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CITY COUNCIL 2015/12/07 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the December 7, 2015 City Council Meeting - City Council Chambers CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at 6:30pm, and Deputy City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Schoenheider, Alderman Waldeck, Alderman Beidler, Alderman Newman, Alderman Tack, Alderman Reisenberg, Alderman Adelman and Alderman Moreno. Absent: Alderman Pandaleon Also present were: Robert Kiely, City Manager; Susan Banks, Communications Manager; Elizabeth Holleb, Finance Director; Victor Filippini, City Attorney; Catherine Czerniak, Director of Community Development; Michael Thomas, Director of Public Works; James Held, Chief of Police; Karl Walldorf, Deputy Chief of Police; Craig Lepkowski, Police Commander; Sally Swarthout, Director of Parks & Recreation; Mike Strong, Assistant to the City Manager; Jim Lockefeer, Management Intern and Anne Whipple. There were approximately 40 present in the audience. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR Mayor Schoenheider announced that Boy Scout troop #46 was attending the City Council meeting, as they are working on their Citizenship and Eagle Scout badges. A. Matt Barba, Innkeeper, Deer Path Inn Mayor Schoenheider introduced Mr. Barba, Innkeeper at the Deer Path. Mr. Barba thanked the community for the warm reception that the Inn has received since its reopening. B. Resolution of Appreciation for retiring employee and Administrative Assistant/ Marketing Specialist Catherine Japuntich Mayor Schoenheider read the Resolution and photos were taken. COUNCIL ACTION: Approve the Resolution Alderman Newman made a motion to approve the Resolution, seconded by Alderman Beidler. Motion carried unanimously by voice vote. C. Resolution of Appreciation for retiring employee and Crime Prevention Officer Michael Goy Proceedings of the December 7, 2015 Regular City Council Meeting COUNCIL ACTION: Approve the Resolution Mayor Schoenheider read the Resolution and photos were taken. Alderman Reisenberg made a motion to approve the Resolution, seconded by Alderman Moreno. Motion carried unanimously by voice vote. Mayor Schoenheider read the Resolution and photos were taken. Officer Goy thanked the Council for the Resolution and stated how proud he was to work for The City of Lake Forest. D. Swear in Fire Fighter Daniel Lainio Mayor Schoenheider and Interim Deputy Chief Pete Siebert Mayor Schoenheider introduced Interim Deputy Chief Siebert, who gave a brief background on Firefighter Paramedic Daniel Lainio. Mayor Schoenheider administered the oath to Mr. Lainio. Interim Deputy Chief Siebert gave a brief overview of the POP (paid on premise) program that the Fire Department participates in. COMMENTS BY CITY MANAGER A. Approval of Expenditures from the Market Square 2000 Account City Manager Robert Kiely Jr. reported that under the Market Square agreement, a public hearing is required. Mr. Kiely introduced Superintendent of Parks & Forestry Chuck Myers, Mr. Myers explained that required letters were sent out weeks prior and a notice was posted. He went on to explain the request is for brick repair in the walk way in Market Square, and that the cost of the work was shared with L3 (the owner of Market Square). The Council had discussion on typical annual expenditures, account balance and how to replenish the fund in the future. Mr. Myers stated that the funds in the account are for the sole purpose of maintaining and improving the landscape and streetscape elements of Market Square. Mayor Schoenheider opened the Public Hearing at 6:53 p.m. **** OPEN A PUBLIC HEARING**** Mayor Schoenheider asked if there was anyone who would like the opportunity to review and comment on the expenditures. There was no public comment ****CLOSE THE PUBLIC HEARING **** Mayor Schoenheider closed the Public Hearing at 6:54 p.m. Mayor Schoenheider asked if there was anyone from the public who wanted to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Approval of expenditures from the Market Square 2000 Account in the amount of $10,000. Proceedings of the December 7, 2015 Regular City Council Meeting Alderman Beidler made a motion to grant approval of expenditures from the Market Square 2000 Account in the amount of $10,000, seconded by Alderman Moreno. The following voted “Yea”: Aldermen Waldeck, Beidler, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. City Manager Robert Kiely Jr., reported that he had it on good authority that Santa and some of his reindeer will be in Market Square on Saturday, December 12. COMMENTS BY COUNCIL MEMBERS FINANCE COMMITTEE A. Consideration of an Ordinance Establishing the 2015 Tax Levy (Grant Final Approval) Elizabeth Holleb Finance Director reported that this subject was discussed at length at the Finance Committee workshop on November 9, and at the November 16 City Council meeting. The implications from the State not balancing its budget continue to impact the City five months later. House Bill 2939 allowed for distribution to begin again on revenue sources frozen/suspended to include: MFT (Motor Fuel Tax), Local Use Tax and E911 Revenue. The proposed tax levy for 2015 reflects a 2.93% increase over the 2014 tax levy extensions for the City and Library operating funds, City pension, City capital improvement and debt service funds. The average increase to existing residents ($800,000 home) is projected to be $91 or 2.69%. The City remains hopeful that the State will balance its budget. A summary of the proposed levies is as follows: The City Council had discussion on The City of Lake Forest’s AAA Bond rating, long term trends in revenues and expenses and the benefits of long-term financial planning. Proposed FUND 2015 LEVY 2014 Extension $ CHANGE % CHANGE City General 13,656,851$ 13,271,576$ 385,275$ 2.90% Pension Funds 4,763,040 4,659,821 103,219 2.22% Fire Pension PA 93-0689 56,891 60,898 (4,007)-6.58% Recreation 1,365,180 1,354,346 10,834 0.80% Parks 3,038,628 3,014,511 24,117 0.80% Recreation & Parks/Specific Purpose 125,000 125,000 Special Recreation 415,040 411,746 3,294 0.80% Capital Improvements 635,000 635,000 Library 3,526,480 3,490,634 35,846 1.03% Library sites 391,969 388,858 3,111 0.80% Bond Funds 1,539,159 2,021,303 (482,144)-23.85% TOTAL TAX LEVY - CITY 29,513,238$ 28,673,693$ 839,545$ 2.93% School District 67- ESTIMATED 31,653,860$ 31,100,845 553,015$ 1.78% GRAND TOTAL 61,167,098 59,774,538 1,392,560$ 2.33% Proceedings of the December 7, 2015 Regular City Council Meeting Mayor Schoenheider asked if there was anyone from the public who wanted to comment: Bruce McIlvaine, 1062 S. Green Bay Road asked a question about the levy and offered his opinion to the Council. Mayor Schoenheider then asked again if there was anyone from the public who wanted to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Grant final approval of an Ordinance Establishing the 2015 Tax Levy Alderman Newman made a motion to grant final approval of an Ordinance Establishing the 2015 Tax Levy, seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen Waldeck, Beidler, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. B. Approval of Ordinances Abating 2015 Tax Levies for Various G.O. Alternate Revenue Bond Issues (Grant Final Approval) Elizabeth Holleb, Finance Director, reported that The abatement of these general obligation Alternative Revenue bonds is possible due to the fact these bond funds have an adequate revenue source from water sales, golf fees, sales tax or payments from the U.S. Treasury. Therefore, the general obligation tax levy can be abated as was planned at the time the bonds were issued. Ms. Holleb also stated that these abatement Ordinances do not include the $635,000, and that the Council will see this again in January. Mayor Schoenheider then asked if there was anyone from the public who wanted to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Grant final approval of the Ordinances abating tax levies for various general obligation bond issues. . 2015 Debt Service Levy and Abatements Levy per County TIF Golf Water .5 NHRST Int Rebate Net Levy 2008 821,575.00 821,575.00 2009 277,620.00 277,620.00 2010A 0.00 0.00 2010B 172,500.00 (60,353.43)112,146.57 2010C 445,311.26 (67,415.10)377,896.16 2011A 135,187.50 0.00 (135,187.50)0.00 0.00 2011B 2,692,800.00 (98,567.50)(2,063,642.50)(530,590.00)0.00 2013 335,762.50 335,762.50 2015 249,158.85 0.00 249,158.85 5,129,915.11 0.00 (98,567.50)(2,198,830.00)(530,590.00)(127,768.53)2,174,159.08 Proceedings of the December 7, 2015 Regular City Council Meeting Alderman Moreno made a motion to grant final approval of the Ordinances abating tax levies for various general obligation bond issues, seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen Waldeck, Beidler, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. PERSONNEL COMPENSATION AND ADMINISTRATION A. Approval of Health Insurance Contract Renewals Director of Human Resources DeSha Kalmar reported that the PCA Committee and Staff are recommending retaining current health plan providers. Ms. Kalmar explained the City provides a self-funded medical and dental plan. The cost of the City plan each year is determined by actual claims, fixed costs for administration, reinsurance, and costs for life insurance. Administration and billing services are currently provided by Professional Benefit Administrators (PBA). Stop Loss coverage is placed with Voya (formerly ING). Life coverage is placed with Cigna Life. Preferred Provider Network administration is provided through Cigna. Pharmacy card services are provided by ServeYou Rx. Note that Cigna Life insurance is currently under a contractual rate guaranteed until January 2017. A formal Request for Proposal process was completed in the fall of 2015 for stop loss coverage. The Transplant Coverage, Pharmacy Services, and Administration Services were not bid this year in anticipation of making plan changes and possible changes to the PPO structure in 2016 (or for implementation in 2017). Last year, the City renewed with Serve You Pharmacy services under a one year contract, and has achieved better terms for the coming year. The PCA Committee considered the items listed below at its December 4 meeting and voted to recommend approval of the following: • Retain Serve You Rx Pharmacy Benefit Administration for Prescription Drug Card services and change the Copay structure to add a higher cost drug copay of $50. • Retain Professional Benefit Administrators (PBA) for administration and billing services • Adopt Teledoc to provide virtual doctor visits for everyday illness • Retain CIGNA as the preferred provider network administration through PBA • Retain Voya (formerly ING) for stop loss coverage based on favorable renewal negotiations and retain Optum Health for Transplant coverage. The City received bids from five carriers. • Renew Optum Health for Transplant Coverage, a component of Stop Loss Coverage. Proceedings of the December 7, 2015 Regular City Council Meeting • Retain CIGNA for life insurance o An RFP was completed last year. CIGNA offered the best rate and extended the rate guarantee through 2016 The PCA Committee and staff are recommending that the City Manager be authorized to execute the contracts necessary to accomplish the above items. The City Council had discussion on the TeleDoc. Mayor Schoenheider then asked if there was anyone from the public who wanted to comment. Seeing none, he asked for a motion COUNCIL ACTION: Authorize the City Manager to execute contracts retaining Professional Benefit Administrators (PBA) for administration and billing services, retain preferred provider network administration with CIGNA through PBA, retain Voya for stop loss coverage, renew with Optum Health for transplant coverage, a component of stop loss coverage, and retain CIGNA for life insurance. Alderman Reisenberg made a motion to authorize the City Manager to execute contracts retaining Professional Benefit Administrators (PBA) for administration and billing services, retain preferred provider network administration with CIGNA through PBA, retain Voya for stop loss coverage, renew with Optum Health for transplant coverage, a component of stop loss coverage, and retain CIGNA for life insurance, including waiver of first reading, seconded by Alderman Moreno. The following voted “Yea”: Aldermen Waldeck, Beidler, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS None. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the November 16, 2015 City Council Meeting Minutes 2. Check Register for Period October 24- November 20, 2015 3. Resolution of Appreciation for retiring Deputy Fire Chief Chris Garrison (who was unable to attend this evening) 4. Consideration of an Ordinance approving a Fee Schedule and Ordinances adopting new fees related to Development Activity and Lake Forest Fitness Center Membership (Grant Final Approval) 5. Approval of a Resolution transferring assets of the Lake and McHenry Counties Fire Departments Specialized Response Teams to MABAS Divisions 4 & 5 SRT Proceedings of the December 7, 2015 Regular City Council Meeting 6. Approval of Resolution regarding the ICMA-RC Governmental Money Purchase Plan & Trust Adoption Agreement 7. Consideration of Ordinances Approving Recommendations from the Building Review Board. (First Reading and if Desired by the City Council, Final Approval) 8. Consideration of a recommendation from staff to authorize the City Manager to enter into a contract with Craig Bergmann Landscape Design, Inc. 9. Award of Bid for the Replacement of Eight Refuse Scooters for the Sanitation Section Included in the FY2017 Capital Equipment Budget 10. Approval of a Concrete Services License Agreement between The City of Lake Forest and Di Tomasso Excavating, LTD 11. Consideration of a Recommendation from the Property and Public Lands Committee in Support of Reimbursement for Environmental Investigation Undertaken at the Laurel and Western Avenues Site. (Approval of a Motion) COUNCIL ACTION: Approve the eleven (11) Omnibus items as REVISED. Mayor Schoenheider asked members of the Council if they would like to remove any item or take it separately. Seeing none, the Mayor asked for a motion to approve the eleven Omnibus items as revised. Alderman Reisenberg made a motion to approve the Omnibus, including waiver of first reading, seconded by Alderman Moreno. The following voted “Yea”: Aldermen Waldeck, Beidler, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES ORDINANCES AFFECTING CODE AMENDMENTS 1. Consideration of an Ordinance Amending Chapter 118 of the City Code, as Recommended by City Staff. First Reading City Manager Robert Kiely reported that the proposed amendment will eliminate the current licensing and inspection requirements of public passenger vehicles and drivers, as well as the licensing requirement of public passenger businesses or corporations not located within the limits of the City of Lake Forest. While the changes affect a minor revenue source, the amount of committed personnel time and the inability to equitably license or inspect other types of public passenger vehicles and drivers (read Lyft, Uber, and limousine services) outweigh any revenue the City currently collects. Proceedings of the December 7, 2015 Regular City Council Meeting Mayor Schoenheider asked if there was anyone from the public who wanted to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Grant First reading approval of the Ordinance amending the City Code relating to Vehicles for Hire. Alderman Beidler made a motion to grant first reading approval of the Ordinance amending the City Code relating to vehicles for hire, seconded by Alderman Newman. Motion carried unanimously by voice vote. 2. Consideration of an Ordinance Amending Chapters 31, 38, 39, 40 and 41 of the City Code to conform to practices and policies relating to the City’s Finance Department (First Reading) Elizabeth Holleb, Finance Director reported that the changes that are proposed are primarily to clarify or reflect current practices and policies. Mayor Schoenheider asked if there was anyone from the public who wanted to comment. Seeing none, he asked for a motion. COUNCIL ACTION: Grant first reading approval of the proposed Ordinance Amending Chapters 31, 38, 39, 40 and 41 of the City Code relating to the Finance Department. Alderman Moreno made a motion to grant first reading approval of the proposed Ordinance Amending Chapters 31, 38, 39, 40 and 41 of the City Code relating to the Finance Department, seconded by Alderman Reisenberg. Motion carried unanimously by voice vote. NEW BUSINESS Mayor Schoenheider announced that there will be no further business heard by the Council following the executive session. 1. EXECUTIVE SESSION pursuant to 5ILCS 120/2 (c), (6), The City Council will be discussing the consideration for the sale or lease of property owned by the Public Body and (21) semi-annual review of the minutes mandated by Section 2.06 of the Open Meetings Act. Alderman Beidler made a motion to Adjournment into executive session at 7:30 p.m. pursuant to 5ILCS 120/2 (c), (6), (21), seconded by Alderman Moreno. The following voted “Yea”: Aldermen Waldeck, Beidler, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. Adjournment into executive session RECONVENE INTO REGULAR SESSION The City Council reconvened back into regular session at 8:55p.m. Proceedings of the December 7, 2015 Regular City Council Meeting ADDITIONAL ITEMS FOR COUNCIL DISCUSSION ADJOURNMENT There being no further business. Alderman Reisenberg made a motion to adjourn, seconded by Alderman Moreno. Motion carried unanimously by voice vote at 8:55 p.m. Respectfully Submitted, Margaret Boyer Deputy City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.