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CITY COUNCIL 2014/07/21 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the July 21, 2014 Immediately following the Finance Committee meeting at 6:30pm. City Council Chambers CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at 7:20 pm, and Deputy City Clerk Margaret Boyer called the roll of Council members. Present: Mayor Schoenheider, Alderman Waldeck, Alderman Beidler, Alderman Moore, Alderman Pandaleon, Alderman Tack, Alderman Reisenberg and Alderman Moreno. Absent: Alderman Adelman Also present were: Bob Kiely, City Manager, Carina Walters, Assistant City Manager; Victor Filippini, City Attorney; Susan Banks, Communications Manager; Catherine Czerniak, Director of Community Development; James Held, Chief of Police; Chuck Myers, Superintendent of Parks & Forestry; Elizabeth Holleb, Director of Finance; Bob Ells, Superintendent Engineering; Mary Van Arsdale, Director of Parks & Recreation; Jeff Howell, Fire Chief, Kevin Issel, Deputy Fire Chief. There were approximately 30 present in the audience. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR A. Swear in Firefighter Paramedic- Travis Pedersen Mayor Schoenheider and Fire Chief Jeff Howell Fire Chief Howell introduced Firefighter Paramedic Travis Pedersen to the City Council and Mayor Schoenheider swore him in. COMMENTS BY CITY MANAGER A. Community Spotlight First Presbyterian Church -Christine Chakoian, Pastor City Manager Robert Kiely introduced Christine Chakoian, Pastor of the First Presbyterian Church. Pastor Chakoian gave an historical overview of the Church and City that can be found in her new book “Worship, Fellowship, and the Work of the Kingdom”. To this day the Church and the City’s core values mirror one another’s. B. Commonwealth Edison Annual Report -Jim Dudek, External Affairs Mr. Dudek gave a presentation to the City Council that included 2013 completed reliability work, 2014 infrastructure work and the smart meter schedule that shows work to be complete in 2017 Proceedings of the July21, 2014 Regular City Council Meeting and 2018. He added that a detailed list of outages, service calls and overall statistics was available and provided to the City Manager. COMMENTS BY COUNCIL MEMBERS A. Finance Committee 1. GFOA Certificate of Achievement for Excellence in Financial Reporting for FY13 CAFR Finance Committee Chairman George Pandaleon reported that The City recently received notification that it has once again been awarded the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting for its FY13 comprehensive annual financial report for 35 years in a row. The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting, receiving it is a significant accomplishment by a government and its management. He added that the award stated that “The City’s CAFR has been judged by an impartial panel to meet the high standards of the program including demonstrating a constructive spirit of full disclosure to clearly communicate its financial story and motivate potential users and user groups to read the CAFR.” Chairman Pandaleon added that an Award of Financial Reporting Achievement is presented by the GFOA to the individual designated as instrumental in achievement of the Certificate. Diane Hall, Assistant Finance Director, who serves as the primary liaison to the City’s independent audit firm, was recognized for coordinating the annual audit process and preparation of the City’s CAFR. B. Finance Committee – Alderman Pandaleon Finance Committee Chairman ***PUBLIC HEARING ON THE CITY’S ANNUAL APPROPRIATION ORDINANCE*** Alderman Pandaleon Finance Committee Chairman opened a Public Hearing. He asked if there was any Public comment and seeing none, closed the Public Hearing. Open Public Hearing Close Public Hearing 1. Consideration of the Annual Appropriation Ordinance for FY2015 and Approval of Rollovers (Final Reading – Public Hearing Required) Alderman Pandaleon Finance Committee Chairman reported that while the annual municipal budget represents the City’s financial “plan” for expenditures over the course of the fiscal year, the annual Appropriation Ordinance is the formal legal mechanism by which the City Council authorizes the actual expenditures of funds budgeted in the annual budget. It appropriates specific sums of money by object and purpose of expenditures. State statutes require the passage of an Appropriation Ordinance which must be filed with the County Clerk by the end of July. COUNCIL ACTION: Conduct a Public Hearing on the City’s FY15 Annual Appropriations Ordinance. Upon closing the Public Hearing, approval of the final reading of the Ordinance and the Rollovers. A copy of the ordinance is available for review by the public in the City Clerk’s office. Proceedings of the July21, 2014 Regular City Council Meeting Alderman Moore made a motion approving final reading of the Ordinance and the Rollovers, seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Pandaleon, Tack, Reisenberg and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS None ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the July 7, 2014 City Council meeting Minutes 2. Consideration of an Ordinance making a Supplemental Appropriation for the Fiscal Year Beginning May 1, 2013 and Ending April 30, 2014 (First Reading, and if Desired by the City Council, Final Approval) 3. Approval of Information Technology Support to be provided in Fiscal Year 2015 by ClientFirst Consulting Group 4. The Public Works Committee and Staff Request Approval of Design Services for an Algae Pre-Screen System at the Water Plant 5. The Public Works Committee and Staff Request for City Council to Waive the Bidding Process to Purchase Replacement Water Plant Membrane Filters 6. Request City Council Waive the Bidding Process and Purchase the Public Safety Building’s Security Controls and Access System to Be Remotely Accessible and Operated by the Highland Park and Glenview Central Dispatching Locations. COUNCIL ACTION: Approve the six (6) Omnibus items as presented. Mayor Schoenheider asked the Council if they would like any item removed or be taken separately, and seeing none, asked for a motion to approve the six (6) Omnibus items as presented. Alderman Reisenberg made a motion approving the Omnibus items as presented, seconded by Alderman Pandaleon. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Pandaleon, Tack, Reisenberg and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. Proceedings of the July21, 2014 Regular City Council Meeting ORDINANCES None NEW BUSINESS None ADDITIONAL ITEMS FOR COUNCIL DISCUSSION None ADJOURNMENT There being no further business. Alderman Reisenberg made a motion to adjourn, seconded by Alderman Pandaleon Motion carried unanimously by voice vote at 8:30 p.m. Respectfully Submitted, Margaret Boyer Deputy City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.