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CITY COUNCIL 2015/07/20 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the Monday, July 20, 2015 City Council Meeting - City Council Chambers CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at pm, and Deputy City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Schoenheider, Alderman Waldeck, Alderman Beidler, Alderman Pandaleon, Alderman Newman, Alderman Tack, Alderman Reisenberg, Alderman Moreno and Alderman Adelman. Absent: Also present were: Robert Kiely, City Manager; Elizabeth Holleb, Finance Director; Victor Filippini, City Attorney; Catherine Czerniak, Director of Community Development; Susan Banks, Communication Director; Sally Swarthout, Director of Parks & Recreation, Michael Thomas, Director of Public Works; James Held, Chief of Police; Kevin Issel, Deputy Chief of Police; Mike Strong, Assistant to the City Manager; Matt Havlik, Management Intern; Jim Lockefeer, Management Intern and Anne Whipple. There were approximately 25 present in the audience. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR A. Swear in Firefighter Paramedic- Richard Brija Mayor Schoenheider and Deputy Fire Chief Kevin Issel Mayor Schoenheider introduced Deputy Chief Issel who presented Richard Brija to be sworn in by the Mayor. B. 2015-2016 Board and Commission Appointments/Reappointments SENIOR RESOURCE COMMISSION NAME OF MEMBER APPOINT/REAPPOINT WARD Mary Jo Davis Appoint LB COUNCIL ACTION: Approve the Mayors appointment Alderman Beidler made a motion to approve the Mayors appointment, seconded by Alderman Moreno. Motion carried unanimously by voice vote. Proceedings of the July 20, 2015 Regular City Council Meeting COMMENTS BY CITY MANAGER A. Consideration of supporting the Mayor’s Endorsement of Lake County’s Letter to the Illinois Tollway Board Directors in Support of the Route 53 Extension Project City Manager Robert Kiely introduced Mike Rummel, Lake County Board Representative who gave a brief history of Lake Forest’s relationship with the Route 53 Extension. Mr. Rummel introduced Aaron Lawlor, Chairman Lake County Board and Barry Burton, Lake County Administrator. Mr. Lawlor updated the City Council on the Feasibility Analysis, Funding Recommendations that included State and Tollway System commitments. Mayor Schoenheider asked if there was anyone from the public who would like to comment on the topic. Dan Seabald of 560 Ivy Ct, Lake Forest offered his opinion to the Council. Mary Matthews of 1111 S Waukegan Road, Lake Forest offered her opinion to the Council. Seeing no one else from the public, Mayor Schoenheider asked for a motion. COUNCIL ACTION: Approval of endorsing Lake County’s letter to be sent to the Illinois Tollway Board Directors reaffirming The City of Lake Forest’s commitment to the advancing of the Route 53 Extension Project. Alderman Reisenberg made a motion granting approval of endorsing Lake County’s letter to be sent to the Illinois Tollway Board Directors reaffirming The City of Lake Forest’s commitment to the advancing of the Route 53 Extension Project, seconded by Alderman Pandaleon. Motion carried unanimously by voice vote. B. Presentation of the Commonwealth Edison Annual Report -Jim Dudek, External Affairs Director City Manager Robert Kiely introduced External Affairs Director, Jim Dudek who gave an update to the City Council on the annual reliability report, which included system improvements, planned work and overall reliability. Mr. Dudek then introduced Mike McMahan, Mark Falcone and Rommel Noguera. Mike McMahan reported on the ComEd Smart Meter Installation schedule. Mr. McMahan also gave a demonstration using actual smart meters and reported on the radio frequency that is associated with smart meters. COMMENTS BY COUNCIL MEMBERS FINANCE COMMITTEE A. GFOA Certificate of Achievement for Excellence in Financial Reporting for FY13 CAFR Finance Committee Chairman, Alderman Pandaleon reported that the City recently received notification that it has once again been awarded the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting for its FY14 comprehensive annual financial report. The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting, and its attainment is a significant accomplishment by a government and its management. The GFOA is a nonprofit professional Proceedings of the July 20, 2015 Regular City Council Meeting association serving 17,500 government finance professionals in the United States and Canada. The City has received this prestigious award for the 36th consecutive year. An Award of Financial Reporting Achievement is presented by the GFOA to the individual designated as instrumental in their government unit’s achievement of the Certificate, Diane Hall, Assistant Finance Director, who serves as the primary liaison to the City’s independent audit firm, coordinating the annual audit process and preparation of the City’s CAFR. Finance Committee Chairman, Alderman Pandaleon then presented the award. B. ***PUBLIC HEARING ON THE CITY’S ANNUAL APPROPRIATION ORDINANCE*** Open Public Hearing Mayor Schoenheider Close Public Hearing Mayor Schoenheider opened the Public Hearing at 9:00 pm; the Mayor asked if there was anyone who wanted to address the Council, seeing none, he closed the Public Hearing at 9:01pm 1. Consideration of the Annual Appropriation Ordinance for FY2016 and Approval of Rollovers (Final Reading – Public Hearing Required) Finance Director Elizabeth Holleb stated that this is a request approving the final reading of the ordinance and the rollovers. Ms. Holleb stated that this is a driven by State statue and is a legal mechanism holding staff to budgeted amounts. Mayor Schoenheider asked if there any questions from the Council or if there was anyone from the public wanting to comment, seeing none he asked for a motion. COUNCIL ACTION: Conduct a public hearing on the City’s FY16 Annual Appropriations Ordinance. Upon closing the public hearing, approval of the final reading of the ordinance and the rollovers. A copy of the ordinance is available for review by the public in the City Clerk’s office. Alderman Pandaleon made a motion to approve the final reading of the ordinance and the rollovers, seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. PERSONNEL, COMPENSATION and ADMINISTRATION COMMITTEE A. Report and Recommendation from the Personnel, Compensation and Administration Committee on the employment agreement with the City Manager Mayor Schoenheider asked the City Council if there were questions or comments, seeing none he asked for a motion. COUNCIL ACTION: Approve the Agreement with the City Manager Proceedings of the July 20, 2015 Regular City Council Meeting Alderman Moreno made a motion to approve the agreement with the City Manager, seconded by Alderman Beidler. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. Mayor Schoenheider thanked City Manager Robert Kiely for his great work and leadership in the community. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS None. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the June 29, 2015 Special City Council meeting Minutes 2. Approval of the July 6, 2015 City Council meeting Minutes 3. Award of Contract with Advanced Telecommunications of Illinois, Inc. to Purchase a ShoreTel Telephone System and Implementation Services as Budgeted in FY16 Capital Plan 4. Consideration of a Recommendation from the Plan Commission in Support of the Tentative Plat for the Westleigh Farm Planned Preservation Subdivision Proposed for the Southwest Corner of Route 60 and Ridge Road. (If desired by the Council, Approve a Motion Granting Approval of the Tentative Plat of Subdivision.) 5. Consideration of an Ordinance Approving a Recommendation from the Building Review Board. (First Reading and if Desired by the City Council, Final Approval) 6. Consideration of a Recommendation from the Zoning Board of Appeals in Support of an Ordinance Granting a Zoning Variance. (First Reading, and if Desired by the City Council, Final Approval) 7. Award of Bid for the Replacement of a Turf Sprayer for Deerpath Golf Course Included in the F.Y. 2016 Capital Equipment Budget 8. Consideration of a recommendation from the City’s Owner’s Representative, Jacob & Hefner Associates, to enter into a Contract for Demolition of Buildings and Excavation of Impacted Soils from the Former Municipal Services Site Located at Western and Laurel Avenues. (Approval of a Motion) 9. Ratification of City Manager’s Authorization to Waive the Bidding Process and Purchase a Replacement Diesel Engine for Refuse Truck # 188 COUNCIL ACTION: Approve the nine (9) Omnibus items as presented. Mayor Schoenheider asked members of the Council if they would like to remove any item or take it separately. After discussion and with the following; (i) correcting a scriveners error in the 7/6/15 City Council minutes item #2 and (ii) modifying the action relating to item#4, the Westleigh farms Planned Preservation Subdivision, to include an additional condition that the request must also Proceedings of the July 20, 2015 Regular City Council Meeting receive a Special Use permit under the provisions of the Historic residential and Open Space Preservation District, the Mayor asked for a motion to approve the nine Omnibus items. Alderman Reisenberg made a motion to approve the Omnibus items as amended, seconded by Alderman Newman. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES A. Consideration of an Ordinance Authorizing the Issuance of General Obligation Bonds, Series 2015 (First Reading) Finance Director, Elizabeth Holleb reported that this is first reading of the ordinance authorizing issuance of 2015 general obligation bonds. Ms. Holleb reported that the City’s Five-Year Capital Improvement Program anticipates the issuance of bonds in Fiscal Year 2016 of approximately $4.8 million to fund capital improvements in the City. The remaining bond proceeds will be used to support Tax Increment Financing (TIF)-eligible improvements in the recently approved TIF district for redevelopment of the Laurel and Western Avenue property. The TIF bond proceeds associated with this issue will reimburse costs associated with property acquisition, site preparation, environmental mitigation and public works improvements, as well as fund capitalized interest on the bonds. The bond issue is currently estimated at $10,000,000 but is subject to change based on bids received to ensure bank-qualified status of the issue. A rating review is scheduled to be conducted by Moody’s with Finance Director Elizabeth Holleb on July 16. The interest rate on the bond issue will be determined at the online bid auction scheduled for August 3. Debt service on the bond issue is scheduled through December 2035 and will be paid from the City’s property tax levy for debt and TIF increment. The City Council had a discussion on the Bidding process. Mayor Schoenheider asked for a motion. COUNCIL ACTION: Approval of first reading of the bond ordinance (page 160). An online bid will occur on Monday, August 3. At the August 3 City Council meeting, a final bond ordinance will be presented for Council consideration for second reading and granting final approval. Alderman Reisenberg made a motion for Approval of first reading of the bond ordinance, seconded by Alderman Newman. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. B. Consideration of an Ordinance Amending The City of Lake Forest Liquor Code, Section 111.037, Number of Licenses. (Waive first reading and if desired by the City Council, grant final approval.) Proceedings of the July 20, 2015 Regular City Council Meeting Deputy City Clerk, Margaret Boyer reported that the Ordinance before the Council is to accommodate a request from Elawa Farms for a liquor license. Mayor Schoenheider asked for a motion. COUNCIL ACTION : Waive first reading and grant final approval of an ordinance amending section 111.037 of the City Code increasing the number of liquor licenses by one and if desired by the City Council, grant final approval. Alderman Moreno made a motion to waive first reading and grant final approval of an ordinance amending section 111.037 of the City Code increasing the number of liquor licenses by one, seconded by Alderman Newman. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. ORDINANCES AFFECTING CODE AMENDMENTS . In 2013 the City entered into an agreement with American Legal Publishing to review, edit and compile current Ordinances. A draft copy of the Code and a list of questions were returned to the City in early March 2014. At that time Staff had an opportunity to review sections. As a result, Staff made two types of recommended changes, minor and substantive. Minor changes were submitted when the Code was approved by Council in January, 2015. Staff is now bringing recommended substantive changes that reflect the actions of the City. A. Consideration of an Ordinance Amending Section 110.215 of the City Code, Landscape and Lawn Care Professionals as Recommended by City Staff. (First and Final Approval) Matt Havlik, Management Intern reported that Staff requests approval of an amendment to the City Code pertaining to landscape license year period. Mr. Havlik reported that the amendment would change landscape license year from March 1 through February 29 to January 1 through December 31. After a brief discussion with the Council , Mayor Schoenheider asked for motion. COUNCIL ACTION: Approval of recommended changes to City Code relating to landscape licensing year by waiving first reading and granting final approval of the attached Ordinance. Alderman Moreno made a motion to waive first reading and grant approval of recommended changes to City Code relating to landscape licensing year by waiving first reading and granting final approval of the attached Ordinance, seconded by Alderman Newman. The following voted “Yea”: Aldermen Waldeck, Beidler, Pandaleon, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. NEW BUSINESS Proceedings of the July 20, 2015 Regular City Council Meeting None ADDITIONAL ITEMS FOR COUNCIL DISCUSSION None ADJOURNMENT There being no further business. Alderman Pandaleon made a motion to adjourn, seconded by Alderman Reisenberg. Motion carried unanimously by voice vote at 9:20 p.m. Respectfully Submitted, Margaret Boyer Deputy City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.