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CITY COUNCIL 2015/02/17 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the Tuesday, February 17, 2015 City Council Meeting - City Council Chambers CALL TO ORDER AND ROLL CALL: Mayor Schoenheider called the meeting to order at 6:30 pm, and Deputy City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Schoenheider, Alderman Beidler, Alderman Waldeck, Alderman Pandaleon, Alderman Moore, and Alderman Moreno. Absent: Alderman Tack ,Alderman Reisenberg and Alderman Adelman. Also present were: Bob Kiely, City Manager, Robert Pickrell, City Attorney; Carina Walters, Assistant City Manager; Susan Banks, Communications Manager; Catherine Czerniak, Director of Community Development; Michael Thomas, Director of Public Works. There were approximately 30 present in the audience. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR Mayor Schoenheider reported that William Mangor was in the audience joining the City Council as he is working on a Boy Scout Badge. A. 2015-2016 New Board and Commission Appointments/Reappointments Zoning Board of Appeals COUNCIL ACTION: Approve the Mayors Appointment Alderman Moore made a motion to approve the Mayors Appointment, seconded by Alderman Adelman. Motion carried unanimously by voice vote. COMMENTS BY CITY MANAGER City Manager, Robert Kiely gave a copy of the Winter Operations Report to Council Members, and stated that Director of Public Works, Michael Thomas was available to answer any questions. NAME OF MEMBER APPOINT/REAPPOINT WARD Mark Pasquesi Appoint 4 Proceedings of the January 20, 2015 Regular City Council Meeting COMMENTS BY COUNCIL MEMBERS A. PPL Committee 1. Consideration of a Recommendation from the Property and Public Lands Committee in Support of Entering into a Contract with Jacob & Hefner Associates for Professional Services Related to the Environmental Clean- up of the City’s Former Municipal Services Site. (Approval of a Motion) Director of Community Development, Catherine J. Czerniak, gave an overview of the work in progress that included Property Clean up, Refinement of Plans and the Public Review Process. Under Property Clean up Ms. Czerniak reported that to date, Phase 1 and limited Phase 2 studies have been completed on the former Municipal Services property. Some asbestos sampling has been completed, the majority of underground tanks have been removed and some soil remediation in the areas immediately around the tanks has occurred. Gravel is being removed and recycled and or re-used. Ms. Czerniak stated that the Property and Public Lands Committee had discussed the next steps that must be taken to meet the City’s obligation of delivering a clean site prior to the sale of the property to Focus Development, Inc. and determined that hiring an Owner’s Representative to assist the City was appropriate. The PPL stated that bringing in a firm with demonstrated experience in environmental remediation, demolition, selecting and managing contractors and importantly, obtaining the necessary certifications at the end of the clean-up process, was in the City’s best interest, since the City does not have this type of expertise on staff. Ms. Czerniak reported that consistent with the direction from the PPL, in early January, 2015, the City issued a Request for Qualifications/Proposals for an Owner’s Representative to work on behalf of the City and to direct and manage the clean-up of the former Municipal Services property. She added that the request was direct mailed to a dozen firms and was published on the City’s website. Eight firms responded to the RFQ/P, five were selected for interviews and ultimately, four were interviewed. A staff team including the City Manager, Robert Kiely Jr., Director of Public Works, Michael Thomas, Superintendent of Public Works, Dan Martin, the City’s Code Enforcement Officer, Paul Peterson and the Director of Community Development, Catherine Czerniak participated in the interview process. Ms. Czerniak stated that Jacob & Hefner stood out as the team that best meets the needs of the City. Jacob and Hefner demonstrated convincingly that they have knowledge and experience with environmental clean-up of similar and even more complex sites and the ability to obtain the necessary certifications in a timely manner. Jacob & Hefner also presented an estimated cost for services that was lower than all of the other teams although the estimates were all within a fairly close range. Staff then presented its recommendation and the reasons supporting the recommendation to the PPL. The PPL unanimously endorsed staff’s recommendation and forwarded this recommendation in support of Jacob & Hefner Associates to the City Council. Ms. Czerniak reported that Ronn Gregorek from Jacob & Hefner was present to answer any questions that the City Council may have. Proceedings of the January 20, 2015 Regular City Council Meeting She stated that the fee for an Owner’s Representative to direct and manage the clean-up of the former Municipal Services site is reimbursable through funds generated by the TIF District. Under Refinement of Plans and the Public Review Process, Ms. Czerniak added that the initial input from the public was considered and there have been some Plan refinements and Technical Studies done, Staff has taken the opportunity to begin reviewing and it is anticipated that the Building Review Board will see this at their March 4 meeting and the Plan Commission will see it at their March 11 meeting. Ms. Czerniak then showed slides of Proposed Building Elevations for all the types of proposed housing. Looking ahead she stated there will be a plan for construction activity that includes staging and parking. The City Council thanked Ms. Czerniak for the amount of detail that has been shared during this process. Mayor Schoenheider asked if there was anyone from the public who wanted to comment on the matter. Seeing none, he asked for a motion. COUNCIL ACTION: Authorize the City Manager to enter into a contract with Jacob & Hefner Associates for an amount not to exceed $98,000 for professional services as the City’s Owner’s Representative for the clean-up of the former Municipal Services property Alderman Pandaleon made a motion to authorize the City Manager to enter into a contract with Jacob & Hefner Associates for an amount not to exceed $98,000 for professional services as the City’s Owner’s Representative for the clean-up of the former Municipal Services property, seconded by Alderman Waldeck. The following voted “Yea”: Aldermen Beidler, Waldeck, Pandaleon, Moore, and Moreno. The following voted “Nay”: None. 5 Yeas, 0 Nays, motion carried. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS Daniel Sebald of 560 Ivy Ct. requested that the City Council revisit the support of a Resolution passed supporting the Rt. 53 extension. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the February 2, 2015 City Council meeting Minutes 2. Consideration of Recommendations from the Zoning Board of Appeals in Support of Ordinances Granting Zoning Variances. (First Reading, and if Desired by the City Council, Final Approval) 3. Consideration of an Ordinance Approving a Recommendation from the Historic Preservation Commission. (First Reading and if Desired by the City Council, Final Approval) Proceedings of the January 20, 2015 Regular City Council Meeting 4. Consideration of an Amended and Restated Intergovernmental Agreement between the City and the Village of Mettawa. 5. Consideration of a Resolution Regarding the Expiration of an Intergovernmental Agreement and Approval of a Wind-Down Agreement with Lake Forest School District 67. COUNCIL ACTION: Approve the five (5) Omnibus items as presented. Mayor Schoenheider asked members of the Council if they would like to remove any item or take separately. Seeing no request, he asked for a motion to approve the five Omnibus items. Alderman Moore made a motion to approve the Omnibus items as presented, seconded by Alderman Moreno. The Mayors vote is required to waived first reading. The following voted “Yea”: Aldermen Beidler, Waldeck, Pandaleon, Moore, Moreno, and Mayor Schoenheider. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES NEW BUSINESS 1. Consideration of adoption of a Resolution approving an Updated Real Estate Rider. Director of Community Development, Catherine Czerniak reported that in 1998, the City Council approved a Real Estate Rider as a means to provide information about the City’s traditions, values and processes to people purchasing or looking to purchase homes in Lake Forest. Since that time, local real estate agents have provided the Real Estate Rider to buyers and potential buyers as part of the home sale process. At a recent meeting with the representatives of the local real estate offices, it was suggested that the Real Estate Rider should be updated to offer the information in a more user friendly manner. The Rider was revised based on comments received from local Real Estate offices suggestions. Ms. Czerniak added that if the updated Real Estate Rider is approved by the City Council, it will be distributed to the Real Estate offices so that it can be provided to home buyers and it will also be made available on the City’s website. The City Council had discussion on minor language changes to the rider that affect the tone and presentation of the Rider. The City Council agreed to approve the Resolution and the rider with edits. Proceedings of the January 20, 2015 Regular City Council Meeting Mayor Schoenheider asked if there was anyone from the public who wanted to comment on the matter. Seeing none, he asked for a motion. COUNCIL ACTION: Approve a Resolution adopting an updated Real Estate Rider and encouraging distribution to home buyers and potential home buyers. Alderman Waldeck made a motion to approve a Resolution adopting an updated Real Estate Rider with edits and encouraging distribution to home buyers and potential home buyers, seconded by Alderman Beidler. The following voted “Yea”: Aldermen Beidler, Waldeck, Pandaleon, Moore, and Moreno. The following voted “Nay”: None. 5 Yeas, 0 Nays, motion carried. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION None. ADJOURNMENT There being no further business. Alderman Moore made a motion to adjourn, seconded by Alderman Pandaleon. Motion carried unanimously by voice vote at 7:20 p.m. Respectfully Submitted, Margaret Boyer Deputy City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.