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CITY COUNCIL 2014/06/02 Agenda THE CITY OF LAKE FOREST CITY COUNCIL AGENDA June 2, 2014 Special Start Time 6:30 p.m. City Hall Council Chambers Honorable Mayor, Donald Schoenheider Catherine Waldeck, Alderman First Ward Stanford Tack, Alderman Third Ward Prudence R. Beidler, Alderman First Ward Jack Reisenberg, Alderman Third Ward David Moore, Alderman Second Ward Michael Adelman, Alderman Fourth Ward George Pandaleon, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward CALL TO ORDER AND ROLL CALL 6:30 p.m. PLEDGE OF ALLEGIANCE REPORTS OF CITY OFFICERS 1. COMMENTS BY MAYOR 6:30 p.m. A. 2014-2015 New Board and Commission Appointments/Reappointments BUILDING REVIEW BOARD NAME OF MEMBER APPOINT/REAPPOINT WARD Bruce Grieve Appoint 3 GORTON NAME OF MEMBER APPOINT/REAPPOINT WARD Peter Cherry Reappoint 1 Al Lerner Reappoint 2 SENIOR RESOURCE COMMISSION NAME OF MEMBER APPOINT/REAPPOINT WARD Sally Kelly Appoint 4 Blanche Hall Appoint 3 James Blanda Appoint LB AUDIT COMMITTEE NAME OF MEMBER APPOINT/REAPPOINT WARD Lucinda Baier Appoint as Chairman 1 Volunteer Profile sheets can be found beginning on page 13 1 June 2, 2014 City Council Agenda COUNCIL ACTION: Approve the Mayors Appointments B. Announcement of City Council Committee Assignments C. 2014 Appointments of the Lawrence R. Temple Distinguished Public Service Award Committee PUBLIC SERVICE AWARD COMMITTEE NAME OF MEMBER APPOINT Jack Preschlack Appoint for 2 Year Term Scott Helton Appoint for 2 Year Term Gail Hodges Appoint for 1 year Term TBD Appoint for 1 year Term COUNCIL ACTION: Approval of the Mayors Appointments D. Proclamation for Wenban Funeral Home 125th Anniversary A copy of the proclamation can be found beginning on page 23. E. Legal Services Engagement Agreement Mayor Donald Schoenheider A copy of the agreement and supporting documents can be found on page 24. 2. COMMENTS BY CITY MANAGER 6:55 p.m. A. Community Spotlight- Lake Forest Lake Bluff Historical Society Janice Hack, Executive Director 3. COMMENTS BY COUNCIL MEMBERS 7:05 p.m. A. Resolution of Sympathy for Leslie Chapman, member of the Housing Trust Fund Board A copy of the Resolution can be found on page 34. COUNCIL ACTION: Approve the Resolution B. The Housing Trust Fund Board Update Alderman David Moore and Tom Morsch, Chairman, Housing Trust C. Consideration of a Recommendation from the Housing Trust Fund Board in Support of a Continued Partnership with Community Partners for Affordable Housing and Extension of the Agreement. (Consideration of a Motion) 2 June 2, 2014 City Council Agenda STAFF CONTACT: Catherine Czerniak, Director of Community Development (810-3504) and Tom Morsch, Chairman Housing Trust Fund Board PURPOSE AND ACTION REQUESTED: The City’s Housing Trust Fund Board voted unanimously to recommend to the City Council that the City’s agreement with Community Partners for Affordable Housing (CPAH) be extended authorizing expenditures of up to $250,000 over the current fiscal year from the Housing Trust Fund. These funds are used, in combination with outside funding and staff support from CPAH, to acquire and rehabilitate houses in the community. The houses are offered for sale to income qualified purchasers. The land remains in the ownership of CPAH. The requested is included in the recently adopted FY15 budget. Sufficient funds are available in the Housing Trust Fund and use of the fund is restricted to expenditures that support the goal of providing a diversity of housing to meet the needs of the community. BACKGROUND/DISCUSSION: In 2011, the City Council authorized a pilot program through which the City partnered with CPAH to support and promote the use of existing homes in the community to meet the housing needs of seniors, local employees, families in transition and young individuals or couples with family ties to the community. This program has also had the benefit of improving properties which have suffered from neglect or deferred maintenance. In 2012, based on the success and community support of the pilot program, the Council extended the agreement and authorized the expenditure of additional funds to continue the program. To date, four single family homes have been purchased through this program. The City’s contribution for these homes has ranged from about $62,000 to $75,000 per home to support the purchase and improvements. The homes acquired to date are located in various parts of the community and have been acquired by precisely the families that the program was designed to target; all of the purchasers to date have strong ties to the local community. Community volunteers have participated in the building and landscape improvements completed at the homes; local individuals, youth groups and local businesses have all participated. Extension of the agreement will allow additional purchases and improvements of single family homes as opportunities became available. The terms of the agreement will remain the same. The agreement, reflecting the necessary updates, will be provided to the Council under separate cover. FY2015 Funding Source Amount Budgeted Amount Requested Budgeted? Y/N Housing Trust Fund $250,000 Spending authority up to $250,000 Yes COUNCIL ACTION: If desired by the City Council, approve a motion directing the City Manager to update and extend the agreement with Community Partners for Affordable Housing to authorize the purchase and improvement of existing single family homes in Lake Forest, as they become available, at an amount not to exceed $250,000 in fiscal year 2015. 3 June 2, 2014 City Council Agenda 4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS 5. ITEMS FOR OMNIBUS VOTE CONSIDERATION 7:15 p.m. 1. Approval of the May 19, 2014 City Council meeting Minutes A copy of the minutes begins on page 35. 2. Approval of the Check Register for Period April 26- May 23, 2014 Fund Invoice Payroll Total General 662,214 1,087,132 1,749,346 Water & Sewer 110,910 114,300 225,210 Parks & Recreation 209,881 313,815 523,696 Capital Improvements 330,548 0 330,548 Motor Fuel Tax 4,263 0 4,263 Cemetery 6,560 16,999 23,559 Senior Resources 30,995 20,201 51,197 Deerpath Golf Course 130,329 38,593 168,922 Fleet 83,377 34,855 118,232 Debt Funds 1,250 0 1,250 Housing Trust 0 0 0 Park & Public Land 19,995 0 19,995 All other Funds 742,253 144,401 886,654 $ 2,332,574 $ 1,770,297 $ 4,102,871 3. Approval of the Amended Meeting Schedule for the City Council and Finance Committee A copy of the amended meeting dates can be found on page 44. COUNCIL ACTION: Approve amended Meeting dates for the City Council and the Finance Committee. 4. Consideration and Approval of the Prevailing Wages Resolution STAFF CONTACT: Margaret Boyer, Deputy City Clerk (847-810-3674) BACKGROUND/DISCUSSION: State statutes require that all public bodies awarding contracts for public work should abide by current prevailing wage rates and regulation. The attached resolution beginning on page 42 is required to be adopted on an annual basis and a certified copy will be filed with the Secretary of State and the Illinois Department of Labor. COUNCIL ACTION: Adopt the Resolution as required by State Statutes. 4 June 2, 2014 City Council Agenda 5. Request to Increase the Lake Forest Share of the 2014 Joint Annual Pavement Patching Contractual Program STAFF CONTACT: Bob Ells, Superintendent of Engineering (847-810-3555) PURPOSE AND ACTION REQUESTED: Staff is requesting the use of a portion of the F.Y. 2015 Streets Section contractual dollars to address the significant number of smaller asphalt repairs needed throughout the City. Staff recommends that this occur via a $50,000 increase in the existing patching agreement with Peter Baker & Sons. PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments City Council April 7, 2014 Base Contract Approved BACKGROUND/DISCUSSION: Asphalt street repairs are categorized by four different types based upon their size. The contract that was approved by City Council on April 7, 2014 addressed individual repairs requiring more than fifteen square yards of material being removed and replaced (Type III & IV patches). The work began the week of May 12th and was completed May 30th. This request is to increase the contractual amount and have a significant number of Type I and II patches (less than 15 square yards) be repaired by Peter Baker & Sons. If approved this evening, the contractor is able to begin work immediately and should complete the repairs by mid-June. The Streets Section has $75,000 budgeted annually to purchase street repair material such as asphalt, stone, and concrete. As staff analyzed the City’s roadway system over the past four weeks, it was determined that although in-house personnel could address some of the various size street repairs, it would be more efficient to have the repairs completed by an outside contractor. In this case, Peter Baker & Sons has multiple grinders, paver boxes, and heavy rollers that significantly decrease the repair time for each street area. As with both the street overlay and patching program, Engineering staff will provide daily inspections of the repairs. Streets personnel will continue to make asphalt repairs as needed throughout the summer months. However, contracting out a majority of these repairs will return the City’s roadway system to an acceptable level in a significantly shorter period of time. BUDGET/FISCAL IMPACT: Staff is requesting the existing patching contract be increased by $50,000 via the street maintenance contractual account. The remaining $25,000 from that account will be used by Streets personnel to purchase street repair material throughout the remaining months of F.Y. 2015. FY2015 Funding Source Amount Budgeted Amount Requested Budgeted? Y/N General Fund - Streets Contractual $75,000 $50,000 Y 5 June 2, 2014 City Council Agenda COUNCIL ACTION: Increase the asphalt patching contract with Peter Baker & Sons by $50,000 for Type I and II asphalt repairs throughout the City. 6. Award Contract for Fitness Center Weight Equipment Purchase as Included in the FY15 Capital Plan STAFF CONTACT: FITNESS CENTER MANAGER, JASON R. BUSDEKER, 810-3934 PURPOSE AND ACTION REQUESTED: The Parks and Recreation Board and Staff request approval to purchase 19 selectorized weight machines, 5 Free weight machines and 1 multi-station unit. This purchase is part of a scheduled annual replacement plan and is budgeted in the City’s FY15 Capital Fund. This capital purchase was deferred from the FY14 Capital Plan. PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments Parks and Recreation Board 5/20/14 Recommend Approval of Contract Fitness Members Winter 2014 Winter Survey and Ongoing Feedback- Recommend Selection & Replacement BACKGROUND/DISCUSSION: This purchase will replace current weight equipment that has reached the end of its useful life. With continued use, the likelihood of increase maintenance costs and possible safety hazards become greater. Public notice to solicit bids was provided on April 24, 2014 with a bid opening date of May 9, 2014. In addition to public notices, bid packets were delivered to the two equipment vendors in the area. Staff received three (3) bids for the weight equipment purchase. Staff will trade in nineteen (19) selectorized weight machines, five (5) free weight machines and one (1) multi-station unit to help offset the cost of the new equipment. Bid results were as follows: Company Purchase Price Trade-In Total LifeFitness (13 pieces of equipment) $29,754.00 $6,100.00 $23,654.00 Direct Fitness Solutions (12 pieces of equipment) $45,422.20 $7,050.00 $38,372.20 Promaxima Disqualified, did not fully meet specifications The Parks and Recreation Board along with Staff recommend partially awarding the purchase of the weight equipment to Direct Fitness Solutions and to LifeFitness. Each vendor provided an individual bid for each piece of equipment. The Parks and Recreation Board along with Staff are recommending purchasing the individual piece of equipment that was the lowest bid and best meets the specifications. In some cases, a 6 June 2, 2014 City Council Agenda bid didn’t meet specifications and for five (5) pieces, staff chose the equipment that best met the bid specifications but was not the lowest bid. BUDGET/FISCAL IMPACT: FY2014 Funding Source Amount Budgeted Amount Requested Budgeted? Y/N CAPITAL FUND 311 $105,000.00 $62,026.20 Y COUNCIL ACTION: Award of contract to LifeFitness for $23,654.00 and Direct Fitness Solutions for $38,372.20 for a total expenditure of $62,026.20 for the purchase of fitness equipment as budgeted in the FY15 Capital Plan. 7. Consideration of an Ordinance Approving a Recommendation from the Zoning Board of Appeals. (First Reading, and if Desired by the City Council, Final Approval) STAFF CONTACT: Catherine Czerniak, Director of Community Development (810-3504) The following recommendation from the Zoning Board of Appeals is presented to the City Council for consideration as part of the Omnibus Agenda. 773 Highview Terrace – The Zoning Board of Appeals recommends approval of a variance from side yard setbacks to allow construction of a rear addition. Two letters of support from neighboring property owners were presented to the Board. (Board vote: 7 - 0, approved) The Ordinance approving the petition as recommended by the Zoning Board of Appeals, including key exhibits, is included in the Council’s packet beginning on page 51. The Ordinance and complete exhibits is available for review in the Community Development Department. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Ordinance approving the petition in accordance with the Zoning Board of Appeals’ recommendation. 8. Consideration of Ordinances Approving Recommendations from the Building Review Board. (First Reading and if Desired by the City Council, Final Approval) STAFF CONTACT: Catherine Czerniak, Director of Community Development (810-3504) The following recommendations from the Building Review Board are presented to the City Council for consideration as part of the Omnibus Agenda. Lake Forest Open Lands’ Updated Signage Plan (various locations) - The Building Review Board recommended approval of an updated overall signage plan for the Lake Forest Open Lands’ 7 June 2, 2014 City Council Agenda properties located throughout the City. No public testimony was presented to the Board on this petition. (Board vote: 6-0, approved) 382 Cherokee Road - The Building Review Board recommended approval of an addition to accommodate a master bedroom suite. Two letters were received from neighboring property owners, one in support of the project, the other stating a preference for demolition, rather than alteration, of the existing house. (Board vote: 6-0, approved) The Ordinances approving petitions as recommended by the Building Review Board, with key exhibits attached, are included in the Council packet beginning on page 58. The Ordinances and complete exhibits are available for review in the Community Development Department. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Ordinances approving the petitions in accordance with the Building Review Board’s recommendations. 9. Consideration of an Ordinance Approving a Recommendation from the Historic Preservation Commission. (First Reading and if Desired by the City Council, Final Approval) STAFF CONTACT: Catherine Czerniak, Director of Community Development (810-3504) The following recommendation from the Historic Preservation Commission is presented to the City Council for consideration as part of the Omnibus Agenda. 800 N. Sheridan Road - The Historic Preservation Commission recommended approval of an addition at the rear of the house, a replacement garage and the associated building scale variance. The Commission found that the project complies with the preservation standards and satisfies the criteria for a building scale variance. Three letters were submitted to the Commission on this petition. One stating support for the project, the other two expressing concern about the increase in size of the house and the potential for drainage impacts. In response to the concerns raised, the Commission required enhancement of the landscaping to screen the addition, noted that a grading and drainage plan will need to be submitted for City review prior to the issuance of a building permit, and encouraged the petitioners to reach out to neighboring property owners before and during construction to keep them informed and to hear any concerns. (Commission vote: 4-1, approved) The ordinance approving the petition with key exhibits attached; is included in the Council’s packet beginning on page 73. The Ordinance and complete exhibits are available for review in the Community Development Department. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Ordinance approving the petition in accordance with the Historic Preservation Commission’s recommendation. 10. Request for the City Council to Waive the Bidding Process to purchase a replacement of TouchPrintTM 5900 Live Scan booking station, an electronic fingerprinting device certified to connect with the Illinois State Police and National Crime Information Center (FBI) databases. 8 June 2, 2014 City Council Agenda STAFF CONTACT: Karl Walldorf, Deputy Chief of Police (847-810-3803) PURPOSE AND ACTION REQUESTED: Staff is requesting City Council to waive the bidding process and grant authorization to award the bid vendor, MorphoTrust USA, for the purchase of one Live Scan booking station for the Department Booking area. This item is included in the FY2015 Capital Equipment Program. BACKGROUND/DISCUSSION: The Live Scan system is used by nearly every police department throughout the state of Illinois. The police department uses the Live Scan booking station in processing most criminal arrestees, background requestors, and liquor license applicants. The digital fingerprints are transmitted electronically to the Illinois State Police and the FBI fingerprint database. All positively identified criminal suspects must go through the booking process and be entered into the criminal database supported by the FBI. Any unidentified suspects or suspects providing false identification can be more readily identified through the electronic submission of their fingerprints, with results returning within an average of 10 minutes. The police department has had its current Live Scan booking station for the past 8 years, and its maintainability ended January 1, 2014 due to the age of the technology and hardware. The system has surpassed its end-of-life date and ceased functioning April 11, 2014. Officers are currently forced to transport criminal suspects to use the Live Scan booking station located at the Lake Bluff Police Department. BUDGET/FISCAL IMPACT: Police has been planning for the replacement of this unit for several years and requested funding for the approximate expected cost during the FY2015 capital process. MorphoTrust USA is the sole vendor for the Live Scan product. FY2015 Funding Source Account Number Account Budget Amount Requested Budgeted? Y/N Capital Fund 205-7672-421-75-25 $36,813 $36,813 Y Total $36,813 COUNCIL ACTION: Request for the City Council to waive the bidding process to purchase a replacement of TouchPrintTM 5900 Live Scan booking station and award purchase to MorphoTrust USA in the amount of $36,813.00. COUNCIL ACTION: Approve the Ten (10) Omnibus items as presented. 6. ORDINANCES 7. NEW BUSINESS 7:30 p.m. 1. Approval of Market Square 2000 Endowment Fund 9 June 2, 2014 City Council Agenda STAFF CONTACT: Chuck Myers, Superintendent of Parks & Forestry (810-3565) PURPOSE AND ACTION REQUESTED: The City is requesting $25,000 from the Market Square 2000 Endowment to be set aside to cover costs associated with Market Square, including but not limited to, plant replacement and labor, irrigation repair, and hardscape maintenance and repair. BACKGROUND/DISCUSSION: In November 2002, The City of Lake Forest and Market Square 2000 entered into an agreement which provided for the transfer of the Market Square Funds to The City for the sole purpose of maintaining and improving the landscape and streetscape elements of Market Square. The agreement requires that The City establish a list of individuals interested in the continued high quality maintenance of the Square. The agreement also requires that prior to the expenditure of any Market Square funds The City will hold a public hearing and notify all persons listed on the registry of this hearing, so that they have an opportunity to review and comment on the expenditures. BUDGET/FISCAL IMPACT: FY2015 Funding Source Account Number Account Budget Amount Requested Budgeted? Y/N Endowment Fund General 220 5774 452 35 26 $0 $25,000 Y $227,835 Previous year’s expenses: FY2014 EXPENDITURES INCLUDED: Description Amount No Expenditures $ .00 $ .00 FY2013 EXPENDITURES INCLUDED: Description Amount Miscellaneous Maintenance $ 111.00 $ 111.00 FY2012 EXPENDITURES INCLUDED: Description Amount Fountain Maintenance $ 1,000.00 Tree Maintenance (Insecticides/Nutrient supplements) $ 2,479.00 Ground Cover & Plant Material $ 924.00 Miscellaneous Items $ 39.80 $ 4,442.80 10 June 2, 2014 City Council Agenda FY2011 EXPENDITURES INCLUDED: Description Amount Fountain Maintenance $ 1,600.00 Powder Coating (Benches) $ 255.00 Tree Maintenance (Insecticides/Nutrient supplements) $ 1,863.00 Ground Cover & Plant Material $ 2,601.50 Miscellaneous Items $ 231.59 $ 6,551.09 FY2010 EXPENDITURES INCLUDED: Description Amount Plant Replacement $ 273.98 Tree Care (Nutrient Supplements) $ 720.00 Tree Care (Soil Treatments) $ 720.00 $ 1,713.98 FY2009 EXPENDITURES INCLUDED: Description Amount Snow & Ice Protection $ 165.19 Tree Care (Root Invigorating Nutrient Supplement) $ 1,278.00 Additional Landscaping Along Perimeter of Market Square (i.e. Boxwood, Ivy) $ 4,276.80 Powder Coating (Rehab of Bench) $ 375.00 $ 6,094.99 FY2008 EXPENDITURES INCLUDED: Description Amount Snow & Salt Barrier $ 1,535.00 Rehabbing of Garbage Receptacles $ 3,000.00 Plant Material $ 412.00 Salt Products for Snow & Ice Control $ 590.00 $ 5,537.00 COUNCIL ACTION: Approval of expenditures against the Market Square 2000 Endowment Fund in the amount of $25,000. 8. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION 7:45 p.m. 11 June 2, 2014 City Council Agenda 9. ADJOURNMENT 8:00 p.m. Office of the City Manager May 28, 2014 The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. 12 13 14 15 16 17 18 19 20 21 22 23 [Filippini Law Firm] 1 June 2014 Mayor Donald Schoenheider and Members of the City Council The City of Lake Forest 220 East Deerpath Lake Forest IL 60045 Re: Engagement Letter Dear Mayor Schoenheider and Members of the City Council: Thank you for retaining Victor Filippini and [the Filippini Law Firm] to represent The City of Lake Forest (the "City") as its City Attorney. This engagement commences 1 June 2014. We look forward to serving the City's needs and to maintaining a mutually satisfactory relationship. As City Attorney, we will provide general counseling services on all matters that come before the City and any of its subsidiary bodies. We will also be available to represent the City in litigation matters that may arise, although we understand that the City retains separate counsel for routine prosecution of ordinance violations, and it also engages separate bond counsel and labor counsel. Under any circumstance, of course, the City will retain the prerogative to engage special counsel on any discrete matters that it may elect from time-to- time. The purpose of this letter is to confirm our engagement as City Attorney and to provide you certain information concerning our fees, billing and collection policies, and other terms that will govern our relationship. Although we do not wish to be overly formal in our relationship with you, we have found it a helpful practice to confirm with our clients the nature and terms of our representation. Attached to this letter are our firm’s standard terms of engagement. Please review these and let me know if you have any questions concerning our policies. With respect to this representation, I will be charging my most favorable hourly rate of $310, which is applicable to our general counsel governmental clients and is discounted approximately 35% from my standard hourly rate of $475. This is the same rate that applied while I was a partner at Holland & Knight, although I will not increase this rate before 1 January 2016. As of 1 January 2016, consistent with our standard terms of engagement, we will undertake an annual evaluation of the rates that will be charged for the services that this firm provides. If the terms described above and in the attached terms of engagement are satisfactory, please so indicate by signing and returning the enclosed copy of this letter. We look forward to working with you to bring these matters to a successful conclusion. Very truly yours, Victor P. Filippini, Jr. Enclosure 24 Mayor Donald Schoenheider and Members of the City Council 1 June 2014 Page 2 Approved this _____ day of ___________, 2014. THE CITY OF LAKE FOREST By:________________________________ Donald Schoenheider, Mayor 25 FILIPPINI LAW FIRM TERMS OF ENGAGEMENT We appreciate your decision to retain Filippini Law Firm as your legal counsel. This document explains how we work, our obligations to you, your obligations to us, what we will do on your behalf, and how our charges will be determined and billed. Experience has shown that an understanding of these matters will contribute to a better relationship between us, and that in turn makes our efforts more productive. Our engagement and the services that we will provide to you are limited to the matter identified in the accompanying letter. Any changes in the scope of our representation as described in the letter must be approved in writing. We will provide services of a strictly legal nature related to the matters described in that letter. You will provide us with the factual information and materials we require to perform the services identified in the letter, and you will make such business or technical decisions and determinations as are appropriate. You will not rely on us for business, investment, or accounting decisions, or expect us to investigate the character or credit of persons or entities with whom you may be dealing, unless otherwise specified in the letter. We cannot guarantee the outcome of any matter. Any expression of our professional judgment regarding your matter or the potential outcome is, of course, limited by our knowledge of the facts and based on the law at the time of expression. It is also subject to any unknown or uncertain factors or conditions beyond our control. Confidentiality and Related Matters Regarding the ethics of our profession that will govern our representation, several points deserve emphasis. As a matter of professional responsibility, we are required to hold confidential all information relating to the representation of our clients. This professional obligation and the legal privilege for attorney-client communications exist to encourage candid and complete communication between a client and his lawyer. We can perform truly beneficial services for a client only if we are aware of all information that might be relevant to our representation. Consequently, we trust that our attorney-client relationship with you will be based on mutual confidence and unrestrained communication that will facilitate our proper representation of you. Additionally, you should be aware that, in instances in which we represent a corporation or other entity, our client relationship is with the entity and not with its individual officers, officials, executives, shareholders, directors, members, managers, partners, or persons in similar positions, or with its parent, subsidiaries, or other affiliates. In those cases, our professional responsibilities are owed only to that entity, alone, and no conflict of interest will be asserted by you because we represent persons with respect to interests that are adverse to individual persons or business organizations who have a relationship with you. That is to say, unless the letter accompanying this document indicates otherwise, Filippini Law Firm’s attorney-client relationship with the entity does not give rise to an attorney-client relationship with the parent, subsidiaries or other affiliates of the entity, and representation of the entity in this matter will not give rise to any conflict of interest in the event other clients of the firm are adverse to the parent, subsidiaries or other affiliates of the entity. Of course, we can also represent individual executives, shareholders, directors, members, managers, partners, and other persons related to the entity in matters that do not conflict with the interests of the entity, but any such representation will be the subject of a separate engagement letter. Similarly, when we represent a party on an insured claim, we represent the insured, not the insurer, even though we may be approved, selected, or paid by the insurer. 26 4 The firm attempts to achieve efficiencies and savings for its clients by managing the firm’s administrative operations (e.g., file storage, document duplication, word processing, accounting/billing) in the most efficient manner possible, including outsourcing certain functions to third parties. Outsourcing in this manner may require the firm to allow access by third parties to your confidential information. The firm will follow applicable legal ethics rules with regard to such outsourcing and protection of confidential information. Fees and Billing Clients frequently ask us to estimate the fees and other charges they are likely to incur in connection with a particular matter. We are pleased to respond to such requests whenever possible with an estimate based on our professional judgment. This estimate always carries the understanding that, unless we agree otherwise in writing, it does not represent a maximum, minimum, or fixed fee quotation. The ultimate cost frequently is more or less than the amount estimated. Legal Fees. We typically undertake engagements on an hourly basis, but we are amenable to alternative billing arrangements. For example, we may agree with our clients to perform services on a fixed-fee or other basis that we and the client believe will encourage efficiency and reflect the value of our services in relation to a particular objective. If you and we have agreed on a fixed fee arrangement, our fees will not be limited to the fixed amount if you fail to make a complete and accurate disclosure of information that we have requested and that we reasonably require for our work, or if you materially change the terms, conditions, scope, or nature of the work, as described by you when we determined the fixed amount. If any of these events occurs, our fees will be based upon the other factors described below, unless you and we agree on a revised fixed fee. If the accompanying engagement letter does not provide for a fixed fee, or if we do not otherwise confirm to you in writing a fee arrangement, our fees for services will be determined as described in the following paragraphs. When establishing fees for services that we render, we are guided primarily by the time and labor required, although we also consider other appropriate factors, such as the novelty and difficulty of the legal issues involved; the legal skill required to perform the particular assignment; time-saving use of resources (including research, analysis, data and documentation) that we have previously developed and stored electronically or otherwise in quickly retrievable form; the fee customarily charged by comparable firms for similar legal services; the amount of money involved or at risk and the results obtained; and the time constraints imposed by either you or the circumstances. In determining a reasonable fee for the time and labor required for a particular matter, we consider the ability, experience, and reputation of the lawyer or lawyers in our firm who perform the services. To facilitate this determination, we internally assign to each lawyer an hourly rate based on these factors. Of course, our internal hourly rates change periodically to account for increases in our cost of delivering legal service, other economic factors, and the augmentation of a particular lawyer’s ability, experience, and reputation. Any such changes in hourly rates are applied prospectively, as well as to unbilled time previously expended. We record and bill our time in one-tenth hour (six minute) increments. When selecting lawyers to perform services for you, we generally seek to assign lawyers having the lowest hourly rates consistent with the skills, time demands, and other factors influencing the professional responsibility involved in each matter. That does not mean that we will always assign a lawyer with a lower hourly rate than other lawyers. As circumstances require, the services of lawyers in the firm with special skills or experience may be sought when that will either (a) reduce the legal expense to you, (b) provide a specialized legal skill needed, or (c) help move the matter forward more quickly. Also, to encourage the use of such lawyers in situations where their services can provide a significant benefit that is disproportionate to the time devoted to the matter, we may not bill for their services on an hourly rate basis but, if you agree in advance, we will adjust the fee on an 27 5 “added value” basis at the conclusion of the matter if and to the extent their services contribute to a favorable result for you. Disbursements. In addition to legal fees, our statements will include out-of-pocket expenses that we have advanced on your behalf and our internal charges (which may exceed direct costs and allocated overhead expenses) for certain support activities. Alternatively, the firm may charge for such internal charges as a percentage of the fees charged. Advanced expenses generally will include, but are not limited to, such items as travel, postage, filing, recording, certification, and registration fees charged by governmental bodies. Our internal charges typically include, but are not limited to, such items as toll calls, facsimile transmissions, overnight courier services, certain charges for terminal time for computer research and complex document production, and charges for photocopying materials sent to the client or third parties or required for our use. We may request an advance cost deposit when we expect that we will be required to incur substantial costs on behalf of the client. During the course of our representation, it may be appropriate to hire third parties to provide services on your behalf. These services may include such things as consulting or testifying experts, investigators, providers of computerized litigation support, and court reporters. Because of the legal “work product” protection afforded to services that an attorney requests from third parties, in certain situations our firm may assume responsibility for retaining the appropriate service providers. Even if we do so, however, you will be responsible for paying all fees and expenses directly to the service providers or reimbursing us for these expenses. The firm attempts to achieve efficiencies and savings for its clients when dealing with independent contractors. The firm may be able to obtain a reduced charge from the contractor if the firm provides certain functions, such as billing, collection, equipment, space, facilities, or clerical help. For these administrative and coordination services, the firm may charge an administrative fee, which will be separately disclosed to you. Billing. We bill periodically throughout the engagement for a particular matter, and our periodic statements are due when rendered. If our fees are based primarily on the amount of our time devoted to the matter, our statements will be rendered monthly. In instances in which we represent more than one person with respect to a matter, each person that we represent is jointly and severally liable for our fees and expenses with respect to the representation. Our statements contain a concise summary of each matter for which legal services are rendered and a fee is charged. If a statement remains unpaid for more than 30 days, you will be contacted by a firm representative inquiring why it is unpaid. Additionally, if a statement has not been paid within 30 days from its date, the firm may impose an interest charge of 1.25 percent per month (a 15 percent annual percentage rate) from the 30th day after the date of the statement until it is paid in full. Interest charges apply to specific monthly statements on an individual statement basis. Any payments made on past due statements are applied first to the oldest outstanding statement. It is the firm’s policy that if an invoice remains unpaid for more than 90 days, absent extraordinary circumstances and subject to legal ethics constraints, the firm's representation will cease, and you hereby authorize us to withdraw from all representation of you. Any unapplied deposits will be applied to outstanding balances. Generally, the firm will not recommence its representation or accept new work from you until your account is brought current and a new deposit for fees and costs, in an amount that the firm determines, is paid to it. In addition, if you do not pay the firm's statements as they become due, the firm may require a substantial partial payment and delivery of an interest-bearing promissory note as part of any arrangement under which it may, in its discretion, agree to continue its representation. Any such promissory note will serve merely as evidence of your obligation, and shall not be regarded as payment. 28 6 If allowed by applicable law, the firm is entitled to reasonable attorneys’ fees and court costs if collection activities are necessary. In addition, the firm shall have all general, possessory, or retaining liens, and all special or charging liens, recognized by law. Payment of our fees and costs is not contingent on the ultimate outcome of our representation, unless we have expressly agreed in writing to a contingent fee. Questions About Our Bills. We invite you to discuss freely with us any questions that you have concerning a fee charged for any matter. We want our clients to be satisfied with both the quality of our services and the reasonableness of the fees that we charge for those services. We will attempt to provide as much billing information as you require and in such customary form that you desire, and are willing to discuss with you any of the various billing formats we have available that best suits your needs. Relationships with Other Clients We may be asked to represent a client with respect to interests that are adverse to those of another client who is represented by the firm in connection with another matter. Just as you would not wish to be prevented in an appropriate situation from retaining a law firm that competes with Filippini Law Firm, our firm wishes to be able to consider the representation of other persons or entities that may be competitors in your industry or who may have interests that are adverse to yours, but with respect to matters that are unrelated in any way to our representation of you. The ethics that govern us permit us to accept such multiple representations, assuming certain conditions are met, as set forth below, and upon agreement of the parties. During the term of this engagement, we will not accept representation of another client to pursue interests that are directly adverse to your interests unless and until we make full disclosure to you of all the relevant facts, circumstances, and implications of our undertaking the two representations, and confirm to you in good faith that we have done so and that the following criteria are met: (i) there is no substantial relationship between any matter in which we are representing or have represented you and the matter for the other client; (ii) any confidential information that we have received from you will not be available to the other client without your consent; (iii) our effective representation of you and the discharge of our professional responsibilities to you will not be prejudiced by our representation of the other client; and (iv) the other client has also consented in writing based on our full disclosure of the relevant facts, circumstances, and implications of our undertaking the two representations. If the foregoing conditions are satisfied, we may undertake the adverse representation and all conflict issues will be deemed to have been resolved or waived by you. By making this agreement, we are establishing the criteria that will govern the exercise of your right under applicable ethical rules to object to our representation of another client whose interests are adverse to yours. If you contest in good faith the facts underlying our confirmation to you that the specified criteria have been met, then we will have the burden of reasonably supporting those facts. Knowledge Management Tool In order to better and more economically serve our clients, we may implement a document search engine that will allow us to search the firm’s institutional work product to determine whether there exist documents created for one client that can be used as a starting point for the preparation of new documents for other clients. Documents that are subject to ethics wall restrictions, have extraordinary confidentiality requirements, or contain sensitive client information will not be included in this system. Termination Upon completion of the matter to which this representation applies, or upon earlier termination of our relationship, the attorney-client relationship will end unless you and we have expressly agreed to a 29 7 continuation with respect to other matters. We hope, of course, that such a continuation will be the case. The representation is terminable at will by either of us. The termination of the representation will not terminate your obligation to pay fees and expenses incurred prior to the termination and for any services rendered or disbursements required to implement the transition to new counsel. * * * * * Your agreement to this engagement constitutes your acceptance of the foregoing terms and conditions. If any of them is unacceptable to you, please advise us now so that we can resolve any differences and proceed with a clear, complete, and consistent understanding of our relationship. 30 31 32 33 RESOLUTION OF SYMPATHY WHEREAS, on behalf of The City of Lake Forest, the City Council expresses its sadness at the profound loss of Leslie T. Chapman on May 16, 2014; and WHEREAS, Leslie Chapman, since 2011, was a valued member of the Housing Trust Fund Board of The City of Lake Forest, serving as a champion for affordable and moderately-priced housing with the goal that those who work in the community might also be able to live in the community; and WHEREAS, Leslie Chapman was also a member of the Forest Green Transit Committee; and WHEREAS, Leslie Chapman had an active and long career at Lake Forest College, serving in several positions before being appointed to Vice President for Business Affairs and Treasurer; and WHEREAS, several honors were established in her honor, including Lake Forest College’s Leslie T. Chapman Award for Administrative Excellence and Service and the Lake Forest-Lake Bluff Historical Society’s Leslie T. Chapman Summer Internship; and WHREAS, Leslie Chapman was an important liaison between Lake Forest College and The City of Lake Forest, communicating, coordinating and always working to build a stronger relationship; and WHEREAS, Leslie Chapman was an engaged and generous member of the Lake Forest community; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, that its deepest sympathy goes out to her husband Richard and her family. BE IT FURTHER RESOLVED that this resolution be spread upon the minutes of the City Council and a copy hereof, duly signed by the Mayor, be presented to the family of Leslie Chapman. Dated: June 2, 2014 _______________________________ Mayor 34 The City of Lake Forest CITY COUNCIL Proceedings of the May 19, 2014 First Session Meeting 6:30 p.m. Special Start time – Council Chambers CALL TO ORDER AND ROLL CALL: Mayor Schoenheider called the meeting to order at 7:30 pm, and Deputy City Clerk Margaret Boyer called the roll of Council members. Present: Mayor Schoenheider, Alderman Novit, Alderman Waldeck, Alderman Moore, Alderman Pandaleon, Alderman Reisenberg, Alderman Tack and Alderman Palmer. Absent: Alderman Adelman. Also present were: Bob Kiely, City Manager, Carina Walters, Assistant City Manager; Victor Filippini, City Attorney; Andrew Fiske, City Attorney; Susan Banks, Communications Manager; Catherine Czerniak, Director of Community Development; Michael Thomas, Director of Public Works; Dan Martin, Superintendent of Public Works; James Held, Chief of Police. There were approximately 30 present in the audience. Alderman Moreno made a motion to adjourn into executive session pursuant to 5ILCS 120/2 (c), (1), The City Council will be discussing personnel matters. (6), The City Council will be discussing the consideration for the sale or lease of property owned by the Public Body and (21) The City Council will be reviewing the minutes of the April 21 City Council Executive Session, seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Tack, Reisenberg, and Moreno. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. The City Council reconvened into open session at 7:35 p.m. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR A. Resolution of Sympathy for Robert D. Stuart, Jr. Mayor Schoenheider read the Resolution of Sympathy. COUNCIL ACTION: Approve the Resolution Alderman Reisenberg made a motion to approve the Resolution, seconded by Alderman Beidler. Motion carried unanimously by voice vote. B. Proclamation in Support of Lake Forest Day on August 6, 2014 35 Proceedings of the May 19, 2014 Regular City Council Meeting Mayor Schoenheider read the Proclamation declaring August 6, 2014 Lake Forest Day. Alderman Reisenberg made a motion to approve the Proclamation, seconded by Alderman Tack. Motion carried unanimously by voice vote. C. Discussion on City Council meeting Schedule The City Council discussed the options for potentially eliminating the Committee of the Whole Meetings at 6:30 p.m. allowing for the City Council Meeting to begin at 6:30. Staff has been directed to prepare a proposed schedule. D. A Resolution reinstating the Lawrence R. Temple Distinguished Public Service Award Committee Mayor Schoenheider stated that he is acutely aware of the number of people who contribute so much of their time and talent to The City of Lake Forest and asked that the City Council consider reinstating the Resolution that allows for the formation of a Committee. COUNCIL ACTION: Direct Staff to create a Resolution for Council approval reinstating the Lawrence R. Temple Distinguished Public Service Award Committee Alderman Moore made a motion to direct Staff to create a Resolution for Council approval reinstating the Lawrence R. Temple Distinguished Public Service Award Committee, seconded by Alderman Reisenberg. Motion carried unanimously by voice vote. D. Resolutions of Appreciation for Retiring Members of Boards and Commissions as follows: CROYA Youth Executive Committee 2013-2014 Chair: Jack Williams Vice Chair: Kate Whalley CSL Chair: Martha Stride CSL Vice Chairs: Lilah Henry & Kelli Jacobs Parliamentarians: Mark DiValerio & Emily Rule Fundraising Chairs: Isabelle Block, Abby Bowman & Matt Shea Topic Night Chairs: James Flannery & Liam Gayter Public Relations Chairs: Sophie Marasco, Jianna Santello & Maikal Yamauchi Cable/Tech Chair: Joey Franklin & Spencer Welte CROYA Foundation Chair: Annie Kotlarz CROYA/Woodlands Liaison: Margaret Andersen CROYA/Lake Forest Academy Liaison: Tommy Chandler Music Liaisons: Jamie Flint & Graham Ulmer The Mayor read the list of the CROYA Youth Executive Board members. COUNCIL ACTION: Approve Resolutions of Appreciation Alderman Reisenberg made a motion to approve the Resolutions, seconded by Alderman Tack. Motion carried unanimously by voice vote. COMMENTS BY CITY MANAGER 36 Proceedings of the May 19, 2014 Regular City Council Meeting A. Community Spotlight- McKinlock Post 264 American Legion Tom Marks, Commander Commander Marks gave an overview of the scholarships that the American Legion sponsors on Senior night at the High School. He also stated that Lake Forest Day is the Legion’s number one fundraiser they use to fund their scholarships. Mayor Schoenheider thanked Commander Marks and the American Legion for all they do in The City of Lake Forest. B. Request for Special Event Permit by Market House on the Square, MH Fish House City Manager Robert Kiely reported that Mark Westcott, Owner of Market House on the Square, MH Fish House is requesting a Special Event permit that allows him to host two music events on Southgate between Bank Lane and Forest Avenue. The Events will be held on June 8 and in September, 2014. He added that in 2013 and 2014 Market House on the Square held Oktoberfest with one police officer present. There were no major incidents reported to or by the Police. Mr. Kiely said that at the conclusion of the event(s), staff will meet to identify if there is any areas of concerns for future events. COUNCIL ACTION: Approve Special Event Permit to Market House on the Square, MH Fish House to host for (2) two events during Fiscal Year 2014 Alderman Beidler made a motion to approve a Special Event Permit to Market House on the Square, MH Fish House to host for (2) two events during Fiscal Year 2014, seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. City Manager Robert Kiley also addressed a new information box in the Packet that contains a table that includes where the topic was seen before and the recommendation. COMMENTS BY COUNCIL MEMBERS Alderman Tack asked that Item #5 form the omnibus be removed and discussed later in the agenda. Alderman Adelman asked that an email regarding recommendations by the Lake Forest Lake Bluff Park & Recreation Task Force Board be provided to City Council members. Alderman Adelman gave a brief overview of the objectives identified by the Task Force. The first objective identified was to keep both Lake Forest and Lake Bluff golfers at the local golf courses. The second was to attract non-residents. In doing so a punch card option was discussed for both Lake Forest and Lake Bluff Courses. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS 37 Proceedings of the May 19, 2014 Regular City Council Meeting None ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the May 5, 2014 First and Second Session City Council meeting Minutes 2. Approval only for the April 21, 2014 City Council Executive Session 3. Approval of a recommendation from the Park & Recreation Board to adopt the Memorial Tree and Bench Policy 4. Award of Contract for Resurfacing the Deerpath Park Walking Path as Included in the FY15 Capital Plan 5. Consideration of an Ordinance approving a Fee for the impoundment of vehicles used in the commission of DUI-related offenses within The City of Lake Forest (Final Reading) Mayor Schoenheider removed item # 5 at the request of Alderman Tack to be discussed under Section 6, Ordinances. Therefore making the Council Action Approve the four (4) Omnibus items as presented. Alderman Beidler added that she was pleased to see The City of Lake Forest adopt the Memorial Tree and Bench Policy. COUNCIL ACTION: Approve the four (4) Omnibus items as presented. Alderman Reisenberg made a motion to approve by Omnibus items as presented with the notation of item #5 being removed, seconded by Alderman Beidler. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES 5. Consideration of an Ordinance approving a Fee for the impoundment of vehicles used in the commission of DUI-related offenses within The City of Lake Forest (Final Reading) At the request of Alderman Tack, the Council had additional discussion on whether the consideration of this Ordinance would act as a deterrent, and that the revenue generated would be used to purchase additional equipment. COUNCIL ACTION: Grant final approval of the Ordinance approving an Impoundment fee for impounding vehicles incident to an arrest for Driving Under the Influence or Driving While 38 Proceedings of the May 19, 2014 Regular City Council Meeting License Suspended or Revoked, where the cause of action is a previous driving under the influence arrest. Alderman Waldeck made a motion to grant final approval of the Ordinance approving an Impoundment fee for impounding vehicles incident to an arrest for Driving Under the Influence or Driving While License Suspended or Revoked, where the cause of action is a previous driving under the influence arrest, seconded by Alderman Beidler. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Reisenberg, Adelman and Moreno. The following voted “Nay”: Alderman Tack. 6 Yeas, 1 Nay, motion carried. NEW BUSINESS 1. Consideration of a Recommendation from the Plan Commission in Support of the Mendino Duplex Development. (First Reading, and if Desired by the City Council, Final Approval) Director of Community Development Catherine Czerniak stated that the property owner, Mr. Mendino, is requesting approval of a duplex development through the Planned Apartment Development provisions in the City Code. Approval of the related subdivision plat, consolidating the existing two lots into one, is also requested. Ms. Czerniak added that in September, 2011, the Plan Commission considered a previous development proposal for this property, and at that time proposed a higher density of development and less open space than the plan that is now forwarded to the Council with a recommendation for approval. She added that the previous plan also required variances from the Code; no variances are requested as part of the previous proposal. Alderman Moore complimented the property owner for the revisions made to the plan to bring it into conformance with applicable regulations and to address concerns previously raised by neighbors. COUNCIL ACTION : If desired by the City Council, waive first reading and grant final approval of an Ordinance approving the Mendino Planned Apartment Development. The plat of subdivision is included and will be approved as a part of the Ordinance. Alderman Reisenberg made a motion to waive first reading, seconded by Alderman Tack. Motion carried unanimously by voice vote. Alderman Moore made a motion to grant final approval of an Ordinance approving the Mendino Planned Apartment Development. The plat of subdivision is included and will be approved as a part of the Ordinance, seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Tack, Reisenberg, Adelman and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. 39 Proceedings of the May 19, 2014 Regular City Council Meeting ADDITIONAL ITEMS FOR COUNCIL DISCUSSION None ADJOURNMENT There being no further business. Alderman Reisenberg made a motion to adjourn, seconded by Alderman Moreno. Motion carried unanimously by voice vote at 8:30 p.m. Respectfully Submitted, Margaret Boyer Deputy City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos. 40 2014-2015 Amended City Council and Finance Committee Dates Date for City Council 2014- 2015 Location CC/FC June 2, 2014 COUNCIL CHAMBERS CC 6:30 P.M. June 16, 2014 COUNCIL CHAMBERS CC 6:30 P.M. July 7, 2014 COUNCIL CHAMBERS CC 6:30 P.M. July 21, 2014 COUNCIL CHAMBERS FC 6:30 P.M. CC to follow immediately after August 4, 2014 COUNCIL CHAMBERS CC 6:30 P.M. August 18, 2014 No Meeting **September 2, 2014 COUNCIL CHAMBERS CC 6:30 P.M. September 15, 2014 COUNCIL CHAMBERS CC 6:30 P.M. October 6, 2014 COUNCIL CHAMBERS CC 6:30 P.M. October 20, 2014 COUNCIL CHAMBERS. FC 6:30 P.M CC to follow immediately after. November 3, 2014 COUNCIL CHAMBERS CC 6:30 P.M. November 10,2014 MUNICIPAL SERVICES CENTER Capital Budget Workshop 5:00 P.M November 17, 2014 COUNCIL CHAMBERS CC 6:30 P.M. December 1, 2014 COUNCIL CHAMBERS CC 6:30 P.M. December 15, 2014 No Meeting January 5, 2015 COUNCIL CHAMBERS CC 6:30 P.M. **January 20, 2015 COUNCIL CHAMBERS FC 6:30 P.M. CC to follow immediately after February 2, 2015 COUNCIL CHAMBERS CC 6:30 P.M. **February 17, 2015 COUNCIL CHAMBERS CC 6:30 P.M. March 2, 2015 COUNCIL CHAMBERS CC 6:30 P.M. March 9, 2015 MUNICIPAL SERVICES CENTER Operating Budget Workshop 5:00 P.M March 16, 2015 COUNCIL CHAMBERS CC 6:30 P.M. April 6, 2015 COUNCIL CHAMBERS CC 6:30 P.M. April 20,2015 COUNCIL CHAMBERS FC 6:30 P.M.CC to follow immediately after ** = This date represents a change from the traditional dates, due to holiday or other conflicts 41 RESOLUTION #2014-_______ RESOLUTION CERTIFYING COMPLIANCE WITH THE ILLINOIS PREVAILING WAGE LAW WHEREAS, 820 Illinois Compiled Statutes, 130/1 et. seq., (1993), formerly IL Rev. Stat., Ch. 48, Par. 39s-1 et. seq., Prevailing Wage Law, requires that the public body awarding contracts for public work or doing the work by day labor shall ascertain the general prevailing hourly rate of wages for employees engaged on such work; and WHEREAS, the Statutes further provide said rates of pay be publicly posted and/or kept available for inspection by any interested party and a certified copy thereof promptly filed in the Office of the Secretary of State. NOW, THEREFORE, BE IT RESOLVED by the City Council of The City of Lake Forest, Lake County, State of Illinois, that the prevailing rate of wages being paid to all laborers, workmen and mechanics engaged in the construction of public works projects coming under the jurisdiction of this City Council, has been determined to be set forth in the attached schedule entitled “Lake County Prevailing Wage for June 2014”. In addition, any and all revisions of the prevailing rate of wages in Lake County by the Department of Labor of the State of Illinois shall supersede the Department's June determination and shall apply to any and all public works construction in Lake County undertaken by the City; and BE IT FURTHER RESOLVED that nothing herein contained shall be construed to apply to the prevailing hourly rate of wages in the locality for employment other than public works construction as defined in the Act, and that action established by this Resolution be effective only during such period that the above statutory requirement may be in effect; and BE IT FURTHER RESOLVED THAT the Deputy City Clerk be and is hereby authorized to file a certified copy of this Resolution with the Secretary of State. Adopted by the City Council of The City of Lake Forest, Illinois on the 2nd day of June, 2014 on motion of Alderman _______________, seconded by Alderman ___________, and carried unanimously. _________________________________ __________________________________ Deputy City Clerk Mayor 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82