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CITY COUNCIL 2015/06/15 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the Monday, June 15, 2015 City Council Meeting - City Council Chambers CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at 6:30 pm, and Deputy City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Schoenheider, Alderman Waldeck, Alderman Beidler, Alderman Newman, Alderman Tack, Alderman Reisenberg, Alderman Moreno and Alderman Adelman. Absent: Alderman Pandaleon Also present were: Elizabeth Holleb, Finance Director; Victor Filippini, City Attorney; Catherine Czerniak, Director of Community Development; Sally Swarthout, Director of Parks & Recreation, Michael Thomas, Director of Public Works and Anne Whipple. There were approximately 20 present in the audience. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR Mayor Schoenheider reported that the ribbon cutting ceremony at Forest Park was a great opportunity for the community to come together on a project that was decades in the making, and he thanked everyone involved with the progression of the project. COMMENTS BY CITY MANAGER A. Open Air Market Opening Announcement -Susan Kelsey, Economic Development Coordinator Finance Director Elizabeth Holleb introduced Susan Kelsey, Economic Development Coordinator who reported that the 5th Annual Open Air Market will begin on Saturday, June 20, 8am-1pm and will continue for 18 weeks. She then introduced one of the 28 vendors, Jack Hubbard of foodsharefood.com a CSA (Community Supported Agriculture) local Business, Mr. Hubbard explained that for every three box purchases from the Open Air Market, one is donated to a family in need. Mayor Schoenheider stated that what they are doing is a great example of giving back to the community. B. CROYA- Margot Martino “Spirit of CROYA” Essay Contest -Kelli Jacobs, Essay Winner Alderman Moreno introduced Todd Nahigian who explained that the Spirit of CROYA essay was named after the first director of CROYA, Margot Marino. Mr. Nahigian reported that the Frank Farwell Community Service Scholarship winner was Ciara Lynch and Proceedings of the June 15, 2015 Regular City Council Meeting Gene Hotchkiss Community Citizenship Scholarship winner was Charly Beeson. He then introduced Kelli Jacobs who read her winning essay to the City Council. Miss Jacobs stated that she hopes that reading the winning essay will become an annual event at the City Council meeting. COMMENTS BY COUNCIL MEMBERS None OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS Paul Hamman, 511 W Beverly offered his opinion varied topics to the City Council. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the June 1, 2015 City Council meeting Minutes 2. Approval of a Three-Year Professional Services Agreement with Automated Merchant Systems for credit card processing services 3. Approve a Resolution committing to the expenditure of funds and approval of the Local Agency Consultant Agreement for Construction Engineering Services for Federal Participation and the Local Agency Agreement for Federal Participation for the Lake Forest Metra Station – Union Pacific CBD North Line Exterior Renovation Project. 4. Consideration of Ordinances Approving Recommendations from the Building Review Board. (First Reading and if Desired by the City Council, Final Approval) COUNCIL ACTION: Approve the four (4) Omnibus items as presented. Mayor Schoenheider asked members of the Council if they would like to remove any item or take it separately. Item #3 was discussed by the Council and Dan Strand of Gewalt Hamilton reported that this item is the balance of the exterior renovation, and as each phase is completed, The City of Lake Forest is required to pass an agreement and a resolution agreeing to the local match portion and that the grant funding is coming from Federal funding, not State funding. This item remained on the Omnibus. After the discussion, the Mayor asked for a motion to approve the four Omnibus items. Alderman Reisenberg made a motion to approve the Omnibus items as presented, seconded by Alderman Newman. The following voted “Yea”: Aldermen Waldeck, Beidler, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. Proceedings of the June 15, 2015 Regular City Council Meeting ORDINANCES 1. Consideration of a Recommendation from the Plan Commission in Support of Final Plat Approval of the Spiel Planned Preservation Subdivision and Approval of the Associated Special Use Permit. (If desired by the Council, Waive First Reading and Grant Approval of the Final Plat and the Development Plan Ordinance.) Catherine Czerniak, Director of Community Development, reported that this has been before the City Council in the past as a recommendation by the Plan Commission. The Council granted tentative approval as well as two extensions on the tentative plat. Ms. Czerniak reported that this is a 10 acre parcel that is being proposed to 6 lots in a Planned Preservation Subdivision, 3-1 acre lots and 2 larger lots, one that has a home on it and that the final plat of subdivision is consistent with the tentative approval and establishes buildable lots. She reported the Spiels were available tonight to speak to the City Council. The Council had a discussion about the stormwater review and the use of planned preservation and historic district overlay with in the subdivision. Mayor Schoenheider asked if there was anyone from the Public who wanted to comment, seeing none, he asked for a motion. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading of the Final Development Plan Ordinance approving the Special Use Permit and final plat of subdivision for the Spiel Planned Preservation Subdivision, and grant final approval. Alderman Beidler made a motion to waive first reading of the Final Development Plan Ordinance approving the Special Use Permit and final plat of subdivision for the Spiel Planned Preservation Subdivision, and grant final approval, seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen Waldeck, Beidler, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. NEW BUSINESS 1. Presentation on the City’s Information Technology Trends and Consultant Report regarding Network Infrastructure Alternatives Elizabeth Holleb, Finance Director reported that one of the two items that were planned for discussion will be deferred to a later meeting. Ms. Holleb reported that as part of the Capital Improvement Program (CIP), funding has been allocated to replace the current network infrastructure that has been in place since 2006 as it is beyond its useful life. Ms. Holleb stated that the City engaged ClientFirst Consulting Group to perform an infrastructure alternatives analysis designed to document the current Information Technology (IT) infrastructure and its performance characteristics, and to develop alternatives for replacement or outsourcing of this infrastructure. Proceedings of the June 15, 2015 Regular City Council Meeting Ms. Holleb introduced Joe Gabanski, Assistant IT Director and Tom Jakobsen, Senior Partner, ClientFirst Consulting Group to answer any questions the Council may have. Mr. Jakobsen reported that as a result of their analysis there were three options for the City to consider: 1. In House- Replace existing core infrastructure components 2. Use the Cloud- Move infrastructure to the Cloud 3. Use a Hybrid combination- Disaster Recovery and Electronic Email system to Microsoft Cloud Mr. Jakobsen stated that the ClientFirst recommendation was option #3, using In House and the Cloud as Disaster Recovery measure. While option #1 and #3 were close in cost, it would be beneficial if the City chose the Hybrid option and that the City would look at costs possibly reducing in the future, as the technology is new. The City Council had discussion about the Cloud and the new migration to Disaster Recovery service, and what flexibility the City will have with the Cloud. Mr. Jakobsen responded that the solution is not a sole vendor and that the City would be able to make a change in vendors inexpensively. The Council talked about security concerns, Mr. Jakobsen responded the DOJ Department of Justice) Certificates would be needed to properly assess the scale of requirements for the City. However there are concerns about electronic mail servers for Police Departments. The Council also discussed how to evaluate the risks of who to go with, Microsoft 365, Google, or Yahoo. Mr. Jakobsen responded that this may be a moving target based on electronic mail needs, and that the City can choose what they move. Mayor Schoenheider asked if there was anyone from the public who wanted to comment, seeing none, he asked for a motion COUNCIL ACTION: Approval of a staff recommendation to proceed with a Request for Proposals and/or Bids for network infrastructure as recommended by ClientFirst Consulting Group. Alderman Moreno made a motion to approve a staff recommendation to proceed with a Request for Proposals and/or Bids for network infrastructure as recommended by ClientFirst Consulting Group, seconded by Alderman Newman. The following voted “Yea”: Aldermen Waldeck, Beidler, Newman, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION None ADJOURNMENT There being no further business. Alderman Reisenberg made a motion to adjourn, seconded by Alderman Waldeck. Motion carried unanimously by voice vote at 7:08 p.m. Respectfully Submitted, Margaret Boyer Proceedings of the June 15, 2015 Regular City Council Meeting Deputy City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.