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CITY COUNCIL 2014/06/16 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the June 16, 2014 6:30 p.m. Special Start time CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at 6:30 pm, and Deputy City Clerk Margaret Boyer called the roll of Council members. Present: Mayor Schoenheider, Alderman Waldeck, Alderman Beidler, Alderman Moore, Alderman Tack, Alderman Reisenberg, Alderman Adelman and Alderman Moreno. Absent: Alderman Pandaleon Also present were: Bob Kiely, City Manager, Carina Walters, Assistant City Manager; Victor Filippini, City Attorney; Susan Banks, Communications Manager; Catherine Czerniak, Director of Community Development; Michael Thomas, Director of Public Works; Dan Martin, Superintendent of Public Works; James Held, Chief of Police, Karl Walldorf, Deputy Chief of Police. There were approximately 30 present in the audience. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR A. Resolution of Appreciation for U.L. Jernigan Mayor Schoenheider read the Resolution. COUNCIL ACTION: Approve the Resolution Alderman Moore made a motion to approve the Resolution, seconded by Alderman Moreno. Motion carried unanimously by voice vote. 1. Deer Path Middle School Association of Parent and Teachers (APT) -Christie Theis, President and Allison Cekay, District 67 Executive APT President Christie Theis, along with three Deer Path Middle school students thanked Mr. Jernigan for his dedicated service in helping ensure the safe passage of themselves and countless others. The Lake Forest Police Department also presented Mr. Jernigan with a plaque. B. 2014-2015 New Board and Commission Appointments/Reappointments BUILDING REVIEW BOARD NAME OF MEMBER APPOINT/REAPPOINT WARD Fred Moyer Re-appoint 1 Proceedings of the June 16, 2014 Regular City Council Meeting PLAN COMMISSION NAME OF MEMBER APPOINT/REAPPOINT WARD Tim Henry Appoint 3 Jeff Kuchman Re-appoint 1 PUBLIC SERVICE AWARD COMMITTEE NAME OF MEMBER APPOINT Roger Mohr Appoint for 1 Year Term Mayor Schoenheider read the appointments. COUNCIL ACTION: Approve the Mayors Appointment Alderman Reisenberg made a motion to approve the Mayor’s appointments, seconded by Alderman Moreno. Motion carried unanimously by voice vote. C. Report and Recommendation from the Personnel, Compensation and Administration Committee on the employment agreement with the City Manager Mayor Schoenheider asked for a motion to approve the Agreement with the City Manager. COUNCIL ACTION: Approve the Agreement with the City Manager Alderman Reisenberg made a motion to approve the Agreement with the City Manager, seconded by Alderman Moore. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. COMMENTS BY CITY MANAGER A. Community Spotlight- Lake Forest Preservation Foundation Gail Hodges, President City Manager Robert Kiely said that residents should have received the Annual Report for the Preservation Foundation, and introduced its President Gail Hodges. Ms. Hodges said that the awards program began in 1991, and since then have recognized over 200 buildings and landscapes and added that The City of Lake Forest has more than 1200 documented structures’ and landscapes. She then introduced Steve Douglass, who announced Award Categories and the winners: Preservation; 1522 Estate Lane, 965 Castlegate Court Reconstruction; 750 North Sheridan Road Infill; 276 Rose Terrace Restoration; 815 Barberry Lane, 55 North Mayflower Road, Deerpath Estate Gates, Gates at Castlegate Court, Proceedings of the June 16, 2014 Regular City Council Meeting Rehabilitation; 60 North Western Avenue, 340 North Ahwahnee Road, 941 East Westminster, 111 West Westminster. Mayor Schoenheider thanked Mr. Douglass and Ms. Hodges for all they do in the community, and Alderman Reisenberg added that he is proud to live in Lake Forest. B. Farmers Market Update Susan Kelsey, Economic Development Coordinator Economic Development Coordinator, Susan Kelsey reported that the 4th Annual Farmers Market will be opening on Saturday June 14 at the East Lake Forest train station and will be open from 8 am to 1 pm. She added there are new items to the Market such as live music, kid corral, family picnic area and a Lake Forest College organic garden. Ms. Kelsey introduced Karl Morcott, of Food Share Food.com, whose community outreach is to provide healthy whole foods to families less fortunate in need. The program will run from June 28 through August 9. More information can be found by visiting FoodShareFood.com C. Report on City of Lake Forest Assistance with Rebuilding Efforts in Washington, IL Presented by Community Development Department Staff Robert Kiely, City Manager, reported that when he spoke to the City Manager in Washington IL, to see how The City of Lake Forest could aid his community, it was immediately clear that due to the vast devastation of the tornado that struck almost one year prior, Building Inspectors were needed. Catherine Czerniak, Director of Community Development explained that the staff in Community Development is fully cross trained which allowed for some employees to go to Washington, IL , while leaving other qualified co-workers to work in the City. She then introduced Chris Teresi, who is a permit coordinator for The City of Lake Forest and recently certified as a Residential Plans Examiner and a Residential Inspector. Ms. Teresi stated that on November 17, 2013 an F4 tornado destroyed or damaged over 1100 homes and 4 businesses in Washington IL, a town with a population of just over 15,000. She said that there are over 600 tornado damage-related permits that have been submitted and more were coming each day. She said that Washington had only one Inspector, who is 87 years old, and he is doing his best to cover the volume of inspections with the urgency needed to the best of his ability. Many other communities responded by sending Inspectors and there are volunteers lined up through July to help. Ms. Teresi said she expected that help would be needed through the end of the year. She added that the few residents that remain in these neighborhoods have contended with long days filled with the noise and disruption of countless homes being rebuilt or finally demolished. She reported that very few trees remain in these established neighborhoods that once had mature trees lining the streets and properties. She shared images of the tornados destruction. She concluded by thanking the Mayor, the City Manager and Catherine Czerniak for responding to the request to assist a city in need, to her coworkers who provided additional coverage during their absence, and expressed her gratefulness for the opportunity to be a small part in the recovery effort. Proceedings of the June 16, 2014 Regular City Council Meeting COMMENTS BY COUNCIL MEMBERS None OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS None ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the June 2, 2014 City Council meeting Minutes 2. Resolution of Appreciation for Board & Commission Members 3. Request to Modify and Extend the Contract for Disposing of the City’s Municipal Solid Waste 4. Consideration of a Recommendation from the Zoning Board of Appeals in Support of Amendments to the Special Use Permit for Ragdale. (First Reading, and if Desired by the City Council, Final Approval) 5. Consideration of Ordinances Approving Recommendations from the Building Review Board. (First Reading and if Desired by the City Council, Final Approval) Mayor Schoenheider asked Council if they would like any item removed or be taken separately, and seeing none, asked for a motion to approve the five (5) Omnibus items as presented. COUNCIL ACTION: Approve the Five (5) Omnibus items as presented. Alderman Reisenberg made a motion approving the Omnibus items as presented, seconded by Alderman Beidler. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES None. NEW BUSINESS 1. Discussion on Water Plant Operations and Request to Modify the Scope of Services for the Water Plant Performance Study. Michael Thomas, Director of Public Works, reported to the Council that Staff is seeking approval to modify the scope of services for the water plant performance study. He added that at its Proceedings of the June 16, 2014 Regular City Council Meeting February 18, 2014 City Council meeting, City Council approved a professional services agreement with Strand Associates to perform a detailed study of the plant operation and provide assistance in developing a ten year capital plan. The study was to be substantially completed by September, 2014 and such findings were to be incorporated into the F.Y. 2016 capital improvement budget. Mr. Thomas stated that in early May, 2014, the City received a letter from the plant’s filter vendor, AquaSource, noting that the company had decided to no longer produce the filters used at Lake Forest’s water plant. He said that the water plant is 10 years old as of April 24, and although it had come as a surprise, the City Council had been discussing water rates over the past eight months. One of the things the City Council directed Public Works to look at was what are the other filter companies on the market and how we (The City of Lake Forest) look at possibly expanding the water plant for more volume, as well not being tied down to one company that make the filters. Michael Thomas then introduced Brian Hackman of Strand and Associates who gave a review of what the study was initially going to do and what this request will focus on.  Provide specific procedures to optimize the entire membrane filter system  Conduct “performance tests” of the entire water plant to confirm the treatment capacity of the existing AquaSource system  Develop a prioritized maintenance plan  Develop improvements to help meet future expectations (e.g. production capacity vs. system demands/water sales)  Address past concerns and issues with the water treatment plant  Identify other process improvements (e.g., ancillary systems to maintain the membrane system performance) The proposed revised study for $105,900 would include the following tasks:  Summarize existing and future water system demands (included in the original task order)  Identify short term membrane system improvements using the existing AquaSource modules  Identify long term membrane system improvements through an evaluation of available replacement membrane filtration technologies  Identify non-membrane system needs within the water treatment plant infrastructure  Develop a 20 year capital needs plan and project phasing/sequencing to maintain water treatment plant production for the City Members of the City Council asked that Strand and Associates address additional concerns that include; investigate all options on filters, adjust the criteria based on current conditions and any anticipated conditions, define goals and expectations of the study. City Manager Robert Kiely added that at the time of building the Water Treatment Plant, it was based on cutting edge technology and in this circumstance it was the wrong aspect. The difference in a 10” and 18” was integrity and structural high packing density. He also reported that Staff has Proceedings of the June 16, 2014 Regular City Council Meeting reached out to AquaSource to run another series of filters which would afford the City more time in identifying where the industry will more forward next. Funding Tables: FY2014 Funding Source Fund Number Account Budget Amount Requested Budgeted? Y/N Water Fund CIP 508-0001 $53,000 $20,000 N FY2015 Funding Source Fund Number Account Budget Amount Requested Budgeted? Y/N Water Fund CIP 508-0001 $100,000 $85,900 Y COUNCIL ACTION: Staff requests that City Council approve Strand Associate’s revised scope of services for the water plant performance study in the amount of $105,900 as noted in the above funding tables, and including addressing additional outlined concerns by the City Council. Alderman Reisenberg made a motion approving Strand Associate’s revised scope of services for the water plant performance study in the amount of $105,900 as noted in the above funding tables, seconded by Alderman Waldeck. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION None ADJOURNMENT There being no further business. Alderman Tack made a motion to adjourn, seconded by Alderman Reisenberg. Motion carried unanimously by voice vote at 7:45 p.m. Respectfully Submitted, Margaret Boyer Deputy City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.