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CITY COUNCIL 2014/07/07 Minutes The City of Lake Forest CITY COUNCIL Proceedings of the July 7, 2014 6:30 p.m. City Council Chambers CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at 6:30 pm, and Deputy City Clerk Margaret Boyer called the roll of Council members. Present: Mayor Schoenheider, Alderman Waldeck, Alderman Beidler, Alderman Moore, Alderman Pandaleon, Alderman Tack, Alderman Reisenberg, Alderman Adelman and Alderman Moreno. Absent: None Also present were: Bob Kiely, City Manager, Carina Walters, Assistant City Manager; Victor Filippini, City Attorney; Susan Banks, Communications Manager; Catherine Czerniak, Director of Community Development; James Held, Chief of Police; Chuck Myers, Superintendent of Parks & Forestry; Elizabeth Holleb, Director of Finance; Bob Ells, Superintendent Engineering; Mary Van Arsdale, Director of Parks & Recreation. There were approximately 40 present in the audience. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR Mayor Schoenheider thanked all who participated in the Festival and Fireworks celebration; with record crowds in attendance He thanked the Friends of the Parks and Recreation for hosting another great event. A. 2014-2015 New Board and Commission Appointments/Reappointments LAWRENCE R. TEMPLE PUBLIC SERVICE AWARD COMMITTEE NAME OF MEMBER APPOINT Jim Cowhey Appoint for 2 Year Term COUNCIL ACTION: Approve the Mayors Appointment Alderman Moore made a motion to approve the Appointment, seconded by Alderman Reisenberg. Motion carried unanimously by voice vote. COMMENTS BY CITY MANAGER Proceedings of the July 7, 2014 Regular City Council Meeting The City Manager had no comments. COMMENTS BY COUNCIL MEMBERS A. Finance Committee 1. Consideration of the Annual Appropriation Ordinance for FY2015 and Approval of Rollovers (First Reading) Finance Director Elizabeth Holleb reported that while the annual municipal budget approved at the May 5, 2014 City Council meeting represents the City’s financial plan for expenditures, the ordinance is the legal mechanism required to adopt the appropriations and the rollovers. She stated that the second reading and the required public hearing is planned for the July 21 City Council meeting. The summary that was presented is shown below: The City of Lake Forest Fund Rollover Budget Total Appropriation General $ 93,246 $ 31,902,603 $ 31,995,849 $ 35,195,434 Lake Forest Hospital Project 0 60,000 60,000 66,000 Park and Public Land 45,845 190,000 235,845 259,430 Motor Fuel Tax 55,366 1,820,000 1,875,366 2,062,903 Emergency Telephone 0 282,581 282,581 310,839 Senior Resources Commission 0 599,196 599,196 659,116 Parks and Recreation Funds 23,491 9,091,226 9,114,717 10,026,189 Special Recreation 33,681 433,963 467,644 514,408 Cemetery Commission 38,680 969,705 1,008,385 1,109,224 Public Library 0 3,931,322 3,931,322 4,324,454 Foreign Fire Insurance 0 200,000 200,000 220,000 Drug Asset Forfeiture 0 30,000 30,000 33,000 Alcohol Asset Forfeiture 0 65,000 65,000 71,500 Housing Trust 50,000 250,000 300,000 330,000 Capital Improvements 387,087 8,502,776 8,889,863 9,778,849 Rt. 60 Bridge 0 1,032,000 1,032,000 1,135,200 Proceedings of the July 7, 2014 Regular City Council Meeting Rt. 60 Intersection 0 418,000 418,000 459,800 Water and Sewer 42,372 8,528,121 8,570,493 9,427,542 Water and Sewer Capital 96,902 2,655,000 2,751,902 3,027,092 Deerpath Golf Course 0 1,603,062 1,603,062 1,763,368 Fleet 0 1,919,936 1,919,936 2,111,930 Liability Insurance 0 1,210,853 1,210,853 1,331,938 Self Insurance 0 5,140,706 5,140,706 5,654,777 Firefighters’ Pension 0 1,873,760 1,873,760 2,061,136 Police Pension 0 2,232,027 2,232,027 2,455,230 Sub-total $ 866,670 $ 84,941,837 $ 85,808,507 $ 94,389,358 School District 67 (not available until second reading) Educational n/a $ 0 $ 0 $ 0 Operations, Building and Maintenance n/a 0 0 0 Transportation n/a 0 0 0 IMRF/Social Security n/a 0 0 0 Capital Projects n/a 0 0 0 Sub-total $ 0 0 0 Grand Total $ 84,941,837 $ 85,808,507 $ 94,389,358 COUNCIL ACTION: Approval of the first reading of the ordinance and the rollovers. Alderman Moreno made a motion approving the First reading of the Ordinance and the rollovers, seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Pandaleon, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS Proceedings of the July 7, 2014 Regular City Council Meeting None ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the June 16, 2014 City Council meeting Minutes 2. Check register for period May 24-June 27, 2014 3. Approval of Resolution Authorizing Temporary Overflow Beach Parking During Forest Park Construction 4. Recommendation from the Parks and Recreation Board for approval of Everett Park Tot Lot Playground Project as Included in the FY15 Capital Plan 5. Approval Directing Staff to Prepare a Contract with Vermont Systems, Inc. to Purchase Parks and Recreation Software 6. Ratify a Letter of Understanding between the City of Lake Forest and the Village of Glenview in which the Village of Glenview agrees to provide qualified dispatching personnel to staff the Lake Forest Dispatch Center throughout the Dispatch Consolidation transitional period. Alderman Pandaleon expressed his concern regarding item number three for temporary overflow beach parking during Forest Park construction and that the south lot be used and managed very carefully. Since most people use that lot for a fee for launching boats, he stated he did not want that lot over-utilized. Alderman Moore asked a question in regards to item number five directing staff to prepare a contract with Vermont Systems. Mary Van Arsdale, Director of Parks & Recreation, clarified that the point in question is a bargaining or negotiation component to keep both vendors as potential choices, and that the City Council is just simply approving direction to proceed to enter into a contract. Mayor Schoenheider asked the Council if they would like any item removed or be taken separately, and seeing none, asked for a motion to approve the six (6) Omnibus items as presented. COUNCIL ACTION: Approve the Six (6) Omnibus items as presented. Alderman Reisenberg made a motion approving the Omnibus items as presented, seconded by Alderman Beidler. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. Proceedings of the July 7, 2014 Regular City Council Meeting Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES None. NEW BUSINESS 1. Consideration of a Recommendation from the Plan Commission Pertaining to Proposed Amendments to Approvals Previously Granted to the Amberley Woods Development to Allow a Retail Center, the Conway Market, on 8.5 Acres Located at the Southeast Corner of Route 60 and Saunders Road. (Approval of a Motion Providing Direction.) Mayor Schoenheider thanked all those in attendance as well as the countless others who have contacted members of the City Council either for or against a proposed Amberley Woods Development to allow a retail center. He also said he was aware that members of the community have strong opinions on this project and the City Council appreciates receiving everyone's viewpoint. He also emphasized to the community that the City Council has been equally engaged by reading all of the emails, watching multiple Plan Commission meetings and visiting the site. He stated from day one there was recognition that this is an important community discussion on a complicated and multifaceted project regarding the regarding a strategic parcel along Route 60. He stated it is important to stress that it is the City Council's responsibility to ensure a viable long- term use of this important property, establish strong and diverse economic base to the entire community and maintain environmental aesthetic community standards. He then informed members of the audience and at home viewing that the City Council is not scheduled to take any action on the pending petition nor is the Council convened this evening to conduct a public hearing. Rather, because the site is currently subject to an Annexation Agreement that will need to be amended for this type of development to occur, it would be most efficient to have the Council undertake a preliminary review of the petition to make sure that it is something for which the Council would be willing to entertain on a Annexation Agreement amendment. If it is, then the Council can offer direction to City staff, the developer and the Boards and Commissions regarding the Council’s collective initial impression of the proposed development discussion. The discussion this evening involved in this petition is to gauge the Council’s current thinking based on the information presented to date. City attorney Victor Filippini reiterated what Mayor Schoenheider stated; this is a multifaceted and complicated process and as result there is not currently any action before the Council, but it is at a time to check where the general consensus lies before moving forward. The property is part of Annexation Agreement that the City entered into that identifies zoning and the way property is to be divided and many other parameters for development. The proposal that has been presented in the petition would require a number of changes from the terms of the annexation, and as a Proceedings of the July 7, 2014 Regular City Council Meeting result, in addition to ordinary processes, the first step would be to amend the Annexation Agreement. Mr. Filippini reported that the City Council’s official role would be several steps away and would include hearing reports from the Building Review Board, Historic Preservation and the Zoning Board of Appeals. Mayor Schoenheider then informed members of the audience that after Catherine Czerniak addresses the Council, he will allow the developer to present to the City Council and then will hear public testimony. At the end of those discussions, he will come back to the City Council for discussion and direction on the topic. Catherine Czerniak, Director of Community Development, gave the City Council an overview of the recommendations from the Plan Commission relating to a proposed retail center, the Conway Market, on Route 60. The retail center is proposed in place of the office and ancillary retail/restaurant uses previously approved for this 8.5 acre site as part of the Amberley Woods mixed use development. Ms. Czerniak added that the Plan Commission heard an informational presentation on the proposed retail center in November 2013. In February, 2014, the Commission opened a public hearing on the matter and continued the hearing over the course of three meetings. During the public hearing process, the Plan Commission heard lengthy presentations and testimony from the petitioner, the petitioner’s consultants, members of the public and City staff. On June 11, 2014, the Commission concluded its review and forwarded a recommendation of conditional support for the project to the City Council. The Plan Commission acknowledged that the project as proposed requires exceptions to prior approvals granted for this site, amendments to the plat of subdivision and variances from some Code requirements. The Commission also acknowledged that the development deviates in some ways from the Comprehensive Plan direction for the Route 60 Corridor. However, the Commission stated support for the concept of retail and restaurant uses at the proposed location and is interested in finding a way to make such a project work. During deliberations, the Commission strived to balance the various interests, points of view, what is needed to make a retail center successful, and the intent of existing policies and requirements. Toward that end, the Commission developed a series of recommendations for Council consideration. The recommendations are focused around several key aspects of the site; use, intensity of development of the site, drainage, and traffic. Ms. Czerniak added that the Commission recognized in its discussions that two aspects of the proposed project were not under its purview, the demolition of the existing residence and the economic impacts of the proposed development. She said that the Commission did not address those issues. Mayor Schoenheider introduced Mr. Shiner, developer for the site. Mr. Shiner thanked the staff and the City Council for the opportunity to present at the meeting. He gave an overview of the proposed plan, gave a list of concessions that Whole Foods has made in conjunction with wanting to ensure a store within The City of Lake Forest that included reducing density. He showed a Proceedings of the July 7, 2014 Regular City Council Meeting presentation focused on planned reforesting, drainage issues and stated the projects choice on the cul-de- sac and gate issues. City Council members asked questions about percentage of land use, tree cutting and replanting, the 60 foot setback and underground parking, employee parking, fixed contract price for the land, and what is the threshold for the number of additional outbuildings, and what is the expected length of the lease. City Council heard from the following residents with their opinion on the topic. Roger Mohr, 927 Barclay Circle Gail Hodges, 1257 West Deerpath Jerry Henry, no address given Anne Danner, no address given Scotty Wood, 1761 Stanford Court Linda Diamond, 1800 Amberely Romy Lopat, 410 East Woodland Road Terry Janeck, Circle Lane Maureen Grinell, no address given Kevin Dwyer Hunter Lane Robert Seiler, Stonebridge resident Andrew Goodman, 808 E. Old Elm Road Cissy Coppola, 1800 Amberely Mary Lou Reed ,1715 Broadland Lane John Sentell, 545 Circle Lane Mayor Schoenheider thanked the residents for their testimony and asked the City Council members for their input on the topic and items discussed. Through dialogue it was clear that the City Council would be willing to work with the Plan Commission’s recommendations. Mr. Shiner thanked his team and members of the City staff and the City Council and reported that Whole Foods would not continue a bid to open a store in within The City of Lake Forest. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION None ADJOURNMENT There being no further business. Alderman Pandaleon made a motion to adjourn, seconded by Alderman Waldeck Motion carried unanimously by voice vote at 9:15 p.m. Respectfully Submitted, Margaret Boyer Deputy City Clerk Proceedings of the July 7, 2014 Regular City Council Meeting A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.