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CITY COUNCIL 2014/06/02 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the June 2, 2014 6:30 p.m. Special Start time CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at 6:30 pm, and Deputy City Clerk Margaret Boyer called the roll of Council members. Present: Mayor Schoenheider, Alderman Waldeck, Alderman Beidler, Alderman Moore, Alderman Pandaleon, Alderman Tack, Alderman Reisenberg, Alderman Adelman and Alderman Moreno. Absent: None Also present were: Bob Kiely, City Manager, Carina Walters, Assistant City Manager; Victor Filippini, City Attorney; Susan Banks, Communications Manager; Catherine Czerniak, Director of Community Development; Michael Thomas, Director of Public Works; Dan Martin, Superintendent of Public Works; James Held, Chief of Police, Karl Walldorf, Deputy Chief of Police. There were approximately 30 present in the audience. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR A. 2014-2015 New Board and Commission Appointments/Reappointments Mayor Schoenheider made the following appointments and reappointments. BUILDING REVIEW BOARD NAME OF MEMBER APPOINT/REAPPOINT WARD Bruce Grieve Appoint 3 GORTON NAME OF MEMBER APPOINT/REAPPOINT WARD Peter Cherry Reappoint 1 Al Lerner Reappoint 2 SENIOR RESOURCE COMMISSION NAME OF MEMBER APPOINT/REAPPOINT WARD Sally Kelly Appoint 4 Blanche Hall Appoint 3 Proceedings of the June 2, 2014 Regular City Council Meeting James Blanda Appoint LB AUDIT COMMITTEE NAME OF MEMBER APPOINT/REAPPOINT WARD Lucinda Baier Appoint as Chairman 1 COUNCIL ACTION: Approve the Mayor’s Appointments Alderman Waldeck made a motion to approve the Mayors Appointments, seconded by Alderman Adelman. Motion carried unanimously by voice vote. B. Announcement of City Council Committee Assignments The Mayor announced the City Council Committee Assignments as listed below: Finance Committee- George Pandaleon-Chairman and all Aldermen Personnel, Compensation & Administration- Donald Schoenheider- Chairman, Alderman Reisenberg and Alderman Moore. Public Works Committee- Catherine Waldeck- Chairman, Alderman Tack and Alderman Moreno. Property and Public Lands- Jack Reisenberg- Chairman, Alderman Adelman and Alderman Pandaleon. C. 2014 Appointments of the Lawrence R. Temple Distinguished Public Service Award Committee Mayor Schoenheider made the following appointments to the Public Service Award Committee PUBLIC SERVICE AWARD COMMITTEE NAME OF MEMBER APPOINT Jack Preschlack Appoint for 2 Year Term Scott Helton Appoint for 2 Year Term Gail Hodges Appoint for 1 year Term TBD Appoint for 1 year Term COUNCIL ACTION: Approval of the Mayors Appointments Alderman Waldeck made a motion to approve the Mayors Appointments, seconded by Alderman Adelman. Motion carried unanimously by voice vote D. Proclamation for Wenban Funeral Home 125th Anniversary Mayor Schoenheider read the Proclamation and presented to James Iacubino of Wenban Funeral Home. Mr. Iacubino offered his thanks to the City Council and to the Community. E. Legal Services Engagement Agreement Proceedings of the June 2, 2014 Regular City Council Meeting The City of Lake Forest entered into an engagement agreement with Filippini Law Firm as the City’s Attorney. Alderman Waldeck made a motion to approve the Agreement, seconded by Alderman Beidler. Motion carried unanimously by voice vote. COMMENTS BY CITY MANAGER A. Community Spotlight- Lake Forest Lake Bluff Historical Society Janice Hack, Executive Director Ms. Hack gave an overview of the Historical Society’s services and research provided to The City of Lake Forest. She added that the newest exhibit, “West Side Stories”, will be traveling throughout the community and panels will be on display at Everett School, Northwestern Lake Forest Hospital, and the West Lake Forest Metra Station. She invited the public to attend “A Mother’s Wish: Bring our Fallen Home- a Demonstration of Civil War Field Embalming and Victorian Mourning Practices” at the Lake Forest High School on Thursday, June 12. She reported that this event is made possible by a grant from the Illinois Humanities Council. Ms. Hack reported that in the fall there will be a Cemetery Tour followed by a reception in a Victorian home to continue the celebration of Wenban Funeral Home’s 125th Anniversary. She added most events are sold out and residents should check out the website for events. Mayor Schoenheider also thanked the Historical Society for their previous “traveling” exhibit; “Golf in Lake Forest”. City Manager Robert Kiely addressed the City Council regarding items that they may see on the Omnibus agenda that ask the City Council to waive the bidding process. He added that each situation is different and City Staff is required to adhere to the purchase policy procedures. As an example, the LIVESCAN fingerprint machine is required by the State of Illinois which is the reason there is a bid presented by a sole source vendor. COMMENTS BY COUNCIL MEMBERS Alderman Adelman gave kudos to Michael Thomas, Director of Public Works for the great job in under 30 days on the roads. He also offered his opinion on parking at the lot on Western Ave., and said that future parking considerations in the community should be on a diagonal. A. Resolution of Sympathy for Leslie Chapman, member of the Housing Trust Fund Board Mayor Schoenheider read the Resolution. Proceedings of the June 2, 2014 Regular City Council Meeting COUNCIL ACTION: Approve the Resolution Alderman Reisenberg made a motion to approve the Agreement, seconded by Alderman Beidler. Motion carried unanimously by voice vote. B. The Housing Trust Fund Board Update Alderman David Moore Alderman Moore gave a review of the Housing Trust Fund Boards work in conjunction with Community Partners for Affordable Housing (CPAH). He said that the use of combination funding allows for the acquisition and rehabilitation of houses in the Community. In turn, those houses are offered to income qualified purchasers. C. Consideration of a Recommendation from the Housing Trust Fund Board in Support of a Continued Partnership with Community Partners for Affordable Housing and Extension of the Agreement. (Consideration of a Motion) Alderman Moore reported that the City’s Housing Trust Fund Board voted unanimously to recommend to the City Council that the City’s agreement with Community Partners for Affordable Housing (CPAH) be extended authorizing expenditures of up to $250,000 over the current fiscal year from the Housing Trust Fund. These funds are used, in combination with outside funding and staff support from CPAH, to acquire and rehabilitate houses in the community. The houses are offered for sale to income qualified purchasers. However, the land remains in the ownership of CPAH. He added that the City Council partnered with CPAH to support and promote the use of existing homes in the community to meet the housing needs of seniors, local employees, families in transition and young individuals or couples with family ties to the community. In addition, this program has resulted in improvement of properties that have suffered from neglect. Alderman Moore said that four single family homes have been purchased through this program and are located in various parts of the community. All of the purchasers to date have strong ties to the local community. He said that the extension of the agreement will allow additional purchases and improvements of single family homes as opportunities became available. Mayor Schoenheider asked if there were any comments from the Public. Seeing none, he asked for a motion. COUNCIL ACTION: If desired by the City Council, approve a motion directing the City Manager to update and extend the agreement with Community Partners for Affordable Housing to authorize the purchase and improvement of existing single family homes in Lake Forest, as they become available, at an amount not to exceed $250,000 in fiscal year 2015. Alderman Adelman made a motion directing the City Manager to update and extend the agreement with Community Partners for Affordable Housing to authorize the purchase and improvement of existing single family homes in Lake Forest, as they become available, at an amount not to exceed $250,000 in fiscal year 2015, seconded by Alderman Waldeck. The following Proceedings of the June 2, 2014 Regular City Council Meeting voted “Yea”: Aldermen Waldeck, Beidler, Moore, Pandaleon, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS None ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the May 19, 2014 City Council meeting Minutes 2. Approval of the Check Register for Period April 26- May 23, 2014 3. Approval of the Amended Meeting Schedule for the City Council and Finance Committee 4. Consideration and Approval of the Prevailing Wages Resolution 5. Request to Increase the Lake Forest Share of the 2014 Joint Annual Pavement Patching Contractual Program 6. Award Contract for Fitness Center Weight Equipment Purchase as Included in the FY15 Capital Plan 7. Consideration of an Ordinance Approving a Recommendation from the Zoning Board of Appeals. (First Reading, and if Desired by the City Council, Final Approval) 8. Consideration of Ordinances Approving Recommendations from the Building Review Board. (First Reading and if Desired by the City Council, Final Approval) 9. Consideration of an Ordinance Approving a Recommendation from the Historic Preservation Commission. (First Reading and if Desired by the City Council, Final Approval) 10. Request for the City Council to Waive the Bidding Process to purchase a replacement of TouchPrintTM 5900 Live Scan booking station, an electronic fingerprinting device certified to connect with the Illinois State Police and National Crime Information Center (FBI) databases. Alderman Moore offered his opinion in relation to The City of Lake Forest’s Purchase and Policy Procedures. He also cautioned against using/purchasing sole source items/vendors, and setting the specifications so narrow that the City Council loses control of the bidding process. Alderman Reisenberg asked if the check register needs to be on the City Council agenda. City Attorney Victor Filippini advised that City Council is required to do so under State Statute. Proceedings of the June 2, 2014 Regular City Council Meeting COUNCIL ACTION: Approve the Ten (10) Omnibus items as presented. Alderman Adelman made a motion approving the Omnibus items with the notation of a scrivener’s error in the minutes, seconded by Alderman Waldeck. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Pandaleon, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES None. NEW BUSINESS 1. Approval of Market Square 2000 Endowment Fund Mayor Schoenheider opened a Public Hearing. Superintendent of Parks & Forestry Chuck Myers reported that the City is requesting $25,000 from the Market Square 2000 Endowment to be set aside to cover costs associated with Market Square, including but not limited to, plant replacement and labor, irrigation repair, and hardscape maintenance and repair. Mr. Myers explained that the agreement requires that The City establish a list of individuals interested in the continued high quality maintenance of the Square. Those individuals have been sent letters and are in agreement to remove and replace the Boxwoods on Market Square. He added time is of the essence on planting these with the expectation that they establish for next year. Mayor Schoenheider asked if there were any persons wanting to comment. Seeing none, he closed the Public Hearing. COUNCIL ACTION: Approval of expenditures against the Market Square 2000 Endowment Fund in the amount of $25,000. Alderman Beidler made a motion approving expenditures against the Market Square 2000 Endowment Fund in the amount of $25,000, seconded by Alderman Adelman. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Pandaleon, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. Alderman Tack asked for an update on the Rt.60 median plantings. Mr. Myers reported that most of the perennial plantings survived the winter and that most are perennials and that there are a few trees that were killed by one of the worst winters in recent past. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION Proceedings of the June 2, 2014 Regular City Council Meeting None ADJOURNMENT There being no further business. Alderman Tack made a motion to adjourn, seconded by Alderman Reisenberg. Motion carried unanimously by voice vote at 7:30 p.m. Respectfully Submitted, Margaret Boyer Deputy City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.