Loading...
CITY COUNCIL 2014/11/03 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the November 3, 2014 City Council Meeting. City Council Chambers CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at 6:30 pm, and Deputy City Clerk Margaret Boyer called the roll of Council members. Present: Mayor Schoenheider, Alderman Waldeck, Alderman Beidler, Alderman Moore, Alderman Pandaleon, Alderman Tack, Alderman Reisenberg, and Alderman Moreno. Absent: Alderman Adelman. Also present were: Bob Kiely, City Manager, Victor Filippini, City Attorney; Carina Walters, Assistant City Manager; Susan Banks, Communications Manager; Catherine Czerniak, Director of Community Development; Chuck Myers, Superintendent of Parks & Forestry; Elizabeth Holleb, Director of Finance; Diane Hall, Assistant Finance Director; Bob Ells, Superintendent Engineering; and Michael Thomas, Director of Public Works; Jeff Howell, Fire Chief, Kevin Issel, Deputy Fire Chief. There were approximately 40 present in the audience. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR A. Swear in New Police Officers- David Miniscalco, Aaron Kruchko and Erik Blomberg -Mayor Schoenheider and James Held, Chief of Police Mayor Schoenheider swore in all three officers. B. 2014-2015 New Board and Commission Appointments/Reappointments SENIOR RESOURCE COMMISSION NAME OF MEMBER APPOINT/REAPPOINT WARD Nancy Carey Re-Appoint 4 HOUSING TRUST FUND BOARD NAME OF MEMBER APPOINT/REAPPOINT Tom Grant Appoint (Senior Resource) Lori Sundberg Appoint (Local Business/Institution) Proceedings of the November 3, 2014 Regular City Council Meeting PARKS & RECREATION BOARD NAME OF MEMBER APPOINT/REAPPOINT WARD Steve Reimer Appoint 4 COUNCIL ACTION: Approve the Mayor’s Appointments Alderman Moreno made a motion to approve the Mayor’s Appointments, seconded by Alderman Beidler. The motion carried unanimously by voice vote. C. Appointment of City Representative and Public Member for TIF Joint Review Board (Proposed TIF District for Laurel/Western Redevelopment Project Area). JOINT REVIEW BOARD NAME OF MEMBER APPOINT Sector Robert Kiely, Jr. Appoint City Representative TBD Appoint Public Member COUNCIL ACTION: Approve the Mayor’s Appointments Alderman Moore made a motion to approve the Mayor’s Appointments, seconded by Alderman Beidler. The motion carried unanimously by voice vote. COMMENTS BY CITY MANAGER City Manager, Robert Kiely encouraged residents to exercise their right, to vote on Election Day. A. Community Spotlight Lake Forest Open Lands - John Sentell, President City Manager Robert Kiely introduced Mr. Sentell who gave a report on the history of the organization. Founded in 1967, Lake Forest Open Lands Association is an independently-funded conservation and educational organization devoted to the acquisition and stewardship of natural landscapes, and to ensuring all generations have a meaningful, lasting connection to nature and land. COMMENTS BY COUNCIL MEMBERS Finance Committee A. Audit Committee Report Proceedings of the November 3, 2014 Regular City Council Meeting Fiscal Year 2014 Annual Financial Report Audit Committee Chairman, Lucinda Baier reported to the City Council that the seven-member board held 4 meetings in the past year. Chairman Baier added that the City has received another clean opinion from the Committee and an unmodified opinion from McGladrey LLP. She stated that the expenses for the City were under budget and the net assets have increased over the last year. Ms. Baier added that all financial statements are available on The City of Lake Forest website, cityoflakeforest.com. COUNCIL ACTION: Receipt of the audit report for the fiscal year ended April 30, 2014. Alderman Moreno made a motion on receipt of the audit report for the fiscal year ended April 30, 2014, seconded by Alderman Moore. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Pandaleon, Tack, Reisenberg and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS None ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the October 20, 2014 City Council meeting Minutes 2. Check Register for period September 27- October 24, 2014 3. Determination of an Estimate of the Amount of Revenue to be generated from Property Taxes for the 2014 Calendar Year in Accordance with the Truth in Taxation Statute and Establishment of a Public Hearing Date for the 2014 Tax Levy (if Required) 4. Award of Bid for the Stuart Room Window Replacement at Gorton Community Center Included in the F.Y. 2015 CIP Budget 5. Consideration of an Ordinance Approving a Recommendation from the Historic Preservation Commission. (First Reading and if Desired by the City Council, Final Approval) COUNCIL ACTION: Approve the five (5) Omnibus items as presented. Mayor Schoenheider asked the Council if they would like any item removed or be taken separately. Seeing none, he asked for a motion to approve the five (5) Omnibus items as presented. Proceedings of the November 3, 2014 Regular City Council Meeting Alderman Pandaleon made a motion approving the five (5) Omnibus items as presented, seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Pandaleon, Tack, Reisenberg and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES 1. Consideration of Documents Relating to Corrective Action at 260 E. Illinois Road, the Former Site of an Exxon Mobil Gas Station, to Address Environmental Issues. (Waive First Reading and Grant Final Approval of an Ordinance and Approve Resolution Authorizing Related Agreements) City Attorney Victor Filippini reported that the actions before the City Council are consistent with Council action in support of corrective actions at other current and former gas station locations. He stated that the City is working in cooperation with the property owner to assure that environmental issues resulting from the previous use of the property at 260 E. Illinois Road as a gas station are properly addressed. Mr. Filippini added that because environmental issues include some migration of contaminants into the subsurface of the City rights-of-way, a protocol for future excavations is needed in the event that certain excavation activities occur in the affected rights-of-way in the future. Exxon Mobil requires the City to adopt a prohibition against the use of groundwater as a potable water source in the affected areas. The City Attorney explained that the documents presented are a resolution approving a Highway Authority Agreement and a Supplemental Agreement; the agreements set forth the respective obligations of Exxon Mobil for the clean-up of the affected City right-of-way and the protocol in the event that certain excavation activities are undertaken. The second action is an Ordinance prohibiting the use of groundwater as a potable water source. Mayor Schoenheider asked if there was anyone from the public who wanted to comment on this, and seeing none, asked for a motion. COUNCIL ACTION: If determined to be appropriate by the City Council, (i) Approve the Resolution approving the Agreements and authorizing the Mayor and City Manager to enter into Agreements relating to corrective action related to environmental conditions at 260 E. Illinois Road, and Alderman Pandaleon made a motion to approve the Resolution approving the Agreements and authorizing the Mayor and City Manager to enter into Agreements relating to corrective action related to environmental conditions at 260 E. Illinois Road, seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Pandaleon, Tack, Reisenberg and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. Proceedings of the November 3, 2014 Regular City Council Meeting (ii) Waive first reading of an Ordinance relating to Groundwater and grant final approval of such ordinance. Alderman Pandaleon made a motion to waive first reading of an Ordinance relating to Groundwater and grant final approval of such ordinance, seconded by Alderman Beidler. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Pandaleon, Tack, Reisenberg and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. 2. Consideration of a Recommendation from the Plan Commission in Support of Amendments to Chapter 46, Sections 37 and 38, Single Family Residence Districts, to Permit “Granny Flats”, or Secondary Living Units, on Properties Zoned for Single Family Use, Under Certain Conditions. (Approve First Reading.) Director of Community Development Catherine Czerniak stated that the Plan Commission studied this concept of “granny flats”; quaint, eccentric small secondary living units located in the R-5 and R-4 residential zoning districts under certain conditions. Ms. Czerniak added that the community of existing properties, and benefits from the City’s goal in diversity in housing, encouraging investment and the enhanced use partnering with historic preservation. There are currently 160 properties that fit this category, but the number decreases to about 20 actual sites with existing buildings. In 2013, the City held a Community Engagement Forum, chaired by Alderman David Moore, to discuss the concept of secondary living units on single family properties. A summary of the comments heard at the Forum was provided to the City Council and the Council directed the Plan Commission to study the concept further. The Commission held a work session to consider the topic and then held a public hearing which spanned the course of two meetings. After hearing public comment and after deliberations, the Plan Commission determined that it would be in the community’s best interest to move forward with this concept, but cautiously. The concerns heard and discussed by the Commission centered around the potential for negative impacts on neighboring properties. To address that concern, the Plan Commission is recommending conditions under which secondary living units would be permitted. The conditions as recommended by the Commission establish a framework that minimizes the likelihood of negative impacts on surrounding properties. In summary, the key conditions:  Limit secondary living units to the R-4 and R-5 zoning districts, the districts with larger lot sizes and the districts in which existing, historic accessory structures are most commonly found.  Limit secondary living units to existing structures and outbuildings.  Require the main residence to be owner occupied.  Establish a minimum setback for secondary living units. Proceedings of the November 3, 2014 Regular City Council Meeting The City Council members discussed concerns around parking, owner on site, registration, zoning and life safety issues with Fire & Police. COUNCIL ACTION: If determined to be appropriate by the City Council, approve first reading of the Ordinance approving a Code amendment to permit secondary living units in the R-4 and R-5 zoning districts under certain conditions. Alderman Reisenberg made a motion to approve first reading of the Ordinance approving a Code amendment to permit secondary living units in the R-4 and R-5 zoning districts under certain conditions, seconded by Alderman Beidler. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Pandaleon, Tack, Reisenberg and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. NEW BUSINESS EXECUTIVE SESSION pursuant to 5ILCS 120/2 (c), (5), The City Council will be discussing the purchase or lease of real property for the use of the public body, including for the purpose of discussing whether a particular parcel should be acquired and 5ILCS 120/2 (6), The City Council will be discussing the consideration for the sale or lease of property owned by the Public Body, and 5ILCS 120/2 (21), semi-annual review of the minutes mandated by Section 2.06 of the Open Meetings Act. Adjournment into executive session Alderman Pandaleon made a motion to adjourn into executive session at 6:40pm, seconded by Alderman Beidler. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Pandaleon, Tack, Reisenberg and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. RECONVENE INTO REGULAR SESSION All members of the City Council are still present at 9:50pm 1. Consideration of approval/ review of executive session minutes. COUNCIL ACTION: Approval/review of executive session minutes that include the dates of: 11/15/2010,1/31/2011,2/7/2011,2/22/2011,7/18/2011,9/19/2011,11/7/2011,8/4/2014 and 5/19/2014 Alderman Reisenberg made a motion to Approval review of executive session minutes that include the dates of: 1/15/2010, 1/31/2011,2/7/2011,2/22/2011,7/18/2011, 9/19/2011, 11/7/2011, 8/4/2014 and 5/19/2014, seconded by Alderman Beidler. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Pandaleon, Tack, Reisenberg and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION Proceedings of the November 3, 2014 Regular City Council Meeting ADJOURNMENT There being no further business. Alderman Reisenberg made a motion to adjourn, seconded by Alderman Moore Motion carried unanimously by voice vote at 9:55 p.m. Respectfully Submitted, Margaret Boyer Deputy City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.