CITY COUNCIL 2015/09/21 MinutesThe City of Lake Forest
CITY COUNCIL
Proceedings of the Monday, September 21, 2015
City Council Meeting - City Council Chambers
CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at
6:30pm, and Deputy City Clerk Margaret Boyer called the roll of Council members.
Present: Honorable Mayor Schoenheider, Alderman Waldeck, Alderman Beidler, Alderman
Pandaleon, Alderman Newman, Alderman Reisenberg and Alderman Adelman.
Absent: Alderman Tack and Alderman Moreno
Also present were: Robert Kiely, City Manager; Susan Banks, Communications Manager; Elizabeth
Holleb, Finance Director; Victor Filippini, City Attorney; Catherine Czerniak, Director of Community
Development; Sally Swarthout, Director of Parks & Recreation, Michael Thomas, Director of Public
Works; James Held, Chief of Police; Kevin Issel, Deputy Chief of Police; Mike Strong, Assistant to
the City Manager; Jim Lockefeer, Management Intern and Anne Whipple.
There were approximately 30 present in the audience.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
Mayor Schoenheider stated he is very proud of the way The City of Lake Forest, Conway Farms
Golf Club and the BMW Championship showcased the City. He commended all those involved,
especially those in Public Safety, who demonstrated patience and dedication during the
tournament.
A. Resolution of Appreciation for Employee Sherry Miller
Mayor Schoenheider read the Resolution and presented it to Ms. Miller.
COUNCIL ACTION: Approve the Resolution
Alderman Pandaleon made a motion to approve the Resolution, seconded by Alderman Newman.
Motion carried unanimously by voice vote.
B. Northwestern Lake Forest Hospital, Update on Construction Activity and a Look Forward.
Mayor Schoenheider introduced Thomas McAfee, President of Northwestern Lake Forest Hospital.
Mr. McAfee gave an update on the construction activity on the campus. He also reported on
growing clinical programs, recruiting top Physicians and building new partnerships Mr. McAfee
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Regular City Council Meeting
also reviewed a milestone schedule that tracks to the Fall of 2017 ,when the new hospital is
scheduled to open.
The City Council had discussion on how will the old hospital may possibly be used.
Mayor Schoenheider and other members of the Council thanked Mr. McAfee for updating the
Community.
COUNCIL ACTION: No Council action is requested at this time.
COMMENTS BY CITY MANAGER
City Manager Robert Kiely echoed the Mayors comments on the BMW with respect to Police and
Fire. Mr. Kiely added that the unsung heroes of the BMW were the Public Works employees who
dealt with the 4 1/2” of rain with pumps and wood chips. All staff involved from start to finish did
a great job, and he expressed congratulations to all.
A. 2015 Lake Forest Fire Department Accreditation Report
- Jeff Howell, Fire Chief
City Manager Robert Kiely reported that he recently went to Atlanta, GA to attend the Fire
Department Accreditation Cermony. Mr. Kiely then introduced Fire Chief Jeff Howell who reported
that in 2007 the Lake Forest Fire Department started the accreditation process and in 2010
became one of the successful 148 Departments in the world to be accredited. Chief Howell
thanked Deputy Chief, Chris Garrison; Battalion Chief, Mike Gallo and Union
President/Firefighter/Paramedic Cory Kazimour who completed the necessary processes. Chief
Howell stated that the Fire Department is committed to be the best it can be.
B. Community Spot Light
Lake Forest Country Day School
– Bob Whalen, Head of School
City Manager Robert Kiely introduced Bob Whalen, Head of School at Country Day. Mr. Whalen
noted that Education is one of the four cornerstones of The City of Lake Forest and this year marks
the School’s 128th year in The City of Lake Forest. Mr. Whalen stated that the School is committed
to responsible leadership in education. Mr. Whalen gave a schedule of upcoming events for the
school.
COMMENTS BY COUNCIL MEMBERS
FINANCE COMMITTEE
A. IT Division Overview Presentation
– Elizabeth Holleb, Finance Director and Joe Gabanski, Assistant Director, IT Division
Elizabeth Holleb, Finance Director, reported that the purpose for the presentation is to provide an
overview of the Information Technology Division at the City. While there is a small staff, they are
Proceedings of the September 21, 2015
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dedicated IT professionals who have seen a number of changes in technology, technology needs
and operating departments. Ms. Holleb introduced Joseph Gabanski, Assistant Director IT Division,
who gave an overview of Workstations, Toughbooks, Laptops and I pads. Mr. Gabanski also
reported on software, applications and other infrastructure along with eleven new
implementations that are IT supported. The IT division also uses Consortium membership and
contract services. Mr. Gabanski reported that in comparison to eight years ago, IT supports more
workstations, systems and applications with fewer staff, moving forward IT staff will continue
evaluating new systems and software applications for hardware purchases vs. cloud computing.
The City Council had discussion on technology trends. This presentation was for informational
purposes only.
PROPERTY AND PUBLIC LAND COMMITTEE
A. Consideration of a License Agreement with L3 Capital, the Owner of Market Square (Approve
by Motion)
Director of Community Development, Catherine Czerniak deferred to the Chairman of the PPL
Committee, Alderman Jack Reisenberg who reported that the agreement involves City owned
property, rights-of-way and Market Square. It offer opportunities for operational efficiencies and
improved use of Market Square. Mr. Reisenberg reported that the goal is to achieve efficiencies
and avoid duplication of efforts between L3 and the City, support L3 in increasing the overall
vitality of the core of the CBD. Chairman Reisenberg stated that the Agreement addresses four
general areas: maintenance and enhancement of landscaping, snow removal, refuse and recycling
collection and use of the Greensward, the central area in Market Square.
Mayor Schoenheider asked if there was anyone from the Public who would like to comment on
the matter. Seeing none, he asked for a motion.
COUNCIL ACTION: Authorize the City Manager to sign the License Agreement with L3 Capital.
Alderman Pandaleon made a motion to authorize the City Manager to sign the License Agreement
with L3 Capital, seconded by Alderman Newman. The following voted “Yea”: Aldermen Waldeck,
Beidler, Pandaleon, Newman, Reisenberg, and Adelman. The following voted “Nay”: None. 6 Yeas,
0 Nays, motion carried.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
None.
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of a One-Year Agreement with InterDev for Shared Public Safety Information
Technology (IT) Support
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Regular City Council Meeting
2. Consideration of an Ordinance Approving a Recommendation from the Historic Preservation
Commission. (First Reading and if Desired by the City Council, Final Approval)
3. Adoption of an Ordinance Amending the City Code by Incorporating Amendments to the
Illinois Department of Natural Resource’s Water Allocation Rules & Regulations Relating to
Conservation Practices Applicable to All Lake Michigan Water Allocation Permittees
COUNCIL ACTION: Approve the Three (3) Omnibus items as presented.
Mayor Schoenheider asked members of the Council if they would like to remove any item or take
it separately. Seeing none, the Mayor asked for a motion to approve the three Omnibus items.
Alderman Reisenberg made a motion to approve the Omnibus items as presented, including
waiver of first reading, seconded by Alderman Beidler. The following voted “Yea”: Aldermen
Waldeck, Beidler, Pandaleon, Newman, Reisenberg, and Adelman. The following voted “Nay”:
None. 6 Yeas, 0 Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
ORDINANCES
ORDINANCES AFFECTING CODE AMENDMENTS
1. Consideration of an Ordinance Amending Sections 50 and 51 of the City Code, Relating to
Solid Waste and Water, as Recommended by Staff. (First Reading)
Director of Public Works Michael Thomas reported that the updates to the code amendments for
Chapter 50, Solid waste included various definitions, Recycling Materials, Compost Center Rules &
Regulations, Refuse Collection Fee and Contractual Collection of Schools & Businesses per the City
Manager.
Mr. Thomas reported while Rates and Irrigation rules were previously updates, these updates for
Chapter 51, Water include the Water Well Ordinance for 5+ Acres, Adjustments for Water Leaks
and Shut-Off Valve Ownership / Repairs.
City Attorney Victor Filippini reported that some of the changes are from a regulatory oversight
standpoint such as Illinois Environmental Protection Agency and the Illinois Department of Natural
resources.
Mayor Schoenheider asked if there was anyone from the Public who would like to comment on
the matter. Seeing none, he asked for a motion.
COUNCIL ACTION: Approval of first reading for recommended changes to the City Code relating
to Solid Waste and Water.
Proceedings of the September 21, 2015
Regular City Council Meeting
Alderman Waldeck made a motion to approve first reading for recommended changes to the City
Code relating to Solid Waste and Water, seconded by Alderman Pandaleon. Motion carried
unanimously by voice vote.
NEW BUSINESS
1. Approval of a Codicil to the Elawa Farm Operating Agreement between The City of Lake
Forest and Elawa Farm Foundation concerning the ongoing maintenance of a proposed
greenhouse addition.
City Manager Robert Kiely proposed options to the City Council on approving the above item as
the plans submitted to Community Development were different than the plans that were
presented to the Historic Preservation Commission.
Assistant to the City Manager, Michael Strong reported that the amendment relates to the
ongoing maintenance responsibilities associated with a proposed greenhouse structure that will
be constructed and managed by the Foundation.
City Manager, Robert Kiely introduced Robert Shaw of the Elawa Farm Foundation who reported
that the project is further supported by the Foundation’s mission to inspire an appreciation for
gardening, healthy living and historic preservation. Mr. Shaw stated that the Foundation has
undergone an independent financial review concerning the capital costs and ongoing operational
costs associated with the greenhouse facility.
Mayor Schoenheider asked if there was anyone from the Public who would like to comment on
the matter. Seeing none, he asked for a motion.
COUNCIL ACTION: City staff is requesting that City Council approve a codicil to the Elawa Farm
Operating Agreement between The City and Elawa Farm Foundation which relates to the
ongoing maintenance responsibilities associated with a proposed greenhouse structure that will
be constructed and managed by the Foundation.
Alderman Reisenberg made a motion to approve a codicil to the Elawa Farm Operating Agreement
between The City and Elawa Farm Foundation which relates to the ongoing maintenance
responsibilities associated with a proposed greenhouse structure that will be constructed and
managed by the Foundation, and authorized the City Manager to approve the agreement,
seconded by Alderman Newman. The following voted “Yea”: Aldermen Waldeck, Beidler,
Pandaleon, Newman, Reisenberg, and Adelman. The following voted “Nay”: None. 6 Yeas, 0 Nays,
motion carried.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
Alderman Adelman asked that the City Council open discussion on term limits for the Mayor.
ADJOURNMENT
Proceedings of the September 21, 2015
Regular City Council Meeting
There being no further business. Alderman Pandaleon made a motion to adjourn, seconded by
Alderman Reisenberg. Motion carried unanimously by voice vote at 8:05 p.m.
Respectfully Submitted,
Margaret Boyer
Deputy City Clerk
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in
the Clerk’s office at City Hall. You can also view it on the website by visiting
www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings
Videos.