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CITY COUNCIL 2014/08/04 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the August 4, 2014 City Council Meeting at 6:30pm. City Council Chambers CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at 6:30 pm, and Deputy City Clerk Margaret Boyer called the roll of Council members. Present: Mayor Schoenheider, Alderman Waldeck, Alderman Beidler, Alderman Moore, Alderman Pandaleon, Alderman Tack, Alderman Reisenberg, Alderman Adelman and Alderman Moreno. Absent: None Also present were: Bob Kiely, City Manager, Victor Filippini, City Attorney; Susan Banks, Communications Manager; Catherine Czerniak, Director of Community Development; James Held, Chief of Police; Chuck Myers, Superintendent of Parks & Forestry; Elizabeth Holleb, Director of Finance; Bob Ells, Superintendent Engineering; and Michael Thomas, Director of Public Works. There were approximately 20 present in the audience. EXECUTIVE SESSION pursuant to 5ILCS 120/2 (c) (1), The City Council will be discussing personnel matters. Alderman Waldeck made a motion to Adjourn into executive session pursuant to 5ILCS 120/2 (c) (1), whereas the City Council will be discussing personnel matters, which was seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Pandaleon, Tack, Reisenberg, and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. (Alderman Adelman is present but was not in Chamber) Adjournment into executive session RECONVENE INTO REGULAR SESSION PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR A. Approval of a Resolution of Sympathy for Edward M. Smith Mayor Schoenheider read the Resolution of Sympathy into the record. Family members accepted the Resolution. COUNCIL ACTION: Approve the Resolution Alderman Reisenberg made a motion to approve the Resolution, seconded by Alderman Waldeck. The motion carried unanimously by voice vote. Proceedings of the August 4, 2014 Regular City Council Meeting COMMENTS BY CITY MANAGER A. A Review of ETSB (Emergency Telephone System Board) Ordinance Chapter # 39 of the City Code relating to the composition of the Board and its functions and Review Progress of 911 Dispatch Consolidation. Chief of Police James Held reported that the ETSB was initially formed in conjunction with the initial 911 surcharge. He stated that in 2012 the ordinance was amended with regard to the composition of the board. The ETSB currently consists of The Mayor, all sitting Aldermen, the Police Chief, Deputy Police Chief of Administration, and the Fire Chief. He added that the duties Emergency Telephone System Board included the following: a. Planning a 911 system; b. Coordinating and supervising the implementation, upgrading, or maintenance of the system, including the establishment of equipment specifications and coding systems; c. Receiving monies from the surcharge imposed under this article and from any other source, for deposit into the Emergency Telephone System Account; d. Authorizing all disbursements from the account; and e. Hiring on a temporary basis, any staff necessary for the implementation or upgrade of the system. DISPATCH CONSOLIDATION UPDATE Chief Held stated that the transition to the consolidated dispatching is scheduled for early September. The vast majority of the work done to this point has been behind the scenes technical connectivity work. The Lake Forest Public Safety Building is undergoing some front lobby modifications to allow residents to continue to utilize the building after hours. He added that Lake Forest recently received approval from the Illinois Commerce Commission for the modification of the 911 Emergency Telephone Number System. Radio Frequency modification for the Fire Department has started and other improvements are underway. Finance Director Elizabeth Holleb reported on consolidated dispatch financial aspects. She added that preliminary estimates were provided to the City Council in April 2014 to assess the projected savings from consolidation. The approved FY15 budget anticipated dispatch services to be provided in-house since the consolidation had not yet been approved. Ms. Holleb added that revised FY15 budget estimates based on the currently anticipated transition costs as well as an updated ten-year cost comparison reflect that considerable cost savings are still anticipated with consolidation. COUNCIL ACTION: No Action Required COMMENTS BY COUNCIL MEMBERS Proceedings of the August 4, 2014 Regular City Council Meeting A. Public Works Committee 1. Request City Council Input on a Com Ed Fee to Provide Detailed Engineering Plans and a Cost Estimate for Burying Electrical Lines Along McKinley Road Between Deerpath & Westminster Director of Public Works Michael Thomas stated that the Public Works Committee and staff are seeking direction from the City Council in relation to approval to proceed with a detailed design and cost estimate for Com Ed to bury overhead wires along McKinley Road between Deerpath and Westminster. Chairman of the Public Works Committee Catherine Waldeck led the Council in discussion. She added that esthetically, it would look great to bury the lines; however she asked other City Council member’s opinions on expenditures of funds. The City Council asked that the City Manager talk with adjoining property owners about sharing some of the costs. COUNCIL ACTION: If determined to be appropriate by City Council, approve a design and cost estimate fee to Com Ed in the amount of $36,098.90 to bury the power lines along McKinley from Deerpath to Westminster. No formal action was taken by the City Council. B. Property and Public Lands Committee 1. Consideration of a Recommendation from the Property and Public Lands Committee in Support of the Award of a Contract to Teska Associates, Inc. for Continued Consulting Services Related to Redevelopment of the City’s former Municipal Services Site. Chairman of the Property and Public Lands Committee, Jack Reisenberg, reported that in 2013, at the direction of the City Council, the Property and Public Lands Committee (PPL) re-focused on the former Municipal Services site as a high priority. Preliminary work was completed to confirm that the property is eligible for consideration as a Tax Increment Financing District (TIF), the development parameters were reviewed and updated, a developer selection process was completed and preliminary negotiations are underway with a selected developer. To date, the consultant’s role in this process has been vital. Teska Associates, Inc. was initially selected as the City’s consultant for this project in 2012, after a Request for Proposals was issued and after interviews of various consultant teams were conducted by the PPL. The Committee concluded that Teska provided the skills, personality and approach that best fit the characteristics of this site and the needs of the community. He added that the PPL is scheduled to present a recommendation to the City Council in September, 2014 relating to the final selection of a developer and approval of a term sheet. Chairman Reisenberg added that the PPL recommends entering into a contract with Teska, Inc. for consultation services. Alderman Pandaleon stated that the action requested by the Council at this time does not approve a particular plan for the site, but instead, sets the framework for the critical next steps in moving the community discussion forward on the future of the former Municipal Services site. Proceedings of the August 4, 2014 Regular City Council Meeting RECOMMENDATION: Authorize the City Manager to enter into a contract with Teska Associates, Inc. for an amount not to exceed $35,000 for consulting services to support redevelopment of the City owned property located at Laurel and Western Avenues. Alderman Beidler made a motion authorizing the City Manager to enter into a contract with Teska Associates, Inc. for an amount not to exceed $35,000 for consulting services to support redevelopment of the City owned property located at Laurel and Western Avenues, seconded by Alderman Moore. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Pandaleon, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS None ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the July 21, 2014 City Council meeting Minutes 2. Check Register for period June 28- July 25, 2014 3. Award of Contract for Thermoplastic Lane Marking 4. Consideration of an Ordinance Approving a Recommendation from the Zoning Board of Appeals. (First Reading, and if Desired by the City Council, Final Approval) 5. Approval of Shared Public Safety Information Technology Support to be Provided by InterDev for a One-Year Period COUNCIL ACTION: Approve the five (5) Omnibus items as presented. Mayor Schoenheider asked the Council if they would like any item removed or be taken separately, and seeing none, asked for a motion to approve the five (5) Omnibus items as presented. Alderman Pandaleon made a motion approving the Omnibus items as presented, seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Pandaleon, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES None Proceedings of the August 4, 2014 Regular City Council Meeting NEW BUSINESS 1. EXECUTIVE SESSION pursuant to 5ILCS 120/2 (c) (5), The City Council will be discussing the consideration of purchase or lease of real property. Alderman Reisenberg made a motion to adjourn into executive session pursuant to 5ILCS 120/2 (c) (5) The City Council will be discussing the consideration of purchase or lease of real property, seconded by Alderman Pandaleon. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Pandaleon, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried. Adjournment into executive session at 7:55 pm The City Council Reconvened into regular session at 8:35 pm ADDITIONAL ITEMS FOR COUNCIL DISCUSSION None ADJOURNMENT There being no further business. Alderman Reisenberg made a motion to adjourn, seconded by Alderman Pandaleon Motion carried unanimously by voice vote at 8:36 p.m. Respectfully Submitted, Margaret Boyer Deputy City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.