee has a substantial interest. A business entity is controlled by an official or 193 {00009332 2} 19 employee when he or she, his or her spouse, minor child or relative, singly or in the aggregate, possess a majority ownership interest in the entity. An official or employee has a substantial interest in a trust when he or she, his or her spouse or his or her minor child, singly or in the aggregate, have a present or future interest worth more than $1,000. FINANCIAL INTEREST shall not include ownership through purchase at fair market value of less than 1% of the shares of a parent, subsidiary or other affiliated corporation whose shares are registered on a national securities exchange pursuant to the Securities Exchange Act of 1934. FINANCIAL INTEREST shall also not include authorized compensation or salary paid to an official or employee for services rendered to the city, or any economic benefit provided equally to all residents of the city. OFFICIAL or EMPLOYEE. Any person elected or appointed to any office, board or commission of or employed by the city, whether paid or unpaid and whether part-time or full-time. In the case of an EMPLOYEE, anyone making $35,000 per year or more from public employment. PERSON. Any individual, entity, corporation, proprietorship, partnership, firm, association, trade union, trust, estate or group, as well as any parent or subsidiary of any of the foregoing entities, whether or not operated for profit. PROHIBITED ACTIVITY. The bestowing of special consideration upon any person merely because of that person’s relationship to an official or employee. (B) As used throughout this chapter, all masculine terms shall include their feminine counterparts and all singular terms shall include their plural counterparts. A. Section 40.10, entitled “Annual Disclosure Statements,” is hereby amended in its entirety, so that Section 40.10 shall hereafter be and read as follows: § 40.10 ANNUAL DISCLOSURE STATEMENTS. (A) For purpose of this chapter, each elected and appointed official of the city, as well as each appointee required by 5 ILCS 420/4A-101 to file a statement of economic interest and each employee who is required by 5 ILCS 420/4A-101 compensated for services as an employee at a rate of $35,000 per year or more shall be required to file a city statement of economic interest shall file such statement with the City as herein provided. These declarations and this filings or lack thereof shall be a specific item of review by the annual independent audit and Audit Committee. 194 {00009332 2} 20 (B) By May 1 of each year, such statement must be filed by each person whose position at that time requires him or her to file, unless he or she has already filed a statement in that calendar year. Such statement shall be a signed photocopy or signed duplicate of the statement of economic interest as required by 5 ILCS 420/4A-101 that is required to be filed with the County Clerk. Such statement shall be filed with the City Clerk. If a person required to file such statement fails to file by May 1 of any year, the City Clerk shall notify such person within seven days after May 1 or his or her failure to file and such person shall not be considered in violation of this chapter for failure to file such statement until the later of seven days after delivery of such notice from the City Clerk or May 15 of any year. Upon any request to review these statements, the City Clerk will follow the same procedures followed by the County Clerk and notify the person filing the statement. SECTION SIX: Amendments to Section 41.01. Section 41.01, entitled “Adoption by Reference,” of Chapter 41, entitled “Fee Schedule,” of the City Code is hereby amended in its entirety, so that Section 41.01 shall hereafter be and read as follows: § 41.01 ADOPTION BY REFERENCE. The city fee schedule, copies of which are on file in the office of the City Clerk, is adopted and incorporated as part of this code of ordinances as fully as if set out at length herein. Wherever in this Code a fee, rate, fine or penalty amount, or other charge is set forth, the applicable fee, rate, fine or penalty amount, or charge shall be the greater of the amount set forth in the Code or city fee schedule. SECTION SEVEN: Effective Date. This ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form in the manner provided by law. Passed this ____ day of _____, 2016 AYES: NAYS: ABSENT: ABSTAIN: 195 {00009332 2} 21 Approved this _____ day of ____, 2016 Mayor ATTEST: Deputy City Clerk 196