CITY COUNCIL 2014/07/21 Agenda
THE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
July 21, 2014
Immediately following the
Finance Committee meeting at 6:30 pm
City Hall Council Chambers
Honorable Mayor, Donald Schoenheider
Catherine Waldeck, Alderman First Ward Stanford Tack, Alderman Third Ward
Prudence R. Beidler, Alderman First Ward Jack Reisenberg, Alderman Third Ward
David Moore, Alderman Second Ward Michael Adelman, Alderman Fourth Ward
George Pandaleon, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward
CALL TO ORDER AND ROLL CALL Immediately following Finance Committee meeting
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1. COMMENTS BY MAYOR 7:30 p.m.
A. Swear in Firefighter Paramedic- Travis Pedersen
Mayor Schoenheider and Fire Chief Jeff Howell
2. COMMENTS BY CITY MANAGER 7:35p.m.
A. Community Spotlight
First Presbyterian Church
-Christine Chakoian, Pastor
B. Commonwealth Edison Annual Report
-Jim Dudek, External Affairs
3. COMMENTS BY COUNCIL MEMBERS 8:00 p.m.
A. GFOA Certificate of Achievement for Excellence in Financial Reporting for
FY13 CAFR
PRESENTED BY: Alderman Pandaleon Finance Committee Chairman
and Elizabeth Holleb, Finance Director (847)810-3612
The City recently received notification that it has once again been awarded the
Government Finance Officers Association Certificate of Achievement for Excellence in
Financial Reporting for its FY13 comprehensive annual financial report. The Certificate of
Achievement is the highest form of recognition in the area of governmental accounting
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July 21, 2014 City Council Agenda
and financial reporting, and its attainment is a significant accomplishment by a
government and its management.
In a GFOA news release dated April 9, 2014, Stephen Gauthier states that “The City’s
CAFR has been judged by an impartial panel to meet the high standards of the program
including demonstrating a constructive spirit of full disclosure to clearly communicate its
financial story and motivate potential users and user groups to read the CAFR.”
The GFOA is a nonprofit professional association serving 17,500 government finance
professionals in the United States and Canada. The City has received this prestigious
award for the 35th consecutive year.
An Award of Financial Reporting Achievement is presented by the GFOA to the individual
designated as instrumental in their government unit’s achievement of the Certificate. I
am pleased to present this award to Diane Hall, Assistant Finance Director, who serves as
the primary liaison to the City’s independent audit firm, coordinating the annual audit
process and preparation of the City’s CAFR.
B. Finance Committee – Alderman Pandaleon Finance Committee Chairman
***PUBLIC HEARING ON THE CITY’S ANNUAL APPROPRIATION ORDINANCE***
Open Public Hearing
Close Public Hearing
1. Consideration of the Annual Appropriation Ordinance for FY2015 and
Approval of Rollovers (Final Reading – Public Hearing Required)
PRESENTED BY: ELIZABETH HOLLEB, FINANCE DIRECTOR (847) 810-3612
PURPOSE AND ACTION REQUESTED: Staff requests approving the final reading of the
ordinance and the rollovers.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council May 5, 2014 Adoption of FY15 Comprehensive
Plan
City Council July 7, 2014 Grant First Reading of FY15 Annual
Appropriations Ordinance
BACKGROUND/DISCUSSION: While the annual municipal budget represents the
City’s financial “plan” for expenditures over the course of the fiscal year, the
annual Appropriation Ordinance is the formal legal mechanism by which the City
Council authorizes the actual expenditures of funds budgeted in the annual
budget. It appropriates specific sums of money by object and purpose of
expenditures. State statutes require the passage of an Appropriation Ordinance
which must be filed with the County Clerk by the end of July.
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July 21, 2014 City Council Agenda
The Appropriation Ordinance includes the Library, which was not included in the
budget approved at the May 5, 2014 City Council meeting. The Library expenses
are approved by the Library Board. The Debt Service payments were included in
the budget approved at the May 5, 2014 City Council meeting, but are excluded
from the Appropriation Ordinance. The ordinances approving the debt issues
authorize these annual expenditures.
The Appropriation Ordinance provides for a 10% “contingency” in the
expenditures in an amount above those actually budgeted. Each separate fund
includes an item labeled “contingency” with an appropriate sum equivalent up to
10% of the total funds budgeted. This practice has been followed for the past
thirty years and has worked very efficiently, while still providing for complete City
Council control over budgeted expenditures. Importantly, the City Council and
City staff follows the adopted budget as its spending guideline, not the
Appropriation Ordinance.
Without the contingency, the City Council would have to pass further
modifications to the Appropriation Ordinance to cover any unforeseen
expenditures exceeding the budget.
In addition, in order to provide more accurate and efficient accounting and
budgeting of City funds, an annual rollover of funds is required. This eliminates both
under and over budgeting of funds in the new fiscal year and is a widely used
standard practice for most municipal governments. The items on the attached
rollover list (page 11) consist of projects that were appropriated in FY2014 and will
not be completed until FY2015.
School District 67 does not recognize the Appropriation Ordinance in its budgeting
or auditing standards. However, due to the fact it is special charter district, the
budget must be included in our Appropriation Ordinance.
School District 67 numbers are estimates and are subject to changes.
BUDGET/FISCAL IMPACT:
Summary of the Amounts Appropriated from the Several Funds
The City of Lake Forest Fund Rollover Budget Total Appropriation
General $ 93,246 $ 31,902,603 $ 31,995,849 $ 35,195,434
Lake Forest Hospital Project 0 60,000 60,000 66,000
Park and Public Land 45,845 190,000 235,845 259,430
Motor Fuel Tax 55,366 1,820,000 1,875,366 2,062,903
Emergency Telephone 0 282,581 282,581 310,839
Senior Resources Commission 0 599,196 599,196 659,116
Parks and Recreation Funds 23,491 9,091,226 9,114,717 10,026,189
Special Recreation 33,681 433,963 467,644 514,408
Cemetery Commission 38,680 969,705 1,008,385 1,109,224
Public Library 0 3,931,322 3,931,322 4,324,454
Foreign Fire Insurance 0 200,000 200,000 220,000
Drug Asset Forfeiture 0 30,000 30,000 33,000
Alcohol Asset Forfeiture 0 65,000 65,000 71,500
Housing Trust 50,000 250,000 300,000 330,000
Capital Improvements 387,087 8,502,776 8,889,863 9,778,849
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July 21, 2014 City Council Agenda
Rt. 60 Bridge 0 1,032,000 1,032,000 1,135,200
Rt. 60 Intersection 0 418,000 418,000 459,800
Water and Sewer 42,372 8,528,121 8,570,493 9,427,542
Water and Sewer Capital 96,902 2,655,000 2,751,902 3,027,092
Deerpath Golf Course 0 1,603,062 1,603,062 1,763,368
Fleet 0 1,919,936 1,919,936 2,111,930
Liability Insurance 0 1,210,853 1,210,853 1,331,938
Self Insurance 0 5,140,706 5,140,706 5,654,777
Firefighters’ Pension 0 1,873,760 1,873,760 2,061,136
Police Pension 0 2,232,027 2,232,027 2,455,230
Sub-total $ 866,670 $ 84,941,837 $ 85,808,507 $ 94,389,358
School District 67 (estimates
subject to change)
Educational n/a $ 27,339,452 $ 27,339,452 $ 27,339,452
Operations, Building and
Maintenance
n/a 5,514,303 5,514,303 5,514,303
Transportation n/a 1,243,200 1,243,200 1,243,200
IMRF/Social Security n/a 754,907 754,907 754,907
Capital Projects n/a 1,369,538 1,369,538 1,369,538
Sub-total $ 36,221,400 $ 36,221,400 $ 36,221,400
Grand Total $ 121,163,237 $ 122,029,907 $ 130,610,758
COUNCIL ACTION: Conduct a public hearing on the City’s FY15 Annual Appropriations
Ordinance. Upon closing the public hearing, approval of the final reading of the
ordinance (page 12) and the rollovers. A copy of the ordinance is available for review
by the public in the City Clerk’s office.
4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA
ITEMS
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION 8:15 p.m.
1. Approval of the July 7, 2014 City Council meeting Minutes
A copy of the minutes begins on page 24.
2. Consideration of an Ordinance making a Supplemental Appropriation for
the Fiscal Year Beginning May 1, 2013 and Ending April 30, 2014 (First
Reading, and if Desired by the City Council, Final Approval)
STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612)
PURPOSE AND ACTION REQUESTED: As advised by the City Attorney, it is recommended to
approve a supplemental appropriation at the end of each fiscal year for any fund that is
anticipated to exceed the original appropriation. Staff requests first reading and if
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July 21, 2014 City Council Agenda
desired by the City Council, final approval of an Ordinance making a supplemental
appropriation in Fiscal Year 2014 which ended on April 30,2014.
BACKGROUND/DISCUSSION: Two items impacting the FY14 fiscal year have occurred
subsequent to fiscal year-end that necessitate a supplemental appropriation:
Firefighters’ Pension Fund – Accounting for the Firefighters’ Pension Fund is done by an
external accountant contracted by the Fire Pension Board. The City receives monthly
financial reports approximately 15-20 days after the month-end. The March and April
2014 reports, received in mid-April and mid-May respectively, reported refunds of
contributions to two former Fire pension participants totaling $50,833. These refunds were
not anticipated in the Fiscal Year 2014 budget and a supplemental appropriation is
required to provide the legal authority under the appropriation ordinance.
Self-Insurance Fund – March and April claims in the Self-Insurance Fund, as well as a
mandated accrual of claims incurred but not reported as of April 30, 2014, represented a
significant increase over the same period in the prior year as well as compared to
expenditures year to date. These expenditures were not anticipated in the Fiscal Year
2014 budget and a supplemental appropriation is required to provide the legal authority
under the appropriation ordinance.
BUDGET/FISCAL IMPACT: The supplemental appropriation required to meet legal
compliance as presented in the Ordinance is $10,000 for the Firefighters’ Pension Fund
and $250,000 for the Self-Insurance Fund.
COUNCIL ACTION: If determined to be appropriate by the City Council, waive first
reading and grant final approval of the Ordinance (page 32) making a supplemental
appropriation for the fiscal year beginning May 1, 2013 and ending April 30, 2014.
3. Approval of Information Technology Support to be provided in Fiscal Year
2015 by ClientFirst Consulting Group
STAFF CONTACT: Elizabeth Holleb, Director of Finance (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff is seeking City Council approval of Information
Technology (IT) support services by ClientFirst Consulting Group.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council 7/16/12 FY13 approval of IT support services
City Council 5/5/14 Approval of ClientFirst as an FY15 gray list
vendor.
BACKGROUND/DISCUSSION: Since January 2011, the City has contracted with ClientFirst
Consulting Group to provide enhanced IT support services in a number of areas.
ClientFirst is an approved gray list vendor for FY15, but City Council is required to approve
any specific project that exceeds $20,000 for the year. ClientFirst has been used to
supplement IT support services for three consecutive fiscal years. This specific item
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July 21, 2014 City Council Agenda
contemplates continued support services of one day per week for the remainder of the
current fiscal year, as well as additional hours to assist during the PC/LAN Support
Specialist vacancy in the division.
BUDGET/FISCAL IMPACT: The total cost for the recommended services is $35,360 which
has been included in the FY15 budget:
FY2015 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
General Fund – IT $35,360 $35,360 Y
COUNCIL ACTION: Staff recommends approval of IT support services by ClientFirst
Consulting Group in the amount of $35,360
4. The Public Works Committee and Staff Request Approval of Design Services
for an Algae Pre-Screen System at the Water Plant
STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540)
PURPOSE AND ACTION REQUESTED: The Public Works Committee and staff are requesting
City Council approval of design services for an algae pre-screen system at the water
plant. The purpose of a pre-screen system is to collect all algae from the intake pipes
before it enters the plant. This in turn allows the membrane modules to work at their
highest capacity without being hampered by algae and frequent backwashes.
Attached on page 35 is the proposed scope of services from Strand Associates for their
design services.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
Public Works Committee July 8, 2014 Approved
BACKGROUND/DISCUSSION: During the summer, 2012, the City’s water plant had an
extremely difficult time supplying water due to cold lake temperatures and high
demand. In the summer, 2013, the plant’s production was hindered by large amounts of
algae entering the plant and clogging the pre-filters and membrane modules. The
proposed pre-screen system will eliminate the algae issue for both the current and any
future membrane module the City may decide to use.
Staff anticipates the design to be completed in late fall, 2014. After placing the project
out to bid, staff will request City Council award of bid by early January. This will allow for
equipment to be ordered, built, and installed before next summer’s water demands.
BUDGET/FISCAL IMPACT: Dollars are budgeted this fiscal year to complete the design of
the algae pre-screen system. Per Section 8.5.D.I of the City’s purchasing directive, the
City may select a firm foregoing the RFP process based upon successful existing
relationships with the company in question. Strand Associates has been working with the
City’s water plant for the past three years and has recently designed four similar systems
for other water treatment plants. Strand Associates has thorough knowledge of the
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July 21, 2014 City Council Agenda
plant’s operations and has in its possession, all architectural, mechanical, and hydraulic
plans from which to work.
It is the Public Works Committee and staff’s recommendation that similar to the module
purchase on this evening’s agenda, funding for the actual pre-screen system be moved
forward into the current fiscal year. This will be reviewed further in early winter when
formal bids are brought for City Council approval. As previously noted, the proposed
timing of this project would allow the system to be installed before the summer months
and most importantly, would allow one of two major restrictive issues (cold water and
algae) to be eliminated.
FY2015 Funding
Source Fund Number
Account
Budget
Amount
Requested
Budgeted?
Y/N
Water Fund CIP 508-0001-434-67-53 $75,000 $75,000 Y
COUNCIL ACTION: The Public Works Committee and staff requests that City Council
approve an algae pre-screen system design to Strand Associates in the amount not to
exceed $75,000.
5. The Public Works Committee and Staff Request for City Council to Waive the
Bidding Process to Purchase Replacement Water Plant Membrane Filters
STAFF CONTACT: Michael Thomas, Director of Public Works (810-3540)
PURPOSE AND ACTION REQUESTED: In mid-May, 2014 the City was notified that
AquaSource no longer would be producing the filters used at the City’s water treatment
plant. After a phone conversation and many e-mails with AquaSource requesting
additional modules be built, staff received notification on July 3, 2014 that AquaSource
would supply twenty-four additional modules at the same unit price as the most recent
order. The Public Works Committee and staff are therefore requesting that City Council
waive the bidding process and purchase twenty-four water plant filters from AquaSource.
PROJECT REVIEW/RECOMMENDATIONS:
Reviewed Date Comments
City Council June 16, 2014 Discussed
Public Works Committee July 8, 2014 Approved
BACKGROUND/DISCUSSION: At the June 16, 2014 City Council meeting, staff along with
water plant consultant Strand Associates, presented a request to modify the current
water plant study. Included in that presentation was a letter from the filter manufacturer,
AquaSource, noting that they no longer were producing the modules used at the City’s
water plant. City Council discussed the importance for the water plant study to evaluate
alternative filter suppliers and define the plant modifications needed to accommodate a
different style module. In addition, staff noted that if the City were able to purchase an
additional twenty-four modules, it would allow time over the next five years to evaluate,
design, purchase, and retrofit the plant using a different module manufacturer.
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July 21, 2014 City Council Agenda
If approved this evening, the modules would be delivered within the next sixty days and
stored at the water plant until May, 2015. In order to achieve the five year time frame to
study and modify the water plant, staff will not prematurely replace existing modules. As
always, staff will evaluate the existing modules that are scheduled to be replaced in the
spring. Those requiring replacement will be so at the beginning of next fiscal year.
BUDGET/FISCAL IMPACT: The quote (page 37) for $201,770 for twenty-four modules includes
shipping via sea, rail, and truck to the water plant. Not knowing the exact amount until the
container’s arrival, staff is requesting an additional $3,500 be allocated for the single entry bond,
import security filing bond, and duty.
If approved by City Council, this purchase would be approved as a non-budgeted expenditure
and if needed, would be included in the year-end supplemental appropriation ordinance. The
five-year CIP identifies $275,000 in module replacement for FY16; this would therefore be
considered an advance and reduce the FY16 water capital program by that amount. The FY16
water capital available would be reduced from $1,820,000 to the net after this purchase based
on the current five-year forecast.
FY2015
Funding
Source
Account Number
Account
Budget
Amount
Requested
Budgeted?
Y/N
Water 508-0001-434-6749 $0 $205,270 N
COUNCIL ACTION: The Public Works Committee and staff requests that City Council
waive the bidding process and purchase twenty-four replacement membrane modules
to AquaSource in the amount of $201,770. An additional $3,500 would be allocated for
the various bonds and custom items needed for the container’s entry into the United
States.
6. Request City Council Waive the Bidding Process and Purchase the Public
Safety Building’s Security Controls and Access System to Be Remotely
Accessible and Operated by the Highland Park and Glenview Central
Dispatching Locations.
STAFF CONTACT: DAN MARTIN, SUPERINTENDENT OF PUBLIC WORKS (810-3561)
PURPOSE AND ACTION REQUESTED: Staff is requesting City Council waive the competitive
bid process and request that Com-Tec Security upgrade the Public Safety Building’s
security controls and access system to be remotely accessible and operated by
dispatchers at the Highland Park and Glenview Central Dispatching locations.
As part of the dispatch consolidation, the current security access and control system that
allows dispatchers to perform a wide range of functions from a single computer station
located in the Lake Forest Dispatch, needs to be made available for dispatchers at
Highland Park and Glenview Dispatch Centers by having identical computer stations at
all three locations.
BACKGROUND/DISCUSSION: The building’s security control and access system was
custom engineered and installed by Com-Tec Security 18 years ago during the last major
renovation to the Public Safety Building. The renovation included the lock-up facility
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July 21, 2014 City Council Agenda
design that enables dispatchers to control access to high security areas by opening and
closing cell doors, interlock doors and overhead doors to the security bays. The system
also allows video and audio monitoring and intercom communications in the lock-up
facility. In addition, the front lobby and the employee entrances into the Police Station as
well as the Fire Department garage overhead bay doors are controlled and monitored
by the system. Over the years, the system has been very reliable, requiring minimal
maintenance and service. The system was last updated in 2009, when the control station
was converted from an analog board to a single point-of-use Windows-based computer
using a graphic user interface (GUI) operated with mouse/click commands. Photos of
where the existing system is used are on page 38.
In order for Highland Park and Glenview Dispatch Centers to remotely operate and
control the Lake Forest Public Safety’s security control and access system as part of the
dispatch consolidation initiative, the existing system will require hardware and software
upgrades along with reprogramming to make the system compatible for an internet
protocol (IP) network solution. The existing system was designed as a stand-alone station
that was never intended to be accessible to the network. Therefore, many of the
components integrated into the custom design (e.g. programmable logic controllers
(PLC), control station software & licensing, audio/ intercom system) are not IP
compatible. Once the Public Safety security system has been completely developed
and fully tested, two identical computer stations will be installed at each of the remote
dispatch centers. A copy of the proposal can be found on page 39.
Recognizing the substantial cost associated with upgrading the system, staff met with a
representative from another security company for a second opinion. The other company
has similar experience designing high security applications for federal buildings. Staff met
with this second company onsite to review the existing system and the proposed
upgraded scope of work to evaluate the costs and discuss alternative solutions. The key
take away from the meeting was the contractors “back-of-envelope” cost estimate to
provide similar hardware, software, and licenses, along with the necessary engineering
and programming to provide a comparable customized integrated security system was
in the $35,000 to $40,000 cost range. It was also pointed out the higher stakes that are
involved with designing and implementing detention or lock-up security systems. The
higher liability requires more bench analysis/testing to be certain the system will be
dependable before being installed. Based on these findings and the long standing
reliability and very low maintenance that Com-Tec has provided, staff is recommending
Com-Tec Security, LLC perform the work.
Contractor Total Amount
Com-Tec Security, LLC $45,804
BUDGET/FISCAL IMPACT: When the FY2015 Budget was developed, the City had not
made a final decision on consolidated dispatch so the budget reflects status quo. The
decision to move to consolidated dispatch necessitates certain non-budgeted capital
improvements for the transition. It is anticipated that at the August 4 City Council
meeting, staff will present a revised FY2015 Budget for dispatching.
Below is a summary of the budget:
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July 21, 2014 City Council Agenda
FY2015 Funding
Source
Account Number Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
General Fund 101-7672-421.35-43 $0 $45,804.00 N
COUNCIL ACTION: If determined to be appropriate by the City Council, waive the
competitive bid process and award s contract to Com-Tec, LLC. in the amount of $45,804
to upgrade the Public Safety Building’s security controls and access system to be
remotely accessible and operated by the Highland Park and Glenview Central
Dispatching locations.
COUNCIL ACTION: Approve the six (6) Omnibus items as presented.
6. ORDINANCES
7. NEW BUSINESS 8:30 p.m.
8. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION 8:35 p.m.
9. ADJOURNMENT 8:40 p.m.
Office of the City Manager July 16, 2014
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
meeting, or who have questions regarding the accessibility of the meeting or the
facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600
promptly to allow the City to make reasonable accommodations for those persons.
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ROLLOVERS FY15
VENDOR DESCRIPTION Balance
American Legal Publishing Codification project 7,792.50$
Client First Consulting IT Assistance 24,105.00$
Strand Associates Database build for Water Plant 5,163.00$
DiVinci Painters Exterior painting 8,400.00$
La Force Door work at MS Bldg 12,515.00$
Structurelogic Inc Salt Bay Engineering/Design 7,500.00$
Delf's Garage Snow Plow 5,675.00$
ACS Government Firehouse interface 17,095.00$
New World Systems Firehouse interface 5,000.00$
GENERAL FUND 93,245.50$
Great Lakes 10-S Resurface Northcroft Tennis Courts 40,845.00$
Peter Baker & Son Bike Path Paving 5,000.00$
PARKS AND PUBLIC LAND 45,845.00$
H W Lochner Inc.Woodbine Bridge Engineering 55,365.98$
Motor Fuel Tax Fund 55,365.98$
Plante & Moran Project Management/Needs Assessment 16,700.00$
La Force Fob System for Stirling Hall 6,791.00$
PARKS AND RECREATION FUND 23,491.00$
Conservation Design Ravine Engineering - Phase II 38,680.00$
CEMETERY FUND 38,680.00$
Integrity Group Co Vertical Lift 9,206.00$
Mag Construction Vertical Lift Project 24,475.00$
Special Rec 33,681.00$
Community PartnersAfford.Housing Affordable Housing 50,000.00$
Affordable Housing 50,000.00$
IT Capital Projects IT 5 Yr Capital Projects 105,000.00$
Wiss Janney Elstner Bridge Maintenance and Repairs 24,995.00$
Grainger LED Light Conversion 59,969.88$
T Y Lin CBD Trail 7,981.40$
Various Nurseries Trees 59,069.00$
Pro-Temp of Illinois Gorton HVAC replacement project 30,072.00$
Peter Baker & Son Bike Path Paving 100,000.00$
CAPITAL IMPROVEMENTS FUND 387,087.28$
Strand Associates Water System Engineering Report 10,000.00$
Westside Mechanical Reznor Heater Replacement 7,602.00$
Demuth Inc Replace 3 Hydrants 9,000.00$
Ads Environmental Leak Detection 15,770.00$
WATER AND SEWER FUND 42,372.00$
Delf's Garage V-Plow for W&S Truck 5,809.00$
Bray Sales Bray Valves 13,393.00$
Flolo Corp Mussel Control System 19,245.00$
Smith Ecological Systems Force Flow Level Sensor 8,241.00$
Verder Inc Chemical Feed Pump 9,793.75$
R A Mancini Water Main - West Fork 40,420$
WATER CAPITAL IMPROVEMENT FUND 96,901.87$
GRAND TOTAL OF ALL FUNDS 866,669.63$
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AN ORDINANCE MAKING APPROPRIATION FOR CORPORATE PURPOSES AND
FOR THE PUBLIC SCHOOLS OF THE CITY OF LAKE FOREST, COUNTY OF
LAKE AND STATE OF ILLINOIS, FOR THE FISCAL YEAR COMMENCING
MAY 1, 2014 AND ENDING APRIL 30, 2015
BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF LAKE FOREST,
an Illinois special charter and home rule municipal corporation
located in Lake County, Illinois, as follows:
Section 1: That the following sums, or so much thereof as may be authorized by
law, be and the same are hereby appropriated from the respective fund designated
in this ordinance for the corporate purposes of The City of Lake Forest and for the
objects and purposes stated herein according to departments and other separate
agencies, and for the Public Schools of The City of Lake Forest, County of Lake and
State of Illinois, to defray the necessary expenses of the City and its Public
Schools for the fiscal year commencing May 1, 2014 and ending April 30, 2015.
GENERAL FUND
General Government Appropriation
Salaries and Benefits 2,782,972$
Supplies/Other Services and Charges 5,343,891
Contingency - to meet expenses of emergencies
and optional expenses not otherwise provided for 3,199,585
TOTAL GENERAL GOVERNMENT 11,326,448$
Law
Contractual Services 500,000$
TOTAL LAW 500,000$
Community Development
Salaries and Benefits 1,471,897$
Supplies/Other Services and Charges 159,406
Capital Equipment -
TOTAL COMMUNITY DEVELOPMENT 1,631,303$
Public Works Administration
Salaries and Benefits 407,386$
Supplies/Other Services and Charges 64,296
TOTAL PUBLIC WORKS ADMINISTRATION 471,682$
Public Buildings
Building Maintenance
Salaries and Benefits 803,701$
Supplies/Other Services and Charges 704,014
TOTAL PUBLIC BUILDINGS 1,507,715$
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Streets Appropriation
Salaries and Benefits 988,107$
Supplies/ Other Service and Charges 779,744
TOTAL STREETS 1,767,851$
Sanitation
Salaries and Benefits 1,201,353$
Supplies/ Other Service and Charges 1,058,913
TOTAL SANITATION 2,260,266$
Storm Sewers
Salaries and Benefits 122,749$
Supplies/ Other Service and Charges 34,488
TOTAL STORM SEWERS 157,237$
Engineering
Salaries and Benefits 500,510$
Supplies/ Other Service and Charges 90,352
TOTAL ENGINEERING 590,862$
Fire
Administration
Salaries and Benefits 4,461,580$
Supplies/ Other Service and Charges 1,402,600
Sub-Total 5,864,180$
Emergency Medical Services
Supplies/ Other Service and Charges 25,000$
Sub-Total 25,000$
Fire Suppression
Supplies/ Other Service and Charges 95,502$
Sub-Total 95,502$
TOTAL FIRE 5,984,682$
Police
Salaries and Benefits 6,633,499$
Supplies/ Other Service and Charges 2,363,889
TOTAL POLICE 8,997,388$
TOTAL AMOUNT APPROPRIATED FROM THE GENERAL FUND 35,195,434$
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Lake Forest Hospital Project Appropriation
Supplies/Other Services and Charges 60,000$
Contingency to meet expenses of emergencies and expenses
not otherwise provided for 6,000
TOTAL AMOUNT APPROPRIATED FROM Lake Forest Hospital Project Fund 66,000$
PARK AND PUBLIC LAND FUND
Park Improvements 235,845$
Contingency to meet expenses for emergencies and expenses
not otherwise provided for 23,585
TOTAL AMOUNT APPROPRIATED FROM THE
PARK AND PUBLIC LAND FUND 259,430$
MOTOR FUEL TAX FUND
Capital Improvements 1,875,366$
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 187,537
TOTAL AMOUNT APPROPRIATED FROM THE
MOTOR FUEL TAX FUND 2,062,903$
EMERGENCY TELEPHONE FUND
Police
Salaries and Benefits 182,808$
Supplies/ Other Service and Charges 99,773
Capital Equipment -
Contingency to meet expenses for emergencies and expenses
not otherwise provided for 28,258
TOTAL POLICE 310,839$
TOTAL AMOUNT APPROPRIATED FROM THE
EMERGENCY TELEPHONE FUND 310,839$
SENIOR RESOURCES COMMISSION FUND
Salaries and Benefits 366,263$
Supplies/Other Services and Charges 232,933
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 59,920
TOTAL AMOUNT APPROPRIATED FROM THE
SENIOR RESOURCES COMMISSION FUND 659,116$
14
PARKS AND RECREATION FUND Appropriation
Recreation
Recreation Programs
Salaries and Benefits 3,160,522$
Supplies/ Other Service and Charges 2,234,309
Capital Equipment 51,200
Sub-Total 5,446,031$
Parks Equipment Reserve 150,000
Recreation Development Fund 100,000
Contingency to meet expenses of emergencies and expenses
not otherwise provided for 911,472
TOTAL RECREATION SECTION 6,607,503$
Parks and Forestry
Administration
Salaries and Benefits 2,326,664$
Supplies/ Other Service and Charges 571,092
Capital Equipment 150,000
Sub-Total 3,047,756$
Grounds Maintenance
Supplies/ Other Service and Charges 204,800$
Sub-Total 204,800$
Athletic Field Plg/Tennis
Supplies/ Other Service and Charges 59,000$
Sub-Total 59,000$
Lakefront Facilities
Supplies/ Other Service and Charges 38,500$
Capital Equipment -
Sub-Total 38,500$
Tree Trimming
Supplies/ Other Service and Charges 26,000$
Sub-Total 26,000$
Tree Removal
Supplies/ Other Service and Charges 15,500$
Sub-Total 15,500$
Insect & Disease
Supplies/ Other Service and Charges 17,630$
Sub-Total 17,630$
15
Tree & Shrub Planting/Care Appropriation
Supplies/ Other Service and Charges 9,500$
Sub-Total 9,500$
TOTAL PARKS AND FORESTRY SECTION 3,418,686$
TOTAL AMOUNT APPROPRIATED FROM THE
PARKS AND RECREATION FUND 10,026,189$
SPECIAL RECREATION FUND
Salaries and Benefits 46,504$
Supplies/Other Services and Charges 248,534
Capital Improvements 172,606
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 46,764
TOTAL AMOUNT APPROPRIATED FROM THE
SPECIAL RECREATION FUND 514,408$
CEMETERY COMMISSION FUND
Salaries and Benefits 349,018$
Supplies/Other Services and Charges 227,987
Debt Retirement 142,700
Capital Improvements 288,680
Contingency to meet expenses of emergencies and operational
expenses not otherwise provided for 100,839
TOTAL AMOUNT APPROPRIATED FROM THE
CEMETERY COMMISSION FUND 1,109,224$
PUBLIC LIBRARY FUND
Library Services
Salaries and Benefits 2,585,322$
Supplies/Other Services and Charges 974,000
Building Maintenance - Supplies/Other Services and Charges 147,000$
Contingency to meet expenses of emergencies and
operational expenses not otherwise provided for 393,132
Sub-Total 4,099,454$
Capital Equipment 75,000$
Capital Improvements 150,000
Sub-Total 225,000$
TOTAL AMOUNT APPROPRIATED FROM THE
PUBLIC LIBRARY FUND 4,324,454$
16
FOREIGN FIRE INSURANCE FUND Appropriation
Supplies/Other Services and Charges 200,000$
Contingency to meet expenses of emergencies and expenses
not otherwise provided for 20,000
TOTAL AMOUNT APPROPRIATED FROM FOREIGN FIRE INSURANCE FUND 220,000$
DRUG ASSET FORFEITURE FUND
Supplies/Other Services and Charges 30,000$
Contingency to meet expenses of emergencies and expenses
not otherwise provided for 3,000
TOTAL AMOUNT APPROPRIATED FROM DRUG ASSET FORFEITURE FUND 33,000$
ALCOHOL ASSET FORFEITURE FUND
Supplies/Other Services and Charges 65,000$
Contingency to meet expenses of emergencies and expenses
not otherwise provided for 6,500
TOTAL AMOUNT APPROPRIATED FROM ALCOHOL ASSET FORFEITURE FUND 71,500$
HOUSING TRUST FUND
Supplies/Other Services and Charges 300,000$
Capital Improvements -
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 30,000
TOTAL AMOUNT APPROPRIATED FROM THE HOUSING TRUST FUND 330,000$
CAPITAL IMPROVEMENTS FUND
Salaries and Benefits -$
Supplies/Other Services and Charges -
Capital Equipment 431,000
Capital Improvements 8,458,863
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 888,986
TOTAL AMOUNT APPROPRIATED FROM THE
CAPITAL IMPROVEMENTS FUND 9,778,849$
17
RT 60 BRIDGE FUND Appropriation
Capital Improvements 1,032,000$
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 103,200
TOTAL AMOUNT APPROPRIATED FROM THE
RT 60 BRIDGE FUND 1,135,200$
RT 60 INTERSECTION FUND
Capital Improvements 418,000$
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 41,800
TOTAL AMOUNT APPROPRIATED FROM THE
RT 60 INTERSECTION FUND 459,800$
WATER AND SEWER FUND
General Government
Salaries and Benefits 213,030$
Supplies/Other Services and Charges 2,812,076
Debt retirement 2,210,420
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 857,049
TOTAL GENERAL GOVERNMENT 6,092,575$
Public Works
Salaries and Benefits 1,890,717$
Supplies/Other Services and Charges 1,444,250
TOTAL PUBLIC WORKS ADMINISTRATION 3,334,967$
TOTAL AMOUNT APPROPRIATED FROM THE
WATER AND SEWER FUND 9,427,542$
WATER AND SEWER CAPITAL FUND
Capital Equipment -$
Capital Improvements 2,751,902
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 275,190
TOTAL AMOUNT APPROPRIATED FROM THE
WATER AND SEWER CAPITAL FUND 3,027,092$
18
DEERPATH GOLF COURSE FUND Appropriation
Administration
Salaries and Benefits 537,557$
Supplies/Other Services and Charges 187,221
Capital Equipment 60,000
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 160,306
TOTAL ADMINISTRATION 945,084$
Course Maintenance
Salaries and Benefits -$
Supplies/Other Services and Charges 201,166
TOTAL COURSE MAINTENANCE 201,166$
Clubhouse
Salaries and Benefits 84,038$
Supplies/Other Services and Charges 533,080
TOTAL CLUBHOUSE 617,118$
TOTAL AMOUNT APPROPRIATED FROM THE
DEERPATH GOLF COURSE FUND 1,763,368$
FLEET FUND
Salaries and Benefits 690,189$
Supplies/Other Services and Charges 1,229,747
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 191,994
TOTAL AMOUNT APPROPRIATED FROM THE FLEET FUND 2,111,930$
LIABILITY INSURANCE FUND
Supplies/Other Services and Charges 1,210,853$
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 121,085
TOTAL AMOUNT APPROPRIATED FROM THE
LIABILITY INSURANCE FUND 1,331,938$
SELF INSURANCE FUND
Supplies/Other Services and Charges 5,140,706$
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 514,071
TOTAL AMOUNT APPROPRIATED FROM THE
SELF INSURANCE FUND 5,654,777$
19
FIREFIGHTERS' PENSION FUND Appropriation
Other Services and Charges 1,873,760$
Contingency to meet expenses for emergencies and expenses
not otherwise provided for 187,376
TOTAL AMOUNT APPROPRIATED FROM THE
FIREFIGHTERS' PENSION FUND 2,061,136$
POLICE PENSION FUND
Other Services and Charges 2,232,027$
Contingency to meet expenses for emergencies and expenses
not otherwise provided for 223,203
TOTAL AMOUNT APPROPRIATED FROM THE
POLICE PENSION FUND 2,455,230$
Public Schools THE CITY OF LAKE FOREST
Estimates and Subject to Change
School District No. 67
From the Education Fund 27,339,452$
From the Operations, Building and Maintenance Fund 5,514,303
From the Capital Projects Fund 1,369,538
From the Illinois Municipal Retirement/Social Security Fund 754,907
From the Working Cash Fund -
From the Transportation Fund 1,243,200
TOTAL AMOUNT APPROPRIATED FOR PUBLIC SCHOOLS
OF THE CITY OF LAKE FOREST (School District No. 67)36,221,400$
20
Summary of the Amounts Appropriated From the Several Funds
Fund Appropriation
General 35,195,434$
Lake Forest Hospital Project 66,000
Park and Public Land 259,430
Motor Fuel Tax 2,062,903
Emergency Telephone 310,839
Senior Resources Commission 659,116
Parks and Recreation 10,026,189
Special Recreation 514,408
Cemetery Commission 1,109,224
Public Library 4,324,454
Foreign Fire Insurance 220,000
Drug Asset Forfeiture 33,000
Alcohol Asset Forfeiture 71,500
Affordable Housing 330,000
Capital Improvements 9,778,849
Rt. 60 Bridge 1,135,200
Rt. 60 Intersection 459,800
Water and Sewer 9,427,542
Water and Sewer Capital Fund 3,027,092
Deerpath Golf Course 1,763,368
Fleet 2,111,930
Liability Insurance 1,331,938
Self Insurance 5,654,777
Firefighters' Pension 2,061,136
Police Pension 2,455,230
Sub-Total 94,389,358$
The City of Lake Forest School District No. 67
Estimates and Subject to Change
Education 27,339,452$
Operations, Building and Maintenance 5,514,303
Capital Projects 1,369,538
Illinois Municipal Retirement/Social Security 754,907
Working Cash -
Transportation 1,243,200
Sub-Total 36,221,400$
GRAND TOTAL 130,610,758$
21
Section 2: That any sum of money heretofore appropriated and not expended
now in the Treasury of The City of Lake Forest, or that hereafter may come into
the Treasury of The City of Lake Forest, is hereby reappropriated by this
Ordinance.
Section 3: That the funds derived from sources other than the 2013 tax levy
and other revenue pledged for specific purposes may be allotted by the Mayor
and City Council to such appropriations and in such amounts respectively,
as said Corporate Authorities may determine within the limits of said
appropriations, respectively, insofar as doing same does not conflict with
the law.
Section 4: That any unexpended balances of any items of any general appropriation
made by this Ordinance may be expended in making up any deficiency in any other
item in the same general appropriation made by this Ordinance and is hereby
appropriated therefore.
Section 5: That any sum of money received for a specific purpose or category
of expenditure from any source other than real estate taxes (including without
limitation grants and donations) that is not specifically authorized by this
appropriation ordinance shall be authorized for expenditure upon acceptance of such
sum of money by the City, provided that such expenditure is approved in accordance with
applicable City ordinances and procedures.
Section 6: That the sum of money that the Corporate Authorities of the City
(or such subordinate body of the City empowered to authorize the expenditure
of funds) have approved, or will approve, to satisfy a lawful debt of the City,
and for which money is available in the Treasury (or in the specific fund
over which a subordinate body may have authority) at the time of such
approval, is hereby appropriated by this ordinance.
Section 7: That if any item or portion thereof of this Appropriation Ordinance
is for any reason held invalid, such decision shall not affect the validity of the
remaining portion of such item or the remaining portions of this Ordinance.
Section 8: The City Council shall at any time have the power,
to make transfers of sums of money appropriated for one corporate object
or purpose, but no appropriation for any object or purposes shall thereby
be reduced below any amount sufficient to cover all obligations incurred
or to be incurred against such appropriation.
Section 9: At any time during the fiscal year when an expenditure
shall exceed the amounts set forth in this ordinance and there are funds available
in the City's Treasury, the City Council may approve such expenditure
and grant a supplemental appropriation for such purpose contemporaneously.
22
Section 10: This ordinance shall be in force ten (10) days from and after its
passage, approval and publication.
PASSED THIS ____ day of ________________, 2014
____________________________________________
APPROVED THIS ____ day of ________________, 2014
_____________________________________________
ATTEST:
______________________________________
City Clerk
That this ordinance be published in pamphlet form and be made available to the
public at the City Hall service counter.
23
The City of Lake Forest
CITY COUNCIL
Proceedings of the July 7, 2014
6:30 p.m. City Council Chambers
CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at
6:30 pm, and Deputy City Clerk Margaret Boyer called the roll of Council members.
Present: Mayor Schoenheider, Alderman Waldeck, Alderman Beidler, Alderman Moore, Alderman
Pandaleon, Alderman Tack, Alderman Reisenberg, Alderman Adelman and Alderman Moreno.
Absent: None
Also present were: Bob Kiely, City Manager, Carina Walters, Assistant City Manager; Victor
Filippini, City Attorney; Susan Banks, Communications Manager; Catherine Czerniak, Director of
Community Development; James Held, Chief of Police; Chuck Myers, Superintendent of Parks &
Forestry; Elizabeth Holleb, Director of Finance; Bob Ells, Superintendent Engineering; Mary Van
Arsdale, Director of Parks & Recreation.
There were approximately 40 present in the audience.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance.
REPORTS OF CITY OFFICERS
COMMENTS BY MAYOR
Mayor Schoenheider thanked all who participated in the Festival and Fireworks celebration; with
record crowds in attendance He thanked the Friends of the Parks and Recreation for hosting
another great event.
A. 2014-2015 New Board and Commission Appointments/Reappointments
LAWRENCE R. TEMPLE PUBLIC SERVICE AWARD COMMITTEE
NAME OF MEMBER APPOINT
Jim Cowhey Appoint for 2 Year Term
COUNCIL ACTION: Approve the Mayors Appointment
Alderman Moore made a motion to approve the Appointment, seconded by Alderman Reisenberg.
Motion carried unanimously by voice vote.
COMMENTS BY CITY MANAGER
24
Proceedings of the July 7, 2014
Regular City Council Meeting
The City Manager had no comments.
COMMENTS BY COUNCIL MEMBERS
A. Finance Committee
1. Consideration of the Annual Appropriation Ordinance for FY2015 and Approval
of Rollovers (First Reading)
Finance Director Elizabeth Holleb reported that while the annual municipal budget approved at
the May 5, 2014 City Council meeting represents the City’s financial plan for expenditures, the
ordinance is the legal mechanism required to adopt the appropriations and the rollovers. She
stated that the second reading and the required public hearing is planned for the July 21 City
Council meeting. The summary that was presented is shown below:
The City of Lake
Forest Fund
Rollover Budget Total Appropriation
General $ 93,246 $ 31,902,603 $ 31,995,849 $ 35,195,434
Lake Forest Hospital Project 0 60,000 60,000 66,000
Park and Public Land 45,845 190,000 235,845 259,430
Motor Fuel Tax 55,366 1,820,000 1,875,366 2,062,903
Emergency Telephone 0 282,581 282,581 310,839
Senior Resources Commission 0 599,196 599,196 659,116
Parks and Recreation Funds 23,491 9,091,226 9,114,717 10,026,189
Special Recreation 33,681 433,963 467,644 514,408
Cemetery Commission 38,680 969,705 1,008,385 1,109,224
Public Library 0 3,931,322 3,931,322 4,324,454
Foreign Fire Insurance 0 200,000 200,000 220,000
Drug Asset Forfeiture 0 30,000 30,000 33,000
Alcohol Asset Forfeiture 0 65,000 65,000 71,500
Housing Trust 50,000 250,000 300,000 330,000
Capital Improvements 387,087 8,502,776 8,889,863 9,778,849
Rt. 60 Bridge 0 1,032,000 1,032,000 1,135,200
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Proceedings of the July 7, 2014
Regular City Council Meeting
Rt. 60 Intersection 0 418,000 418,000 459,800
Water and Sewer 42,372 8,528,121 8,570,493 9,427,542
Water and Sewer Capital 96,902 2,655,000 2,751,902 3,027,092
Deerpath Golf Course 0 1,603,062 1,603,062 1,763,368
Fleet 0 1,919,936 1,919,936 2,111,930
Liability Insurance 0 1,210,853 1,210,853 1,331,938
Self Insurance 0 5,140,706 5,140,706 5,654,777
Firefighters’ Pension 0 1,873,760 1,873,760 2,061,136
Police Pension 0 2,232,027 2,232,027 2,455,230
Sub-total $ 866,670 $ 84,941,837 $ 85,808,507 $ 94,389,358
School District 67 (not
available until second
reading)
Educational n/a $ 0 $ 0 $ 0
Operations, Building and
Maintenance
n/a 0 0 0
Transportation n/a 0 0 0
IMRF/Social Security n/a 0 0 0
Capital Projects n/a 0 0 0
Sub-total $ 0 0 0
Grand Total $ 84,941,837 $ 85,808,507 $ 94,389,358
COUNCIL ACTION: Approval of the first reading of the ordinance and the rollovers.
Alderman Moreno made a motion approving the First reading of the Ordinance and the rollovers,
seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen Waldeck, Beidler,
Moore, Pandaleon, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 8
Yeas, 0 Nays, motion carried.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
26
Proceedings of the July 7, 2014
Regular City Council Meeting
None
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the June 16, 2014 City Council meeting Minutes
2. Check register for period May 24-June 27, 2014
3. Approval of Resolution Authorizing Temporary Overflow Beach Parking During
Forest Park Construction
4. Recommendation from the Parks and Recreation Board for approval of Everett
Park Tot Lot Playground Project as Included in the FY15 Capital Plan
5. Approval Directing Staff to Prepare a Contract with Vermont Systems, Inc. to
Purchase Parks and Recreation Software
6. Ratify a Letter of Understanding between the City of Lake Forest and the Village
of Glenview in which the Village of Glenview agrees to provide qualified
dispatching personnel to staff the Lake Forest Dispatch Center throughout the
Dispatch Consolidation transitional period.
Alderman Pandaleon expressed his concern regarding item number three for temporary overflow
beach parking during Forest Park construction and that the south lot be used and managed very
carefully. Since most people use that lot for a fee for launching boats, he stated he did not want
that lot over-utilized.
Alderman Moore asked a question in regards to item number five directing staff to prepare a
contract with Vermont Systems. Mary Van Arsdale, Director of Parks & Recreation, clarified that
the point in question is a bargaining or negotiation component to keep both vendors as potential
choices, and that the City Council is just simply approving direction to proceed to enter into a
contract.
Mayor Schoenheider asked the Council if they would like any item removed or be taken
separately, and seeing none, asked for a motion to approve the six (6) Omnibus items as
presented.
COUNCIL ACTION: Approve the Six (6) Omnibus items as presented.
Alderman Reisenberg made a motion approving the Omnibus items as presented, seconded by
Alderman Beidler. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Tack,
Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion
carried.
27
Proceedings of the July 7, 2014
Regular City Council Meeting
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact,
Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
ORDINANCES
None.
NEW BUSINESS
1. Consideration of a Recommendation from the Plan Commission Pertaining to
Proposed Amendments to Approvals Previously Granted to the Amberley
Woods Development to Allow a Retail Center, the Conway Market, on 8.5 Acres
Located at the Southeast Corner of Route 60 and Saunders Road. (Approval of a
Motion Providing Direction.)
Mayor Schoenheider thanked all those in attendance as well as the countless others who have
contacted members of the City Council either for or against a proposed Amberley Woods
Development to allow a retail center. He also said he was aware that members of the community
have strong opinions on this project and the City Council appreciates receiving everyone's
viewpoint. He also emphasized to the community that the City Council has been equally engaged
by reading all of the emails, watching multiple Plan Commission meetings and visiting the site. He
stated from day one there was recognition that this is an important community discussion on a
complicated and multifaceted project regarding the regarding a strategic parcel along Route 60.
He stated it is important to stress that it is the City Council's responsibility to ensure a viable long-
term use of this important property, establish strong and diverse economic base to the entire
community and maintain environmental aesthetic community standards.
He then informed members of the audience and at home viewing that the City Council is not
scheduled to take any action on the pending petition nor is the Council convened this evening to
conduct a public hearing. Rather, because the site is currently subject to an Annexation
Agreement that will need to be amended for this type of development to occur, it would be most
efficient to have the Council undertake a preliminary review of the petition to make sure that it is
something for which the Council would be willing to entertain on a Annexation Agreement
amendment. If it is, then the Council can offer direction to City staff, the developer and the Boards
and Commissions regarding the Council’s collective initial impression of the proposed
development discussion. The discussion this evening involved in this petition is to gauge the
Council’s current thinking based on the information presented to date.
City attorney Victor Filippini reiterated what Mayor Schoenheider stated; this is a multifaceted
and complicated process and as result there is not currently any action before the Council, but it is
at a time to check where the general consensus lies before moving forward. The property is part
of Annexation Agreement that the City entered into that identifies zoning and the way property is
to be divided and many other parameters for development. The proposal that has been presented
in the petition would require a number of changes from the terms of the annexation, and as a
28
Proceedings of the July 7, 2014
Regular City Council Meeting
result, in addition to ordinary processes, the first step would be to amend the Annexation
Agreement.
Mr. Filippini reported that the City Council’s official role would be several steps away and would
include hearing reports from the Building Review Board, Historic Preservation and the Zoning
Board of Appeals.
Mayor Schoenheider then informed members of the audience that after Catherine Czerniak
addresses the Council, he will allow the developer to present to the City Council and then will hear
public testimony. At the end of those discussions, he will come back to the City Council for
discussion and direction on the topic.
Catherine Czerniak, Director of Community Development, gave the City Council an overview of the
recommendations from the Plan Commission relating to a proposed retail center, the Conway
Market, on Route 60. The retail center is proposed in place of the office and ancillary
retail/restaurant uses previously approved for this 8.5 acre site as part of the Amberley Woods
mixed use development.
Ms. Czerniak added that the Plan Commission heard an informational presentation on the
proposed retail center in November 2013. In February, 2014, the Commission opened a public
hearing on the matter and continued the hearing over the course of three meetings. During the
public hearing process, the Plan Commission heard lengthy presentations and testimony from the
petitioner, the petitioner’s consultants, members of the public and City staff. On June 11, 2014,
the Commission concluded its review and forwarded a recommendation of conditional support for
the project to the City Council.
The Plan Commission acknowledged that the project as proposed requires exceptions to prior
approvals granted for this site, amendments to the plat of subdivision and variances from some
Code requirements. The Commission also acknowledged that the development deviates in some
ways from the Comprehensive Plan direction for the Route 60 Corridor. However, the
Commission stated support for the concept of retail and restaurant uses at the proposed location
and is interested in finding a way to make such a project work. During deliberations, the
Commission strived to balance the various interests, points of view, what is needed to make a
retail center successful, and the intent of existing policies and requirements. Toward that end, the
Commission developed a series of recommendations for Council consideration. The
recommendations are focused around several key aspects of the site; use, intensity of
development of the site, drainage, and traffic. Ms. Czerniak added that the Commission
recognized in its discussions that two aspects of the proposed project were not under its purview,
the demolition of the existing residence and the economic impacts of the proposed development.
She said that the Commission did not address those issues.
Mayor Schoenheider introduced Mr. Shiner, developer for the site. Mr. Shiner thanked the staff
and the City Council for the opportunity to present at the meeting. He gave an overview of the
proposed plan, gave a list of concessions that Whole Foods has made in conjunction with wanting
to ensure a store within The City of Lake Forest that included reducing density. He showed a
29
Proceedings of the July 7, 2014
Regular City Council Meeting
presentation focused on planned reforesting, drainage issues and stated the projects choice on
the cul-de- sac and gate issues.
City Council members asked questions about percentage of land use, tree cutting and replanting,
the 60 foot setback and underground parking, employee parking, fixed contract price for the land,
and what is the threshold for the number of additional outbuildings, and what is the expected
length of the lease.
City Council heard from the following residents with their opinion on the topic.
Roger Mohr, 927 Barclay Circle
Gail Hodges, 1257 West Deerpath
Jerry Henry, no address given
Anne Danner, no address given
Scotty Wood, 1761 Stanford Court
Linda Diamond, 1800 Amberely
Romy Lopat, 410 East Woodland Road
Terry Janeck, Circle Lane
Maureen Grinell, no address given
Kevin Dwyer Hunter Lane
Robert Seiler, Stonebridge resident
Andrew Goodman, 808 E. Old Elm Road
Cissy Coppola, 1800 Amberely
Mary Lou Reed ,1715 Broadland Lane
John Sentell, 545 Circle Lane
Mayor Schoenheider thanked the residents for their testimony and asked the City Council
members for their input on the topic and items discussed. Through dialogue it was clear that the
City Council would be willing to work with the Plan Commission’s recommendations.
Mr. Shiner thanked his team and members of the City staff and the City Council and reported that
Whole Foods would not continue a bid to open a store in within The City of Lake Forest.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
None
ADJOURNMENT
There being no further business. Alderman Pandaleon made a motion to adjourn, seconded by
Alderman Waldeck Motion carried unanimously by voice vote at 9:15 p.m.
Respectfully Submitted,
Margaret Boyer
Deputy City Clerk
30
Proceedings of the July 7, 2014
Regular City Council Meeting
A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in
the Clerk’s office at City Hall. You can also view it on the website by
visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived
Meetings Videos.
31
THE CITY OF LAKE FOREST
ORDINANCE NO. _________
AN ORDINANCE MAKING A SUPPLEMENTAL APPROPRIATION FOR
THE FISCAL YEAR BEGINNING MAY 1, 2013
AND ENDING APRIL 30, 2014
WHEREAS, on July 15, 2013, The City of Lake Forest adopted Ordinance
No. 2013-38 entitled the [“Annual Appropriation Ordinance For The Fiscal
Year May 1, 2013 to April 30, 2014”] appropriating funds for the fiscal year
beginning May 1, 2013 and ending April 30, 2014 (“Appropriation Ordinance”);
and
WHEREAS, there is either additional revenue available to the City or
estimated to be received by the City, which additional revenue became available or
was estimated to be received subsequent to the adoption of the Appropriation
Ordinance, or there is revenue available to the City from fund balances available
when the Appropriation Ordinance was adopted but that were not appropriated at
that time; and
WHEREAS, pursuant to 65 ILCS 5/8-2-9, the Mayor and City Council have
determined that it is proper and necessary to appropriate such revenue through the
adoption of this Ordinance;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE
OF ILLINOIS, as follows:
32
2
SECTION ONE: Recitals. The foregoing recitals are incorporated as the
findings of the City Council and are hereby incorporated into and made a part of
this Ordinance.
SECTION TWO: Supplemental Appropriation. The City Council hereby
approves a supplemental appropriation for the objects and purposes as set forth in
the schedule attached hereto as Exhibit A.
SECTION THREE: Effective Date. This Ordinance shall be in full force
and effect upon its passage, approval, and publication in pamphlet form in the
manner provided by law.
Passed this ____ day of _________________________, 2014 AYES: NAYS: ABSENT: ABSTAIN: Approved this __ day of _________________________, 2014 _____________________________ Mayor ATTEST: _______________________________ City Clerk
33
3
EXHIBIT A:
Supplemental Appropriation Schedule
Firefighters’ Pension Fund Expense $10,000 Self-Insurance Fund Expense $250,000
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Public Safety Security System
Lock Up Secured Drive-in Bays
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July 7, 2014
Mr. Dan Martin
City of Lake Forest
Lake Forest, IL 60045
Dear Mr. Martin,
Thank you for allowing Com-Tec Security, LLC to continue assisting your facility. Regarding
the prices you requested, see below for description and pricing:
Add second control PC via IP at the Highland Park location; add third control PC via IP at the
Glenview location. Requires upgrading the audio system to IP, software changes to existing
control station, and development of new control station software. Cost is $45,804.00 with
installation.
Breakdown of above Costs:
3 Wonderware Licenses = $10,125.00
3 Security PC’s = $3000.00
Harding IP intercom system= $12,800.00
Misc hardware (PLC module, connectors, splices, ends) = $2,337.50
Filed install and travel expenses = $5,176.50
Engineering/Testing = $12,365.00
Requires a complete re-write of the existing PLC and control software in the existing Lake
Forest facility and an upgrade to the PC and the control software licensing already in place so all
three stations would be the same version. Network IP address for city network will be needed
before project can be started on our end.
Please forward any questions or concerns you may have. The prices listed above are good for 60
days.
Sincerely,
Jason Kloes, Service Manager
Com-Tec Security, LLC
Ph. 920-749-2840 x134
Fax 920-882-8835
Email: jason.kloes@com-tecsecurity.com
Com-Tec Security, LLC
W6484 Design Drive
Greenville, WI 54942
Ph. (920) 749-2840
Fax (920) 749-2848
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