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CITY COUNCIL 2015/10/19 MINUTESThe City of Lake Forest CITY COUNCIL Proceedings of the Monday, October 19, 2015 City Council Meeting - City Council Chambers CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at 7:25pm, and Assistant to the City Manager Mike Strong called the roll of Council members. Present: Honorable Mayor Schoenheider, Alderman Waldeck, Alderman Beidler, Alderman Newman, Alderman Pandaleon, Alderman Tack, Alderman Reisenberg, Alderman Adelman and Alderman Moreno. Absent: None. Also present were: Robert Kiely, City Manager; Susan Banks, Communications Manager; Elizabeth Holleb, Finance Director; Victor Filippini, City Attorney; Catherine Czerniak, Director of Community Development; DeSha Kalmar, Director of Human Resources; Michael Thomas, Director of Public Works; Karl Walldorf, Deputy Chief of Police; Craig Lepkowski, Police Commander; Robert Ells, Engineering Supervisor; Joe Gabanski, Assistant Director, IT Division; Jim Lockefeer, Management Intern and Anne Whipple. There were approximately 25 present in the audience. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR A. Resolution of Sympathy for Edward “Tim” Christie Mayor Schoenheider read the Resolution. Mayor Schoenheider provided his regards and sympathy to the Christie Family. COUNCIL ACTION: Approve the Resolution Alderman Pandaleon made a motion to approve the Resolution, seconded by Alderman Newman. Motion carried unanimously by voice vote. B. Red Ribbon Week Proclamation October 23-21, 2015 Mayor Schoenheider read the Proclamation. C. Update and Report from Lake Forest Caucus - Eileen Looby Weber, President, Lake Forest Caucus Mayor Schoenheider introduced Eileen Looby Weber and welcomed her to the dais. Ms. Looby Weber thanked the Mayor and City Council for the invitation to speak before the City. She reviewed a presentation concerning the purpose of the Lake Forest Caucus, and how residents can get involved if they are interested in serving their community. Ms. Looby Weber also reported on Proceedings of the October 19, 2015 Regular City Council Meeting open house meeting that the Caucus will be hosting on November 17, 7 p.m. at Gorton Community Center. COMMENTS BY CITY MANAGER A. Report on East Side Train Station Survey City Manager Robert Kiely introduced a survey that City staff has drafted concerning the interior improvements for the Central Business District train station. Assistant to the City Manager Mike Strong, indicated that staff was seeking feedback from City Council on questions that could be asked within the survey, and stated that the plan is to use the results of this survey as a guide in designing and prioritizing the interior improvements. B. Report on Lake Forest Collaborative for Environmental Leadership City Manager Robert Kiely asked that Alderman Reisenberg present a request by the Lake Forest Collaborative for Environmental Leadership. Alderman Reisenberg stated that the Collaborative would be hosting a Community Forum on Sustainability on Wednesday, October 21, 7 p.m. at Gorton Community Center to review results from a survey that was conducted on sustainability, and to hold open discussions on activities and issues that could be incorporated in the City’s sustainability plan. COMMENTS BY COUNCIL MEMBERS Mayor Schoenheider asked that Alderman Beidler provide an update from the Senior Resources Committee, and specifically recent activities that had taken place at Dickinson Hall. SENIOR RESOURCES COMMITTEE Alderman Beidler provided an update and overview of a recent meeting that took place at Dickinson Hall last week. She stated that the purpose of the meeting was to serve as a listening session for members, and to discuss the recent changes that have been occurring at the facility. She stated that it was a great turnout, and that the members were generally appreciative of the support and information that the Parks and Recreation Department provided during the meeting. Alderman Beidler stated that approximately 125 members attended the meeting. FINANCE COMMITTEE A. Acknowledge Receipt of the FY2015 Treasurer’s Report Alderman Pandaleon, Chairman of the Finance Committee, gave a brief recap of the Treasurer’s Report, which included the endorsement of the Finance Committee. Alderman Pandaleon stated that the report is a comprehensive list of expenditures paid by the City each year, and is required to be reviewed and approved each year. Mayor Schoenheider asked if there was anyone from the Public who would like to comment on the matter. Seeing none, he asked for a motion. COUNCIL ACTION: Acknowledge receipt of the FY2015 Treasurer’s Report Proceedings of the October 19, 2015 Regular City Council Meeting Alderman Pandaleon made a motion to acknowledge receipt of the FY2015 Treasurer’s Report, seconded by Alderman Moreno. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. B. Approval of a Resolution Authorizing Dissolution of the Consolidated IMRF Employer Account for the City and School District 67, and Authorizing Establishment of Separate Employer Accounts Alderman Pandaleon, Chairman of the Finance Committee, provided a recap of the agenda item, which would allow the City to split its current IMRF account into two separate accounts. He stated that this action will cater to the needs of each employee group and enhance the City’s accounting and reporting capabilities. Mayor Schoenheider asked if there was anyone from the Public who would like to comment on the matter. Seeing none, he asked for a motion. COUNCIL ACTION: Approval of a Resolution Authorizing Dissolution of the Consolidated IMRF Employer Account for the City and School District 67, and Authorizing Establishment of Separate Employer Accounts Alderman Newman made a motion for approval of a resolution authorizing dissolution of the consolidated IMRF employer account for the City and School District 67, and authorizing establishment of separate employer accounts, seconded by Alderman Moreno. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS No one from the audience chose to address the City Council. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the October 5, 2015 City Council Meeting Minutes 2. Ratification of Resolution for the Lake Forest Shop 3. Approval of the purchase of computer workstations, laptops and iPads for City departments as budgeted in FY2016 Capital Plan 4. Award of a Thirty Six (36) Month Contract with Microsoft for Software License Renewal Including Office 365 Proceedings of the October 19, 2015 Regular City Council Meeting 5. Consideration of an Ordinance Establishing The City of Lake Forest Special Service Area No. 40, Regency Lane Area Sanitary Improvement Project (Final Approval) 6. Consideration of Ordinances Approving Recommendations from the Building Review Board. (First Reading and if Desired by the City Council, Final Approval) 7. Consideration of a Recommendation in Support of Extension of the Contract with Jacob & Hefner Associates for Professional Services Related to the Environmental Clean-up of the City’s Former Municipal Services Site. COUNCIL ACTION: Approve the six (7) Omnibus items as presented. Mayor Schoenheider asked members of the Council if they would like to remove any item or take it separately. Seeing none, the Mayor asked for a motion to approve the seven Omnibus items. Alderman Reisenberg made a motion to approve the Omnibus items, including waiver of first reading, seconded by Alderman Pandaleon. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, Reisenberg, Adelman, and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES ORDINANCES AFFECTING CODE AMENDMENTS 1. Approval of an Ordinance Updating Chapter 10 (“General Provisions”) of the City Code (First Reading, and if Desired by the City Council, Final Approval) City Attorney Vic Filippini provided an update to City Council on the purpose of the updates that are needed to the City Code. Mr. Filippini stated that changes proposed in this Ordinance will assist in improving pre-existing language, and will establish an official address for the City. Mayor Schoenheider asked if there was anyone from the Public who would like to comment on the matter. Seeing none, he asked for a motion. COUNCIL ACTION: Approval of an Ordinance Updating Chapter 10 (“General Provisions”) of the City Code (First Reading, and if Desired by the City Council, Final Approval) Alderman Moreno made a motion to grant final approval of an ordinance updating Chapter 10 (“General Provisions”) of the City Code, seconded by Alderman Beidler. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, Reisenberg, Adelman, and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. Proceedings of the October 19, 2015 Regular City Council Meeting 2. Consideration of an Ordinance Amending Chapter 11 of the City Code, as Recommended by City Staff. (First Reading, and if Desired by the City Council, Final Approval) City Manager Robert Kiely introduced the agenda item and stated that it was relative to the administrative hearing process, and offenses that would be added to those qualifying to be heard before an administrative adjudication official. He stated that bicycle usage on streets and tobacco usage, in certain circumstances, would be added to the Code. While the Ordinance has been reviewed by all, City Manager Kiely recommended that the City Council approve first reading only. He stated that staff will provide a copy of the Ordinance for review and consideration during the next City Council meeting. Mayor Schoenheider asked if there was anyone from the Public who would like to comment on the matter. Seeing none, he asked for a motion. COUNCIL ACTION: Consideration of an Ordinance Amending Chapter 11 of the City Code, as Recommended by City Staff. (First Reading, and if Desired by the City Council, Final Approval) Alderman Pandaleon made a motion to approve first reading of an ordinance amending Chapter 11 of the City Code, seconded by Alderman Moreno. On a voice vote, the motion carried unanimously. NEW BUSINESS 1. Consideration of an Ordinance Approving a Recommendation from the Zoning Board of Appeals in Support of an Amendment to the Special Use Permit for the Winter Club. (First Reading, and if Desired by the City Council, Final Approval) Director of Community Development Catherine Czerniak reviewed a presentation concerning the recommendation from the Zoning Board of Appeals regarding the Special Use Permit for the Winter Club. She stated that this proposal has been under consideration for a number of years, but the applicants are back before Council to consider some amendments to the special use permit that will allow for construction of paddle tennis courts, parking expansion, and improvements to the residential parcel on the site. Ms. Czerniak stated that the Zoning Board of Appeals commended the changes that were incorporated into the new scope of the project, and stated that several of the concerns raised in 2012 had been addressed. Mayor Schoenheider asked if there was anyone from the Public who would like to comment on the matter. Seeing none, he asked for a motion. COUNCIL ACTION: Consideration of an Ordinance Approving a Recommendation from the Zoning Board of Appeals in Support of an Amendment to the Special Use Permit for the Winter Club. (First Reading, and if Desired by the City Council, Final Approval) Alderman Beidler made a motion to grant final approval of a recommendation from the Zoning Board of Appeals in support of an amendment to the Special Use Permit for the Winter Club, Proceedings of the October 19, 2015 Regular City Council Meeting seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, Reisenberg, Adelman, and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. 2. Consideration of a Recommendation from the Zoning Board of Appeals of an Amendment to the Special Use Permit for Lake Forest College as it Pertains to Farwell Field and Halas Hall. (First Reading, and if Desired by the City Council, Final Approval) Director of Community Development Catherine Czerniak reviewed a presentation that provided an overview of Lake Forest College’s request to amend its Special Use Permit to allow for temporary lighting on Farwell Field. She stated that the request was made to allow for the College to practice late in the season, after daylight savings time. Ms. Czerniak stated that the Zoning Board of Appeals unanimously supported the request; and recognized that the College had made substantial efforts to find alternative practice facilities. Additionally, she stated that the Zoning Board of Appeals recommended some conditions to their approval, which will help minimize the impact that these temporary structures have on the character of the neighborhood. Mayor Schoenheider asked if there was anyone from the Public who would like to comment on the matter. Seeing none, he asked for a motion. COUNCIL ACTION: Consideration of a Recommendation from the Zoning Board of Appeals of an Amendment to the Special Use Permit for Lake Forest College as it Pertains to Farwell Field and Halas Hall. (First Reading, and if Desired by the City Council, Final Approval) Alderman Pandaleon made a motion to grant final approval of a recommendation from the Zoning Board of Appeals in support of an amendment to the Special Use Permit for the Lake Forest College as it pertains to Farwell Field and Halas Hall, seconded by Alderman Moreno. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, Reisenberg, Adelman, and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. 3. Discussion on Potentially Changing the Mayor’s Term City Manager Robert Kiely provided an overview of the Council agenda item, and discussed the background and feasibility of modifying the Mayor’s term. He stated prior to 2002, the Mayor was eligible to serve three (3) one-year (1-yr) terms. A referendum in 2002 modified this term limit to allow for two (2) two-year (2-yr) terms. City Manager Robert Kiely stated that any future modification would require a referendum. General discussion took place among the Council regarding the topic, and several questions were posed to Mayor Schoenheider regarding the concept. Mayor Schoenheider stated that it took him some time to feel comfortable in the role, and to build the necessary relationships with various people within the organization, community, and region. Alderman Reisenberg asked if any previous Mayors had reached out to City staff concerning this topic, or if they had any insight. City Manager Robert Kiely stated that he had not received any specific feedback from anyone on the subject. Proceedings of the October 19, 2015 Regular City Council Meeting Alderman Waldeck stated that she believes the Mayor’s job is very demanding, and asked whether or not a four (4) year term or six (6) year term would be more beneficial. Alderman Adelman stated that it could be changed to three (3) two-year (2-yr) terms, of which some of the other Aldermen concurred. Alderman Adelman asked about procedure, and whether or not a subcommittee should be formed to further vet this discussion and issue. Alderman Tack stated that he believes it makes more sense to suggest two (2) three-year (3-yr) terms, as it would require fewer re-elections and more time to focus on the position. Alderman Reisenberg stated that he could see both sides working to some advantage. Alderman Beidler asked City Attorney Filippini about timing of the referendum, and when a decision would have to be made about moving forward. She stated that she may need more time to think about the issue, and to engage the public in this discussion. City Attorney Filippini stated that there would be time for a referendum to be conducted in March, or during the November general election. City Manager Robert Kiely stated that turnout is generally higher for general elections, which would provide City Council more time to discuss the issue. Alderman Newman suggested that the City Council prepare to have this discussion during the November Town Hall Meeting and ward meetings that are scheduled for early 2016. Alderman Beidler agreed and stated that the Council could gather feedback and potential support for the issue through next summer, and file for referendum in August 2016. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION ADJOURNMENT There being no further business, Alderman Reisenberg made a motion to adjourn, seconded by Alderman Adelman. Motion carried unanimously by voice vote at 9:04 p.m. Respectfully Submitted, Mike Strong Assistant to the City Manager A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.