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CITY COUNCIL 2015/04/20 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the Monday, April 20, 2015 City Council Meeting - City Council Chambers CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at 7:50 pm, and Deputy City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Schoenheider, Alderman Beidler, Alderman Waldeck, Alderman Pandaleon, Alderman Moore, Alderman Reisenberg, Alderman Moreno and Alderman Adelman. Absent: none Also present were: Bob Kiely, City Manager, Victor Filippini, City Attorney; Susan Banks, Communications Manager; Elizabeth Holleb, Finance Director; Michael Thomas, Director of Public Works; Dan Martin, Superintendent of Public Works; Bob Ells, Superintendent of Engineering; James Held, Police Chief; and Anne Whipple. There were approximately 45 present in the audience. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR Mayor Schoenheider reported that Alderman Moore will be leaving the City Council on May 4, and that longtime resident and volunteer, Tim Newman has agreed to be seated at the City Council at Mayor Schoenheider’s request, Alderman Reisenberg moved, seconded by Alderman Beidler to approve the appointment of Tim Newman as second ward Alderman, on voice vote, the motion was unanimously approved. COMMENTS BY CITY MANAGER City Manager, Robert Kiely reported that in 2013 The City of Lake Forest, the staff, Conway Farms and the WGA stepped up to the challenge of hosting the 2013 BMW Golf Championship and as a result, it was voted “Best Event on Tour” in 2013 by the players. He stated that now in 2015 the City looks forward to hosting the BMW Golf Championship, September 14-20, 2015. He then introduced Vince Pellegrino, Vice President of the Western Golf Association/Evans Scholar Foundation. A. Community Spotlight Presentation on 2015 BMW Golf Championship, September 14-20, 2015 -Vince Pellegrino, Vice President of the Western Golf Association/Evans Scholar Foundation Proceedings of the April 20, 2015 Regular City Council Meeting Mr. Pellegrino showed a short video and reported on highlights from last year’s tour; Jim Furyk shot a 59, Hunter Mahan got a hole in one and as a result, BMW donated $100,000 to Evans Scholar Foundation. Mr. Pellegrino stated that the top 70 players in the world, including Lake Forest’s Luke Donald will be attending. He gave a planning update that included improvements to parking and transportation, adding a second entrance, Conway Farms Golf Club improvements and ticket pricing. Mr. Pellegrino reported that while only one golfer wins there are 840 caddies that will be awarded the opportunity to go to college on “full ride” tuition. Newly-awarded Evans Scholars Trevor Martinez and Sean Casey expressed their thanks to the City Council for supporting the Evan Scholars Foundation through the championship. Previous Evans Scholars who also addressed the City Council included; Roger Mohr, Frank Pasquesi, Mark Pasquesi and Tim Newman. 1. Approve a Resolution of Support regarding Conway Farms Golf Club Hosting the 2015 BMW Championship Golf Tournament COUNCIL ACTION: Approve the Resolution Alderman Reisenberg made a motion to approve the resolution, seconded by Alderman Waldeck. Motion carried unanimously by voice vote. B. Green Minds Presentation on Natural Lawn Care -Yuh Schabacker-Koppel Ms. Koppel gave an overview of the newly-formed Green Minds. She stated that the vision is to bring awareness to current environmental issues and to encourage educated, sustainable practices. The initiative is open to those living, working, or studying in Lake Forest or Lake Bluff. Ms. Koppel reported that there are ongoing workshops in Lake Forest and Lake Bluff on composting, easy recycling natural lawn care. More information on the Green Minds’ workshops can be found on the City of Lake Forest’s website. COMMENTS BY COUNCIL MEMBERS FINANCE COMMITTEE 1. Consideration of an Ordinance making a Supplemental Appropriation for the Fiscal Year Beginning May 1, 2014 and Ending April 30, 2015 (First Reading, and if Desired by the City Council, Final Approval) Finance Director Elizabeth Holleb reported that this is a year-end administrative item that is required at the end of each fiscal year for any fund that is anticipated to exceed the original appropriation. Ms. Holleb reported that these three items have been approved through the City Council during the year; there are three. The first is an Intergovernmental Agreement (IGA) with the Village of Glenview to provide centralized dispatch services. The second is pertaining to the establishment of a Tax Increment Financing (TIF) district at the northwest corner of Laurel and Western Avenues. Consistent with these Ordinances, the City has established a new Laurel/Western Redevelopment TIF Fund to account for all future revenues and expenses Proceedings of the April 20, 2015 Regular City Council Meeting associated with the TIF district. The third is a request from Public Works to advance the Water Plant Intake Well Algae Pre-Screen Project from FY2016 to FY2015. Mayor Schoenheider asked if there was anyone from the public who wanted to comment on the matter. Seeing none, he asked for a motion. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Ordinance (page 16) making a supplemental appropriation for the fiscal year beginning May 1, 2014 and ending April 30, 2015 for consolidated dispatch implementation, the newly created TIF Fund and advance of the Water Plant Intake Project. Alderman Adelman made a motion to waive first reading and grant final approval of the Ordinance making a supplemental appropriation for the fiscal year beginning May 1, 2014 and ending April 30, 2015 for consolidated dispatch implementation, the newly created TIF Fund and advance of the Water Plant Intake Project, seconded by Alderman Beidler. The following voted “Yea”: Aldermen Beidler, Waldeck, Moore, Pandaleon, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. Alderman Moore noted that he regrets choosing a less green option pricing for the City on the Electrical Aggregation decision. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS Dave Mattoon, 1547 N. Sheridan Road, reported the he and Dr. Arthur Miller of the Historical Society will be hosting “Revealing Lake Forest, Early Plat Maps Decoded”, in the Council Chamber on Thursday, April 23, 2015. He also reported that Metra has placed new signage at the west side train station and that Illinois Rail Safety week run concurrently with the BMW Tournament. He also invited the City Council to participate in the Train Safety Blitz, Tuesday, September, 29, 2015. Paul Hamman, 511 Beverly, Lake Forest offered his opinion to the City Council on a number of topics. City Manager Robert Kiely offered to meet with Mr. Hamman to address his concerns with Staff members. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the April 6, 2015 City Council meeting Minutes 2. Approval of a Resolution Reallocating 2015 Volume Cap to the Village of Buffalo Grove, Illinois 3. Approval to renew agreement for financial and land parcel management system software maintenance and licensing for FY2016. 4. Award of contract for Oak Knoll Drive and Lawrence Avenue Watermain Replacement Project 5. Award of the Lake Forest portion of the 2015 Joint Sewer Lining Project contract. Proceedings of the April 20, 2015 Regular City Council Meeting 6. Request Funding for Additional Professional Services Provided by Strand Associates, Inc. for the Water Treatment Plant Study. 7. Ratification of an agreement authorizing use of High Speed Rail Grant Funding for the Phase II final engineering design of the Telegraph Pedestrian Underpass Project COUNCIL ACTION: Approve the seven (7) Omnibus items as presented. Mayor Schoenheider asked members of the Council if they would like to remove any item or take separately. Seeing no request, he asked for a motion to approve the seven Omnibus items as presented. Alderman Beidler made a motion to approve the Omnibus items as presented, seconded by Alderman Moreno. The following voted “Yea”: Aldermen Beidler, Waldeck, Moore, Pandaleon, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES 1. Consideration of an Ordinance Amending Section 51.045 of the City Code, Water Wells as Recommended by the Public Works Committee. (Final Approval) Director of Public Works Michael Thomas stated that the City Council granted first reading of this Ordinance and that the final version with attorney revisions is included. Mr. Thomas summarized that this Ordinance would allow for wells on residential property 5 acres or larger and for historical landscapes. Mr. Thomas reported that while the expected number of property owners who may choose to take advantage of the opportunity to install a private well will be limited, the number could be sufficient to alleviate demand on the water plant at critical times. For clarification of the record the amended section is 51.046 not 51.045. Mayor Schoenheider asked if there was anyone from the public who wanted to comment on the matter. Seeing none, he asked for a motion. COUNCIL ACTION: Grant final approval of an Ordinance amending Section 51.046, Water Wells to permit private wells under certain conditions. Alderman Waldeck made a motion to grant final approval of an Ordinance amending Section 51.046, Water Wells to permit private wells under certain conditions, seconded by Alderman Tack. Proceedings of the April 20, 2015 Regular City Council Meeting The following voted “Yea”: Aldermen Beidler, Waldeck, Moore, Pandaleon, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. NEW BUSINESS 1. Request for City Council to Waive the Competitive Bidding Process to Purchase LED Street Light Lamps Alderman Moreno disclosed that she will be recusing herself from voting on this matter due to business relationship. Superintendent of Public Works Dan Martin reported that Staff is requesting that the City Council waive the competitive bid process and award the purchase of LED lamps directly from the manufacturer, Neptūn Lite, Inc. The City began using the Neptūn LED retrofit lamps to convert the existing street lights to LED last year. Mr. Martin stated that City Staff organized a pilot program last year that tested lamps from many manufacturers; and concluded that Neptūn LED lights would best retro fit and re-lamp the City streets. Mr. Martin reported that In order to keep the street lighting consistent throughout the neighborhoods, and reducing maintenance and inventory costs staff recommends continuing to use the Neptūn LED lamps. Mr. Martin stated that staff contacted Neptūn LED among other wholesalers and distributors and Neptūn LED was willing to sell lamps directly to The City of Lake Forest at a cost savings of 5.1% over last year’s pricing and equaling $4.99 per lamp, allowing for the purchase of an additional 32 lamps. Mr. Martin added that the lights that are retro-fitted are inspected and recycled to keep those lights that are in the best condition. The City Council had a discussion about single use products and sole vendors. Mayor Schoenheider asked if there was anyone from the public who wanted to comment on the matter. Seeing none, he asked for a motion. COUNCIL ACTION: If determined to be appropriate by the City Council, waive the competitive bid process and award the purchase of Neptūn LED retrofit lamps to Neptūn Light, Inc. in the amount of $59,892.00. Alderman Reisenberg made a motion to waive the competitive bid process and award the purchase of Neptūn LED retrofit lamps to Neptūn Light, Inc. in the amount of $59,892.00, seconded by Alderman Waldeck. The following voted “Yea”: Aldermen Beidler, Waldeck, Moore, Pandaleon, Tack, Reisenberg, and Adelman. The following voted “Nay”: None. The following “Abstained”: Alderman Moreno, 7 Yeas, 1 Abstention and 0 Nays, motion carried. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION ADJOURNMENT There being no further business. Alderman Reisenberg made a motion to adjourn, seconded by Alderman Moreno. Motion carried unanimously by voice vote at 9:20 p.m. Respectfully Submitted, Proceedings of the April 20, 2015 Regular City Council Meeting Margaret Boyer Deputy City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.