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CITY COUNCIL 2014/05/05 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the May 5, 2014 First Session Meeting 7:30 p.m. – Council Chambers CALL TO ORDER AND ROLL CALL: Mayor Schoenheider called the meeting to order at 7:30 pm, and Deputy City Clerk Margaret Boyer called the roll of Council members. Present: Mayor Schoenheider, Alderman Novit, Alderman Waldeck, Alderman Moore, Alderman Pandaleon, Alderman Reisenberg, Alderman Tack and Alderman Palmer. Absent: Alderman Adelman. Also present were: Bob Kiely, City Manager, Carina Walters, Assistant City Manager; Victor Filippini, City Attorney; Andrew Fiske, City Attorney; Susan Banks, Communications Manager; Catherine Czerniak, Director of Community Development; Michael Thomas, Director of Public Works; Dan Martin, Superintendent of Public Works; James Held, Chief of Police; Karl Walldorf, Deputy Chief, Craig Lepkowski, Commander. There were approximately 50 present in the audience. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR A. Approval of a Resolution of Recognition of 75 years of a Council/Manager form of Government 1939-2014 Mayor Schoenheider read the Resolution and presented it to the eighth City Manager, Robert Kiely, Jr. Alderman Palmer made a motion to approve the Resolution, seconded by Alderman Novit. Motion carried unanimously by voice vote. ii. ICMA and ILCMA AWARD PRESENTATION Donald Schoenheider, Mayor Mayor Schoenheider presented City Manager Robert Kiely, Jr. with two awards, one from the ICMA (International City/County Management Association) and the other form ILCMA (Illinois City/County Management Association) in recognition of the 75th Anniversary of Council-Manager government in Lake Forest. Proceedings of the May 5, 2014 Regular City Council Meeting City Manager Robert Kiely Jr. accepted the awards on behalf of the residents who support the Council-Manager form of Government. He added that the quality and character of the Community is not the result of luck or good fortune, but rather the outcome of a vibrant caucus system and strong business-like approach to delivering high quality services. Mr. Kiely then introduced Michael Freeman, President of the Lake Forest Caucus. iii. Michael Freeman, President, Lake Forest Caucus Mr. Freeman presented the Caucus motto of “Volunteers seeking Volunteers”, and stated that the Caucus system is an open, non-partisan organization. He gave an overview of the Caucus System and explained the functions of the Caucus. He added that anyone interested in more information or volunteering can contact the Caucus at www.lakeforestcaucus.com . B. Proclamation for National Historic Preservation Month Mayor Schoenheider read the Proclamation, proclaiming May as National Historic Preservation Month. ii. Alderman Novit report on Lake Forest Preservation Foundation Alderman Novit reported that at the Annual Meeting held Sunday, April 27, the Preservation Foundation announced and presented its annual Preservation Awards. The City of Lake Forest was included for its part in the restoration of the Deer Path and Waukegan Road Deer Path Hill Estates gates. COMMENTS BY CITY MANAGER None COMMENTS BY COUNCIL MEMBERS Finance Committee A. Approval of the Comprehensive Fiscal Plan for FY2015 George Pandaleon, Finance Committee Chairman introduced Finance Director Elizabeth Holleb who gave an overview of the process in this significant undertaking. These included: A Comprehensive Financial Program for the FY2015 Budget timeline  FY2015 Budget Highlights the total FY15 Budget - $84,530,883  FY15 budget increase over FY14 budget is 2.26%  $4.3 million in projected grant funding  CBD Train Station Improvements and Bicycle Path  Telegraph Road Train Station Underpass  Westleigh/Waukegan Road Intersection Improvements  $9.1 million in additional capital improvements  Emerald Ash Borer Program - $335,000  Street improvements - $1,720,000 Proceedings of the May 5, 2014 Regular City Council Meeting  Pavement patching and concrete street repairs - $680,000  City match for grant funded projects - $695,133  Water & Sewer system improvements - $2,005,000 Ms. Holleb also added an FY 15 Expenditures Overview showing FY 14 estimated, FY15 Budget and the Change percentage. She also gave a General Fund summary for the primary operations of the City and majority of City personnel. She explained the five year fund balance forecast of the General Fund along with the household impact for City services that included City portion of property tax (2.8% in tax levy), water charges (as of July1) and a sanitation fee ($8.00) that would result in less than $10 per month. She added that the proposed expenditures for FY2015 total $84,530,883. The proposed plan is balanced with all operating expenditures covered from current revenues and capital expenditures funded from current revenues and reserves in excess of the City Council’s Fiscal Policy. COUNCIL ACTION: Approval of the Comprehensive Fiscal Plan for Fiscal Year 2015 Alderman Pandaleon made a motion to approve the Comprehensive Fiscal Plan for Fiscal Year 2015, seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen Novit, Waldeck, Moore, Pandaleon, Tack, Reisenberg, and Palmer. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. B. Annual Vendor Approval Finance Director Elizabeth Holleb advised that this is an administrative item that in 2011, the City Council approved Code amendments revising the method for approving vendors. Consistent with the revised policy, payments for services provided on an unspecified ongoing basis exceeding $20,000 annually in aggregate are to be approved by the City Council as part of the budget process. She stated that the list provides the vendors approved for FY2012, FY2013, and FY2014 as well as the recommendations submitted for City Council approval for FY2015. And the City Council will continue to approve any single purchase over $20,000 as established by the purchasing code. COUNCIL ACTION: Approval of the attached list of vendors for Fiscal Year 2015 Alderman Reisenberg made a motion to approve the list of Vendors for the Fiscal Years 2015, seconded by Alderman Novit. The following voted “Yea”: Aldermen Novit, Waldeck, Moore, Pandaleon, Tack, Reisenberg, and Palmer. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. C. Approval of the FY15 Personnel Policies and Practices and FY15 Pay Plan Director of Human Resources DeSha Kalmar explained that each year the City’s Personnel Policies and Practices are reviewed and updated, then adopted by the City Council as part of the budget process. She noted key changes made to the Personnel Policies that include having a designed a Health Plan and that the Ethics Hotline has been expanded. Ms. Kalmar reported that the FY2015 Pay Plan has been adjusted to include 2.5% range adjustment. Proceedings of the May 5, 2014 Regular City Council Meeting COUNCIL ACTION: Approval of the FY15 Personnel Policies and Practices and FY15 Pay Plan Alderman Reisenberg made a motion to approve the FY15 Personnel Policies and Practices and FY15 Pay Plan, seconded by Alderman Palmer. The following voted “Yea”: Aldermen Novit, Waldeck, Moore, Pandaleon, Tack, Reisenberg, and Palmer. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS Bob Pasquesi of 172 N Washington Road offered his opinion on the following topics: Roads, Staff recommendations, School system advancement and the Caucus Sysytem. Mayor Schoenheider offered the City Councils condolences to Mr. Pasquesi on the loss of his son. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the April 21, 2014 City Council minutes 2. Check Register for Period March 29- April 25, 2014 3. Freedom of Information Act Policy Approval (FOIA) 4. Approval of a First Amendment to Loan Agreement with Ragdale Foundation COUNCIL ACTION: Approve the four (4) Omnibus items as presented Alderman Palmer made a motion to approve by Omnibus items as presented with the notation of the following items; a scrivener’s error in the minutes and approving the replaced Ragdale Loan Agreement, seconded by Alderman Novit. The following voted “Yea”: Aldermen Novit, Waldeck, Moore, Pandaleon, Tack, Reisenberg, and Palmer. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Council Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES 1. Consideration of an Ordinance Amending Chapter 44 of the City Code Regarding Sprinkling Restrictions. (First Reading, and if Desired by the City Council, Final Approval) Director of Public Works Michael Thomas reported that at the March 3, 2014 Committee of the Whole meeting, staff outlined various highlights and program initiatives it proposes to pursue during F.Y. 2015 to address high water demands throughout the summer. Included in the plan was the adoption of a resolution by City Council reviewing irrigation restrictions, education, and Proceedings of the May 5, 2014 Regular City Council Meeting enforcement. On April 14, 2014, the Public Works Committee reviewed and approved said resolution. It was subsequently approved by City Council at its April 21, 2014 meeting. Highlights of the code amendment include no irrigation on Mondays with even numbered addresses being allowed to irrigate on Tuesdays, Thursdays, and Saturdays and odd numbered addresses on Wednesdays, Fridays, and Sundays. Newly installed lawns and plant material can be irrigated on an unrestricted basis for a reasonable amount of time from the date of installation. Mr. Thomas reported that the new regulations will have minimal impact on overall water revenue. The new rules and regulations will better balance the daily demand placed on the City’s water plant. COUNCIL ACTION: Consideration of Ordinance Amending Chapter 44 of the City Code Regarding Sprinkling Restrictions. (First Reading, and if Desired by the City Council, Final Approval) Alderman Waldeck made a motion to waive first reading, seconded by Alderman Tack. Motion carried unanimously by voice vote. Alderman Waldeck made a motion to approve an Ordinance Amending Chapter 44 of the City Code Regarding Sprinkling Restrictions, seconded by Alderman Palmer. The following voted “Yea”: Aldermen Novit, Waldeck, Moore, Pandaleon, Tack, Reisenberg, and Palmer. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. NEW BUSINESS 1. Presentation of fabulous gifts and prizes Robert Kiely, City Manager presented Alderman Novit and Palmer with a certificate for a tree to be planted in their honor and personalized City street signs. 2. Final words for the departing Alderman from the remaining Council Members Mayor Schoenheider and each Alderman expressed gratitude for the service of retiring Alderman Novit and Palmer and stated a few words regarding their service to the City. 3. Final comments from Alderman Novit and Alderman Palmer Both Alderman made closing remarks to the Council about their tenure on the City Council. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION None ADJOURNMENT There being no further business. Alderman Palmer made a motion to adjourn, seconded by Alderman Novit. Motion carried unanimously by voice vote at 8:45 p.m. Proceedings of the May 5, 2014 Regular City Council Meeting Respectfully Submitted, Margaret Boyer Deputy City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.