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CITY COUNCIL 2014/11/17 Agenda THE CITY OF LAKE FOREST CITY COUNCIL AGENDA Monday, November 17, 2014 6:30 p.m. City Hall Council Chambers Honorable Mayor, Donald Schoenheider Catherine Waldeck, Alderman First Ward Stanford Tack, Alderman Third Ward Prudence R. Beidler, Alderman First Ward Jack Reisenberg, Alderman Third Ward David Moore, Alderman Second Ward Michael Adelman, Alderman Fourth Ward George Pandaleon, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward CALL TO ORDER AND ROLL CALL 6:30 p.m. PLEDGE OF ALLEGIANCE REPORTS OF CITY OFFICERS 1. COMMENTS BY MAYOR 2. COMMENTS BY CITY MANAGER 3. COMMENTS BY COUNCIL MEMBERS 6:35 p.m. A. Finance Committee 1. Gorton Community Center Rehabilitation Project and FY 15 Budget Presentations PRESENTED BY: Finance Committee Chairman George Pandaleon, Blair Nagel, Chairman and Mark Ventling – Gorton Community Center STAFF CONTACT: Elizabeth Holleb (847-810-3612) BACKGROUND/DISCUSSION: Pursuant to Section 10.C.3. of the Restated Agreement Relating to the Gorton Property executed in July 2013, the Finance and Operations Sub- Committee and the Gorton Executive Director shall submit to the City for review and approval the Center’s annual budget and plans for the use of and programming at the property. Following review, the City shall submit a recommendation to the City Council for approval, approval with modifications or rejection of the Annual Budget and Plan to the full City Council. Upon receipt of the recommendation, the City Council has the right to approve, approve subject to modification, or reject the Annual Budget and Plan. A copy of the budget is provided beginning on page 13. COUNCIL ACTION: It is recommended that the City Council consider approval, approval with modifications, or rejection of the Gorton Community Center Annual Budget and Plan. 1 November 17, 2014 City Council Agenda If rejected, the Center would be authorized to operate and occupy the property in accordance with the Annual Budget and Plan last approved by the City Council subject to rate adjustments not exceeding the change in the Consumer Price Index. 2. Elawa Farm Budget Presentation PRESENTED BY: Finance Committee Chairman George Pandaleon Holly Brown (Chairman) and Joanne Miller (Executive Director) - Elawa Farm STAFF CONTACT: Elizabeth Holleb (847-810-3612) BACKGROUND/DISCUSSION: Pursuant to Section 10.C. of the Elawa Farm Operating Agreement executed in March 2014, the Elawa Farm Foundation shall submit its Annual Budget and Plan to the Elawa Farm Commission. The Commission shall then submit to the City Council a recommendation to approve, approve with modifications, or reject the Annual Budget and Plan. Upon receipt of the Commission’s recommendation, the City Council has the right to approve, approve subject to modification, or reject the Annual Budget and Plan. A copy of the budget is provided beginning on page 18. COUNCIL ACTION: It is recommended that the City Council consider approval, approval with modifications, or rejection of the Elawa Farm Annual Budget and Plan. If rejected, the Elawa Farm Foundation would be authorized to operate and occupy the property in accordance with the Annual Budget and Plan last approved by the City Council 3. Consideration of an Ordinance Establishing the 2014 Tax Levy (First Reading) PRESENTED BY: Elizabeth Holleb, Finance Director (847-810-3612) PURPOSE AND ACTION REQUESTED: Staff requests approving the first reading of an Ordinance establishing the 2014 tax levy. BACKGROUND/DISCUSSION: The annual tax levy must be filed with the County Clerk by the last Tuesday in December. The City has a significant reliance on property tax revenues, which represents more than 50% of the General Fund revenue. Spreadsheets reviewing the proposed tax levy for 2014 are attached (page 34) for your consideration. These include: 1) the tax levy limitations under the tax cap; 2) the tax levy distributed by fund without new growth and allowances distributed; 3) the tax levy by fund with new growth and allowances distributed; and 4) an explanation of the tax increase to an average homeowner. The tax levy to be approved includes the needs of all City departments, as well as for pensions and debt service requirements. A summary of the proposed levies is as follows: 2 November 17, 2014 City Council Agenda BUDGET/FISCAL IMPACT: The proposed tax levy for 2014 reflects a 1.88% increase over the 2013 tax levy extensions for the City and Library operating funds and City pension and debt service funds. This increase is comprised of the 1.50% property tax cap increase on those levy lines subject to the tax cap; debt service bond levies as previously approved by City Council bond Ordinances, subject to abatement for debt paid by alternate revenue sources; and increases attributable to new construction. The average increase to existing residents ($800,000 home) is projected to be $49 or 1.48%. COUNCIL ACTION: Grant first reading of an Ordinance Establishing the 2014 Tax Levy (page 25). 4. Approval of Ordinances Abating 2014 Tax Levies for Various G.O. Alternate Revenue Bond Issues (First Reading) PRESENTED BY: Elizabeth Holleb, Finance Director (847-810-3612) PURPOSE AND ACTION REQUESTED: Staff requests approving the first reading of ordinances abating 2014 tax levies. BACKGROUND/DISCUSSION: The proposed Ordinances provide for the abatement of 2014 taxes levied for the various outstanding general obligation ALTERNATE REVENUE bond issues. The tax levies for all bond issues are established and recorded with the County Clerk at the time the bonds are issued. Therefore, in order to reduce the bond tax levies, an abatement ordinance must be approved and filed with the County Clerk before the last Tuesday in December. The abatement of these general obligation ALTERNATE REVENUE bonds is possible due to the fact these bond funds have an adequate revenue source from water sales, Cemetery revenue, golf fees, sales tax or payments from the U.S. Treasury. Therefore, the general obligation tax levy can be abated as was planned at the time the bonds were issued. The proposed Ordinances (beginning on page 38) are as follows: Proposed FUND 2014 LEVY 2013 Extension $ CHANGE % CHANGE City General 13,271,570$ 13,070,575$ 200,995$ 1.54% Pension Funds 4,659,772 4,507,095 152,677 3.39% Fire Pension PA 93-0689 60,885 45,071 15,814 35.09% Recreation 1,354,340 1,334,325 20,015 1.50% Parks 3,014,499 2,969,950 44,549 1.50% Special Recreation 411,724 405,639 6,085 1.50% Library 3,490,620 3,425,392 65,228 1.90% Library sites 388,850 383,103 5,747 1.50% Bond Funds 2,001,279 1,983,122 18,157 0.92% TOTAL TAX LEVY - CITY 28,653,539$ 28,124,272$ 529,267$ 1.88% School District 67- ESTIMATED 31,267,212$ 30,511,753 755,459$ 2.48% GRAND TOTAL 59,920,751 58,636,025 1,284,726$ 2.19% 3 November 17, 2014 City Council Agenda • An Ordinance Abating a Portion of the Tax being Levied in 2014 for the Annual Payment of the Principal and Interest on the Taxable General Obligation Bonds, Series 2010-B Bond Issue • An Ordinance Abating a Portion of the Tax being Levied in 2014 for the Annual Payment of the Principal and Interest on the Taxable General Obligation Bonds, Series 2010-C Bond Issue • An Ordinance Abating the Total Tax being Levied in 2014 for the Annual Payment of the Principal and Interest on the 2011 General Obligation Series 2011-A Refunding Bond Issue • An Ordinance Abating the Total Tax being Levied in 2014 for the Annual Payment of the Principal and Interest on the 2011 General Obligation Series 2011-B Refunding Bond Issue BUDGET/FISCAL IMPACT: A summary of the proposed tax levy abatements is provided below: COUNCIL ACTION: Grant first reading approval of the Ordinances abating tax levies for various general obligation bond issues. 5. Consideration of an Ordinance approving a Fee Schedule, Ordinances adopting new fees related to Liquor License Penalty and Credit Card Service Fees, and an Ordinance amending City Code relating to the Direct Debit Program for Water Bills (First Reading) PRESENTED BY: Elizabeth Holleb, Finance Director (847-810-3612) PURPOSE AND ACTION REQUESTED: Staff requests approving the first reading of the proposed Ordinances. BACKGROUND/DISCUSSION: As part of the budget process, all departments are asked to review their user fees. A comprehensive fee schedule is provided as Exhibit A to the Ordinance approving a fee schedule, which clearly identifies the proposed fee increases highlighted in yellow and the proposed new fees highlighted in orange. Departments have provided supplemental memos justifying their proposed fee adjustments and new 2014 Debt Service Levy and Abatements Levy per County Cemetery Golf Water .5 NHRST Int Rebate Net Levy 2008 825,643.76 825,643.76 2009 276,445.00 276,445.00 2010A 0.00 0.00 2010B 172,500.00 (77,625.00) 94,875.00 2010C 559,311.26 (90,758.92) 468,552.34 2011A 345,062.50 0.00 (147,137.50) (197,925.00)0.00 2011B 2,471,900.00 (102,207.50) (2,059,942.50) (309,750.00)0.00 2013 335,762.50 335,762.50 4,986,625.02 0.00 (102,207.50) (2,207,080.00) (507,675.00) (168,383.92) 2,001,278.60 1% L/C 5,036,491.27 4 November 17, 2014 City Council Agenda fees, which are included in the packet beginning on page 45. New fees require a separate Ordinance to be submitted by the department proposing the new fee and accompany the Ordinance approving the fee schedule. The following Ordinances are submitted for City Council consideration at this time: • Ordinance approving a fee schedule (page 42) • Ordinance adopting a new liquor license penalty fee (page 64) • Ordinance adopting new fees related to credit card service fees (page 68) • Ordinance amending City Code regarding elimination of the direct debit discount (page 71) BUDGET/FISCAL IMPACT: Revenue for the new and increased fees is estimated to be $750 in the General Fund, $42,541 in the Parks and Recreation Fund, $3,934 in the Deerpath Golf Course Fund and $201,378 in the Water Fund. COUNCIL ACTION: Grant first reading to the proposed ordinances. 6. Consideration of (i) a Resolution Regarding the Termination of an Intergovernmental Agreement, and Approval of a Wind-Up Agreement, with District 67, and (ii) Ordinances Terminating Special Service Areas 15, 33, 34, 35 and 36 (First Reading) PRESENTED BY: Victor Filippini, City Attorney STAFF CONTACT: Elizabeth Holleb, Finance Director (847-810-3612) PURPOSE AND ACTION REQUESTED: Staff requests that City Council consider approval of the Proposed Resolution (page 94) and granting first reading of the Ordinances. (page 99) PROJECT REVIEW/RECOMMENDATIONS: Reviewed Date Comments Finance Committee 10/20/14 Status report on discussions with School District 67. BACKGROUND/DISCUSSION: In July 1994, the City and School District 67 executed an Intergovernmental Community Facilities Financing Agreement (“the IGA”) that set forth provisions for ongoing communication, cooperation and consultation related to the housing of school-aged children within the public school system. Pursuant to the IGA, which expired in July 2014, the City has utilized Tax Increment Financing (TIF) money to support improvements at Everett School and established Special Service Areas (SSAs) associated with specific developments to support constructing new school facilities, school improvements or additions required to provide educational services and facilities to the student population within the SSAs. In 1998 and 1999, School District 67 issued $12.8 million in bonds to address long-term facility needs and anticipated SSA tax assessments to fund a portion of the debt service. Due to the fact that the five School District SSAs currently in place have generated nominal school district enrollment, City and SD67 representatives have discussed for more than a year the possibility of terminating the SSAs in advance of their scheduled termination. Agreement has been reached that would allow the City Council to adopt 5 November 17, 2014 City Council Agenda ordinances terminating SSAs 15, 33, 34, 35, and 36 eliminating tax assessments beginning with the 2014 levy year. In a related matter, the 1994 IGA included some non-SSA items that need to be concluded, and representatives of the City and SD67 have been discussing steps to close-out those items. In the course of those discussions, City and SD67 representatives have discussed certain property in the Middlefork subdivision development that was deeded to the City but set aside for a park and future school site. The School District has agreed to relinquish its interest in the future school site so that the property will remain a park/open space, subject to a payment from the City. BUDGET/FISCAL IMPACT: Payment of $350,000 would be made to School District 67 upon approval of the agreement addressed in the Proposed Resolution. This payment would be made from the General Fund contingency allocated in the FY2015 appropriations ordinance. FY2015 Funding Source Amount Budgeted Amount Requested Budgeted? Y/N General Fund Contingency $ 0 $350,000.00 N COUNCIL ACTION: Approval of the Proposed Resolution for the Wind-Up Agreement and grant first reading Ordinances. B. Property and Public Lands Committee 1. Consideration of a Recommendation from the Property and Public Lands Committee in Support of a Resolution Authorizing a Purchase Agreement for Property Located on the Northwest Corner of Western and Laurel Avenues, the Former Municipal Services Site. (Approve the Resolution by Motion.) PRESENTED BY: Alderman Reisenberg, Chairman of the Property and Public Lands Committee PURPOSE AND ACTION REQUESTED: The Property and Public Lands Committee (PPL) recommends that the City Council approve a Resolution Authorizing a Purchase Agreement with Focus Development for the property commonly known as the former City of Lake Forest Municipal Services site. The Resolution authorizes the City Manager, the City’s Consultant and the City Attorney to finalize the terms of the Agreement and authorizes the Mayor and City Clerk to execute the Agreement. BACKGROUND AND DISCUSSION: On September 2, 2104, the City Council approved a Resolution authorizing negotiations with Focus Development, Inc. Focus Development was recommended to the City Council by the PPL at the conclusion of an extensive vetting process which included Requests for Qualifications and Proposals. The PPL determined that the redevelopment concepts for the approximately 10 acre site presented by Focus best met the Development Parameters established for the site through a community visioning process in 2007 and 2008 and amended in 2012. The 6 November 17, 2014 City Council Agenda highlights of the redevelopment concepts include significant open space that would be accessible to the public, high quality architecture, a variety of housing types, enhanced streetscapes and extensive landscaping. Upon approval of the Purchase Agreement, Focus Development will proceed with preparing a detailed land use plan, conducting the necessary technical studies and developing detailed architectural and landscape plans. An introduction of the redevelopment concepts for the site is tentatively scheduled for December 10, 2015 Plan Commission meeting pending Council approval of the Resolution. Public hearings on this project are anticipated before the Plan Commission and Building Review Board in January and February, 2015. Following the public hearings, the City Council will receive recommendations from both the Plan Commission and Building Review Board on all aspects of the project. BUDGET/FISCAL IMPACT: The purchase price as established in the Purchase Agreement will be made public upon execution of the Purchase agreement. The closing is anticipated to occur mid-summer, 2015. As a related, but separate action, the City Council has directed that the Plan Commission consider the establishment of a Tax Increment Financing District (TIF) for the site to support cleanup, infrastructure improvements and streetscape enhancements. The TIF District that was established many years ago to support improvements along Waukegan Road successfully added value to that area and resulted in significant increases in property values. A public hearing will be held by the Plan Commission on December 10, 2014 to consider the establishment of the TIF District. COUNCIL ACTION: If determined to be appropriate by the City Council, approve a Resolution authorizing and directing the City Manager, the City’s Consultant and the City Attorney to finalize the terms of the Purchase Agreement and to authorize the Mayor and City Clerk to execute the Agreement on behalf of the City. 4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS 5. ITEMS FOR OMNIBUS VOTE CONSIDERATION 7:20 p.m. 1. Approval of the November 3, 2014 City Council meeting Minutes A copy of the minutes can be found beginning on page 109. 2. Approval of Health Insurance Contract Renewals STAFF CONTACT: DeSha Kalmar, Director of Human Resources (847-810-3530) PURPOSE AND ACTION REQUESTED: Staff is recommending retaining current health plan providers. 7 November 17, 2014 City Council Agenda BACKGROUND/DISCUSSION: The City provides a self-funded medical and dental plan. The cost of the City plan each year is determined by actual claims, fixed costs for administration, reinsurance, and costs for life insurance. Administration and billing services are currently provided by Professional Benefit Administrators (PBA). Stop Loss coverage is placed with ING. Life coverage is placed with Cigna Life. Preferred Provider Network administration is provided through Cigna. Pharmacy card services are provided by ServeYou Rx. Note that Cigna Life insurance is currently under a contractual rate guaranteed until January 2017. A formal Request for Proposal process was completed in the fall of 2013 for Life coverage, as well as stop loss and transplant coverage. The Stop Loss, Transplant Coverage, and Administration Services were not bid this year due to favorable renewal underwriting with no excluded claims, as well as renewal results. The logistics of implementing the Affordable Care Act expanded eligibility, with associated uncertainty regarding assumed health conditions, is also a factor in the recommendation to renew with current providers. In January 2015, the requirement that all employees (including part time employees) working 30 hours a week be offered coverage takes effect for our plan. Alternative carriers will all require a detailed review of our claims through the end of the year, and several carriers are likely to require laser exclusions. The practice of using “Laser” underwriting allows for lower premium costs in exchange for self-insuring amounts above the standard specific deductible ($125,000). The medical and dental renewal projection represents an increase of approximately 6% from 2014 terms based on estimated paid claims, consistent with lower than industry trend rates. The Aggregate Loss projection from ING/Voya, is projected to represent an increase of 11% over 2014 terms. BUDGET/FISCAL IMPACT: Recommendations based on renewal quotes: • Retain Serve You Rx Pharmacy Benefit Administration for Prescription Drug Card services. The current contract was effective January of 2012, and renegotiated this year to include a one year contract period with the ability to renegotiate in one year. o Serve You administration costs and rebates are improving over the current contract. Estimated savings total $38,869 annually. Summary Pricing Current Proposed Retail Brand Discount 13.5% 15% Retail Generic Discount 68% 72% Mail Order Brand Discount 20.8% 22.5% Mail Order Generic Discount 71% 76% Dispensing Fee $1.50 $1.25 Retail, $1.00 Mail Rebates Retail/Mail per Script $12/$43 $16/$56 8 November 17, 2014 City Council Agenda o Staff recommends additional Pharmacy utilization tools (Dose Limits and Optimization, Generic Incentives, Mandatory Mail Order and Prior Authorization) be adopted. Anticipated Savings total $56,442 annually. • Retain Professional Benefit Administrators (PBA) for administration and billing services o PBA costs are among the lowest and service levels meet expectations o There is no change to PBA costs for administration. o Full RFP was not completed this year for Administrative processes since PBA is meeting service expectations, and it is not deemed advisable to change administrators at this point with the Affordable Care Act implementation. • Retain preferred provider network administration with CIGNA, through PBA o Estimated savings from managed care over last two years have been what were anticipated. o Cigna fees are increasing from $15.25 per participant/month to $15.53 per participant per month, for a total cost increase of $724.20 annually at existing enrollment levels. • Retain ING for stop loss coverage based on favorable renewal negotiations. o Covers paid claims estimated to be slightly higher than projections, based on recent high claims expenditures early in 2014. o The renewal provides no significant exclusions to normal contract terms, a favorable result due to two ongoing claims that likely would result in exclusions up to $75,000 each with other carriers. o The ING/Voya Aggregate Claim Liability projection is higher than expected paid claims, since all current claims are being considered as continuing under the underwriting methodology, even though most of these claims are resolved or will not impact the plan. o Coverage is billed through PBA Billing Services. ING/Voya Current ING/Voya Renewal Specific Excess $524,388 $589,527 Aggregate Excess $13,398 $13,348 Transplant Premium $41,160 $40,369 Total $578,946 $643,245 • Renew Optum Health for Transplant Coverage, a component of Stop Loss Coverage. The renewal results in a decrease in Transplant Premium, resulting in savings of $790 annually at our current enrollment. o Transplant premiums reduce cost for Stop Loss Coverage. o Optum was selected last year after a full RFP, including Stop Loss. o Coverage is billed through PBA Billing Services. Optum Estimated Premium $40,370 • Retain CIGNA for life insurance 9 November 17, 2014 City Council Agenda o An RFP was completed last year. CIGNA offered the best rate and extended the rate guarantee through 2016 o Cigna is the only bidder that meets the current contract terms without significantly reducing the employee life insurance options o The City pays CIGNA directly for Life Coverage Cigna Basic Life & AD&D/ $1,000 $0.125 The PCA Committee will be considering these recommendations at a meeting prior to the City Council meeting. COUNCIL ACTION: Authorize the City Manager to execute contracts retaining Professional Benefit Administrators (PBA) for administration and billing services, retain preferred provider network administration with CIGNA through PBA, retain ING for stop loss coverage, renew with Optum Health for transplant coverage, a component of stop loss coverage, and retain CIGNA for life insurance. COUNCIL ACTION: Approve the two (2) Omnibus items as presented. 6. ORDINANCES 7:25 p.m. 1. Consideration of a Recommendation from the Plan Commission in Support of Amendments to Chapter 46, Sections 37 and 38, Single Family Residence Districts, to Permit “Granny Flats”, or Secondary Living Units, on Properties Zoned for Single Family Use, Under Certain Conditions. (Final Approval.) STAFF CONTACT: Catherine Czerniak, Director of Community Development (810-3504) PURPOSE AND ACTION REQUESTED: Consideration of a recommendation from the Plan Commission to amend the Code to permit “granny flats”, secondary living units, in the R-5 and R-4 residential zoning districts under certain conditions. At the November 3, 2014 meeting, the City Council discussed the proposed Code amendment and raised some questions, concerns and offered some suggestions. The Council granted first reading and directed that modifications be made consistent with the Council’s discussion prior to final consideration of the Ordinance. An amended ordinance is included in the Council packet beginning on page 116. Changes made since first reading reduce the number of unrelated people that may occupy a secondary living unit from 3 to 2 and provide additional clarification regarding parking. BACKGROUND/DISCUSSION: The term “Granny Flats” refers to the use of accessory structures or outbuildings as secondary living units, rental units, on single family properties. These types of units are also referred to as Coach Houses, Garage Apartments and Cottages. Many of these existing accessory structures and outbuildings were originally designed as secondary living units for domestic help on large estates. 10 November 17, 2014 City Council Agenda In 2013, the City held a Community Engagement Forum, Chaired by Alderman David Moore, to discuss the concept of secondary living units on single family properties. A summary of the comments heard at the Forum was provided to the City Council and the Council directed the Plan Commission to study the concept further. The Commission held a work session to consider the topic and then held a public hearing which spanned the course of two meetings. After hearing public comment and after deliberations, the Plan Commission determined that it would be in the community’s best interest to move forward with this concept, but cautiously. The concerns heard and discussed by the Commission centered around the potential for negative impacts on neighboring properties. To address that concern, the Plan Commission is recommending conditions under which secondary living units would be permitted. The conditions as recommended by the Commission establish a framework that minimizes the likelihood of negative impacts on surrounding properties. In summary, the key conditions:  Limit secondary living units to the R-4 and R-5 zoning districts, the districts with larger lot sizes and the districts in which existing, historic accessory structures are most commonly found.  Limit secondary living units to existing structures and outbuildings.  Require the main residence to be owner occupied.  Establish a minimum setback for secondary living units. The Commission’s interest in this amendment was primarily twofold. First, secondary living units on single family properties will provide more diversity in the housing types available in the community. Second, allowing the use of accessory structures and out buildings as secondary living units could encourage investment in historic structures and in some of the larger and more unique properties in the community. If secondary living units prove to be successful and accepted by the community, future Code amendments could be considered to expand this concept to properties in other zoning districts. The Plan Commission voted 4 to 0 to recommend approval of a Code amendment to permit secondary living units under certain conditions. COUNCIL ACTION: If determined to be appropriate by the City Council, grant final approval of the Ordinance approving a Code amendment to permit secondary living units in the R-4 and R-5 zoning districts under certain conditions and limitations. 7. NEW BUSINESS 8. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION 9. ADJOURNMENT 7:40 pm Office of the City Manager November 12, 2014 11 November 17, 2014 City Council Agenda The City of Lake Forest is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600 promptly to allow the City to make reasonable accommodations for those persons. 12 Gorton Community Center2015 Budget$ Variance % Variance20112012201320142015 2015 Bgt vs 2015 Bgt vsActual Actual Actual Reforecast Budget 2014 Refrcst 2014 RefrcstNotesOperations - Income4001 · Annual Leases131,277 137,630 162,302 164,295 164,788 493 0.30% See Annual Leases subschedule4002 · Daily and Contract Rent, Net69,411 49,869 68,605 65,000 48,259 (16,741) -25.76% 3% increase over 2014 less Jan, Feb rentals4003 · Drop In Center Rent48,000 48,780 49,308 49,103 47,104 (1,999) -4.07%Reduced storage space 9/1/14, rent dropped $421/mo; 2015 is 3% over 9/1/14 rental amt4004 - Auditorium Rent, Net- 29,776 28,318 23,285 23,304 19 0.08% 3% increase over 2014 less Jan, Feb rentals248,687 266,054 308,533 301,683 283,455 (18,228) -6.04%Operations - Expense5001 · Payroll5001.01 · Administration104,954 128,464 156,426 156,378 267,391 111,013 70.99% See subschedule; 2015 new theatre admin position & Special Events personnel5001.02 · Porter24,456 31,908 34,439 34,663 34,174 (489) -1.41% See subschedule5001.03 · Taxes9,635 12,270 14,601 14,620 23,070 8,450 57.80% 7.65% of payroll5001.04 · Payroll Fees1,232 1,502 1,737 1,690 2,080 390 23.08% Avg $80/payrollTotal 5001 · Payroll140,276 174,144 207,204 207,351 326,715 119,364 57.57%5002 · Porter/Cleaning Services62,641 65,762 64,382 63,500 62,268 (1,232) -1.94% Per quote; Night Cleaning $1,527/mo, Day Porter $3,662/mo; no spec projects5003 · Copier4,782 2,865 2,401 3,900 3,900 - 0.00% $325/mo includes lease and avg copy charge5004 · Postage1,156 942 1,121 1,200 1,200 - 0.00% Same as 20145005 · Internet1,379 1,455 1,270 1,468 4,510 3,042 207.22% New agreement with wireless provider, $250/month; 3% increase from Comcast5006 - Marketing664 4,729 6,683 500 (6,183) -92.52% Annual Report moved to Fundraising, parade costs & misc marketing included5007 · Printing1,920 942 35 1,800 1,800 - 0.00% Misc stationery needs5008 · Insurance5008.02 · Liability Insurance6,782 4,898 5,663 8,010 10,634 2,624 32.76% Premium for 11/15/14-11/15/15; increase in Umbrella coverage from $2M to $3M5008.03 · Workers Compensation Insurance3,811 5,274 3,290 5,049 5,049 - 0.00% Premium for 12/8/14-12/8/155008.05 · Liquor Liability Insurance- - 600 800 800 - 0.00% Premium for 11/1/14-11/1/155008.04 · Directors & Officers Insurance3,872 2,225 1,697 1,645 1,645 - 0.00% Premium for 10/15/14-10/15/15Total 5008 · Insurance14,466 12,398 11,250 15,504 18,128 2,624 16.92%5009 · Website Maintenance762 7,297 6,420 7,100 7,100 - 0.00% SALSA $975/qtr, Trilogy $225/mo, $500 for addtl support5010 · Accounting21,485 6,500 6,000 7,500 7,500 - 0.00% Audit fee per proposal5011 · Office Supplies1,773 2,279 1,673 2,500 1,785 (715) -28.60% Same as 2014 less staff polos cost5012 · Utilities5012.01 · Gas16,961 12,400 15,379 22,195 19,975 (2,220) -10.00% Per consultant, expecting 10-15% decrease for 20155012.02 · Electric28,662 29,241 30,569 30,000 34,400 4,400 14.67% Per consultant, expecting 3% increase for 20155012.03 · Water/Sewer1,461 1,517 1,547 1,600 1,800 200 12.50% $450/qtr5012.04 · Telephone4,421 3,958 3,776 3,900 3,900 - 0.00% Under contract with TDSTotal 5012 · Utilities51,506 47,116 51,271 57,695 60,075 2,380 4.13%5013 · Inspections1,743 2,060 1,831 - - - 0.00% Accounted for in #5014.09 GCC/Agreement for 2014 and beyond5014 · Building Maintenance5014.01 · Laundry1,011 - - - - 0.00% Laundry posted to Daily/Contract Rentals since 20125014.02 · Pest Control676 540 540 540 540 - 0.00% Quarterly service5014.03 · Cleaning Supplies3,674 4,921 6,606 4,800 4,800 - 0.00% $1200/qtr5014.04 · HVAC Maintenance12,277 7,365 3,240 - - - 0.00% Accounted for in #5014.09 GCC/Agreement for 2014 and beyond5014.05 · Elevator Maintenance4,000 2,755 2,795 - - - 0.00% Accounted for in #5014.09 GCC/Agreement for 2014 and beyond5014.06 · Ongoing Maintenance788 366 396 - - - 0.00% Accounted for in #5014.09 GCC/Agreement for 2014 and beyond5014.07 · Emergency Maintenance2,779 99 - - - - 0.00% Accounted for in #5014.09 GCC/Agreement for 2014 and beyond5014.10 - Theatre Maintenance- - - - 7,400 7,400 100.00% Service Agreement for Projection System, rigging inspection5014.08 · Miscellaneous8,882 7,159 4,271 5,000 5,000 - 0.00% Gorton Responsibility for Maintenance Items not covered by agreement5014.09 · GCC/City Agreement- - - 25,000 25,000 - 0.00% Per GCC/City AgreementTotal 5014 · Building Maintenance34,086 23,205 17,848 35,340 42,740 7,400 20.94%5015 · Bank/Credit Chg and Late Fees6,648 6,854 8,276 9,500 9,500 - 0.00% Venue closing limiting use of credit cards for rentals5017 · Miscellaneous5017.01 · Dues and Subscriptions41 10 145 100 100 - 0.00% Lake Forester, other Page 1 of 513 Gorton Community Center2015 Budget20112012201320142015 2015 Bgt vs 2015 Bgt vsActual Actual Actual Reforecast Budget 2014 Refrcst 2014 RefrcstNotes5017.02 - Vending Machine(147) 368 245 - - - 0.00% Net from Vending Machine5017.03 - License Fees- 15 15 15 15 - 0.00% Not-for-profit annual fee5017.04 - Piano300 180 - 180 180 - 0.00% 2 Tunings per year5017.06 · Miscellaneous943 - 150 - - - 0.00%5017.07 · Gifts3,400 - - - - - 0.00%5017.08 - Staff Development- 190 233 600 600 - 0.00% Staff training, staff appreciationTotal 5017 · Miscellaneous4,537 763 788 895 895 - 0.00%5019 · Computer Equip/Maint/Software3,826 5,459 3,344 7,500 8,000 500 6.67% Computer consultant, cloud storage5020 - Non-Capital Items- - 758 2,855 - (2,855) -100.00%5055 - Rent Concession8,000 8,004 - - - - 0.00% Concession ended 12/31/125056 · Contingency4,534 - - - - - 0.00%Total Gorton Operations - Expense365,521 368,710 390,601 432,291 556,616 124,325 28.76%Other Income/Expense4301 · Administrative Fees4,800 4,800 4,800 4,800 4,920 120 2.50% DIC agreement; 2.5% increase due to increase admin costs4302 · Interest5,366 3,974 476 100 100 - 0.00% Operating Acct, MM Interest4304 · Miscellaneous4 267 - - - 0.00%4305 - Insurance Reimbursement2,002 - - - - 0.00%4306 - Distributions - Endowment Fund42,240 42,240 5021 - Depreciation Expense(6,483) (172) (2,525) (6,037) (231,643) (225,606) 3737.05% Based on projected 2015 Cap Exp 5,688 8,869 2,751 (1,137) (184,383) (183,246) 16116.62%Operations, Net(111,145) (93,787) (79,316) (131,745) (457,544) (325,799) -247.29%Programs & Events - IncomePrograms4101 - Fencing280 - - - - - 0.00%4102 · PASTA56,010 71,910 79,467 88,000 85,000 (3,000) -3.41%4103 · Yoga9,530 9,945 10,740 8,500 10,000 1,500 17.65%4104 · Dog Obedience8,694 5,995 5,915 5,000 5,500 500 10.00%4105 · Mah Jongg2,970 - - - - - 0.00%4106 - Sewing1,950 - - - - - 0.00%4107 · Bridge3,760 2,805 3,236 3,000 780 (2,220) -74.00%4108 · Chess2,125 1,455 - - - - 0.00%4109 · Cooking Classes8,190 9,810 10,725 8,500 8,500 - 0.00% 8 Classes per year4110 - Feldenkrais210 - - - - - 0.00%4111 · Other700 - 1,754 330 400 70 21.21%4112 · Manners6,560 4,335 990 2,880 2,250 (630) -21.88% 2 Sessions per year4113 · Bubbles Academy- 4,314 2,835 3,555 3,065 (490) -13.78% Increased programming 20154114 - Ballroom Dancing4,950 1,120 - - - 0.00%4116 - Computer2,140 4,925 5,000 4,000 (1,000) -20.00%4122 - LEGO Club- - - - 6,240 6,240 100.00% New Program 2015100,979 117,659 121,706 124,765 125,735 970 0.78%Events4117 - Safety Town- - 12,461 12,275 12,275 - 0.00%4118 - Dog Day- - - 3,766 4,000 234 6.21%4119 - Film Festival2,461 17,700 15,239 619.22% Increased programming 20154120 - Family Concerts- - 2,767 10,851 10,000 (851) -7.84% Increased programming 20154121 - Kids Only Holiday Shoppe- - 1,554 1,500 1,500 - 0.00%4123 - Speakers- - - - 20,000 20,000 100.00% New Program 20154199 - Distribution - Hughes Film Series- - - - 6,860 6,860 0.00%4201 - Grotto6,140 6,820 7,143 6,564 6,000 (564) -8.59% October Dance tickets Page 2 of 514 Gorton Community Center2015 Budget20112012201320142015 2015 Bgt vs 2015 Bgt vsActual Actual Actual Reforecast Budget 2014 Refrcst 2014 RefrcstNotes4202 - Jazz Tickets- 2,935 2,750 2,575 2,600 25 0.97% Red Rose Band in Spring 20156,140 9,755 26,675 39,992 80,935 40,943 102.38%Total Program & Event Revenue107,119 127,414 148,381 164,757 206,670 41,913 25.44%Programs & Events - ExpensePrograms5102 · PASTA Expense36,837 46,639 51,129 58,230 55,000 (3,230) -5.55% 60% of fees plus expenses for Summer Camp5103 · Yoga4,619 4,643 4,680 4,250 5,000 750 17.65% 50% of fees5104 - Dog Obedience5,838 - - - - - 0.00%5105 - Mah Jongg1,434 - - - - - 0.00%5106 - Sewing1,188 - - - - - 0.00%5107 · Bridge892 713 663 - - - 0.00%5108 - Chess1,176 810 - - - - 0.00%5109 · Cooking Class6,285 7,450 8,450 6,600 6,600 - 0.00% $50/person5110 - Feldenkrais92 - - - - - 0.00%5111 · Other- 2,761 107 - (107) -100.00%5112 - Manners4,602 2,894 610 1,320 1,530 210 15.91% $40 per student plus lunch5114 - Ballroom Dancing1,875 1,200 - - - 0.00%5116 - Computer1,070 2,703 2,500 2,200 (300) -12.00% 50% of fees+cost of materials4122 - LEGO Club- - - - 3,370 3,370 100.00% New Program 201562,962 66,093 72,195 73,007 73,700 693 0.95%Events5117 - Safety Town- - 1,704 3,107 3,100 (7) -0.23%4118 - Dog Day- - - 1,713 1,800 87 5.08%4119 - Film Festival- - - 1,969 6,520 4,551 231.13% Increased programming 20154120 - Family Concerts - - 1,680 6,070 8,000 1,930 31.80% Increased programming 20154121 - Kids Only Holiday Shoppe- - 170 200 300 100 50.00%4123 - Speakers- - - - 20,000 20,000 100.00% New Program 20155199 - Hughes Film Series- - - - 6,860 6,860 100.00%5201 - Grotto2,206 2,012 2,664 2,852 2,450 (402) -14.10% DJ, decorations, porter5202 - Jazz- 1,370 1,436 1,559 1,600 41 2.63% Cost of Red Rose Band event2,206 3,382 7,654 17,470 50,630 33,160 189.81%Total Program & Events Expense65,168 69,475 79,849 90,477 124,330 33,853 37.42%Programs & Events, net41,950 57,938 68,532 74,280 82,340 8,060 10.85%Drop-In Center - Income4401.1 - Enrollment 31,644 31,454 30,406 28,000 28,840 840 3.00% Enrollment Decrease; slow through Sept 20144402 · Hourly137,115 150,781 170,277 160,000 164,800 4,800 3.00% Hourly Decrease; below budget since May 20144403 - Lunch Bunch- - 6,063 9,000 9,000 - 0.00% Nets against Lunch Bunch expense4404 · Camp Gorton/Mini Camps42,150 36,655 37,975 38,900 40,000 1,100 2.83% Camps/Programs 3% increase due to Safety Town Jr4405 · Other4405.04 · Other-Donations5,130 - 650 5,000 - (5,000) -100.00%4405.1 · Book Fair844 690 73 55 - (55) -100.00%4405.2 · Interest112 8 6 10 10 - 0.00%Total 4405 · Other6,086 698 730 5,065 10 (5,055) -99.80%Total Revenue, Drop-In Center216,995 219,588 245,450 240,965 242,650 1,685 0.70%Drop-In Center - Expense5401 · Payroll5401.01 · Drop In Center130,006 141,199 134,050 125,000 128,750 3,750 3.00% 3% Increase5401.03 · Camps/Classes20,893 3,333 1,708 1,400 1,442 42 3.00% 3% Increase5401.32 - Camp Gorton- 15,460 21,520 22,500 23,175 675 3.00% 3% Increase Page 3 of 515 Gorton Community Center2015 Budget20112012201320142015 2015 Bgt vs 2015 Bgt vsActual Actual Actual Reforecast Budget 2014 Refrcst 2014 RefrcstNotes5401.04 · Taxes11,894 12,238 11,826 11,391 11,733 342 3.00% 7.65% of payroll5401.05 · Payroll Fees1,198 1,377 1,435 1,560 1,560 - 0.00% est $60/payroll5401.06 - Unemployment Claims175 - - - - - 0.00%Total 5401 · Payroll164,166 173,608 170,539 161,851 166,660 4,809 2.97%5402 · Administrative Services4,800 4,800 4,800 4,800 4,920 120 2.50% Payable to GCC for copies, cr card fees, admin5403 · Rent40,000 40,776 49,308 49,103 47,104 (1,999) -4.07%Reduced storage space 9/1/14, rent dropped $421/mo; 2015 is 3% over 9/1/14 rental amt5404 · Telephone1,640 1,147 1,152 600 700 100 16.67% Reduced to 1 line in Aug 20135405 · Staff Development/Education907 637 1,157 1,100 1,300 200 18.18% CPR, Staff Enrichment5406 · Office Supplies614 383 213 250 270 20 8.00%5407 · Classroom Supplies751 2,586 2,960 7,500 2,000 (5,500) -73.33%5407.1 - Snack Expense- - 680 3,000 1,750 (1,250) -41.67%5407.2 - Lunch Expense- - 5,422 9,000 9,000 - 0.00% Nets against Lunch Bunch Income5408 · Cleaning & Laundry1,046 2,929 4,683 6,500 6,890 390 6.00% $409/mo, $1395 for carpet/tile cleaning5409 - Marketing- - 749 300 300 - 0.00% Brochure reprinting5410 · Camp1,910 1,393 3,462 2,525 3,925 1,400 55.45% Camp Gorton $2450, Mini Camps $1050, Safety Town Jr, $4255412 · Book Fair844 - - - - - 0.00%5413 · Classroom Equipment1,638 34 475 2,500 2,500 - 0.00% Painting, misc equipment5414 · Miscellaneous641 6,120 781 34 375 341 1002.94% Food Service Permit purchased 3/13 expires in 20155417 - Insurance- - 2,260 - - - 0.00%5416 - Website Expense- 7,000 - - - - 0.00%Total Expense, Drop-In Center218,956 241,412 248,640 249,063 247,694 (1,369) -0.55%Drop-In Center, net(1,961) (21,824) (3,190) (8,098) (5,044) 3,054 -37.72%Total Gorton Operations(71,156) (57,673) (13,975) (65,563) (380,247) (314,684) 479.97%Unrestricted ActivityDonations - Income4501 - General Donations20,428 36,169 - - - 0.00%4501.13 - May/Nov Appeal184,386 176,789 200,145 175,000 120,000 (55,000) -31.43% May Appeal $45K, Nov Appeal $75K4501.51 - Unrestricted - Individual- - 1,524,593 1,086,342 215,000 (871,342) -80.21%4501.52 - Unrestricted - Corporation- - 2,750 183,020 - (183,020) -100.00%4501.53 - Unrestricted - Foundation- - 34,459 108,834 10,000 (98,834) -90.81%4501.90 - Interest on Investments (20%)- - - 4,000 4,187 187 4.68% Pro-Rated with Perm restricted; see subschedule for calculation6008 - Management Fees (20%)- - - (2,856) (2,500) 356 -12.46%6011 - Draws on Investment Acct (20%)- (4,261) (4,261) 100.00% Pro-Rated with Perm restricted; see subschedule for calculation4501 - Discount on Pledges(9,355) - - - 0.00%4501.90 - PASTA381 (54) - - - - 0.00%205,195 212,903 1,752,591 1,554,340 342,426 (1,211,914) -77.97%Donations - Expense13,007 10,105 32,320 40,000 64,000 24,000 60.00% 2 Appeals, Event, Development Director Salary & Taxes, Cultivation, Unrestricted Donations, net192,188 202,798 1,720,271 1,514,340 278,426 (1,235,914) -81.61% Donor Life Insurance Policy, Moved Annual Report from MarketingDrop-In Center Parents Board - Income4502 - Income68,961 53,375 81,585 - - - 0.00% Board Disbanded 20145502 - Expense16,643 24,507 26,613 - - - 0.00%Drop-In Center Parents Board, Net52,318 28,868 54,972 - - - 0.00%Friends of Gorton 4503 - Income90,408 78,070 50,508 - - - 0.00% Board Disbanded 20145503 - Expense28,511 32,315 29,808 - - - 0.00%Friends of Gorton, net61,897 45,755 20,700 - - - 0.00% Page 4 of 516 Gorton Community Center2015 Budget20112012201320142015 2015 Bgt vs 2015 Bgt vsActual Actual Actual Reforecast Budget 2014 Refrcst 2014 RefrcstNotesEvents Committee4504.1 - Income- - - - 50,000 50,000 100.00% Post-Construction Event5504.1- Fundraising Expenses- - - - 50,000 50,000 100.00%Events Committee, net- - - - - - 100.00%Unrestricted Activity, net306,403 277,421 1,795,943 1,514,340 278,426 (1,235,914) -81.61%Temporarily Restricted Activity6005 - Restricted Fund Income68,275 219,583 1,141,744 100,000 (1,041,744) 100.00% Theatre Seat Donations6004 - Transfer to Project in Progress986,100 6004 - Restricted Fund Expenditure (10,500) (32,412) (1,912) (7,185) (986,100) (978,915) 100.00% Transfer to MRP ProjectTemporarily Restricted Activity, net(10,500) 35,863 217,671 1,134,559 100,000 (1,034,559) 0.00%Permanently Restricted ActivityHughes Film Series6010 - Donations- - 500,000 - - - 0.00%6010 - Hughes Film Series Income- - - 9,080 9,080 - 0.00%6011 - Management Fees- - - (4,400) (5,000) (600) 13.64% 1% of Balance6013 - Unrealized Gain/Loss on Investments- - - - - - 0.00%6015 - Draws on Investment Acct- - - - (6,860) - 0.00%Hughes Film Series Activty, net- - 500,000 4,680 (2,780) (7,460) -159.40%Permanently Restricted Donations6002 - Realized Gain/Loss on Investments- 3,457 16,393 - - - 0.00%6003 - Unrealized Gain/Loss on Investments1,410 12,024 (6,179) - - - 0.00%6006 - Income from Investments (80%)- 6,430 7,622 16,385 16,748 363 2.22% Pro-Rated with Unrestricted above; see subschedule for calculation6011 - Draws on Investment Acct (80%)- - - - (17,044) (17,044) 100.00% Pro-Rated with Unrestricted above; see subschedule for calculation6007 - Permanently Restricted Donations- 10,000 705,579 445,323 200,000 (245,323) -55.09%6008 - Gain/Loss on Stock Sale- - - - - - 0.00%6008 - Management Fees (80%)- - - (9,144) (9,500) (356) 3.89% 1% of Accts 1&2 less pro-rata to Unrestricted abovePermanently Restricted Donation Actvity, net1,410 31,911 723,414 452,564 190,204 (262,360) -57.97%Total Permanently Restricted Activity1,410 31,911 1,223,414 457,244 187,424 (269,820) -59.01%Total Unrestricted, Temp Restr, Perm Restr Activity297,313 345,195 3,237,028 3,106,143 565,850 (2,540,293) -81.78%Net Income/Loss226,157 287,522 3,223,054 3,040,580 185,603 (2,854,977) -93.90% Page 5 of 517 1 2015 Budget 18 2 Page 3 . . . . . . . . . . . . . . . . . . .Overview 2015 Budget, 2014 Projected Totals, 2014 3rd Q Actuals and 2014 Budget Page 4-7 . . . . . . . . . . . . . . . . . . . . Detail 19 Elawa Farm 2015 Budget - 2014 Projected Totals - 2014 Actuals thru 3rd Q - 2014 (12 month) Budget 2015 Budget Projected 2014 Totals Actuals 3Q 2014 Jan thru September 2014 Approved Budget Ordinary Income/Expense Income 43400 · Fundraising Support 281,500.00 291,748.10 * 229,023.10 *193,485.91 44000 · Donations - Grants 10,250.00 10,250.00 45000 · Investments 150.00 111.45 111.45 146.04 46400 · Other Types of Income 3,800.00 8,410.83 7,935.83 1,000.00 47200 · Program 7,935.00 13,058.31 11,213.31 15,508.00 51000 · Holiday Market 42,000.00 38,000.00 293.60 39,000.00 53000 · Garden Market 114,500.00 112,494.84 94,644.97 133,000.00 56000 · Leases 157,332.02 137,409.46 101,888.76 107,100.68 Total Income 607,217.02 611,482.99 455,361.02 489,240.63 Expense 60900 · Business Expenses 140.00 700.00 700.00 3,860.00 62100 · Personnel Expense 232,274.46 201,841.23 150,761.17 157,086.08 62200 Professional Services 11,862.50 10,316.43 0.00 11,862.50 62300 · Contract Services 29,060.00 21,586.86 14,135.96 29,208.00 62500 · Fundraising Expenses 62,700.00 73,395.37 72,073.05 52,585.91 62700 · Program Expenses 4,600.00 7,049.25 5,714.00 4,500.00 62800 · Facilities and Equipment 84,945.00 80,000.00 50,266.04 32,361.04 62900 · Event Fees 2,220.00 1,195.00 1,195.00 0.00 65000 · Operations 25,722.00 23,925.00 13,394.68 18,108.00 65100 · Other Types of Expenses 22,178.00 20,250.00 11,939.03 20,441.00 68300 · Travel and Meetings 400.00 386.87 233.77 600.00 71000 · Garden Expenses 13,750.00 12,690.65 9,175.24 14,500.00 72000 · Kitchen Expenses 17,400.00 16,865.61 12,350.24 18,000.00 73000 · Market Expenses 38,550.00 38,627.07 31,098.63 35,000.00 74000 Garden Restoration 5,000.00 0.00 0.00 10,000.00 75000 · Holiday Market Expense 18,000.00 18,000.00 7,507.66 14,500.00 Total Expense 568,801.96 526,829.34 380,544.47 422,612.53 Net Ordinary Income 38,415.06 84,653.65 74,816.55 66,628.10 Net Income 38,415.06 84,653.65 74,816.55 66,628.10 * Please note: the 2014 Projected and 3rd Q Actuals do not include the transfer of funds from the City $236,858.10 or the restricted funds received for a Greenhouse $150,000 20 Elawa Farm 2015 Budget - 2014 Projected Totals - 2014 3rd Q Actuals - 2014 Budget (Detail) 2015 Budget Projected 2014 Totals Actuals 3Q 2014 Jan - September 2014 Approved Budget Ordinary Income/Expense Income 43400 · Fundraising Support 43405 · Matching Gifts 225.00 225.00 43410 · Annual Gift 135,325.00 139,170.10 231,550.10 80,985.91 43415 · Newsletter 10,000.00 10,000.00 5,395.00 10,000.00 43430 · Elawa Events 43431 · Event Tickets 42,675.00 40,925.00 40,925.00 27,000.00 43432 · Individual Donations 25,200.00 24,875.00 24,875.00 7,500.00 43433 · Sponsorship 13,800.00 12,750.00 12,750.00 10,500.00 43434 · Auction 1,500.00 1,390.00 1,390.00 2,000.00 Total 43430 · Elawa Events 83,175.00 79,940.00 79,940.00 47,000.00 43450 · In Memory 9,580.00 9,080.00 43451 · In Honor 550.00 550.00 43480 · Ornaments 235.00 235.00 43490 · Garden Donations 53,000.00 52,048.00 52,048.00 55,500.00 Total 43400 · Fundraising Support 281,500.00 291,748.10 379,023.10 193,485.91 44000 · Donations - Grants 10,250.00 10,250.00 45000 · Investments 45010 · Interest Income 72.00 50.18 50.18 50.04 45030 · Interest-Savings, Short-term CD 78.00 61.27 61.27 96.00 Total 45000 · Investments 150.00 111.45 111.45 146.04 46400 · Other Types of Income 46401 · Ask my Accountant 4,335.83 4,335.83 46430 · Miscellaneous Revenue 3,800.00 4,075.00 3,600.00 1,000.00 Total 46400 · Other Types of Income 3,800.00 8,410.83 7,935.83 1,000.00 47200 · Program 47210 · Gift Certificate for Programs 150.00 75.00 47220 · Tours 375.00 102.00 102.00 500.00 47250 · Kitchen Programs 2,100.00 6,576.31 5,951.31 13,008.00 47260 · Flower Programs 2,160.00 2,045.00 1,445.00 0.00 47270 · Photo Programs 900.00 1,350.00 1,350.00 2,000.00 47280 · Kids Programs 2,400.00 2,770.00 1,960.00 47290 · Yoga/Wellness 65.00 330.00 Total 47200 · Program 7,935.00 13,058.31 11,213.31 15,508.00 51000 · Holiday Market 42,000.00 38,000.00 293.60 39,000.00 53000 · Garden Market 53100 · Retail Sales 110,000.00 110,262.25 92,635.58 122,000.00 21 Elawa Farm 2015 Budget - 2014 Projected Totals - 2014 3rd Q Actuals - 2014 Budget (Detail) 2015 Budget Projected 2014 Totals Actuals 3Q 2014 Jan - September 2014 Approved Budget 53200 · Wholesales 4,500.00 2,232.59 2,009.39 11,000.00 Total 53000 · Garden Market 114,500.00 112,494.84 94,644.97 133,000.00 56100 · Tenant Leases 56101 · Cottage 24,300.00 5,000.00 0.00 24,408.00 56102 · LFOLA 5,935.86 4,373.73 2,915.76 5,912.64 56103 · WDC 25,396.16 16,832.80 10,520.50 24,975.00 56104 · Garden 11,700.00 6,650.00 4,750.00 11,405.04 Total 56100 · Tenant Leases 67,332.02 32,856.53 18,186.26 66,700.68 56200 · Individual Event Income 90,000.00 104,552.93 83,702.50 40,400.00 Total Income 607,217.02 611,482.99 455,361.02 489,240.63 Expense 60900 · Business Expenses 60920 · Business Registration Fees 140.00 310.00 310.00 360.00 60930 · Professional Improvement 390.00 390.00 2,000.00 60900 · Business Expenses - Other 1,500.00 Total 60900 · Business Expenses 140.00 700.00 700.00 3,860.00 62100 · Personnel Expense 62110 · Staff Compensation 187,399.92 147,499.96 108,777.40 118,100.00 62120 · 1099 Staff 6,470.00 22,507.50 18,698.75 12,825.00 62130 · Payroll Service 2,129.52 1,195.78 1,072.88 1,303.08 62140 · FICA 14,275.02 11,250.18 8,321.65 8,358.00 62150 · Health Insurance 22,000.00 19,387.81 13,890.49 16,500.00 Total 62100 · Personnel Expense 232,274.46 201,841.23 150,761.17 157,086.08 62200 · Professional Services 62201 · Accounting/Audit 11,862.50 10,316.43 0.00 11,862.50 Total 62200 · Professional Services 11,862.50 10,316.43 0.00 11,862.50 62300 · Contract Services 62301 · Janitorial 24,960.00 18,419.86 12,179.96 25,200.00 62302 · H.V.A.C.2,100.00 2,032.00 1,016.00 2,100.00 62303 · Fire Protection 800.00 585.00 390.00 708.00 62304 · Generator 1,200.00 550.00 550.00 1,200.00 Total 62300 · Contract Services 29,060.00 21,586.86 14,135.96 29,208.00 62500 · Fundraising Expenses 62501 · CreditCard Service Charges 4,500.00 4,117.55 3,561.51 4,500.00 62520 · Annual Summer Benefit 19,500.00 19,903.49 19,903.49 17,000.00 22 Elawa Farm 2015 Budget - 2014 Projected Totals - 2014 3rd Q Actuals - 2014 Budget (Detail) 2015 Budget Projected 2014 Totals Actuals 3Q 2014 Jan - September 2014 Approved Budget 62530 · Annual Appeal Expense 16,500.00 25,781.49 25,378.49 26,485.91 62550 · Farm Dinner Expenses 22,200.00 23,592.84 23,229.56 4,600.00 Total 62500 · Fundraising Expenses 62,700.00 73,395.37 72,073.05 52,585.91 62700 · Program Expenses 4,600.00 7,049.25 5,714.00 4,500.00 62800 · Facilities and Equipment 62840 · Equip Rental and Maintenance 500.00 483.87 183.47 62845 · Office Equipment 1,700.00 1,284.15 1,284.15 700.00 62850 · Repairs 5,000.00 4,750.62 2,765.05 4,500.00 62860 · Minor Equipment 1,200.00 1,198.10 532.10 1,200.00 62875 · Landscaping 50,000.00 50,000.00 30,889.00 62880 · Janitorial Supplies 1,650.00 1,600.00 1,507.57 1,500.00 62890 · Rent, Parking, Utilities 62891 · Water 6,700.00 3,842.98 917.78 6,756.00 62892 · Sewer 300.00 200.00 300.00 62893 · Natural Gas 6,195.00 5,235.24 3,635.24 6,000.00 62890 · Rent, Parking, Utilities - Other 11,700.00 11,405.04 8,551.68 11,405.04 Total 62800 · Facilities and Equipment 84,945.00 80,000.00 50,266.04 32,361.04 62900 · Event Fees 62910 · Liquor License Fee 1,200.00 1,025.00 1,025.00 62920 · Tent Permit Fee 1,020.00 170.00 170.00 Total 62900 · Event Fees 2,220.00 1,195.00 1,195.00 65000 · Operations 65010 · Books, Subscriptions, Reference 150.00 130.90 130.90 100.00 65013 · Bank Fees 0.00 258.86 258.86 200.00 65020 · Postage, Mailing Service 692.00 566.40 366.40 700.00 65030 · Printing and Copying 1,400.00 981.14 281.14 1,400.00 65040 · Supplies 1,940.00 2,164.41 2,164.41 2,000.00 65050 · Telephone, Internet 4,140.00 3,566.27 1,933.01 3,708.00 65080 · Computers/Software 6,400.00 5,757.02 2,954.71 2,000.00 65090 · Newsletter Expenses 11,000.00 10,500.00 5,305.25 8,000.00 Total 65000 · Operations 25,722.00 23,925.00 13,394.68 18,108.00 65100 · Other Types of Expenses 65110 · Advertising Expenses 0.00 34.76 34.76 100.00 65120 · Insurance - Liability, D and O 9,578.00 8,461.97 8,461.00 7,741.00 65140 · Capital Improvements 12,600.00 11,641.97 3,331.00 12,600.00 65150 · Special Promotion Expense 0.00 112.27 112.27 Total 65100 · Other Types of Expenses 22,178.00 20,250.97 11,939.03 20,441.00 23 Elawa Farm 2015 Budget - 2014 Projected Totals - 2014 3rd Q Actuals - 2014 Budget (Detail) 2015 Budget Projected 2014 Totals Actuals 3Q 2014 Jan - September 2014 Approved Budget 68300 · Travel and Meetings 68310 · Board/Staff Meeting 400.00 359.13 206.03 600.00 68300 · Travel and Meetings - Other 27.74 27.74 Total 68300 · Travel and Meetings 400.00 386.87 233.77 600.00 71000 · Garden Expenses 71300 · Maintenance 500.00 426.65 70.81 500.00 71400 · Seeds / Plants 8,000.00 6,810.48 5,872.23 8,000.00 71500 · Tools 500.00 1,130.85 1,130.85 500.00 71600 · Treatments 1,500.00 1,379.85 179.85 1,250.00 71700 · Operating 3,000.00 2,942.82 1,921.50 4,000.00 71800 · Safety 250.00 0.00 0.00 250.00 Total 71000 · Garden Expenses 13,750.00 12,690.65 9,175.24 14,500.00 72000 · Kitchen Expenses 72200 · Equipment 2,000.00 609.63 114.63 3,000.00 72300 · Groceries 11,600.00 11,562.41 9,747.04 10,000.00 72500 · Supplies 3,800.00 4,452.19 2,452.19 5,000.00 72000 · Kitchen Expenses - Other 0.00 241.38 36.38 Total 72000 · Kitchen Expenses 17,400.00 16,865.61 12,350.24 18,000.00 73000 · Market Expenses 73005 · Vendors 30,000.00 32,885.93 27,439.31 27,000.00 73035 · Supplies 2,000.00 1,102.16 1,069.34 2,000.00 73070 · Market Furnishings 1,500.00 1,361.98 1,361.98 1,000.00 73080 · Sales Tax Paid to State 5,050.00 3,277.00 1,228.00 5,000.00 Total 73000 · Market Expenses 38,550.00 38,627.07 31,098.63 35,000.00 74000 · Garden Restorations 5,000.00 0.00 0.00 10,000.00 75000 · Holiday Market Expense 75100 · Contracted Services - Kitchen 3,000.00 3,000.00 0.00 2,500.00 75000 · Holiday Market Expense - Other 15,000.00 15,000.00 7,507.66 12,000.00 Total 75000 · Holiday Market Expense 18,000.00 18,000.00 7,507.66 14,500.00 Total Expense 568,801.96 526,829.34 380,544.47 422,612.53 Net Ordinary Income 38,415.06 84,653.65 74,816.55 66,628.10 Net Income 38,415.06 84,653.65 74,816.55 66,628.10 24 TAX LEVY 2014-2015 AN ORDINANCE PROVIDING FOR THE LEVY OF TAXES FOR ALL CORPORATE PURPOSES AND FOR THE PUBLIC SCHOOLS OF THE CITY OF LAKE FOREST, COUNTY OF LAKE AND STATE OF ILLINOIS, FOR THE FISCAL YEAR COMMENCING MAY 1, 2014 AND ENDING APRIL 30, 2015 BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE AND STATE OF ILLINOIS: SECTION 1: That the Annual Appropriation Bill, an ordinance making appropriation for the corporate purposes of The City of Lake Forest and the objects and purposes stated therein according to the departments, and other separate agencies, and for the Public Schools of The City of Lake Forest, County of Lake and State of Illinois, for the fiscal year commencing May 1, 2014 and ending April 30, 2015 was duly passed the 21st of July, 2014 and thereafter published in pamphlet form as provided by law, which ordinance by reference thereto is hereby made a part of hereof. SECTION 2: That the sum of fifty-seven million, nine hundred nineteen thousand, four hundred seventy-two dollars ($57,919,472) having heretofore legally appropriated for all corporate purposes of The City of Lake Forest and for the Public Schools of The City of Lake Forest, County of Lake and State of Illinois, to be collected from the taxes levied for the fiscal year commencing May 1, 2014 and ending April 30, 2015 be and same hereby is levied against all property subject to taxation with The City of Lake Forest as the same is assessed and equalized for State and County purposes for the said fiscal year. That the purposes for which the said amount fifty-seven million, nine hundred nineteen thousand, four hundred seventy-two dollars ($57,919,472) hereto appropriated and hereby levied, respectively are as follows, to wit: GENERAL FUND Tax Levy Appropriation 2014-2015 General Government Salaries and Benefits 2,371,014$ 1,427,558$ Supplies/Other Services and Charges 5,343,891 3,217,491 Contingency - to meet expenses of emergencies and optional expenses not otherwise provided for 3,199,585 - TOTAL GENERAL GOVERNMENT 10,914,490$ 4,645,049$ Legal Contractual Services 500,000$ 265,431$ TOTAL LAW 500,000$ 265,431$ Community Development Salaries and Benefits 1,259,936$ -$ Supplies/Other Services and Charges 159,406 - Capital Equipment - - - TOTAL COMMUNITY DEVELOPMENT 1,419,342$ -$ 25 Tax Levy Appropriation 2014-2015 Public Works Administration Salaries and Benefits 351,032$ 336,511$ Supplies/Other Services and Charges 64,296 61,636 - TOTAL PUBLIC WORKS ADMINISTRATION 415,328$ 398,147$ Public Buildings Building Maintenance Administration Salaries and Benefits 688,640$ 328,127$ Supplies/Other Services and Charges 704,014 335,452 TOTAL PUBLIC BUILDINGS 1,392,654$ 663,579$ Streets Salaries and Benefits 840,887$ -$ Supplies/ Other Service and Charges 779,744 - TOTAL STREETS 1,620,631$ -$ Sanitation Salaries and Benefits 1,025,657$ 652,992$ Supplies/ Other Service and Charges 1,058,913 674,165 TOTAL SANITATION 2,084,570$ 1,327,157$ Storm Sewers Salaries and Benefits 106,038$ 100,145$ Supplies/ Other Service and Charges 34,488 32,571 TOTAL STORM SEWERS 140,526$ 132,716$ Engineering Salaries and Benefits 428,713$ 219,228$ Supplies/ Other Service and Charges 90,352 46,203 TOTAL ENGINEERING 519,065$ 265,431$ Fire Fire Administration Salaries and Benefits 4,378,954$ 2,204,750$ Supplies/ Other Service and Charges 245,212 123,461 Capital Equipment - - Sub-Total 4,624,166$ 2,328,212$ 26 Tax Levy Appropriation 2014-2015 Emergency Medical Services Supplies/ Other Service and Charges 25,000$ 12,587$ Sub-Total 25,000$ 12,587$ Fire Suppression Supplies/ Other Service and Charges 95,502$ 48,084$ Sub-Total 95,502$ 48,084$ TOTAL FIRE 4,744,668$ 2,388,883$ Police Salaries and Benefits 6,323,928$ 2,882,667$ Supplies/ Other Service and Charges 663,640 302,510 TOTAL POLICE 6,987,568$ 3,185,177$ TOTAL AMOUNT APPROPRIATED FROM GENERAL FUND 30,738,842$ 13,271,570$ Less: Total amount appropriated from other sources 17,467,272 other than Tax Levy Sub-Total 13,271,570 TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR GENERAL FUND 13,271,570$ ILLINOIS MUNICIPAL RETIREMENT AND SOCIAL SECURITY For ILLINOIS MUNICIPAL RETIREMENT and SOCIAL SECURITY (Excludes Water and Sewer Department, Fleet, Deerpath Golf Course, Cemetery Commission and School District 67) General Fund - IMRF 1,008,623$ 577,975$ General Fund - Social Security 641,027 577,975 Parks and Recreation Fund - IMRF 391,439 268,345 Parks and Recreation Fund - Social Security 314,284 268,345 - TOTAL AMOUNT APPROPRIATED FROM ILLINOIS 2,355,373$ 1,692,640$ MUNICIPAL RETIREMENT AND SOCIAL SECURITY Less: Total amount appropriated from other sources 662,733 other than Tax Levy Sub-Total 1,692,640 TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR ILLINOIS MUNICIPAL RETIREMENT AND SOCIAL SECURITY 1,692,640$ 27 Tax Levy Appropriation 2014-2015 FIREFIGHTERS'S PENSION FUND Other Services and Charges 1,812,875$ 1,156,817$ Contingency to meet expenses for emergencies and expenses not otherwise provided for 187,376 - TOTAL AMOUNT APPROPRIATED FOR PAYMENT TO THE FIREFIGHTERS'S PENSION FUND 2,000,251$ 1,156,817$ Less: Total amount appropriated from other sources other than Tax Levy 843,434 Sub-Total 1,156,817 TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR THE FIREFIGHTERS'S PENSION FUND 1,156,817$ Other Services and Charges 60,885$ 60,885$ TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR THE FIREFIGHTERS'S PENSION FUND LAW PA 93-0869 60,885$ 60,885$ POLICE PENSION FUND Other Services and Charges 2,232,027$ 1,810,315$ Contingency to meet expenses for emergencies and expenses not otherwise provided for 223,203 - TOTAL AMOUNT APPROPRIATED FOR PAYMENT TO THE POLICE PENSION FUND 2,455,230$ 1,810,315$ Less: Total amount appropriated from other sources 644,915 other than Tax Levy Sub-Total 1,810,315 TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR THE POLICE PENSION FUND 1,810,315$ PARKS AND RECREATION FUND Parks and Forestry Administration Salaries and Benefits 1,987,890$ 1,945,670$ Supplies/ Other Service and Charges 571,092 558,963 Capital Equipment 150,000 146,814 Sub-Total 2,708,982$ 2,651,447$ 28 Tax Levy Appropriation 2014-2015 Grounds Maintenance Supplies/ Other Service and Charges 204,800$ 200,450$ Sub-Total 204,800$ 200,450$ Athletic Field Plg/Tennis Supplies/ Other Service and Charges 59,000$ 57,747$ Sub-Total 59,000$ 57,747$ Lake Front Facilities Supplies/ Other Service and Charges 38,500$ 37,682$ Sub-Total 38,500$ 37,682$ Tree Trimming Supplies/ Other Service and Charges 26,000$ 25,448$ Sub-Total 26,000$ 25,448$ Tree Removal Supplies/ Other Service and Charges 15,500$ 15,171$ Sub-Total 15,500$ 15,171$ Insect & Disease Supplies/ Other Service and Charges 17,630$ 17,256$ Sub-Total 17,630$ 17,256$ Tree & Shrub Planting/Care Supplies/ Other Service and Charges 9,500$ 9,298$ Sub-Total 9,500$ 9,298$ TOTAL PARKS AND FORESTRY SECTION 3,079,912$ 3,014,499$ Recreation Recreation Programs Salaries and Benefits 2,793,573$ 709,966$ Supplies/ Other Service and Charges 2,234,309 567,827 Capital Equipment 51,200 13,012 Sub-Total 5,079,082$ 1,290,805$ Parks Equipment Reserve 150,000 38,121$ Recreation Development Fund 100,000 25,414 Contingency to meet expenses of emergencies and expenses not otherwise provided for 911,472 - TOTAL RECREATION SECTION 6,240,554$ 1,354,340$ TOTAL AMOUNT APPROPRIATED FROM THE PARKS AND 9,320,466 RECREATION FUND 29 Tax Levy Appropriation 2014-2015 Less: Total amount appropriated from other sources 7,966,126 other than Tax Levy Sub-Total 4,368,839 TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR THE PARKS AND RECREATION FUND 4,368,839$ Special Recreation Salaries and Benefits 46,504$ 40,943$ Supplies/Other Services and Charges 248,534 218,815 Capital Improvements 172,606 151,966 Contingency to meet expenses of emergencies and operational expenses not otherwise provided for 46,764 - TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR SPECIAL RECREATION 514,408$ 411,724$ PUBLIC LIBRARY FUND Library Services Salaries and Benefits 2,295,258$ 2,295,258$ Supplies/Other Services and Charges 974,000 974,000 Contingency to meet expenses of emergencies and operational expenses not otherwise provided for 230,071 - Total Lake Forest Public Library - General 3,499,329$ 3,269,258$ Less: Total amount appropriated from other sources 230,071 other than Tax Levy Sub-Total 3,269,258 TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR THE LAKE FOREST PUBLIC LIBRARY - GENERAL 3,269,258$ Social Security and IMRF Social Security 125,000$ 110,681$ Illinois Municipal Retirement Fund (IMRF)175,000 110,681 Total Lake Forest Public Library - Social Security and IMRF 300,000$ 221,362$ Less: Total amount appropriated from other sources 78,638 other than Tax Levy Sub-Total 221,362 TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR THE LAKE FOREST PUBLIC LIBRARY - SOCIAL SECURITY AND IMRF 221,362$ 30 Tax Levy Appropriation 2014-2015 Library Building Salaries and Benefits 153,125$ 113,388$ Supplies/Other Services and Charges 147,000 108,852 Sub-Total 300,125$ 222,240 Capital Equipment 75,000$ 55,536$ Capital Improvements 150,000 111,074 Sub-Total 225,000$ 166,610$ Total Lake Forest Public Library Building Maintenance and Repair (Sites and Building)525,125$ 388,850$ Less: Total amount appropriated from other sources 136,275 other than Tax Levy Sub-Total 388,850 TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR THE LAKE FOREST PUBLIC LIBRARY - BUILDING MAINTENANCE AND REPAIR 388,850$ Public Schools THE CITY OF LAKE FOREST School District No. 67** From the Educational Fund 27,339,452$ 23,697,212$ From the Operations, Building and Maintenance Fund 5,514,303 6,000,000 From the Capital Projects Fund 1,369,538 - From the Illinois Municipal Retirement Fund 377,454 331,800 From the Social Security Fund 377,453 458,200 From the Transportation Fund 1,243,200 780,000 TOTAL AMOUNT APPROPRIATED FOR PUBLIC SCHOOLS OF THE CITY OF LAKE FOREST (School District No. 67)36,221,400$ 31,267,212$ TOTAL AMOUNT TO BE RAISED BY TAX LEVY FOR PUBLIC SCHOOLS OF THE CITY OF LAKE FOREST (School District 67)31,267,212$ 31 Tax Levy Appropriation 2014-2015 Summary of the Amounts Appropriated From the the Several Funds General 30,738,842$ 13,271,570$ Illinois Municipal Retirement Fund (IMRF)1,400,062 846,320 Social Security 955,311 846,320 Firefighters's Pension 2,000,251 1,156,817 Firefighters's Pension law PA 93-0869 60,885 60,885 Police Pension 2,455,230 1,810,315 Sub-Total 37,610,581$ 17,992,227$ Parks and Recreation 9,320,466$ 4,368,839$ Special Recreation 514,408 411,724 Public Library 3,499,329 3,269,258 Public Library - Social Security 125,000 110,681 Public Library - IMRF 175,000 110,681 Public Library - Sites and Building 525,125 388,850 Sub-Total 14,159,328$ 8,660,033$ The City of Lake Forest School District No. 67 *** Educational 27,339,452$ 23,697,212$ Operations, Building and Maintenance 5,514,303 6,000,000$ Capital Projects Fund 1,369,538 -$ Illinois Municipal Retirement Fund 377,454 331,800$ Social Security 377,453 458,200$ Transportation 1,243,200 780,000$ Sub-Total 36,221,400$ 31,267,212$ GRAND TOTAL 87,991,309$ 57,919,472$ *** The City of Lake Forest School District No. 67 will be holding a special meeting and these tax levy numbers could change. 32 Section 3: Severability. If any provision of this Ordinance is declared unconstitutional, invalid, or otherwise unenforceable by a court of competent jurisdiction, then that provision shall be deemed severed from this Ordinance and the remainder of this Ordinance shall remain in full force and effect. Section 4: The City Clerk of The City of Lake Forest is hereby directed to file a certified copy of this ordinance with the County Clerk of Lake County in the State of Illinois as required by law. Section 5: This ordinance shall be in force and effect ten (10) days after its passage, approval and publication. PASSED THIS ____ day of ________________, 2014 ____________________________________________ City Clerk APPROVED THIS ____ day of ________________, 2014 _____________________________________________ Mayor ATTEST: ______________________________________ City Clerk That this ordinance be published in pamphlet form and be made available to the public at the City Hall service counter. 33 Attachment 1 PROJECTED 2014 EQUALIZED ASSESSED VALUATION Based on information from the County Clerk's Office the projected Equalized Assessed Valuation (EAV) of property in The City of Lake Forest for the tax year 2014 is as follows: 2013 EAV for The City of Lake Forest 2,253,547,404 Estimated average decrease to existing property 0.50% 2014 EAV for existing property 2,264,840,156 Total Estimated New Construction Growth for 2014 9,020,320$ Total Projected EAV for 2014 Tax Levy 2,273,860,476$ COMPUTATION OF MAXIMUM TAX EXTENSION FOR 2014 UNDER THE PROPERTY TAX EXTENSION LIMITATION ACT A.Tax Levy Extensions for the 2013 Tax Year (Excluding Debt 25,690,441$ Service, Special Rec and partial Fire Pension Tax Levy Extension) B.Total Projected EAV for 2014 Tax Levy 2,273,860,476$ C.Total Estimated New Construction Growth for 2014 9,020,320$ D.CPI Increase for 2014 Levy 1.50% Step 1 Numerator of Limiting Rate:25,690,441$ X 101.500%=26,075,798$ Step 2 Denominator of Limiting Rate:2,273,860,476$ -9,020,320 =2,264,840,156$ Step 3 Limiting Rate (Per $100 EAV):26,075,798$ /2,264,840,156 =0.01151$ Step 4 Maximum Tax Extension for 2014 Tax Year 2,273,860,476$ X 0.01151$ =26,179,651$ (Excluding Debt Service Tax Levy Extension): Step 5 Added Tax Levy Extension Based on New =103,854$ Growth (Step 4 minus Step 1) Aggregate Levy - Truth in Taxation Estimate:101.90% Tax Cap 1.50% TIF 0.00% New Construction 0.40% 1.90% ESTIMATING EQUALIZED ASSESSED VALUATION, TAX LEVY LIMITATIONS AND NEW GROWTH PROJECTIONS FOR 2014 11/7/20144:26 PM taxlevy2014_1103 34 The City of Lake Forest Tax Levy 2014 Attachment 2 FUND 2014 LEVY 2013 Extension $ CHANGE % CHANGE General $13,181,563 13,070,575 110,988 0.85% Pension Funds IMRF/SS 1,155,950 1,138,867 17,083 1.50% Police Pension 1,810,315 1,712,696 97,619 5.70% Fire Pension 1,156,817 1,126,774 30,043 2.67% Sub-Total Pension Funds 4,123,082 3,978,337 144,745 3.64% Agency Funds Recreation and Parks 4,368,839 4,304,275 64,564 1.50% Recreation and Parks-IMRF/SS 536,690 528,758 7,932 1.50% Special Recreation 0 Library 3,476,773 3,425,392 51,381 1.50% Library-sites 388,850 383,103 5,747 1.50% Sub-Total Agency Funds 8,771,152 8,641,528 129,624 1.50% TOTAL LEVY UNDER TAX CAP 26,075,797 25,690,440 385,357 1.50% Bond Funds (Cap - $3,330,702) 2010/2013 GO Bonds MS/CIP 899,190 850,662 48,528 5.70% 2009 GO Bonds Western 276,445 279,845 (3,400)-1.21% Extension Adjustment 23,409 (23,409) 2008 GO Bonds RT 60/MS 825,644 829,206 (3,562)-0.43% Sub-Total Bond Funds 2,001,279 1,983,122 18,157 0.92% TOTAL TAX LEVY BEFORE NEW GROWTH and ALLOWANCES 28,077,076 27,673,562 403,514 1.46% Fire Pension PA 93-0689 60,885 45,071 15,814 N/A Special Recreation 411,724 405,639 6,085 N/A Plus New Growth 103,854 103,854 N/A GRAND TOTAL TAX LEVY 28,653,539 28,124,272 529,266 1.88% DISTRIBUTION OF GROWTH General Fund Levy -90,007$ Library Levy -13,847 TOTAL NEW GROWTH 103,854$ 11/7/20144:26 PM taxlevy2014_1103 35 The City of Lake Forest Tax Levy 2014 Attachment 3 FUND 2014 LEVY 2013 Extension $ CHANGE % CHANGE General $13,271,570 13,070,575 200,995 1.54% Pension Funds IMRF/SS 1,155,950 1,138,867 17,083 1.50% Police Pension 1,810,315 1,712,696 97,619 5.70% Fire Pension 1,217,702 1,171,845 45,857 3.91% Sub-Total Pension Funds 4,183,967 4,023,408 160,559 3.99% Agency Funds Recreation and Parks 4,368,839 4,304,275 64,564 1.50% Recreation and Parks-IMRF/SS 536,690 528,758 7,932 1.50% Special Recreation 411,724 405,639 6,085 1.50% Library 3,490,620 3,425,392 65,228 1.90% Library-sites 388,850 383,103 5,747 1.50% Sub-Total Agency Funds 9,196,723 9,047,167 149,556 1.65% 26,652,260 26,141,150 511,109 1.96% Bond Funds 2010 GO Bonds MS/CIP 899,190 850,662 48,528 5.70% 2009 GO Bonds Western 276,445 279,845 (3,400)-1.21% Extension Adjustment 23,409 (23,409) 2008 GO Bonds RT 60/MS 825,644 829,206 (3,562)-0.43% Sub-Total Bond Funds 2,001,279 1,983,122 18,157 0.92% GRAND TOTAL TAX LEVY 28,653,539 28,124,272 529,266 1.88% 11/7/20144:26 PM taxlevy2014_1103 36 The City of Lake Forest Tax Levy 2014 Explanation of Homeowner Increase Attachment 4 2014 LEVY 2013 Extension $ CHANGE % CHANGE Levy before growth and exclusions 26,075,797$ 25,690,440$ 385,357$ 1.50% Plus growth and exclusions 576,463 450,710 125,753$ TOTAL LEVY UNDER TAX CAP 26,652,260$ 26,141,150$ Bond Funds 2,001,279 1,983,122 18,157$ 0.92% TOTAL TAX LEVY 28,653,539$ 28,124,272$ 529,266$ 1.88% 2014 2013 Forecast Actual City Equalized Assessed Value ( EAV)2,273,860,476 2,253,547,404 1/3 market value City Levy 28,653,539 28,124,272 Tax Rate 1.2601 1.2480 levy divided by EAV X 100 Average Home Market Value 804,009$ 800,000$ EAV 268,003 266,667 EAV X Tax Rate/100 3,377$ 3,328$ 49$ 1.48% This is the impact projected on an average existing home. This represents 19.6% (City) and 3.1% (Library) of the entire tax bill. (Impacts on individual properties may differ.) 11/7/20144:26 PM taxlevy2014_1103 37 AN ORDINANCE ABATING A PORTION OF THE TAX BEING LEVIED IN 2014 FOR THE ANNUAL PAYMENT OF THE PRINCIPAL AND INTEREST ON THE TAXABLE GENERAL OBLIGATION BONDS, SERIES 2010-B BOND ISSUE (RECOVERY ZONE ECONOMIC DEVELOPMENT BONDS-DIRECT PAYMENT) WHEREAS, the City Council of The City of Lake Forest, Lake County, Illinois, did on the 19th day of April, 2010 authorize the issuance of Taxable General Obligation Bonds, Series 2010-B (Recovery Zone Economic Development Bonds – Direct Payment) in the amount of $3,000,000 for the purpose of financing capital improvements and provided for the levy and collection of a direct annual tax for the payment of the principal and interest of said bonds; and WHEREAS, the City has funds in the Taxable General Obligation Bonds, Series 2010-B Bond Fund from payments from the U.S. Treasury; and WHEREAS, The City of Lake Forest has on hand, sufficient funds to pay a portion of the tax levied for the annual payment of the principal and interest on the Taxable General Obligation Bonds, Series 2010-B Bond Issue (Recovery Zone Economic Development Bonds- Direct Payment) due in fiscal year commencing May 1, 2015, therefore a portion of the levy of the tax provided in the original bond ordinance passed April 19, 2010, a copy of which was filed in the Office of the County Clerk is unnecessary; NOW, THEREFORE, BE IT ENACTED by the City Council of The City of Lake Forest as follows: SECTION 1: That the County Clerk of Lake County, Illinois, is hereby authorized and directed to abate a portion of the 2014 Tax Levy of $77,625.00 hitherto provided for and levied in the ordinance providing for the issuance of $3,000,000 Taxable General Obligation Bonds, Series 2010-B (Recovery Zone Economic Development Bonds – Direct Payment) of The City of Lake Forest, Lake County, Illinois passed April 19, 2010. SECTION 2: That this ordinance shall be in full force and effect from and after its approval and publication as required by law. PASSED THIS ______ day of __________________, 2014. _________________________________ City Clerk APPROVED THIS ______ day of _______________, 2014. _________________________________ Mayor ATTEST: ______________________________ City Clerk 2010-B 38 AN ORDINANCE ABATING A PORTION OF THE TAX BEING LEVIED IN 2014 FOR THE ANNUAL PAYMENT OF THE PRINCIPAL AND INTEREST ON THE TAXABLE GENERAL OBLIGATION BONDS, SERIES 2010-C BOND ISSUE (BUILD AMERICA BONDS-DIRECT PAYMENT) WHEREAS, the City Council of The City of Lake Forest, Lake County, Illinois, did on the 19th day of April, 2010 authorize the issuance of Taxable General Obligation Bonds, Series 2010-C (Build America Bonds- Direct Payment) in the amount of $5,425,000 for the purpose of financing capital improvements and provided for the levy and collection of a direct annual tax for the payment of the principal and interest of said bonds; and WHEREAS, the City has funds in the Taxable General Obligation Bonds, Series 2010-C Bond Fund from payments from the U.S. Treasury; and WHEREAS, The City of Lake Forest has on hand, sufficient funds to pay a portion of the tax levied for the annual payment of the principal and interest on the Taxable General Obligation Bonds, Series 2010-C Bond Issue (Build America Bonds- Direct Payment) due in fiscal year commencing May 1, 2015, therefore a portion of the levy of the tax provided in the original bond ordinance passed April 19, 2010, a copy of which was filed in the Office of the County Clerk is unnecessary; NOW, THEREFORE, BE IT ENACTED by the City Council of The City of Lake Forest as follows: SECTION 1: That the County Clerk of Lake County, Illinois, is hereby authorized and directed to abate a portion of the 2014 Tax Levy of $90,759.00 hitherto provided for and levied in the ordinance providing for the issuance of $5,425,000 Taxable General Obligation Bonds, Series 2010-C (Build America Bonds – Direct Payment) of The City of Lake Forest, Lake County, Illinois passed April 19, 2010. SECTION 2: That this ordinance shall be in full force and effect from and after its approval and publication as required by law. PASSED THIS ______ day of __________________, 2014. _________________________________ City Clerk APPROVED THIS ______ day of _______________, 2014. _________________________________ Mayor ATTEST: ______________________________ City Clerk 2010-C 39 AN ORDINANCE ABATING THE TOTAL TAX BEING LEVIED IN 2014 FOR THE ANNUAL PAYMENT OF THE PRINCIPAL AND INTEREST ON THE 2011 GENERAL OBLIGATION SERIES 2011-A REFUNDING BOND ISSUE WHEREAS, the City Council of The City of Lake Forest, Lake County, Illinois, did on the 6th day of September, 2011 authorize the issuance of General Obligation Series 2011-A Refunding Bonds in the amount of $2,415,000 for the purpose of currently refunding certain maturities of the City’s outstanding General Obligation Bonds, Series 1999, 2003C and 2003D and provided for the levy and collection of a direct annual tax for the payment of the principal and interest of said bonds; and WHEREAS, the City has funds in the 2011 General Obligation Series 2011-A from sufficient revenues collected from the City owned Cemetery, the waterworks and sewerage system and the City’s sales tax; and WHEREAS, The City of Lake Forest has on hand, sufficient funds to pay the total tax levied for the annual payment of the principal and interest on the 2011 General Obligation Series 2011-A Refunding Bond Issue due in fiscal year commencing May 1, 2015, therefore the total levy of the tax provided in the original bond ordinance passed September 6, 2011, a copy of which was filed in the Office of the County Clerk is unnecessary; NOW, THEREFORE, BE IT ENACTED by the City Council of The City of Lake Forest as follows: SECTION 1: That the County Clerk of Lake County, Illinois, is hereby authorized and directed to abate the total 2014 Tax Levy of $345,062.50 hitherto provided for and levied in the ordinance providing for the issuance of $2,415,000 General Obligation Series 2011-A Refunding Bonds of The City of Lake Forest, Lake County, Illinois passed September 6, 2011. SECTION 2: That this ordinance shall be in full force and effect from and after its approval and publication as required by law. PASSED THIS ______ day of __________________, 2014. _________________________________ City Clerk APPROVED THIS ______ day of _______________, 2014. _________________________________ Mayor ATTEST: ______________________________ City Clerk 2011A 40 AN ORDINANCE ABATING THE TOTAL TAX BEING LEVIED IN 2014 FOR THE ANNUAL PAYMENT OF THE PRINCIPAL AND INTEREST ON THE 2011 GENERAL OBLIGATION SERIES 2011-B REFUNDING BOND ISSUE WHEREAS, the City Council of The City of Lake Forest, Lake County, Illinois, did on the 6th day of September, 2011 authorize the issuance of General Obligation Series 2011-B Refunding Bonds in the amount of $24,825,000 for the purpose of advance refunding certain maturities of the City’s outstanding General Obligation Bonds, Series 2002A, Series 2004A and Series 2004B and provided for the levy and collection of a direct annual tax for the payment of the principal and interest of said bonds; and WHEREAS, the City has funds in the 2011 General Obligation Series 2011-B from sufficient revenues collected from the waterworks and sewerage system, the City’s golf fees and the City’s sales tax; and WHEREAS, The City of Lake Forest has on hand, sufficient funds to pay the total tax levied for the annual payment of the principal and interest on the 2011 General Obligation Series 2011-B Refunding Bond Issue due in fiscal year commencing May 1, 2015, therefore the total levy of the tax provided in the original bond ordinance passed September 6, 2011, a copy of which was filed in the Office of the County Clerk is unnecessary; NOW, THEREFORE, BE IT ENACTED by the City Council of The City of Lake Forest as follows: SECTION 1: That the County Clerk of Lake County, Illinois, is hereby authorized and directed to abate the total 2014 Tax Levy of $2,471,900.00 hitherto provided for and levied in the ordinance providing for the issuance of $24,825,000 General Obligation Series 2011-B Refunding Bonds of The City of Lake Forest, Lake County, Illinois passed September 6, 2011. SECTION 2: That this ordinance shall be in full force and effect from and after its approval and publication as required by law. PASSED THIS ______ day of __________________, 2014. _________________________________ City Clerk APPROVED THIS ______ day of _______________, 2014. _________________________________ Mayor ATTEST: ______________________________ City Clerk 2011B 41 THE CITY OF LAKE FOREST ORDINANCE NO. 2014-_________ AN ORDINANCE APPROVING A FEE SCHEDULE FOR THE CITY OF LAKE FOREST WHEREAS, The City has established various fees and charges as part of its codes, ordinances, rules, regulations, and policies, which fees and charges are reviewed from time-to-time; and WHEREAS, the City Council has reviewed such fees and charges, and hereby determines that it is necessary to adjust certain existing fees and charges, and/or to establish formally other fees and charges; and WHEREAS, the City Council has determined that it is in the best interests of the City and its residents to adopt this Ordinance; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, as follows: SECTION ONE: Recitals. The foregoing recitals are incorporated as the findings of the City Council and are hereby incorporated into and made a part of this Ordinance. SECTION TWO: Approval of Fee Schedule. The City Council hereby approves the fee schedule set forth in Exhibit A (“Fee Schedule”). To the extent any provision of any code, ordinance, regulation, rule, or policy of the City is 42 2 contrary to the Fee Schedule, such provision is hereby deemed amended so that the Fee Schedule shall control. Any fee or charge not otherwise listed on the Fee Schedule shall remain unchanged and in full force and effect. SECTION THREE: Effective Date of Fee Schedule. The fees and charges set forth on the Fee Schedule shall take effect as of the date noted on the Fee Schedule. SECTION FOUR: Effective Date. This Ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form in the manner provided by law. Passed this ____ day of _________________________, 2014 AYES: NAYS: ABSENT: ABSTAIN: Approved this __ day of _________________________, 2014 _____________________________ Mayor ATTEST: _______________________________ City Clerk 43 3 Exhibit A Schedule of Fees and Charges 44 11/17/14 Finance Committee - DRAFT The City of Lake Forest Effective May 1, 2015 or As Noted PROPOSED Fees and Charges FY2016 Amount $$ %Projected Fund FY2015 FEE CHANGE Revenue 1. Public Works Water Utility Fees/Charges Turn Off Water Fee Water 75 nc Turn Off Water Fee After Hours Water 100 nc Turn On Water Fee Water 75 nc Turn On Water Fee After Hours Water 100 nc Water Main Taps:Water 1 Inch Water 500 nc 1-1/2 Inch Water 1,000 nc 2 Inch Water 1,300 nc 3,4,6 and 8 inch taps Water 900 nc Water Meter Fees:Water 3/4 Inch Water 470 nc 1 Inch Water 540 nc 1-1/2 Inch Water 910 nc 2 Inch Water 1,165 nc 3 inch Water 2,615 nc 4 inch Water 3,950 nc 6 inch Water 6,840 nc Plant Investment Fee - SF Water 2,900 nc Multi-Family Dwelling - new structure Water 2,652 nc Residential pools, sprinkler systems Water 459 nc Nonresidential buildings - new structures and additions Water 1.02/sq ft of entire nc Water interior area of the building Institutional buildings - new structure and additions Water .94/sq ft of entire nc only if eligible for fed and state tax exempt status Water interior area of the building General Fees Sticker for Leaf/Grass Bags General 1.00 per sticker nc Sanitation Special Pickup General $ 40 per cubic yard nc White Goods General 65 nc White Goods W/CFC General 90 nc Monthly refuse collection fee General 8.00 Per month nc Exhibit A 45 11/17/14 Finance Committee - DRAFT The City of Lake Forest Effective May 1, 2015 or As Noted PROPOSED Fees and Charges FY2016 Amount $$ %Projected Fund FY2015 FEE CHANGE Revenue Licenses Scavengers - collects and disposes of multi-family and 1,500 per company nc commercial waste Scavengers - collects and disposes of residential and 750 per company nc commercial roll -offs Scavengers - collection and cleaning of portable toilets 200 per company nc 2. Community Development Water Utility Fees/Charges Water Service Inspection Fee Water 50 nc Home Inspection Fee Water 150 nc Home Inspection Fee - Re-Inspection Water 50 nc General Fees Zoning Analysis General 100 nc Building & Development Fees: Service Contracts: Lake Bluff General Per Agreement Bannockburn General $5,000 min.nc & 50% over that nc Plan Review : Remodeling up to $12,000 General 55 nc $12,001 to $48,000 Remodeling General 55 nc $48,001 - $120,000 Remodeling General 55 nc over $120,000 Remodeling General 55 nc Additional fee for plan reviews that require more than 2 hours General $55 per additional hour nc New Construction - SFD General 400 nc New Construction - 2FD General 230/unit nc New Const. - Com. & Multi. Fam.$572+$50/nc 3 or more units 1,000 Sq. Ft.nc Plan Re-Submittal Fee General $ 140 per re-submittal nc Alterations to Approved Plans General $ 140 + $55 per hour fee nc 46 11/17/14 Finance Committee - DRAFT The City of Lake Forest Effective May 1, 2015 or As Noted PROPOSED Fees and Charges FY2016 Amount $$ %Projected Fund FY2015 FEE CHANGE Revenue for reviews requiring more than 2 hours Building Scale Calculation Fees Single Family residence - first review General 400 nc with completed Building Scale worksheet/detailed plans General 200 nc Two-family dwelling General $ 189 per unit nc with completed Building Scale worksheet/detailed plans General 120 nc Additonal reviews (for revised plans)General 102 nc On-site inspection for an existing dwelling General 102 nc Office meeting to discuss for building scale calculation General 50 nc Building Scale Waiver Request General 100 nc Building Review Board Fees Signs/Awnings/Landscaping/ Lighting/Fences General 75 nc Two or more of above General 125 nc Storefront Alterations General 100 nc New Commercial building, school, hospital or multi-family building General 700 nc per building Alterations or major additions to commerical buildings, schools, General 323 nc hopitals or multi-family buildings - per building New multi-building projects - per building General 850 + 175 for more than nc 4 buildings (per building) Satellite Dish General 100 nc Changes to approved building materials General 60 nc Demolition with replacement structure General 2,230 nc Demolition partial and replacement addition General 1,310 nc Demolition w/o Replacement Struture General 1,310 nc Replacement/new single family home/duplex structure General 1,310 nc Variance from Building Scale Ordinance General 367 nc Revisions to Approved Plans General 225 nc Historic Preservation Commission Fees Demolition (complete) and replacement structure General 2,450 nc Demolition (partial) and replacement structure General 1,529 nc Removal of less than 50% New Residence on Vacant Property (building scale fee also)General 1,050 nc Additions & Alterations to Existing Residence (building scale fee also)General 500 nc 47 11/17/14 Finance Committee - DRAFT The City of Lake Forest Effective May 1, 2015 or As Noted PROPOSED Fees and Charges FY2016 Amount $$ %Projected Fund FY2015 FEE CHANGE Revenue Revisions to Approved Plans General 225 nc Variance from Building Scale Ordinance General 367 nc Rescission of local landmark designation, amendment of local landmark designation or historic map amendment General 2,500 nc Project Fees Red Tag , per violation, per day General 300 nc Stop Work Order General 750 nc Street Obstruction - first 30 lineal fee of public right-of-way General 30 nc Street Obstruction - for each 20 lineal feet or fraction therof in excess of 30 feet General 10 nc Re-Inspection all permits (failed/no show)General 175 nc Additional Inspections General 50 nc Off Hour Inspections General $50 administration fee plus per hour cost of inspector nc Const. Codes Comm. Fees: Variances from Construction Code General 250 nc Administrative Appeals General 150 nc Demolition Tax Cap Imp/12,000 nc Afford Hsing Zoning Board of Appeals Variations from Zoning Codc General 287 nc Administrative Appeals General 150 nc Special Use Permit - Existing Developments General 655 nc Legal Ad Publication (as required)General 50 nc Plan Commission Minor Subdivisions-Tentative Approval 2,3 or 4 lots General 2,184 nc payable at time of application Minor Subdivisions-Final Approval General 250+35/lot plus nc engineering and recording fees Major Subdivisions-Tentative Approval 5 or more lots General $3,822+35 for each nc General lot over 5 nc 48 11/17/14 Finance Committee - DRAFT The City of Lake Forest Effective May 1, 2015 or As Noted PROPOSED Fees and Charges FY2016 Amount $$ %Projected Fund FY2015 FEE CHANGE Revenue Major Subdivisions-Final approval paid prior to recording of plat General $400+35/nc General plus $5/lot nc General over 10; +nc engineering and recording fees Planned Preservation Subd Special Use Pemit plus minor/major subd fee General 2,500 nc Zoning Change General 3,328 nc Filing fee for all other developments General 788 nc Code Amendment General 3,328 nc Extension of Tentative Subdivision Plat Approval General 150 nc Administrative Property Line shift General 250 nc Legal Ad Publication (as required)General 50 nc Permits Building Permits repair and maintenance under $6,000 General 40 nc Building Permits - $100,000 or less General 1.5% of total construction nc General (50 min)nc Building Permts - over $100,000 $100,001 - $200,000 General 2% of total construction nc $200,001 - $500,000 General $4,000 + 1% of total cc in excess of $200,000 nc $500,001 and above General $7,000 + .5% of total cc in excess of $500,000 nc Underground storage tank removal General (single family and duplex)$150 per tank nc All other properties General $250 per tank nc Hot work General 25 nc Permit Extensions General $150 adminstration fee plus 20% of the orignal nc permit fee - 6 month extension Adminstration Demolition General 500 nc Driveway Permits: Residential - new curb cut General $50 per cut nc resurface driveway - no change General 25.00 per cut nc reconfiguration or change of material General 50 nc Commercial General $500 + $50/unit nc Multi-Family General $500 + $50/unit nc Sign Permits 49 11/17/14 Finance Committee - DRAFT The City of Lake Forest Effective May 1, 2015 or As Noted PROPOSED Fees and Charges FY2016 Amount $$ %Projected Fund FY2015 FEE CHANGE Revenue Lights General $10/sq.ft.nc No Lights General $5/sq.ft.nc Satellite Permit General 100 nc Satellite dish General 1.5% of cost, 50 min nc Plumbing Irrigation Systems General 2.00 per head nc General $ 60 min nc Plumbing - base charge General 60+$5.50/fix.nc Recording of Public Right-of-Way agreement General 40 nc for sprinkler system Sanitary Sewer General $50 min + 1.00/ft over 50 ft nc Storm Sewer General $50 min + 1.00/ft over 50 ft nc Street Opening Electrical General $100, plus $1 per unit beyond 100 total units nc Electrical Service General 75 nc Electric - motors General $75 + .50 per horsepower nc HVAC Residential - New or replacement 1 or 2 units General 52 nc Each additional unit General 45 nc Duct work General 52 nc Commercial New General $52 per 1,500 nc General sq ft of floor area Commerical - replacement of existing units General same as residential nc Sign General 1.5% construction cost nc General 50 min nc Construction Trailer Permit (Commercial Construction Sites only)General $100 per month nc Purchase of Parking Space per Zoning Code General to be set by City Council at the time nc of approval based on market costs Vending Licenses Health -Restaurant (20 or Less)General 250 nc Health - Restaurant (21-99)General 350 nc Health - Restaurant (100 + Seats)General 600 nc Health - Itinerant Restaurant General 250 nc Health - Food Store General 100.00 nc 50 11/17/14 Finance Committee - DRAFT The City of Lake Forest Effective May 1, 2015 or As Noted PROPOSED Fees and Charges FY2016 Amount $$ %Projected Fund FY2015 FEE CHANGE Revenue Health - Limited Food Store (selling candy)General 50.00 nc Food Vendor (delivery)General $150/Veh.nc Milk Vendor (delivery)General $100/Veh.nc Health - Milk Store General 100 nc Ice Vending Machine per machine General 110 nc Food Vending Machine per machine General 55 nc Candy Vending Machine per machine General 55 nc Pop/Soft drink Vending Machine per machine General 55 nc Milk Vending Machine per machine General 55 nc Tobacco vending machine per machine General 50 nc Card/Trinket Vending Machine per machine General 55 nc Amusement Machine per machine General 110 nc HVAC Contractor General 60 nc Electrical Contractor General 60 nc Juke Box General 25 nc Pool Table General 25 nc Elevator Inspection Fee General Variable nc DVD Vending Machine License General 110 nc Tree and Vegetation Removal Application Review Fee General $30 nc Removal of Heritage Tree General $ 40 per tree nc Removal of tree 10" DBH or larger within the streetscape preservation General $ 40 per tree nc area, the front yard or the corner side yard Removal of trees or vegetation from a Conservation Easement General $ 35 per 1 1/2 acre site nc Removal of trees froma Tree Preservation or No Disturbance area General $ 35 per tree nc Removal of trees or shrubs from any ravine or bluff General $ 35 per 1 1/2 acre site nc Removal of trees or shrubs from a public right of way General $ 35 per 1 1/2 acre site nc or other public property Ash tree removals General No Fee nc Bonds Permit Renewal - for projects with estimated construction General 13% of permit fee nc costs of $200,000 or less refundable upon completion of project within one year Permit Renewal - for projects with estimated construction General 17% of permit fee nc costs of more than $200,000 refundable upon completion of project within 18 months 51 11/17/14 Finance Committee - DRAFT The City of Lake Forest Effective May 1, 2015 or As Noted PROPOSED Fees and Charges FY2016 Amount $$ %Projected Fund FY2015 FEE CHANGE Revenue Fire Protection Fees: Life Safety Plan Review Fee - New Constr/Addition General $ 500 min or .05 s.f.nc includes all floors Life Safety Plan Review Fee - Remodel/Alteration General $ 60 min or .05 sf nc includes all areas Fire Suppression Systems (Plan review and 2 inspections) Single Family/Duplex Residential New General $120 or .05 per s.f whichever is greater nc Addition/Alteration General $60 or .05 per s.f for scope of work area nc whichever is greater Flush/Pump test General No fee inspection (test)nc Commercial/Multi Family New General $500 or .05 per s.f. whichever is greater nc Addition/Alteration General $250 or .05 s.f. for scope of work area whichever is greater nc Specialized Suppression (FM 200, clean agent)General $150 per system ( in addition to above fees for the overall system)nc Underground Flush Test General 75 nc Fire Pump Test General 175 nc Stand pipe riser General 100 nc Fire Alarms Single Family/Duplex Residential General $75 or .05 per s.f. whichever is greater nc Commercial/Multi Family - New General $75 or .05 per s.f. whichever is greater nc Commercial/Multi Family - Addition/Alteration General $75 or .05 per s.f. whichever is greater nc Inspections/Tests Annual Underground Flush test Water $75 + cost per gallon of water, at current rate as nc established by the City Council, based on pipe size nc Annual Fire Pump Test Water $175 + cost per gallon of water, at current rate as nc established by the City Council, based on pump size nc Other Hood and Duct Extinguishing System - New General $300 per system nc Hood and Duct Extinguishing System - Alteration General $100 per system nc 52 11/17/14 Finance Committee - DRAFT The City of Lake Forest Effective May 1, 2015 or As Noted PROPOSED Fees and Charges FY2016 Amount $$ %Projected Fund FY2015 FEE CHANGE Revenue Altenative Letter of Credit Review General $100 per review nc Conditional Certificate of Occupancy (single family and duplex)General $200 per unit nc Conditional Certificate of Occupancy (multi-family and commercial)General $250 or $25 per square foot, whichever is greater,nc to a maximum of $1,500 nc 3. Finance Water Utility Fees/Charges Water Sales/1,000 Gallons Effective with Water Bills mailed on or after May 1, 2015 Lake Forest Residential - to 60,000 Gallons per Quarter Water 5.14 5.30 3.11%174,686 Lake Forest Residential - over 60,000 Gallons per Quarater Water 5.40 5.57 3.15%incl Lake Forest All Other Users Water 5.30 5.46 3.02%incl Del Mar Woods Water 7.30 7.52 3.01%incl Other Non resident users Water 7.30 7.52 3.01%incl Sewer Charge/1,000 Gallons (winter usage)Water 1.16 nc Customer Charge - Water (Inside) 5/8" to 1.5" meter Water $30/quarter nc 2" to 4" meter Water $150/quarter nc 6" and above meter Water $750/quarter nc Benefit Access Program Discount - must renew annually Water $(10)/quarter nc Customer Charge - Water (Outside) 5/8" to 1.5" meter Water $40/quarter nc 2" to 4" meter Water $165/quarter nc 6" and above meter Water $790/quarter nc Customer Charge - Sewer 5/8" to 1.5" meter Water $5/quarter nc 2" to 4" meter Water $20/quarter nc 6" and above meter Water $100/quarter nc Beach Parking Fee Beach Parking Temporary (R)General 85 nc Temporary (NR)General 910 nc 53 11/17/14 Finance Committee - DRAFT The City of Lake Forest Effective May 1, 2015 or As Noted PROPOSED Fees and Charges FY2016 Amount $$ %Projected Fund FY2015 FEE CHANGE Revenue Parking Permits Resident-Full Year Parking 313 nc Resident-Monthly Parking 30/Month nc Resident - Unlimited Parking 1,000 nc Employer Purchased-Full Yr. Parking 180 nc Employer Purchased-Monthly Parking 20/Month nc Non-Resident-Full Year Parking 700 nc Non-Resident - Monthly Parking 60/Monthly nc An envelope of 10 tokens Parking 25 nc Daily Parking Fee-Telegraph Parking 3 nc Daily Parking Fee-All Other Parking 3 nc Licenses Car and Lt Truck General 85 nc HeavyTruck (8,000+ lbs.)General 110 nc Motocycles General 45 nc Senior Citizen 65 and over General no discount nc Transfers General 5 nc Penalties General 50%nc Dog License General 10 nc Cat License General 10 nc Auto Dealer License General 50+20/Veh nc Disabled vehicle sticker (Benefit Access Program)General 45 nc Real Estate Transfer Tax Cap Imp $4.00 per $1,000 nc 4. Parks and Recreation Golf Course Fees/Charges: Seasonal Fees-Resident: Before February 15, 2015 Class A -Adult Single DPG 1,358 nc Class B -Adult Combo DPG 2,355 nc Class C -Limited DPG 1,008 nc Class D -Junior DPG 606 nc Class F - Senior Citizen DPG 807 nc Limited Plus DPG 859 nc Seasonal Fees-Resident: effective February 15, 2015 54 11/17/14 Finance Committee - DRAFT The City of Lake Forest Effective May 1, 2015 or As Noted PROPOSED Fees and Charges FY2016 Amount $$ %Projected Fund FY2015 FEE CHANGE Revenue Class A -Adult Single DPG 1,358 1,385 1.99%2430 Class B -Adult Combo DPG 2,355 2,402 2.00%564 Class C -Limited DPG 1,008 1,028 1.98%220 Class D -Junior DPG 606 618 1.98%36 Class F - Senior Citizen DPG 807 823 1.98%1248 Limited Plus DPG 859 876 1.98%221 Seasonal Fees (Non-Resident) effective February 15, 2015 Class A -Adult Single DPG 1,794 nc Class B -Adult Combo DPG 2,629 2,402 -8.63%-227 Class C -Limited DPG 1,107 1,028 -7.14%-474 Class D -Junior DPG 653 618 -5.36%-105 Class F - Senior Citizen DPG 1,095 nc Limited Plus DPG 873 876 0.34%21 Daily Fees-Resident: effective January 1, 2015 Weekday-9 DPG 28 nc Weekday-18 DPG 42 nc Senior Citizen 18 (weekday)DPG 36 nc Weekend 9 DPG 32 nc Weekend -18 DPG 50 nc Weekday Twilight DPG 37 nc Weekend Twilight DPG 39 nc Daily Fees-Non-Resident: effective January 1, 2015 Weekday.-9 DPG 33 nc Weekday.-18 DPG 49 nc Senior Citizen 18 (weekday)DPG 40 nc Weekend 9 DPG 34 nc Weekend-18 DPG 54 nc League Play DPG 23 nc Weekday Twilight DPG 39 nc Weekend Twilight DPG 41 nc Promotional Rounds (PNI and Others)DPG 42 nc Electric Golf Carts: effective January 1, 2015 9 Holes DPG 24 nc 55 11/17/14 Finance Committee - DRAFT The City of Lake Forest Effective May 1, 2015 or As Noted PROPOSED Fees and Charges FY2016 Amount $$ %Projected Fund FY2015 FEE CHANGE Revenue 18 Holes DPG 34 nc 9 Holes Single Rider DPG 12 nc 18 Holes Single Rider DPG 19 nc Range Balls Small Bucket DPG 4 nc . Large Bucket DPG 6 nc Double Bucket DPG 15 nc Promotional Cart (PNI and other)DPG 27 nc Pull cart - 9 holes DPG 4 nc Pull cart - 18 hoes DPG 5 nc USGA Handicap Fees - Members DPG 34 nc Permanent Tee Time - Weekend DPG 300 nc Permanent Tee Time - Holidays DPG 50 nc Rental Clubs DPG 20 nc Locker - 18 inch DPG 105 nc Locker - 12 inch DPG 95 nc Park Fees Park Picnic Permits 0 - 50 People Parks/Rec 50 nc 51 or more People Parks/Rec 50 nc Picnic Tables Parks/Rec 25 per table nc Grills Parks/Rec 85 per grill nc Boating and Beach Fees - effective February 1, 2015 Watercraft Ramp/Sailboat Permits-Recreation Watercraft Ramp (R)Parks/Rec 435 446 2.53%759 Watercraft Ramp 2nd boat/ half season Parks/Rec 217 223 2.76%54 Watercraft Ramp (R) (Sen.) Parks/Rec 326 335 2.76%0 Watercraft Ramp (R) (Sen) 2nd boat/ half season Parks/Rec 163 168 3.07%99 Watercraft Ramp (NR) Parks/Rec 2,759 892 -67.67%20 Year round compound storage Resident Parks/Rec 1,929 1977 2.49%-1867 Year round compound storage Resident senior Parks/Rec 1,447 1483 2.49%576 Year round compound storage non-resident Parks/Rec 5,807 2966 -48.92%252 56 11/17/14 Finance Committee - DRAFT The City of Lake Forest Effective May 1, 2015 or As Noted PROPOSED Fees and Charges FY2016 Amount $$ %Projected Fund FY2015 FEE CHANGE Revenue Seasonal compound storage Resident Parks/Rec 1,305 1338 2.53% Seasonal compound storage Resident Senior Parks/Rec 979 1003 2.45%99 Seasonal compound storage Non-resident Parks/Rec 3,915 2007 -48.74%48 Year round watercraft rack storage resident Parks/Rec 540 nc Year round watercraft rack storage resident senior Parks/Rec 405 nc Year round watercraft rack storage non-resident Parks/Rec 1,620 540 -66.67% Seasonal watercraft rack storage resident Parks/Rec 315 nc Seasonal watercraft rack storage resident senior Parks/Rec 236 nc Seasonal watercraft rack storage non-resident Parks/Rec 945 nc Year round watercraft sand storage resident (new)Parks/Rec 668 nc Year round watercraft sand storage resident senior (new)Parks/Rec 501 nc Year round watercraft sand storage non-resident (new)Parks/Rec 2,004 1002 -50.00% Seasonal watercraft sand storage resident (new)Parks/Rec 410 nc Seasonal watercraft sand storage resident senior (new)Parks/Rec 308 nc Seasonal watercraft sand storage non-resident (new)Parks/Rec 1,230 615 -50.00% South Beach Parking Permit (R)Parks/Rec 126 129 2.38%90 South Beach Parking Permit (R) (Sen.)Parks/Rec 94 97 3.19%84 South Beach Parking Permit (NR)Parks/Rec 1,549 910 -41.25% South Beach Parking Permit Employee/Retiree Parks/Rec 84 86 2.38%2 Extra vehicle decal resident - center isle Parks/Rec 126 129 2.38%72 Extra vehicle decal senior - center isle Parks/Rec 94 97 3.19%15 Extra vehicle decal nonresident - center isle Parks/Rec 1,549 194 -87.48% Daily Boat Launch resident Parks/Rec 38 nc Daily Boat Launch nonresident Parks/Rec 60 nc Resident Guest Daily Parking Pass, limit 5 per season Parks/Rec 10 nc Nanny Parking Pass Parks/Rec 85 nc Senior Caregiver Parking Pass Parks/Rec 85 nc Non resident beach fee, weekends and holidays Parks/Rec 10 nc Fitness Center Fees - effective May 1, 2015 Fitness Center Membership Fees Individual resident rate Parks/Rec 362 371 2.49%7,282 Individual resident rate - 6 months Parks/Rec 249 260 4.42%400 Individual resident rate - 3 months Parks/Rec 186 130 -30.11%-4,254 Individual non-resident rate Parks/Rec 434 464 6.91%914 Individual non-resident rate - 6 months Parks/Rec 322 325 0.93% Individual non-resident rate - 3 months Parks/Rec 222 162 -27.03%-2,520 Couple resident rate Parks/Rec 565 649 14.87%15,520 57 11/17/14 Finance Committee - DRAFT The City of Lake Forest Effective May 1, 2015 or As Noted PROPOSED Fees and Charges FY2016 Amount $$ %Projected Fund FY2015 FEE CHANGE Revenue Couple resident rate - 6 months Parks/Rec 452 455 0.66%303 Couple resident rate - 3 month Parks/Rec 277 227 -18.05%76 Couple non-resident rate Parks/Rec 679 812 19.59%803 Couple non-resident rate - 6 months Parks/Rec 567 568 0.18% Couple non-resident rate - 3 months Parks/Rec 332 284 -14.46% Family resident rate Parks/Rec 791 844 6.70%19,696 Family resident rate - 6 months Parks/Rec 679 591 -12.96% Family resident rate - 3 months Parks/Rec 366 295 -19.40% Family non-resident rate Parks/Rec 948 1055 11.29%107 Family non-resident rate - 6 months Parks/Rec 836 739 -11.60% Family non-resident rate - 3 months Parks/Rec 441 369 -16.33% Senior resident rate Parks/Rec 272 278 2.21%-22 Senior resident rate - 6 months Parks/Rec 187 195 4.28%-91 Senior resident rate - 3 months Parks/Rec 139 97 -30.22% Senior non-resident rate Parks/Rec 325 348 7.08%231 Senior non-resident rate - 6 months Parks/Rec 241 244 1.24%87 Senior non-resident rate - 3 months Parks/Rec 167 122 -26.95% Senior couple resident rate Parks/Rec 423 487 15.13%3,461 Senior couple resident rate - 6 months Parks/Rec 339 341 0.59%114 Senior couple resident rate - 3 months Parks/Rec 208 170 -18.27% Senior couple non-resident rate Parks/Rec 509 609 19.65%-206 Senior couple non-resident rate - 6 months Parks/Rec 425 426 0.24%426 Senior couple non-resident rate - 3 months Parks/Rec 249 213 -14.46% Student resident rate Parks/Rec 276 283 2.54%2,256 Student non-resident rate Parks/Rec 331 354 6.95%400 Matinee resident rate Parks/Rec 182 187 2.75%281 Matinee non-resident rate Parks/Rec 217 233 7.37%98 All-inclusive - member - effective December 6, 2012 Parks/Rec 279 286 2.51%-3,548 All-inclusive - non-member - effective December 6, 2012 Parks/Rec 620 636 2.58%424 5. OCM General Fees & Charges: Birth certificates (January 1, 2010)General $10 first/$4 additional nc Death certificates (January 1, 2013)General $14 first/$6 additional nc On-line data entry fee by city staff ( January 1, 2010)General 10 nc Passport General 30 nc 58 11/17/14 Finance Committee - DRAFT The City of Lake Forest Effective May 1, 2015 or As Noted PROPOSED Fees and Charges FY2016 Amount $$ %Projected Fund FY2015 FEE CHANGE Revenue Solicitors Permit General $40 nc Solicitors Permit General $30 nc Electric Car General $1 per Hour nc Special Event Fees Police Officer hourly rate General $80 nc Firefighter/Paramedic hourly rate General $80 nc Police and Fire Vehicle General $110 nc Public Works hourly rate General $63 nc Parks hourly rate Parks/Rec.$63 nc Barricades 1 - 10 General $5 nc Bleacher keep in park General $40 nc Bleacher move to another location General $70 nc Litter Barrels 1 - 6 General $135 nc Litter Barrels 7 - 12 General $45 nc Picnic Tables 1 - 6 General $55 nc Picnic Tables 7 - 12 General $150 nc Grills General $245 nc 85 nc Licenses Raffle License General 25 nc Tobacco License General 125 nc Landscapte License (March 1 to Feb 28)General 100 nc Penalties - Landscape License Applicatns after June 1 General 25 nc Alcoholic and Beverages: Class A-1 General 2,700 nc Class A-2 General 1,500 nc Class A-3 General 275 nc Class B-1 General 2,500 nc Class C-1 General 2,600 nc Class C-2 General 3,000 nc Class C-3 General 800 nc Class D-1 General 2,500 nc Class E-1 General 3,000 nc Class F-1 General 100 nc Class F-2 General 100 for each 24 hour period or any part therof: $50 not for profit with proof of 501 ( c)3 statuts nc 59 11/17/14 Finance Committee - DRAFT The City of Lake Forest Effective May 1, 2015 or As Noted PROPOSED Fees and Charges FY2016 Amount $$ %Projected Fund FY2015 FEE CHANGE Revenue Class F-3 General 75 for each 24 hour period or any part therof: $50 not for profit with proof of 501 ( c)3 statuts nc Class F-4 General 500 per vendor for the duration of the duration nc of the sporting event nc Class F-5 General 1,100 nc Class F-6 General 600 nc Class G-1 General 200 nc Class G-2 General 600 nc Class H-1 General 600 nc Class H-2 General 1,100 nc Class I-1 General None nc Annual Renewal General 150 renewal existing or change in owners or officers nc Application Fee General 300 new license nc Liquor License Penalty Fee General 0 $25 100.00%750 Impact Fees Library Library see ordinance nc Fire and Emergency Services General see ordinance nc Park Site PPL see ordinance nc Park Development PPL see ordinance nc Police General see ordinance nc Public Works General see ordinance nc School District 67 (information only)pay School see ordinance nc High School District 115 (information only)pay School see ordinance nc 6. Police General Fees & Charges: Bank ID Card Fee General 25 nc Adult Finger Print Fee Resident or Employee General 25 nc Non-resident General 200 nc Licenses Taxicab General 50 nc Taxicab Driver General 50 nc Taxi Business License (paid at City Hall) 60 11/17/14 Finance Committee - DRAFT The City of Lake Forest Effective May 1, 2015 or As Noted PROPOSED Fees and Charges FY2016 Amount $$ %Projected Fund FY2015 FEE CHANGE Revenue New General 100 nc Renewal General 100 nc Fines & Penalties: Overtime Parking - Lot General $15/25/50 nc Improper Parking - Lot General 15/25/50 nc Parking in Prohibited Area- Lot General 15/25/50 nc Overtime Parking - Other General $15/25/50 nc Improper Parking - Other General 15/25/50 nc Parking in Prohibited Area- Other General 15/25/50 nc Parking at Boat Ramp General 125/150/175 nc No Vehicle License General 75/100/125 nc No parking east of Sheridan Road General 125/150/175 nc No Animal License General 15/25/50 nc Dog-At-Large General 40/55/70 nc Code Violations General variable nc Motor Code Violations General variable nc Dog Barking General 15/25/50 nc Leaf Burning General 15/25/50 nc Handicapped Parking General 250 nc Dog Public Nuisance General 100/500/750 nc Burglar Alarm Fees General 0/50/100/250 nc 7. Fire General Fees & Charges: Ambulance-Resident ALS transport General 587.40 nc Ambulance-Resident ALS2 transport General 703.98 nc Ambulance-Resident BLS transport General 524.40 nc Ambulance-Non Resident ALS transport General 735.63 nc Ambulance- Non Resident ALS2 transport General 903.98 nc Ambulance-Non Resident BLS transport General 666.74 nc Ambulance - Mileage General 6.05 per mile nc 8. Engineering Sewer System Connection Fee 61 11/17/14 Finance Committee - DRAFT The City of Lake Forest Effective May 1, 2015 or As Noted PROPOSED Fees and Charges FY2016 Amount $$ %Projected Fund FY2015 FEE CHANGE Revenue Single Family Dwelling 825 nc Two - family Dwelling 825 per unit nc Multi-family Dwelling 165 per population equiv nc 1,650 min nc Non-Residential Buildings 165 per population equiv nc 1,650 min nc Institutional buildings with Fed and State tax exempt status 825/connection nc Site Grading Site Grading - New construction 500 nc If no grading, request may be submitted for a waiver of the requirement of 100 nc grading plan Resubmittal 125 nc Revisions to approved grading plans 125 nc Tree fencing inspection fee 125 nc Site grading security (financial guarantee - refundable)3,000 per acre of development nc Water Shed Development Fee: Revised Fee Schedule General Fees Sediment and Erosion Control Only Single Family Residential Lot (See site grading ordinance)see ordinance Single Family Residential Lot (within regulatory floodplain)750 nc Development (<10 acres)850 nc Development ( ≥ 10 acres)1,000 nc Minor Development Without detention 2,000 nc With detention or Fee - in - lieu 3,000 nc Major Development With detention or Fee-in-lieu 4,500 nc Within regulatory floodplain ( < 10 acres)3,000 nc Within regulatory floodplain (≥ 10 acres)4,000 nc Wetland Fees Category I Wetland impacts less than or equal to 1 acre 500 + appropriate General fee nc Category II Wetland impacts greater than 1 acre and less than 2 acres 750 + appropriate General fee nc Category III Wetland impacts greater or equal to 2 acres or impacts a HQAR 1,000 + appropriate General fee nc Category IV Wetland impacts involving either restoration, creation 500 (< 1 acre) + applicable Gen fee nc or enhancement 1,000 (≥ 1 acre) + applicable Gen fee nc 62 11/17/14 Finance Committee - DRAFT The City of Lake Forest Effective May 1, 2015 or As Noted PROPOSED Fees and Charges FY2016 Amount $$ %Projected Fund FY2015 FEE CHANGE Revenue Resubmittal fee 1/3 of total Watershed Permit Fee/each resubmittal nc Earth Change Approval 1,000 + applicable Watershed Permit Fee nc Securities - financial guarantee refundable 3,000 per acre of development nc Variances 2,200 + applicable Watershed Permit Fee nc Appeals 550 + applicable Watershed Permit Fee nc Flood Plain Analysis and Report 35 nc Construction Engineering Standards Manual 35 nc 9. Senior Resources Membership Dues Residents of Lake Forest, Lake Bluff and unincorporated Lake Forest and Lake Bluff Senior Resources $35 per person nc $55 per family nc Outside of Lake Forest and Lake Bluff Senior Resources $45 per person nc $65 per family nc Circuit Breaker participants Lake Forest and Lake Bluff Senior Resources $10 per person nc residents only $15 per family nc Car and Bus rides Senior Resources $3/fee each direction nc $6 round trip nc Taxi subsidy- Lake Forest and Lake Bluff residents Senior Resources 16 coupons/month nc living within the Lake Forest High School District for a value of $3/each nc 63 THE CITY OF LAKE FOREST ORDINANCE NO. 2014- ______ AN ORDINANCE ADOPTING NEW FEES RELATED TO ANNUAL LIQUOR LICENSE PENALTY FEE FOR INCORPORATION INTO THE FEE SCHEDULE FOR THE CITY OF LAKE FOREST WHEREAS, The City of Lake Forest is a home rule, special charter municipal corporation; and WHEREAS, the City Council, on an annual basis reviews fees and charges related to ANNUAL LIQUOR LICENSE PENALTY FEE and having done so, hereby determines that it is necessary to establish new fees and charges to cover the cost of service provided; and WHEREAS, the City Council has determined that it is in the best interest of the City and its residents to adopt this Ordinance; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS AS FOLLOWS: SECTION ONE. Recitals. The foregoing recitals are incorporated as the findings of the City Council and are hereby incorporated into and made a part of this Ordinance. SECTION TWO. Approval of New Fees Related to ANNUAL LIQUOR LICENSE PENALTY FEE. The City Council hereby approves the fees as set forth in Exhibit A, New Fees Related to ANNUAL LIQUOR LICENSE PENALTY FEE, and directs that said fees shall be incorporated into the Fee Schedule for the City of Lake Forest and reviewed and adjusted on an annual basis as part of the Fee Schedule as determined to be necessary by the City Council. 64 SECTION THREE: Effective Date of the New Fees Related to ANNUAL LIQUOR LICENSE PENALTY LICENSE FEE. The fees and charges set forth in Exhibit A shall take effect as of May 1, 2015, consistent with the date of the Fee Schedule for FY 2016 as adopted by the City Council. SECTION FOUR: Effective Date. This ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form in the manner provided by law. Passed this day of , 2014 AYES: NAYS: ABSENT: ABSTAIN: Approved this day of , 2014 ______________________________________________ Mayor ATTEST: __________________________________________ City Clerk 65 EXHIBIT A New Fees to the Office of the City Manager Annual Liquor License Penalty Fee $25.00 66 CITY OF LAKE FOREST MEMORANDUM To: City Council From: Elizabeth Holleb, Finance Director Date: November 7, 2014 RE: Credit Card Service Fee On November 5, 2014, the Finance Committee considered a proposal by staff to institute a credit card service fee on all credit card transactions. This recommendation was made to address increasing fees currently absorbed by the City for such transactions. Following is a summary of credit card fees incurred over a 12-month period: Location # Transactions $ Credit Card Sales $ Fees Fees as % of Sales Recreation 8,003 $ 2,372,552 $ 61,171 2.58% Golf Pro Shop 14,530 $ 756,646 $ 21,254 2.81% Golf Online 184 $ 195,329 $ 5,772 2.96% Senior Center 1,368 $ 102,595 $ 3,744 3.65% Finance 1,067 $ 229,710 $ 6,523 2.84% City Hall 508 $ 20,082 $ 1,082 5.39% Police 386 $ 24,890 $ 1,165 4.68% Parking Lot 49,177 $ 151,530 $ 13,465 8.89% Vehicles Online 5,232 $ 1,178,275 $ 34,170 2.90% TOTAL $ 148,346 In January 2015, the City will make available online water bill payments, which will result in additional credit card transaction fees. To date, the City has prohibited payment of building permit fees via credit card due to the significant fees that would be incurred. The consensus of the Finance Committee on November 5 was to not apply an across-the-board fee on credit card transactions, but left open the possibility of addressing this in certain categories of fees. It is therefore, the staff’s recommendation that the City Council adopt an ordinance implementing a credit card service fee of 3.00% (or the maximum allowable by law, whichever is less) on credit card payments for building permits, and a flat $.25 service fee per transaction for credit card payment of daily parking fees. To mitigate the increase in fees associated with online payment of water bills, the recommended fee adjustment for water consumption charges has been adjusted from 2.50% to 3.00% for FY2016. 67 THE CITY OF LAKE FOREST ORDINANCE NO. 2014- AN ORDINANCE ADOPTING NEW FEES RELATED TO CREDIT CARD SERVICE FEES FOR INCORPORATION INTO THE FEE SCHEDULE FOR THE CITY OF LAKE FOREST WHEREAS, The City of Lake Forest is a home rule, special charter municipal corporation; and WHEREAS, the City Council, on an annual basis reviews fees and charges and having done so, hereby determines that it is necessary to establish new fees and charges to cover the cost of services provided; and WHEREAS, the City Council has determined that it is in the best interest of the City and its residents to adopt this Ordinance; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS AS FOLLOWS: SECTION ONE. Recitals. The foregoing recitals are incorporated as the findings of the City Council and are hereby incorporated into and made a part of this Ordinance. SECTION TWO. Approval of New Fees Related to CREDIT CARD SERVICE FEES. The City Council hereby approves the fees as set forth in Exhibit A, New Fees Related to CREDIT CARD SERVICE FEES, and directs that said fees shall be incorporated into the Fee Schedule for the City of Lake Forest and reviewed and adjusted on an annual basis as part of the Fee Schedule as determined to be necessary by the City Council. SECTION THREE: Effective Date of the New Fees Related to CREDIT CARD SERVICE FEES. The fees and charges set forth in Exhibit A shall take effect as 68 of January 1, 2015, consistent with the date of the Fee Schedule for FY 2016 as adopted by the City Council. SECTION FOUR: Effective Date. This ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form in the manner provided by law. Passed this day of , 2014 AYES: NAYS: ABSENT: ABSTAIN: Approved this day of , 2014 Mayor ATTEST: City Clerk 69 EXHIBIT A New Fees to the Finance Department Credit Card Service Fees: Building Permits 3.00% (or maximum allowable by law, whichever is less) Daily Parking Fees $ .25 per transaction 70 1 THE CITY OF LAKE FOREST ORDINANCE NO. 2014-____ AN ORDINANCE AMENDING CHAPTER 44 OF THE CITY CODE, "WATER," REGARDING ELIMINATION OF THE DIRECT DEBIT DISCOUNT WHEREAS, The City of Lake Forest ("the City") is a special charter, Home Rule municipal corporation operating and existing under the Illinois Constitution; and WHEREAS, The City provides water service to premises within its jurisdiction: and WHEREAS, Pursuant to Chapter 44 of the City Code, "Water," the City has amended its water and sewer user rates from time to time in order to provide for a fair and equitable means of financing the Water and Sewer Systems; and WHEREAS, in order to provide for a consistent system of charges and ensure the financial stability of the Water and Sewer Systems, the city desires to amend Chapter 44 as hereinafter set forth; and WHEREAS, the Mayor and City Council desire to amend Chapter 44 of the City Code "Water," to eliminate the direct debit discount; and WHEREAS, the Mayor and City Council have determined that it is in the best interest of the City and its residents to amend certain provisions of Chapter 44 of the City Code, "Water," as hereinafter set forth; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, as follows: 71 2 SECTION ONE. Recitals. The foregoing recitals are hereby adopted by this reference as the findings of the City Council and are hereby incorporated into this Section as if fully set forth. SECTION TWO. Amendment to Section 44-47. Section 44-47, entitled "Water Rates Inside the City Limits," of Article VI, entitled "Rates and Charges," of Chapter 44, entitled "Water," is hereby repealed in part, so that Section 44-47 section (4) shall hereafter be and read as follows: Sec. 44-47 Water Rates Inside the City Limits --- (4) A deduction of one dollar ($1.00) per customer per bill shall be applied to all customers who participate in the direct debit program for payment of their water bills. SECTION THREE: Effective Date. This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form in the manner provided by law. PASSED THIS ____ DAY OF ________, 2014 AYES: NAYS: ABSENT: APPROVED THIS _____ DAY OF _______________, 2014 _________________________ Mayor ATTEST: _________________________ City Clerk 72 Approval of FY2016 Golf Fee Recommendations Presented by: Jeffrey Wait, Superintendent of Special Facilities (847-810-3930) PURPOSE AND ACTION REQUESTED: The Parks and Recreation Board along with Staff request approval of its recommendations for golf fees for FY ‘16 or the 2015 golf season. RECOMMENDATIONS REVIEW: Reviewed Date Comments Parks and Recreation Board 10/21/2014 Recommend Approval of fees BACKGROUND/DISCUSSION: Attached is the proposed fee structure for Deerpath Golf Course for FY ‘16. The Park and Recreation Board along with Staff and KemperSports Management are recommending these increases to offset increased expenses in the areas of turf maintenance, utilities, supplies, personnel and capital. Prior to considering fee increases, staff conducts an analysis (Exhibit #1 and #2) of surrounding golf courses. Staff collects information on memberships and greens, cart and miscellaneous fees to determine Deerpath’s position within the marketplace. Deerpath’s main competitor is Lake Bluff Golf Club. When comparing resident membership fees, Deerpath is the highest priced for Regular, Combo and Limited memberships. Deerpath is lower priced for the Senior and Junior membership categories. Non-resident fees were frozen for FY ‘15 after discussions with the Golf Advisory and the Park Board. It was expressed that Deerpath’s non-resident rates were too far askew of the resident rate. Rather than decrease the non-resident rate, freezing the rate until there was less of a differential between the two was recommended. For FY ‘16, staff has concluded that that the Combo, Junior, Limited and Limited Plus categories are now close enough to be lowered to the resident rate without a significant loss in revenue ($1,107). Membership fees were based on resident rate before February 15. See table below: FY ‘15 COMBO JUNIOR LIMITED LIMITED PLUS RESIDENT $2,355 $606 $1,008 $859 NON-RESIDENT $2,629 $653 $1,107 $873 DIFFERENCE $274 $47 $99 $14 NUMBER OF MEMBERSHIPS 1 3 6 7 TOTAL REVENUE PER CATEGORY $274 $141 $594 $98 73 It will take one additional Combo membership or a combination of two of the other memberships to make up this difference. Unfortunately the non-resident Individual and Senior memberships are still too far apart to lower to match the resident rate. Collectively there would be a loss of $12,935, and the membership trend for the last couple of years has been on the decline. Staff would not anticipate making up the difference with additional memberships. As a result staff recommends continuing to freeze these rates for FY ‘16. The competitive analysis for daily and cart fees place Deerpath at the top end of the marketplace. It is important to note that these fees are considered the top end or rack rate. Utilizing the dynamic pricing software, the course is able to price a round up to the rack rate or as low as the marketplace would bear. Over the last year, the General Manager has fine-tuned the pricing structure and has increased the daily average rate by 9% over last year. RECOMMENDATIONS: The Parks and Recreation Board with Staff recommend the following: • MEMBERSHIP FEES: Staff is recommending the following: o After February 15, 2015 increase all resident fees by 2%. o No increase to the non-resident Individual or Senior seasonal memberships. This will allow the resident rate to bridge the gap so that eventually the non-resident rate could be the same. o Decrease the Combo, Junior, Limited and Limited Plus seasonal memberships to match the after February 15, 2015 resident rate. o Continue to add value to a seasonal membership if it is paid before the February 15, 2015 deadline by offering a one-time 25% discount card on any golf shop purchase. This program was well received as a majority of them utilized the coupon. • GREENS/CART FEES AND OTHER FEES: Based on the competitive analysis, Deerpath is the highest or one of the highest courses for the majority of fee categories. Staff is recommending not increasing greens/cart, range, locker and other miscellaneous fees. BUDGET/FISCAL IMPACT: It is anticipated the fee change will create a positive revenue differential of $3,934. Staff will work with KemperSports in preparing a full FY16 budget. Staff and KemperSports will analyze other revenue categories for growth based on regional and national golf industry trends, focusing on increasing rounds and continue to fine tune the dynamic pricing methodology via the point-of-sale system as well as expanding merchandise sales opportunities. Staff will also scrutinize expenditure more closely to help Deerpath reach it overall goal of a small Interfund transfer. 74 COUNCIL ACTION: Approve proposed FY ‘16 Deerpath Golf Course fees, as detailed in attachment effective when sales begin for the 2015 golf season, anticipated in January 2015. 75 Approval of FY2016 Lakefront Permit Fees Presented by: Jeffrey Wait, Superintendent of Special Facilities (847-810-3930) PURPOSE AND ACTION REQUESTED: The Parks and Recreation Board along with Staff are seeking approval of the Lakefront Permit Fees for FY2016. This annual approval is necessary to prepare annual budgets for Lakefront operations. RECOMMENDATION REVIEW: Reviewed Date Comments Parks and Recreation Board 10/21/2014 Recommend Approval of fees Parks and Recreation Board 9/16/2014 Review and revise proposed fees BACKGROUND/DISCUSSION: At its September 16, 2014 meeting, the Park and Recreation Board directed staff to re-evaluate the non-resident price structure. It was expressed that the differential between resident and non-resident fees are too far askew of other community’s fees and it prevents non-residents from storing and launching in Lake Forest. Staff is presenting two options for consideration. Option #1-In 1987, when the referendum passed for the construction of the lakefront, the increase to each Lake Forest household’s tax bill was $910. The non-resident fees were determined by adding the $910 to the resident rate. Having non-residents share in the cost of the lakefront was the basis for the original fee development. Throughout the years, these fees have gotten away from the original structure. By recommending this option, it would put fees more in-line with the originally developed fees structure. This option would create a $767 net increase in revenue see Exhibit #1 - Option #1. Option #2-This option would adopt a non-resident pricing differential comparable to other communities. Below is a table with the communities within our competitive market and the difference they charge non-residents in comparison with resident for storage and launching fees. RACK SAND RAMP CITY RES Increase NR RES Increase NR RES Increase NR Evanston $260 23% $320 $360 36% $490 $250 100% $500 Wilmette $451 46% $660 $576 42% $816 N/A N/A Winnetka $240 50% $360 $265 42% $375 $400 100% $800 Glencoe $315 34% $420 $509 30% $662 N/A N/A Highland Park $189 99% $377 COMPOUND COMPOUND $389 100% $778 Sailboat 18' $435 46% $635 Powerboat / PWC $636 50% $954 Lake Bluff $415 - $415 N/A N/A N/A N/A Waukegan N/A N/A N/A N/A $220 - $220 Average difference 50% 41% 100% 76 Staff recommends rounding the differential on storage fees to 1.5 times the resident rate while setting the launching fee differential at two times the resident rate. Exhibit #2 - Option #2 lists out all fees based on this differential. It would create a $303 net increase to revenue based on the same level of sales as FY '15. Both options would make Forest Park more affordable to non-residents thereby increasing revenue through the sale of permits to non-residents. See Exhibit #3 for a side-by-side comparison. RECOMMENDATIONS: The Parks and Recreation Board along with Staff recommend the following fee increases:  Resident rates - Increase all permits 2.5% with the following exceptions: o No increase to the Nanny and Senior Caregiver Parking Pass ($85) as well as the Daily Resident Guest and Non-resident Beach Access Fees ($10). o Senior permit fees will reflect a 25% discount off of the resident permit fees. o No increase to the Resident and Non-resident Daily Watercraft Launch Fee of $38 and $60 respectively. Staff requests keeping non-resident daily pass use restrictions in place to protect the heaviest used boating times for Lake Forest residents. Non- resident passes will only be sold Monday through Friday, excluding weekends and holidays. o No increase to the resident and senior rack and sand watercraft permits.  Non-resident rates – Option #2, increase all permits 1.5 times the resident rate with the following exceptions: o Increase ramp launch fee 2 times the resident rate. o Reduce the rack storage fees to match the resident rate. o Set the south beach parking pass to the north beach parking fee of $910. BUDGET/FISCAL IMPACT: This proposed fee structure would result in a $303 net increase over FY2015. COUNCIL ACTION: Approve proposed FY2016 Lakefront fees, as detailed in attachments, effective February 1, 2015. 77 Approval of the Lake Forest Fitness Center’s Recommended Fees for FY ‘16 PRESENTED BY: Jeff Wait, Superintendent of Special Facilities (847-810-3930) PURPOSE AND ACTION REQUESTED: Parks and Recreation Board along with Staff requests approval of the Fitness Center’s FY ‘16 fees. This annual approval is necessary to prepare annual budgets for the Fitness Center. RECOMMENDATION REVIEW: Reviewed Date Comments Parks and Recreation Board 10/21/2014 Recommend Approval of fees Parks and Recreation Board 9/16/2014 Review and revise proposed fees BACKGROUND/DISCUSSION: At its September 16 meeting, the Parks and Recreation Board directed staff to revisit the fee structure, particularly the Couple and Family category fees. The Board felt there was an opportunity to capture additional revenue especially compared to the Lake Bluff Fitness Center’s fees in these categories. Lake Bluff fees were 31% and 38% higher, respectively, than Lake Forest. The Fitness Center has a unique position within the marketplace. The Center is a value- priced, non-intimidating facility that caters to a wide range of residents, at the same time attracting non-residents from surrounding communities. The Center provides a broad range of fitness elements (cardio, strength and personal training) offered by full- service facilities at a fraction of the cost. The Center invests in its equipment and staff to meet or exceed the needs of its members. Although the Board directed staff to take a closer look at the Couple and Family fees, staff took the opportunity to review and revise the full list of fees to achieve more consistency and a stronger premise for our pricing approach. Some basic assumptions were made when revising the fee structure. • Staff used the Individual resident rate as the basis for all other fees. Two and a half percent was added to all FY ‘15 Individual resident fees. • The Couple resident rate was developed by giving the second Individual a 25% discount off their individual rate. This provides an incentive for couples to join together rather than individually. • The Family resident rate was developed by adding 30% more to the couple rate. Staff felt 30% was appropriate as it didn’t add a significant amount to the FY16 rate compared to FY ‘15. • The six month membership was derived by dividing the annual membership by two then adding 40%. This was designed to make the annual membership more attractive. • The three month membership was derived by dividing the annual membership by four then adding 40%, again making the annual membership more attractive. • Resident Senior Individual and Couple fees were discounted 25% from their respective resident rate. 78 • Matinee, Student and All-Access fees would increase 2.5%. • All non-resident fees were determined by adding an additional 25% to their respective resident rate. Exhibit #3 shows all fees based on the above assumptions. Additionally it shows the percentage change, annual revenue increase and monthly revenue increase. Some fees will increase by as much as 25% while other will decrease by 30%. The additional revenue generated varies from $133 for a non-resident couple to a reduction of $97 for a three month, non-resident family membership. The monthly increase or decrease created would range between -$8.11 (Family non-resident – 6 month membership) to $11.06 (Couple non-resident membership). The selection from Exhibit #1 shows Lake Bluff fees for Couple and Family memberships in comparison to Lake Forest prior to revision. Prior to the change the difference was as much as 38%. After, the difference has been reduced up to 18%. The difference between Couple memberships is now 14% (17% decrease) and the difference between Family membership fees is 29% (9% decrease). See table below for a selection from Exhibit #1: Lake Bluff Individual Couple Family Senior Sr Couple Resident $380 $741 $1,091 $332 $560 Non-resident $456 $889 $1,309 $386 $672 Lake Forest Resident $362 $565 $791 $272 $423 Non-resident $434 $679 $948 $325 $509 Difference-Resident 1.05 1.31 1.38 1.22 1.32 Proposed FY16 Resident $371 $649 $844 $278 $487 Non-resident $464 $812 $1,055 $348 $609 Difference 1.02 1.14 1.29 1.19 1.15 % change -.02 -.17 -.09 -.03 -.18 While developing the reports for these recommendations, staff discovered a problem with the report they were using. The “Membership Count” report used to fill in the membership counts was actually providing the total member count. This definitely threw off projections as it inflated the revenues. The total member count is 1,185 and the total membership count is 838 (see Exhibit #2). To determine the annual membership totals for FY ‘16 staff took an average of the last three years and used that as the benchmark for total. This would account for a membership growth of 1.2%. Revenue would be expected to increase almost 13% with the revisions to the fee structure and the growth. 79 RECOMMENDATIONS: • The Park and Recreation Board along with Staff are recommending the fee structure as presented in Exhibit #3 BUDGET/FISCAL IMPACT: Staff anticipates a positive revenue differential of $42,238, Exhibit #2, over FY ‘15 due to increase in membership rates. All fees will become effective May 1, 2015 COUNCIL ACTION: Approve proposed fee structure for FY16 Fitness Center fess, as detailed in attachments, effective May 1, 2015. 80 FACILITY REGULAR/ UNLIMITED COMBO SENIOR LIMITED PLAY (WEEKDAY ONLY)JUNIOR LIMITED PLUS 20 ROUNDS Deerfield Park District $1,265 N/A $860 $1,021 $557 Glencoe Golf Club No Memberships No Memberships No Memberships No Memberships No Memberships Highland Park - City of Highland Park No Memberships No Memberships No Memberships No Memberships No Memberships Sunset Valley - Park District of Highland Park $1,280 N/A N/A $945 $520 Wilmette Park District $1,340 N/A $1,300 N/A $360 / $680 Winnetka Park District $1,025*$1,595 $650 $725 $650 Lake Bluff Park District $1,235 $2,100 $810 $910 $650 Wheeling Park District N/A N/A N/A N/A $495 Northbrook Park District N/A N/A N/A N/A N/A Before / After February 15 Before / After February 15 Before / After February 15 Before / After February 15 Before / After February 15 Before / After February 15 Deerpath 2014 Season Membership fee $1,318 / $1,358 $2,286 / $2,355 $783 / $807 $979 / $1,008 $588 / $606 $834 / $859 Deerpath 2015 Season Membership fee (2% increase after 2/15)$1,358 / $1,385 $2,355 / $2,402 $807 / $823 $1,008 / $1,028 $606 / $618 $859 / $876 * Cap of 75 rounds FACILITY REGULAR/ UNLIMITED COMBO SENIOR LIMITED PLAY (WEEKDAY ONLY)JUNIOR LIMITED PLUS 20 ROUNDS Deerfield Park District $1,581 N/A $1,075 $1,265 $696 Glencoe Golf Club No Memberships No Memberships No Memberships No Memberships No Memberships Highland Park - City of Highland Park No Memberships No Memberships No Memberships No Memberships No Memberships Sunset Valley - Park District of Highland Park $1,600 N/A N/A $1,130 $575 Wilmette Park District $2,035 N/A N/A N/A $480 - $900 Winnetka Park District $1,300 $2,015 $900 $1,200 $900 Lake Bluff Park District $1,560 $2,650 $1,050 $1,100 N/A Wheeling Park District N/A N/A N/A N/A N/A Northbrook Park District N/A N/A N/A N/A N/A Deerpath 2014 Season Membership fee $1,794 $2,629 $1,095 $1,107 $653 $873 Deerpath 2015 Season Membership fee $1,794 $2,402 $1,095 $1,028 $618 $876 Price decrease $0 ($227)$0 ($79)($35)$3 NON-RESIDENT RESIDENT 2014 GOLF COMPARATIVE - MEMBERSHIP FEES Exhibit #2 Page 1 of 2 81 WEEKEND 18 HOLES WEEKEND 9 HOLES WEEKDAY 18 HOLES WEEKDAY 9 HOLES SENIOR TWILIGHT WEEKDAY TWILIGHT WEEKEND 9 HOLES 18 HOLES SINGLE 9 HOLES SINGLE 18 HOLES PULL CARTS LOCKERS HDCP SERVICE Deerfield Park District $49 $32 $41 $27 $34 $27 $32 $13 $19 $13 $19 $5 Glencoe Golf Club $50 N/A $42 $26 $22/ $26 $28/$23/$30 $33 / $23 $10 $16 $10 $16 $4 / $6 Highland Park - City of Highland Park $47 $26 $32 $17 $37 $35 $35 $12 $18 $12 $18 $5 Sunset Valley - Park District of Highland Park $41 N/A $36 $24 $27 $24 $30 $12 $18 $10 $15 $75 Wilmette Park District $51 N/A $46 $30 N/A $30 $32 $10 $15 $10 $15 $5 Winnetka Park District (Discount card)$51 12**$44 12**$34 $31/$21 $35/$25 NA $20 $17 $20 $4 & $6 Lake Bluff Park District $48 $28 $37 $22 $32 $22 / $11 $27 / $16 $12 $18 $12 $18 $5 Wheeling Park District $57 $29 $35 $21 $17 $30 $41 $10 $16 $10 $16 $5 Northbrook Park District $42 $22 $35 $19 $29 $27 NA $10 $18 $10 $18 $6 **- Par 3 Course Deerpath 2014 Seasonal Fee $50 $32 $42 $28 $36 $37 $39 $13 $19 $12 $19 $4 - $5 Deerpath 2015 Seasonal Proposed Fee - Maximium Rate - No fee increase propose $50 $32 $42 $28 $36 $37 $39 $13 $19 $12 $19 $4 - $5 WEEKEND 18 HOLES WEEKEND 9 HOLES WEEKDAY 18 HOLES WEEKDAY 9 HOLES SENIOR TWILIGHT WEEKDAY TWILIGHT WEEKEND 9 HOLES 18 HOLES SINGLE 9 HOLES SINGLE 18 HOLES PULL CARTS LOCKERS HDCP SERVICE Deerfield Park District $55 $35 $47 $30 $40 $30 $35 $13 $19 $13 $19 $5 Glencoe Golf Club $50 N/A $42 $26 $22 / $26 $26/$23/$30 $33 / $23 $10 $16 $10 $16 $4 / $6 Highland Park - City of Highland Park $58 $29 $37 $20 $40 $40 $40 $12 $18 $12 $18 $5 Sunset Valley - Park District of Highland Park $48 N/A $40 $27 $29 $27 $34 $12 $18 $10 $15 $75 Wilmette Park District $54 N/A $50 $32 N/A 32 $36 $10 $15 $10 $15 $5 Winnetka Park District (No discount card)$51 12**$44 12**$34 $31 / $21 N/A NA $20 $17 $20 $4 / $6 Lake Bluff Park District $51 $31 $40 $25 $35 $22 / $11 $29/ $16 $12 $18 $12 $18 $5 Wheeling Park District $67 $31 $55 $28 $29 $25 NA $10 $17 $10 $17 $5 Northbrook Park District $51 $26 $45 $22 $36 $31 N/A $10 $18 $10 $18 $6 **-Par 3 Course Deerpath 2014 Seasonal Fee $54 $34 $49 $33 $40 $39 $41 $13 $19 $12 $19 $4 - $5 $90 / $100 $34 Deerpath 2015 Seasonal Proposed Fee - Maximium Rate - No fee increase propose $54 $34 $49 $33 $40 $39 $41 $13 $19 $12 $19 $4 - $5 $90 / $100 $34 FACILITY GREEN FEES CART FEES 2014 GOLF COMPARATIVE - DAILY FEES RESIDENT NON-RESIDENT GREEN FEES CART FEES FACILITY Exhibit #1 Page 2 of 2 82 Page 1 of 1 WEEKEND 18 HOLES WEEKEND 9 HOLES WEEKDAY 18 HOLES WEEKDAY 9 HOLES SENIOR TWILIGHT WEEKDAY TWILIGHT WEEKEND 9 HOLES 18 HOLES SINGLE 9 HOLES SINGLE 18 HOLES PULL CARTS LOCKERS HDCP SERVICE Deerfield Park District $49 $32 $41 $27 $34 $27 $32 $13 $19 $13 $19 $5 Glencoe Golf Club $50 N/A $42 $26 $22/ $26 $28/$23/$30 $33 / $23 $10 $16 $10 $16 $4 / $6 Highland Park - City of Highland Park $47 $26 $32 $17 $37 $35 $35 $12 $18 $12 $18 $5 Sunset Valley - Park District of Highland Park $41 N/A $36 $24 $27 $24 $30 $12 $18 $10 $15 $75 Wilmette Park District $51 N/A $46 $30 N/A $30 $32 $10 $15 $10 $15 $5 Winnetka Park District (Discount card)$51 12**$44 12**$34 $31/$21 $35/$25 NA $20 $17 $20 $4 & $6 Lake Bluff Park District $48 $28 $37 $22 $32 $22 / $11 $27 / $16 $12 $18 $12 $18 $5 Wheeling Park District $57 $29 $35 $21 $17 $30 $41 $10 $16 $10 $16 $5 Northbrook Park District $42 $22 $35 $19 $29 $27 NA $10 $18 $10 $18 $6 **- Par 3 Course Deerpath 2014 Seasonal Fee $50 $32 $42 $28 $36 $37 $39 $13 $19 $12 $19 $4 - $5 Deerpath 2015 Seasonal Proposed Fee - Maximium Rate - No fee increase propose $50 $32 $42 $28 $36 $37 $39 $13 $19 $12 $19 $4 - $5 WEEKEND 18 HOLES WEEKEND 9 HOLES WEEKDAY 18 HOLES WEEKDAY 9 HOLES SENIOR TWILIGHT WEEKDAY TWILIGHT WEEKEND 9 HOLES 18 HOLES SINGLE 9 HOLES SINGLE 18 HOLES PULL CARTS LOCKERS HDCP SERVICE Deerfield Park District $55 $35 $47 $30 $40 $30 $35 $13 $19 $13 $19 $5 Glencoe Golf Club $50 N/A $42 $26 $22 / $26 $26/$23/$30 $33 / $23 $10 $16 $10 $16 $4 / $6 Highland Park - City of Highland Park $58 $29 $37 $20 $40 $40 $40 $12 $18 $12 $18 $5 Sunset Valley - Park District of Highland Park $48 N/A $40 $27 $29 $27 $34 $12 $18 $10 $15 $75 Wilmette Park District $54 N/A $50 $32 N/A 32 $36 $10 $15 $10 $15 $5 Winnetka Park District (No discount card)$51 12**$44 12**$34 $31 / $21 N/A NA $20 $17 $20 $4 / $6 Lake Bluff Park District $51 $31 $40 $25 $35 $22 / $11 $29/ $16 $12 $18 $12 $18 $5 Wheeling Park District $67 $31 $55 $28 $29 $25 NA $10 $17 $10 $17 $5 Northbrook Park District $51 $26 $45 $22 $36 $31 N/A $10 $18 $10 $18 $6 **-Par 3 Course Deerpath 2014 Seasonal Fee $54 $34 $49 $33 $40 $39 $41 $13 $19 $12 $19 $4 - $5 $90 / $100 $34 Deerpath 2015 Seasonal Proposed Fee - Maximium Rate - No fee increase propose $54 $34 $49 $33 $40 $39 $41 $13 $19 $12 $19 $4 - $5 $90 / $100 $34 FACILITY GREEN FEES CART FEES 2014 GOLF COMPARATIVE - DAILY FEES RESIDENT NON-RESIDENT GREEN FEES CART FEES FACILITY Exhibit #1 83 CITY RESIDENT WEEKDAY RESIDENT WEEKEND NON-RESIDENT WEEKDAY NON-RESIDENT WEEKEND RESTRICTIONS Lake Forest $38 $38 $60 N/A No NR daily launch on weekends or holidays. Highland Park concrete ramp.$15 $35 $30 $70 Weekend pass includes Sat & Sun if bought Sat, but same price if bought Sunday. Sand Ramp, non-motorized $10 $20 $20 $40 For small sailboats Kayak Launch Free Before 3PM, $10. After 3PM, free $20 $20 Evanston N/A N/A N/A N/A NO DAILY LAUNCH. Wilmette N/A N/A N/A N/A A trailer in fee is offered to customers who wish to launch on the beach adjacent to the "sailing beach", but this fee does not allow for the use of the sailing beach. The fee includes a "Lakefront ParkingDecal". .R = $ 148. NR = $ 294. Winnetka See below See below See below See below See below Pier $15 $35 $30 $70 N/A Beach $5 $15 $10 $30 N/A Glencoe N/A N/A N/A N/A Do not allow daily launches of any kind. "If you would like to use your boat here, you have to store it here in the summer." Waukegan $20 $20 $20 $20 N/A NORTH SHORE DAILY LAUNCHING RATE COMPARISON 84 CITY RES NR RES NR RES NR Evanston $260 $320 $360 $490 $250 $500 Wilmette $433 $614 $581 $772 N/A N/A Winnetka $240 $360 $265 $375 $325 $750 Glencoe $400 $610 $600 $855 N/A N/A Highland Park N/A N/A N/A N/A N/A N/A Lake Bluff $270 $270 N/A N/A N/A N/A Waukegan N/A N/A N/A N/A $200 $200 Seasonal COMPOUND COMPOUND LAKE FOREST $410 $2,417 $1,273 $4,814 $424 $2,692 Year Round COMPOUND COMPOUND LAKE FOREST $503 N/A $1,882 $5,666 N/A N/A CITY RES NR RES NR RES NR Evanston $260 $320 $360 $490 $250 $500 Wilmette $451 $660 $576 $816 N/A N/A Winnetka $240 $360 $265 $375 $400 $800 Glencoe $315 $420 $509 $662 N/A N/A Highland Park $189 $377 COMPOUND COMPOUND $389 $778 Sailboat 18'$435 $635 Powerboat / PWC $636 $954 Lake Bluff $415 $415 N/A N/A N/A N/A Waukegan N/A N/A N/A N/A $220 $220 Seasonal LAKE FOREST $315 $945 $410 $1,230 $435 $2,759 COMPOUND COMPOUND $1,305 $3,915 Year Round LAKE FOREST $540 $1,620 $668 $2,004 N/A N/A COMPOUND COMPOUND $1,929 $5,807 2014 Season North Shore Seasonal and Year Round Launching Comparison 2013 Season RACK SAND RAMP RACK SAND RAMP 85 Watercraft Ramp Launch Resident $435 69 $30,015 $446 $446 $30,774 $30,774 Watercraft Ramp Launch 2nd Watercraft $217 9 $1,953 $223 $223 $2,007 $2,007 Watercraft Ramp Launch ½ season $217 0 $0 $223 $223 $0 $0 Watercraft Ramp Launch Resident Senior $326 11 $3,586 $335 $335 $3,685 $3,685 Watercraft Ramp Launch 2nd Watercraft / ½ season $163 4 $652 $168 $168 $672 $672 Watercraft Ramp Launch Non-Resident $2,759 1 $2,759 $1,356 $892 $1,356 $892 Year Round Compound Storage Resident $1,929 12 $23,148 $1,977 $1,977 $23,724 $23,724 Year Round Compound Storage Resident Senior $1,447 7 $10,129 $1,483 $1,483 $10,381 $10,381 Year Round Compound Storage Non-Resident $5,807 0 $0 $2,887 $2,966 $0 $0 Seasonal Compound Storage Resident $1,305 3 $3,915 $1,338 $1,338 $4,014 $4,014 Seasonal Compound Storage Resident Senior $979 2 $1,958 $1,003 $1,003 $2,006 $2,006 Seasonal Compound Storage Non-Resident $3,915 0 $0 $2,248 $2,006 $0 $0 Year Round Watercraft Rack Storage Resident $540 8 $4,320 $540 $540 $4,320 $4,320 Year Round Watercraft Rack Storage Resident Senior $405 3 $1,215 $405 $405 $1,215 $1,215 Year Round Watercraft Rack Storage Non-Resident $1,620 0 $0 $1,450 $810 $0 $0 Seasonal Watercraft Rack Resident $315 15 $4,725 $315 $315 $4,725 $4,725 Seasonal Watercraft Rack Resident Senior $236 0 $0 $236 $236 $0 $0 Seasonal Watercraft Rack Non-Resident $945 0 $0 $1,225 $473 $0 $0 Year Round Watercraft Sand Storage Resident $668 1 $668 $668 $668 $668 $668 Year Round Watercraft Sand Storage Resident Senior $501 0 $0 $501 $501 $0 $0 Year Round Watercraft Sand Storage Nonresident $2,004 0 $0 $1,578 $1,002 $0 $0 Seasonal Watercraft Sand Storage Resident $410 5 $2,050 $410 $410 $2,050 $2,050 Seasonal Watercraft Sand Storage Resident Senior $308 0 $0 $308 $308 $0 $0 Seasonal Watercraft Sand Storage Nonresident $1,230 0 $0 $1,320 $615 $0 $0 South Beach Parking Permit Resident $126 30 $3,780 $129 $129 $3,870 $3,870 South Beach Parking Permit Res Senior $94 28 $2,632 $97 $97 $2,716 $2,716 South Beach Parking Permit Non-Res $1,549 0 $0 $1,039 $194 $0 $0 South Beach Parking Permit Empl/Retiree $84 1 $84 $86 $86 $86 $86 Extra Vehicle Decal Resident - Center Aisle $126 24 $3,024 $129 $129 $3,096 $3,096 Extra Vehicle Decal Resident Senior- Center Aisle $94 5 $470 $97 $97 $485 $485 Extra Vehicle Decal Non-resident - Center Aisle $1,549 0 $0 $1,039 $194 $0 $0 Daily Boat Launch $38 64 $2,432 $38 $38 $2,432 $2,432 Daily Boat Launch Non-resident $60 3 $180 $60 $60 $180 $180 Resident Guest Daily Parking Pass $10 51 $510 $10 $10 $510 $510 Nanny Parking Pass $85 0 $0 $85 $85 $0 $0 Caregiver Parking Pass $85 31 $2,635 $85 $85 $2,635 $2,635 Non-resident beach fee weekend/holiday $10 705 $7,050 $10 $10 $7,050 $7,050 $113,890 $114,657 $114,193 $767 $303 Net Revenue Incremental difference FY2016 w/ OPTION #2 Exhibit #3 FY16 Proposed Lakefront Permit Fees Comparison OPTION #1 Revenue FY15 RevenuePermits Sold OPTION #2 Revenue FY2016 w/ OPTION #1FY2015 86 Exhibit #1 Watercraft Ramp Launch Resident $424 $435 69 $30,015 $446 $11 $30,774 $759 Watercraft Ramp Launch 2nd Watercraft $212 $217 9 $1,953 $223 $6 $2,007 $54 Watercraft Ramp Launch ½ Season $212 $217 0 $0 $223 $6 $0 $0 Watercraft Ramp Launch Resident Senior $318 $326 11 $3,586 $335 $9 $3,685 $99 Watercraft Ramp Launch 2nd Watercraft / ½ Season $159 $163 4 $652 $168 $5 $672 $20 Watercraft Ramp Launch Non-Resident $2,692 $2,759 1 $2,759 $1,356 -$1,403 $1,356 -$1,403 Year Round Compound Storage Resident $1,882 $1,929 12 $23,148 $1,977 $48 $23,724 $576 Year Round Compound Storage Resident Senior $1,235 $1,447 7 $10,129 $1,483 $36 $10,381 $252 Year Round Compound Storage Non-Resident $5,666 $5,807 0 $0 $2,887 -$2,920 $0 $0 Seasonal Compound Storage Resident $1,273 $1,305 3 $3,915 $1,338 $33 $4,014 $99 Seasonal Compound Storage Resident Senior $865 $979 2 $1,958 $1,003 $24 $2,006 $48 Seasonal Compound Storage Non-Resident $4,814 $3,915 0 $0 $2,248 -$1,667 $0 $0 Year Round Watercraft Rack Storage Resident $668 $540 8 $4,320 $540 $0 $4,320 $0 Year Round Watercraft Rack Storage Resident Senior $668 $405 3 $1,215 $405 $0 $1,215 $0 Year Round Watercraft Rack Storage Non-Resident $2,004 $1,620 0 $0 $1,450 -$170 $0 $0 Seasonal Watercraft Rack Resident $410 $315 15 $4,725 $315 $0 $4,725 $0 Seasonal Watercraft Rack Resident Senior $313 $236 0 $0 $236 $0 $0 $0 Seasonal Watercraft Rack Non-Resident $2,417 $945 0 $0 $1,225 $280 $0 $0 Year Round Watercraft Sand Storage Resident $668 1 $668 $668 $0 $668 $0 Year Round Watercraft Sand Storage Resident Senior $501 0 $0 $501 $0 $0 $0 Year Round Watercraft Sand Storage Non-Resident $2,004 0 $0 $1,578 -$426 $0 $0 Seasonal Watercraft Sand Storage Resident $410 5 $2,050 $410 $0 $2,050 $0 Seasonal Watercraft Sand Storage Resident Senior $308 0 $0 $308 $0 $0 $0 Seasonal Watercraft Sand Storage Non-Resident $1,230 0 $0 $1,320 $90 $0 $0 South Beach Parking Permit Resident $123 $126 30 $3,780 $129 $3 $3,870 $90 South Beach Parking Permit Resident Senior $92 $94 28 $2,632 $97 $3 $2,716 $84 South Beach Parking Permit Non-Resident $1,511 $1,549 0 $0 $1,039 -$510 $0 $0 South Beach Parking Permit Empl/Retiree $88 $84 1 $84 $86 $2 $86 $2 Extra Vehicle Decal Resident - Center Aisle $123 $126 24 $3,024 $129 $3 $3,096 $72 Extra Vehicle Decal Resident Senior- Center Aisle $92 $94 5 $470 $97 $3 $485 $15 Extra Vehicle Decal Non-Resident - Center Aisle $1,511 $1,549 0 $0 $1,039 -$510 $0 $0 Daily Boat Launch $38 $38 64 $2,432 $38 $0 $2,432 $0 Daily Boat Launch Non-Resident $60 $60 3 $180 $60 $0 $180 $0 Resident Guest Daily Parking Pass $10 $10 51 $510 $10 $0 $510 $0 Nanny Parking Pass $85 $85 0 $0 $85 $0 $0 $0 Caregiver Parking Pass $85 $85 31 $2,635 $85 $0 $2,635 $0 Non-Resident beach fee weekend/holiday $10 $10 705 $7,050 $10 $0 $7,050 $0 $113,890 $114,657 $767 FY2016 RevenueFY15 RevenueFY2014FY2015 Option #1 - Resident Fee + $910 Lakefront Permit Fees Revenue Growth LAKE FOREST PARKS & RECREATION DEPARTMENT Incremental DifferencePermits Sold DifferenceFY2016 w/ $910 87 FY 14 Permits Sold FY14 Revenue FY 15 Permits Sold FY15 Revenue Permits Sold Difference Revenue Difference FEE Watercraft Ramp Launch Resident 67 28408 69 30015 2 1607 Watercraft Ramp Launch 2nd Watercraft 12 2544 9 1953 -3 -591 Watercraft Ramp Launch ½ season 4 848 0 0 -4 -848 Watercraft Ramp Launch Resident Senior 12 3816 11 3586 -1 -230 Watercraft Ramp Launch 2nd Watercraft / ½ season 0 4 652 4 652 Watercraft Ramp Launch Non-Resident 3 8076 1 2759 -2 -5317 Year Round Compound Storage Resident 11 20702 12 23148 1 2446 Year Round Compound Storage Resident Senior 7 8645 7 10129 0 1484 Year Round Compound Storage Non-Resident 0 0 0 0 0 0 Seasonal Compound Storage Resident 3 3819 3 3915 0 96 Seasonal Compound Storage Resident Senior 3 1424 2 1958 -1 534 Seasonal Compound Storage Non-Resident 0 0 0 0 0 0 Year Round Watercraft Rack Storage Resident 9 6012 8 4320 -1 -1692 Year Round Watercraft Rack Storage Resident Senior 4 2672 3 1215 -1 -1457 Year Round Watercraft Rack Storage Non-Resident 0 0 0 0 0 0 Seasonal Watercraft Rack Resident 14 5740 15 4725 1 -1015 Seasonal Watercraft Rack Resident Senior 1 313 0 0 -1 -313 Seasonal Watercraft Rack Non-Resident 0 0 0 0 0 0 Year Round Watercraft Sand Storage Resident - NEW 0 0 1 668 1 668 Year Round Watercraft Sand Storage Resident Senior - NEW 0 0 0 0 0 0 Year Round Watercraft Sand Storage Nonresident - NEW 0 0 0 0 0 0 Seasonal Watercraft Sand Storage Resident - NEW 0 0 5 2050 5 2050 Seasonal Watercraft Sand Storage Resident Senior - NEW 0 0 0 0 0 0 Seasonal Watercraft Sand Storage Nonresident - NEW 0 0 0 0 0 0 South Beach Parking Permit Resident 11 1353 30 3780 19 2427 South Beach Parking Permit Res Senior 31 2852 28 2632 -3 -220 South Beach Parking Permit Non-Res 2 3022 0 0 -2 -3022 South Beach Parking Permit Empl/Retiree 1 88 1 84 0 -4 Extra Vehicle Decal Resident - Center Aisle 31 3813 24 3024 -7 -789 Extra Vehicle Decal Resident Senior- Center Aisle 5 460 5 470 0 10 Extra Vehicle Decal Non-resident - Center Aisle 0 0 0 0 0 0 Daily Boat Launch 82 3116 64 2432 -18 -684 Daily Boat Launch Non-resident 15 900 3 180 -12 -720 Resident Guest Daily Parking Pass 278 2891 51 510 -227 -2381 Caregiver Parking Pass 35 2975 31 2635 -4 -340 Non-resident beach fee weekend/holiday 1434 14340 705 7050 -729 -7290 128829 113890 -14939 88 Exhibit #1 Watercraft Ramp Launch Resident $424 $435 69 $30,015 $446 $11 $30,774 $759 Watercraft Ramp Launch 2nd Watercraft $212 $217 9 $1,953 $223 $6 $2,007 $54 Watercraft Ramp Launch ½ Season $212 $217 0 $0 $223 $6 $0 $0 Watercraft Ramp Launch Resident Senior $318 $326 11 $3,586 $335 $9 $3,685 $99 Watercraft Ramp Launch 2nd Watercraft / ½ Season $159 $163 4 $652 $168 $5 $672 $20 Watercraft Ramp Launch Non-Resident $2,692 $2,759 1 $2,759 $1,356 -$1,403 $1,356 -$1,403 Year Round Compound Storage Resident $1,882 $1,929 12 $23,148 $1,977 $48 $23,724 $576 Year Round Compound Storage Resident Senior $1,235 $1,447 7 $10,129 $1,483 $36 $10,381 $252 Year Round Compound Storage Non-Resident $5,666 $5,807 0 $0 $2,887 -$2,920 $0 $0 Seasonal Compound Storage Resident $1,273 $1,305 3 $3,915 $1,338 $33 $4,014 $99 Seasonal Compound Storage Resident Senior $865 $979 2 $1,958 $1,003 $24 $2,006 $48 Seasonal Compound Storage Non-Resident $4,814 $3,915 0 $0 $2,248 -$1,667 $0 $0 Year Round Watercraft Rack Storage Resident $668 $540 8 $4,320 $540 $0 $4,320 $0 Year Round Watercraft Rack Storage Resident Senior $668 $405 3 $1,215 $405 $0 $1,215 $0 Year Round Watercraft Rack Storage Non-Resident $2,004 $1,620 0 $0 $1,450 -$170 $0 $0 Seasonal Watercraft Rack Resident $410 $315 15 $4,725 $315 $0 $4,725 $0 Seasonal Watercraft Rack Resident Senior $313 $236 0 $0 $236 $0 $0 $0 Seasonal Watercraft Rack Non-Resident $2,417 $945 0 $0 $1,225 $280 $0 $0 Year Round Watercraft Sand Storage Resident $668 1 $668 $668 $0 $668 $0 Year Round Watercraft Sand Storage Resident Senior $501 0 $0 $501 $0 $0 $0 Year Round Watercraft Sand Storage Non-Resident $2,004 0 $0 $1,578 -$426 $0 $0 Seasonal Watercraft Sand Storage Resident $410 5 $2,050 $410 $0 $2,050 $0 Seasonal Watercraft Sand Storage Resident Senior $308 0 $0 $308 $0 $0 $0 Seasonal Watercraft Sand Storage Non-Resident $1,230 0 $0 $1,320 $90 $0 $0 South Beach Parking Permit Resident $123 $126 30 $3,780 $129 $3 $3,870 $90 South Beach Parking Permit Resident Senior $92 $94 28 $2,632 $97 $3 $2,716 $84 South Beach Parking Permit Non-Resident $1,511 $1,549 0 $0 $1,039 -$510 $0 $0 South Beach Parking Permit Empl/Retiree $88 $84 1 $84 $86 $2 $86 $2 Extra Vehicle Decal Resident - Center Aisle $123 $126 24 $3,024 $129 $3 $3,096 $72 Extra Vehicle Decal Resident Senior- Center Aisle $92 $94 5 $470 $97 $3 $485 $15 Extra Vehicle Decal Non-Resident - Center Aisle $1,511 $1,549 0 $0 $1,039 -$510 $0 $0 Daily Boat Launch $38 $38 64 $2,432 $38 $0 $2,432 $0 Daily Boat Launch Non-Resident $60 $60 3 $180 $60 $0 $180 $0 Resident Guest Daily Parking Pass $10 $10 51 $510 $10 $0 $510 $0 Nanny Parking Pass $85 $85 0 $0 $85 $0 $0 $0 Caregiver Parking Pass $85 $85 31 $2,635 $85 $0 $2,635 $0 Non-Resident beach fee weekend/holiday $10 $10 705 $7,050 $10 $0 $7,050 $0 $113,890 $114,657 $767 FY2016 RevenueFY15 RevenueFY2014FY2015 Option #1 - Resident Fee + $910 Lakefront Permit Fees Revenue Growth LAKE FOREST PARKS & RECREATION DEPARTMENT Incremental DifferencePermits Sold DifferenceFY2016 w/ $910 89 Individual resident rate $362 $371 1.025 $9 $0.75 Individual resident rate - 6 months $249 $260 1.043 $11 $0.89 Individual resident rate - 3 months $186 $130 0.698 -$56 -$4.68 Individual non-resident rate $434 $464 1.069 $30 $2.48 Individual non-resident rate - 6 months $322 $325 1.008 $3 $0.22 Individual non-resident rate - 3 months $222 $162 0.731 -$60 -$4.97 Couple resident rate $565 $649 1.149 $84 $7.03 Couple resident rate - 6 months $452 $455 1.006 $3 $0.21 Couple resident rate - 3 month $277 $227 0.820 -$50 -$4.14 Couple non-resident rate $679 $812 1.195 $133 $11.06 Couple non-resident rate - 6 months $567 $568 1.002 $1 $0.10 Couple non-resident rate - 3 months $332 $284 0.856 -$48 -$3.99 Family resident rate $791 $844 1.067 $53 $4.43 Family resident rate - 6 months $679 $591 0.870 -$88 -$7.34 Family resident rate - 3 months $366 $295 0.807 -$71 -$5.88 Family non-resident rate $948 $1,055 1.113 $107 $8.93 Family non-resident rate - 6 months $836 $739 0.884 -$97 -$8.11 Family non-resident rate - 3 months $441 $369 0.837 -$72 -$5.97 Senior resident rate $272 $278 1.023 $6 $0.52 Senior resident rate - 6 months $187 $195 1.042 $8 $0.65 Senior resident rate - 3 months $136 $97 0.716 -$39 -$3.22 Senior non-resident rate $325 $348 1.070 $23 $1.90 Senior non-resident rate - 6 months $241 $244 1.010 $3 $0.21 Senior non-resident rate - 3 months $167 $122 0.729 -$45 -$3.77 Senior couple resident rate $423 $487 1.250 $64 $5.33 Senior couple resident rate - 6 months $339 $341 1.025 $2 $0.16 Senior couple resident rate - 3 months $208 $170 0.819 -$38 -$3.13 Senior couple non-resident rate $509 $609 1.196 $100 $8.31 Senior couple non-resident rate - 6 months $425 $426 1.003 $1 $0.09 Senior couple non-resident rate - 3 months $249 $213 0.856 -$36 -$2.99 Student resident rate $276 $283 1.025 $7 $0.57 Student non-resident rate $331 $354 1.068 $23 $1.89 Matinee resident rate $182 $187 1.025 $5 $0.38 Matinee non-resident rate $217 $233 1.075 $16 $1.35 All-inclusive - Member (Addl' to the base)$279 $286 1.025 $7 $0.58 All-inclusive - Non-member (Addl' to the base)$620 $636 1.025 $16 $1.29 Proposed FY2016 Percentage change Revenue change Monthly Increase LAKE FOREST PARKS & RECREATION DEPARTMENT Fitness Membership Fees Exhibit #3 - Percentage Change FY 2015 90 Fitness Center Individual Couple Family Senior Senior Couple Student Matinee Limited hours 10am- 4pm Other fees Park District of Highland Park Resident $564 $972 $1,199 $480 $912 $312 N/A $312 Non-resident $684 $1,212 $1,380 $600 $1,104 $360 N/A $432 Month to Month Membership $59 Residents and $69 Non-Residents Lake Forest Health & Fitness $1,344 $2,328 N/A N/A N/A N/A N/A Enrollment $100 per person LifeTime Atheltic $1,224 $2,256 N/A N/A N/A N/A N/A Enroll - $99 Admin - $75 LA Fitness $300 - $420 per year N/A N/A N/A N/A N/A N/A $99 - $349 depending on membership option Memberships on hold for general public. $450 N/A $975 $225 $500 N/A N/A Same pricing listed as previous year $350 $750 FAN Club members $225 $500 Alumni members/Seniors NR rates have decreased from previous year Lake Bluff PD Resident $380 $741 $1,091 $332 $560 n/a N/A $50 Enrollment Fee Non-resident $456 $889 $1,309 $386 $672 n/a N/A City of Lake Forest Enrollment fee Resident $362 $565 $791 $272 $423 $276 $182 $50 Non-resident $434 $679 $948 $325 $509 $331 $217 $50 City of Lake Forest Enrollment fee Proposed FY16 Resident $371 $649 $844 $278 $487 $283 $187 $50 Non-resident $464 $812 $1,055 $348 $609 $354 $233 $50 FITNESS CENTER MEMBERSHIP COMPARISON Exhibit # 1 Lake Forest College 91 Individual resident rate $362 $371 235 242 217 231 $78,554 $85,836 $7,282 Individual resident rate - 6 months $249 $260 8 6 5 6 $1,245 $1,645 $400 Individual resident rate - 3 months $186 $130 22 5 38 22 $7,068 $2,814 -$4,254 Individual non-resident rate $434 $464 17 16 15 16 $6,510 $7,424 $914 Individual non-resident rate - 6 months $322 $325 0 0 0 0 $0 $0 $0 Individual non-resident rate - 3 months $222 $162 0 0 15 5 $3,330 $810 -$2,520 Couple resident rate $565 $649 137 136 125 133 $70,625 $86,145 $15,520 Couple resident rate - 6 months $452 $455 1 1 0 1 $0 $303 $303 Couple resident rate - 3 month $277 $227 0 1 0 0 $0 $76 $76 Couple non-resident rate $679 $812 4 5 4 4 $2,716 $3,519 $803 Couple non-resident rate - 6 months $567 $568 0 0 0 0 $0 $0 $0 Couple non-resident rate - 3 months $332 $284 0 0 0 0 $0 $0 $0 Family resident rate $791 $844 116 117 90 108 $71,190 $90,886 $19,696 Family resident rate - 6 months $679 $591 0 0 0 0 $0 $0 $0 Family resident rate - 3 months $366 $295 0 0 0 0 $0 $0 $0 Family non-resident rate $948 $1,055 1 1 1 1 $948 $1,055 $107 Family non-resident rate - 6 months $836 $739 0 0 0 0 $0 $0 $0 Family non-resident rate - 3 months $441 $369 0 0 0 0 $0 $0 $0 Senior resident rate $272 $278 83 81 85 83 $23,120 $23,098 -$22 Senior resident rate - 6 months $187 $195 4 4 5 4 $935 $844 -$91 Senior resident rate - 3 months $136 $97 0 0 0 0 $0 $0 $0 Senior non-resident rate $325 $348 8 3 5 5 $1,625 $1,856 $231 Senior non-resident rate - 6 months $241 $244 0 5 2 2 $482 $569 $87 Senior non-resident rate - 3 months $167 $122 0 0 0 0 $0 $0 $0 Senior couple resident rate $423 $487 51 49 49 50 $20,727 $24,188 $3,461 Senior couple resident rate - 6 months $339 $341 0 1 0 0 $0 $114 $114 Senior couple resident rate - 3 months $208 $170 0 0 0 0 $0 $0 $0 Senior couple non-resident rate $509 $609 0 2 2 1 $1,018 $812 -$206 Senior couple non-resident rate - 6 months $425 $426 3 0 0 1 $0 $426 $426 Senior couple non-resident rate - 3 months $249 $213 0 0 0 0 $0 $0 $0 Student resident rate $276 $283 57 44 40 47 $11,040 $13,296 $2,256 Student non-resident rate $331 $354 4 3 2 3 $662 $1,062 $400 Matinee resident rate $182 $187 90 86 89 88 $16,198 $16,479 $281 Matinee non-resident rate $217 $233 11 10 11 11 $2,387 $2,485 $98 All-inclusive - Member (Addl' to the base)$279 $286 2 34 38 25 $10,602 $7,054 -$3,548 All-inclusive - Non-member (Addl' to the base)$620 $636 0 2 0 1 $0 $424 $424 854 854 838 849 $330,982 $373,219 $42,238 New member enrollment fee - resident $50 New member enrollment fee - non-resident $50 Proposed FY2016 FY2016 Revenue Memberships 2013 Memberships 2012 Average FY2016 Memberships 2014 FY2015 Revenue Exhibit #2 - Revenue Growth LAKE FOREST PARKS & RECREATION DEPARTMENT Fitness Membership Fees Incremental difference TOTAL FY 2015 92 THE CITY OF LAKE FOREST MEMORANDUM TO: Elizabeth Holleb, Finance Director CC: Robert R Kiely, Jr. City Manager FROM: Margaret Boyer, Deputy City Clerk DATE: 10/3/13 SUBJECT: Liquor license Penalty Fee Urgent For Your Review Please Comment For Your Files Distribute I am proposing to add a penalty fee of $25 to the application process for applications that are received after January 31. Although our current Liquor License is valid May 1 through April 30, letters are mailed in November with a current year application and how to booklet that includes a timeline of when documents are due back. Other local municipalities are charging penalty fees as well. 93 1 THE CITY OF LAKE FOREST RESOLUTION NO. 2014 - ________ A RESOLUTION REGARDING THE EXPIRATION OF AN INTERGOVERNMENTAL AGREEMENT AND APPROVAL OF A WIND-UP AGREEMENT WITH LAKE FOREST SCHOOL DISTRICT 67 WHEREAS, The City of Lake Forest (“City”) and Lake Forest School District 67 (“District 67”) entered into an “Intergovernmental Community Facilities Financing Agreement” dated July 15, 1994 (the “IGA”) to address special school-related services arising from new residential subdivisions in the City; and WHEREAS, the City and District 67 acknowledge and agree that the IGA expired on July 15, 2014 and has not been extended or renewed by the parties, and both parties have fully satisfied their respective obligations under the IGA; and WHEREAS, the City and District 67 further acknowledge and agree that no surplus funds remain in the “School Facility Development Fund” established by Section 2 of the IGA; and WHEREAS, the City Council has determined that it is in the best interests of the City and its residents to provide for the termination of the School Facility Development Fund and authorize the execution of an agreement with District 67 (the “Wind-Up Agreement”) addressing various matters pertaining to the wind-up and expiration of the IGA; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, as follows: SECTION ONE: Recitals. The foregoing recitals are incorporated into and made a part of this Resolution as the findings of the Mayor and City Council as if fully set forth. SECTION TWO: Termination of School Facility Development Fund. The School Facility Development Fund established by Section 2 of the IGA is hereby terminated as of the effective date of this Ordinance. The Mayor and City Council find and determine that such School Facility Development Fund contains no surplus funds. SECTION THREE: Approval of Wind-Up Agreement. The Mayor and City Council hereby (i) approve the Wind-Up Agreement in substantially the form attached hereto as Exhibit A; and (ii) authorize the City Manager and Deputy City Clerk to execute and attest such Wind-Up Agreement on behalf of the City, subject to the City Attorney’s approval of the final form thereof. SECTION FOUR: Effective Date. This Resolution will be in full force and effect upon its passage and approval in the manner provided by law. 94 2 PASSED THIS ____ DAY OF NOVEMBER, 2014. AYES: NAYS: ABSENT: ABSTAIN: APPROVED THIS DAY OF NOVEMBER, 2014. Mayor ATTEST: City Clerk 95 1 EXHIBIT A WIND-UP AGREEMENT BETWEEN THE CITY OF LAKE FOREST AND LAKE FOREST SCHOOL DISTRICT 67 This WIND-UP AGREEMENT is made and entered into this _____ day of __________, 20___ (“Effective Date”) by and between the City of Lake Forest (“City”) and Lake Forest School District 67 (“District”). In consideration of the recitals and the mutual covenants and agreements set forth in this Agreement, the parties agree as follows: SECTION ONE: Recitals. A. The City and the District previously entered into an “Intergovernmental Community Facilities Financing Agreement” dated July 15, 1994 (the “IGA”) to address special school-related services arising from new residential subdivisions in the City. B. The IGA provided, among other things, for the establishment of a “School Facility Development Fund” for the purpose of collecting monies, including credits for certain land donations, for the construction of new or upgraded school facilities to serve the City’s growing student population. C. During the term of the IGA, the Lake Forest Land Foundation conveyed a certain parcel of land to the City consisting of a portion of the area commonly known as the LeWa Farm, which parcel is legally described in Exhibit 1, hereto (the “Property”). The Property’s conveyance was subject to, inter alia, a covenant that the Property be used for elementary school and/or neighborhood park purposes, including use of up to five acres for school purposes primarily serving students within District 67. To date, the Property has not been developed for school purposes. D. The IGA terminated on July 15, 2014 and has not been extended or renewed by the Parties. E. The Parties desire to enter into this Agreement to provide for the wind-up of the School Facility Development Fund and acknowledge the Parties’ full performance of their respective obligations under the IGA. SECTION TWO: Wind-Up of IGA and School Facility Development Fund. A. The Parties hereby acknowledge and agree that: (i) the IGA expired on July 15, 2014 and has not been extended or renewed; (ii) the Parties have fully satisfied their respective obligations under the IGA; (iii) the School Facility Development Fund contains no surplus funds or assets and should be terminated; and (iv) neither Party is entitled to further distributions of money, land, or other assets under the terms of the IGA except as expressly provided in this Agreement. B. The District hereby relinquishes to the City any right that it may have in the Property and waives and releases any and all claims against the City for ownership, possession, or use of all or any portion of the Property. Prior to the delivery of the City payment as described in Section 2.C below, the District agrees to sign a release with respect 96 2 the Property in a form reasonably requested by the City for recordation in the Office of the Lake County Recorder. C. In consideration of the District’s acknowledgement of the City’s satisfaction of its obligations under the IGA and the waivers and release provided in Section 2.B of this Agreement, the City shall pay to the District $350,000.00 within 90 days after the Effective Date. IN WITNESS WHEREOF, the Parties have approved this Agreement and caused their duly authorized representatives to execute and attest this Agreement. LAKE FOREST SCHOOL DISTRICT 67 By: Its: ATTEST: THE CITY OF LAKE FOREST Mayor ATTEST: City Clerk 97 3 Exhibit 1 Legal Description LOT 76 OF MIDDLEFORK FARM, BEING A SUBDIVISION OF PARTS OF THE SOUTH HALF OF SECTION 30 AND THE NORTH HALF OF SECTION 31, TOWNSHIP 44 NORTH, RANGE 12 EAST OF THE THIRD PRINCIPAL MERIDIAN AND THE SOUTH EAST QUARTER OF SECTION 25, TOWNSHIP 44 NORTH, RANGE 11 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN LAKE COUNTY, ILLINOIS. 98 1 THE CITY OF LAKE FOREST ORDINANCE NO. 2014 - ________ AN ORDINANCE TERMINATING SPECIAL SERVICE AREA NO. 15 WHEREAS, The City of Lake Forest (“City”) and Lake Forest School District 67 (“District 67”) entered into an intergovernmental agreement dated July 15, 1994 (the “IGA”) to address special school-related services arising from new residential subdivisions in the City; and WHEREAS, pursuant to the IGA, the City did establish Special Service Area No. 15 (“SSA #15”); and WHEREAS, the IGA has now expired, and the City and District 67 acknowledge and agree that there is no continued need to levy taxes pursuant to SSA #15; and WHEREAS, the City Council has determined that it is in the best interests of the City, its citizens, and the property owners holding property within the boundaries of SSA #15 to formally terminate SSA #15; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, as follows: SECTION ONE: Recitals. The foregoing recitals are incorporated into and made a part of this Ordinance as if fully set forth. SECTION TWO: Termination of SSA #15. SSA #15 is terminated as of the effective date of this Ordinance. The Mayor and City Council hereby find and determine that: (i) no revenues exist in the special service area fund for SSA #15; (ii) to the extent that there are taxes that have heretofore been levied for SSA #15 that remain to be collected, such tax revenues shall be delivered to District 67; and (iii) there are no excess funds to be refunded to the taxpayers of record for parcels within SSA #15. SECTION THREE: Filing and Recordation. The City Clerk is hereby authorized and directed to file a certified copy of this ordinance with the Lake County Clerk’s tax extension office and to record a copy of this ordinance with the Lake County Recorder of Deeds within 60 days after the effective date of this ordinance. SECTION FOUR: Effective Date. This Ordinance will be in full force and effect upon its passage and approval in the manner provided by law. 99 2 PASSED THIS ____ DAY OF NOVEMBER, 2014. AYES: NAYS: ABSENT: ABSTAIN: APPROVED THIS DAY OF NOVEMBER, 2014. Mayor ATTEST: City Clerk 100 1 THE CITY OF LAKE FOREST ORDINANCE NO. 2014 - ________ AN ORDINANCE TERMINATING SPECIAL SERVICE AREA NO. 33 WHEREAS, the City of Lake Forest (“City”) and Lake Forest School District 67 (“District 67”) entered into an intergovernmental agreement dated July 15, 1994 (the “IGA”) to address special school-related services arising from new residential subdivisions in the City; and WHEREAS, pursuant to the IGA, the City did establish Special Service Area No. 33 (“SSA #33”); and WHEREAS, the IGA has now expired, and the City and District 67 acknowledge and agree that there is no continued need to levy taxes pursuant to SSA #33; and WHEREAS, the City Council has determined that it is in the best interests of the City, its citizens, and the property owners holding property within the boundaries of SSA #33 to formally terminate SSA #33; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, as follows: SECTION ONE: Recitals. The foregoing recitals are incorporated into and made a part of this Ordinance as if fully set forth. SECTION TWO: Termination of SSA #33. SSA #33 is terminated as of the effective date of this Ordinance. The Mayor and City Council hereby find and determine that: (i) no revenues exist in the special service area fund for SSA #33; (ii) to the extent that there are taxes that have heretofore been levied for SSA #33 that remain to be collected, such tax revenues shall be delivered to District 67; and (iii) there are no excess funds to be refunded to the taxpayers of record for parcels within SSA #33. SECTION THREE: Filing and Recordation. The City Clerk is hereby authorized and directed to file a certified copy of this ordinance with the Lake County Clerk’s tax extension office and to record a copy of this ordinance with the Lake County Recorder of Deeds within 60 days after the effective date of this ordinance. SECTION FOUR: Effective Date. This Ordinance will be in full force and effect upon its passage and approval in the manner provided by law. 101 2 PASSED THIS ____ DAY OF NOVEMBER, 2014. AYES: NAYS: ABSENT: ABSTAIN: APPROVED THIS DAY OF NOVEMBER, 2014. Mayor ATTEST: City Clerk 102 1 THE CITY OF LAKE FOREST ORDINANCE NO. 2014 - ________ AN ORDINANCE TERMINATING SPECIAL SERVICE AREA NO. 34 WHEREAS, the City of Lake Forest (“City”) and Lake Forest School District 67 (“District 67”) entered into an intergovernmental agreement dated July 15, 1994 (the “IGA”) to address special school-related services arising from new residential subdivisions in the City; and WHEREAS, pursuant to the IGA, the City did establish Special Service Area No. 34 (“SSA #34”); and WHEREAS, the IGA has now expired, and the City and District 67 acknowledge and agree that there is no continued need to levy taxes pursuant to SSA #34; and WHEREAS, the City Council has determined that it is in the best interests of the City, its citizens, and the property owners holding property within the boundaries of SSA #34 to formally terminate SSA #34; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, as follows: SECTION ONE: Recitals. The foregoing recitals are incorporated into and made a part of this Ordinance as if fully set forth. SECTION TWO: Termination of SSA #34. SSA #34 is terminated as of the effective date of this Ordinance. The Mayor and City Council hereby find and determine that: (i) no revenues exist in the special service area fund for SSA #34; (ii) to the extent that there are taxes that have heretofore been levied for SSA #34 that remain to be collected, such tax revenues shall be delivered to District 67; and (iii) there are no excess funds to be refunded to the taxpayers of record for parcels within SSA #34. SECTION THREE: Filing and Recordation. The City Clerk is hereby authorized and directed to file a certified copy of this ordinance with the Lake County Clerk’s tax extension office and to record a copy of this ordinance with the Lake County Recorder of Deeds within 60 days after the effective date of this ordinance. SECTION FOUR: Effective Date. This Ordinance will be in full force and effect upon its passage and approval in the manner provided by law. 103 2 PASSED THIS ____ DAY OF NOVEMBER, 2014. AYES: NAYS: ABSENT: ABSTAIN: APPROVED THIS DAY OF NOVEMBER, 2014. Mayor ATTEST: City Clerk 104 1 THE CITY OF LAKE FOREST ORDINANCE NO. 2014 - ________ AN ORDINANCE TERMINATING SPECIAL SERVICE AREA NO. 35 WHEREAS, the City of Lake Forest (“City”) and Lake Forest School District 67 (“District 67”) entered into an intergovernmental agreement dated July 15, 1994 (the “IGA”) to address special school-related services arising from new residential subdivisions in the City; and WHEREAS, pursuant to the IGA, the City did establish Special Service Area No. 35 (“SSA #35”); and WHEREAS, the IGA has now expired, and the City and District 67 acknowledge and agree that there is no continued need to levy taxes pursuant to SSA #35; and WHEREAS, the City Council has determined that it is in the best interests of the City, its citizens, and the property owners holding property within the boundaries of SSA #35 to formally terminate SSA #35; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, as follows: SECTION ONE: Recitals. The foregoing recitals are incorporated into and made a part of this Ordinance as if fully set forth. SECTION TWO: Termination of SSA #35. SSA #35 is terminated as of the effective date of this Ordinance. The Mayor and City Council hereby find and determine that: (i) no revenues exist in the special service area fund for SSA #35; (ii) to the extent that there are taxes that have heretofore been levied for SSA #35 that remain to be collected, such tax revenues shall be delivered to District 67; and (iii) there are no excess funds to be refunded to the taxpayers of record for parcels within SSA #35. SECTION THREE: Filing and Recordation. The City Clerk is hereby authorized and directed to file a certified copy of this ordinance with the Lake County Clerk’s tax extension office and to record a copy of this ordinance with the Lake County Recorder of Deeds within 60 days after the effective date of this ordinance. SECTION FOUR: Effective Date. This Ordinance will be in full force and effect upon its passage and approval in the manner provided by law. 105 2 PASSED THIS ____ DAY OF NOVEMBER, 2014. AYES: NAYS: ABSENT: ABSTAIN: APPROVED THIS DAY OF NOVEMBER, 2014. Mayor ATTEST: City Clerk 106 1 THE CITY OF LAKE FOREST ORDINANCE NO. 2014 - ________ AN ORDINANCE TERMINATING SPECIAL SERVICE AREA NO. 36 WHEREAS, the City of Lake Forest (“City”) and Lake Forest School District 67 (“District 67”) entered into an intergovernmental agreement dated July 15, 1994 (the “IGA”) to address special school-related services arising from new residential subdivisions in the City; and WHEREAS, pursuant to the IGA, the City did establish Special Service Area No. 36 (“SSA #36”); and WHEREAS, the IGA has now expired, and the City and District 67 acknowledge and agree that there is no continued need to levy taxes pursuant to SSA #36; and WHEREAS, the City Council has determined that it is in the best interests of the City, its citizens, and the property owners holding property within the boundaries of SSA #36 to formally terminate SSA #36; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, as follows: SECTION ONE: Recitals. The foregoing recitals are incorporated into and made a part of this Ordinance as if fully set forth. SECTION TWO: Termination of SSA #36. SSA # 36 is terminated as of the effective date of this Ordinance. The Mayor and City Council hereby find and determine that: (i) no revenues exist in the special service area fund for SSA #36; (ii) to the extent that there are taxes that have heretofore been levied for SSA #36 that remain to be collected, such tax revenues shall be delivered to District 67; and (iii) there are no excess funds to be refunded to the taxpayers of record for parcels within SSA #36. SECTION THREE: Filing and Recordation. The City Clerk is hereby authorized and directed to file a certified copy of this ordinance with the Lake County Clerk’s tax extension office and to record a copy of this ordinance with the Lake County Recorder of Deeds within 60 days after the effective date of this ordinance. SECTION FOUR: Effective Date. This Ordinance will be in full force and effect upon its passage and approval in the manner provided by law. 107 2 PASSED THIS ____ DAY OF NOVEMBER, 2014. AYES: NAYS: ABSENT: ABSTAIN: APPROVED THIS DAY OF NOVEMBER, 2014. Mayor ATTEST: City Clerk 108 The City of Lake Forest CITY COUNCIL Proceedings of the November 3, 2014 City Council Meeting. City Council Chambers CALL TO ORDER AND ROLL CALL: Honorable Mayor Schoenheider called the meeting to order at 6:30 pm, and Deputy City Clerk Margaret Boyer called the roll of Council members. Present: Mayor Schoenheider, Alderman Waldeck, Alderman Beidler, Alderman Moore, Alderman Pandaleon, Alderman Tack, Alderman Reisenberg, and Alderman Moreno. Absent: Alderman Adelman. Also present were: Bob Kiely, City Manager, Victor Filippini, City Attorney; Carina Walters, Assistant City Manager; Susan Banks, Communications Manager; Catherine Czerniak, Director of Community Development; Chuck Myers, Superintendent of Parks & Forestry; Elizabeth Holleb, Director of Finance; Diane Hall, Assistant Finance Director; Bob Ells, Superintendent Engineering; and Michael Thomas, Director of Public Works; Jeff Howell, Fire Chief, Kevin Issel, Deputy Fire Chief. There were approximately 40 present in the audience. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance. REPORTS OF CITY OFFICERS COMMENTS BY MAYOR A. Swear in New Police Officers- David Miniscalco, Aaron Kruchko and Erik Blomberg -Mayor Schoenheider and James Held, Chief of Police Mayor Schoenheider swore in all three officers. B. 2014-2015 New Board and Commission Appointments/Reappointments SENIOR RESOURCE COMMISSION NAME OF MEMBER APPOINT/REAPPOINT WARD Nancy Carey Re-Appoint 4 HOUSING TRUST FUND BOARD NAME OF MEMBER APPOINT/REAPPOINT Tom Grant Appoint (Senior Resource) Lori Sundberg Appoint (Local Business/Institution) 109 Proceedings of the November 3, 2014 Regular City Council Meeting PARKS & RECREATION BOARD NAME OF MEMBER APPOINT/REAPPOINT WARD Steve Reimer Appoint 4 COUNCIL ACTION: Approve the Mayor’s Appointments Alderman Moreno made a motion to approve the Mayor’s Appointments, seconded by Alderman Beidler. The motion carried unanimously by voice vote. C. Appointment of City Representative and Public Member for TIF Joint Review Board (Proposed TIF District for Laurel/Western Redevelopment Project Area). JOINT REVIEW BOARD NAME OF MEMBER APPOINT Sector Robert Kiely, Jr. Appoint City Representative TBD Appoint Public Member COUNCIL ACTION: Approve the Mayor’s Appointments Alderman Moore made a motion to approve the Mayor’s Appointments, seconded by Alderman Beidler. The motion carried unanimously by voice vote. COMMENTS BY CITY MANAGER City Manager, Robert Kiely encouraged residents to exercise their right, to vote on Election Day. A. Community Spotlight Lake Forest Open Lands - John Sentell, President City Manager Robert Kiely introduced Mr. Sentell who gave a report on the history of the organization. Founded in 1967, Lake Forest Open Lands Association is an independently-funded conservation and educational organization devoted to the acquisition and stewardship of natural landscapes, and to ensuring all generations have a meaningful, lasting connection to nature and land. COMMENTS BY COUNCIL MEMBERS Finance Committee A. Audit Committee Report 110 Proceedings of the November 3, 2014 Regular City Council Meeting Fiscal Year 2014 Annual Financial Report Audit Committee Chairman, Lucinda Baier reported to the City Council that the seven-member board held 4 meetings in the past year. Chairman Baier added that the City has received another clean opinion from the Committee and an unmodified opinion from McGladrey LLP. She stated that the expenses for the City were under budget and the net assets have increased over the last year. Ms. Baier added that all financial statements are available on The City of Lake Forest website, cityoflakeforest.com. COUNCIL ACTION: Receipt of the audit report for the fiscal year ended April 30, 2014. Alderman Moreno made a motion on receipt of the audit report for the fiscal year ended April 30, 2014, seconded by Alderman Moore. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Pandaleon, Tack, Reisenberg and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS None ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the October 20, 2014 City Council meeting Minutes 2. Check Register for period September 27- October 24, 2014 3. Determination of an Estimate of the Amount of Revenue to be generated from Property Taxes for the 2014 Calendar Year in Accordance with the Truth in Taxation Statute and Establishment of a Public Hearing Date for the 2014 Tax Levy (if Required) 4. Award of Bid for the Stuart Room Window Replacement at Gorton Community Center Included in the F.Y. 2015 CIP Budget 5. Consideration of an Ordinance Approving a Recommendation from the Historic Preservation Commission. (First Reading and if Desired by the City Council, Final Approval) COUNCIL ACTION: Approve the five (5) Omnibus items as presented. Mayor Schoenheider asked the Council if they would like any item removed or be taken separately. Seeing none, he asked for a motion to approve the five (5) Omnibus items as presented. 111 Proceedings of the November 3, 2014 Regular City Council Meeting Alderman Pandaleon made a motion approving the five (5) Omnibus items as presented, seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Pandaleon, Tack, Reisenberg and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES 1. Consideration of Documents Relating to Corrective Action at 260 E. Illinois Road, the Former Site of an Exxon Mobil Gas Station, to Address Environmental Issues. (Waive First Reading and Grant Final Approval of an Ordinance and Approve Resolution Authorizing Related Agreements) City Attorney Victor Filippini reported that the actions before the City Council are consistent with Council action in support of corrective actions at other current and former gas station locations. He stated that the City is working in cooperation with the property owner to assure that environmental issues resulting from the previous use of the property at 260 E. Illinois Road as a gas station are properly addressed. Mr. Filippini added that because environmental issues include some migration of contaminants into the subsurface of the City rights-of-way, a protocol for future excavations is needed in the event that certain excavation activities occur in the affected rights-of-way in the future. Exxon Mobil requires the City to adopt a prohibition against the use of groundwater as a potable water source in the affected areas. The City Attorney explained that the documents presented are a resolution approving a Highway Authority Agreement and a Supplemental Agreement; the agreements set forth the respective obligations of Exxon Mobil for the clean-up of the affected City right-of-way and the protocol in the event that certain excavation activities are undertaken. The second action is an Ordinance prohibiting the use of groundwater as a potable water source. Mayor Schoenheider asked if there was anyone from the public who wanted to comment on this, and seeing none, asked for a motion. COUNCIL ACTION: If determined to be appropriate by the City Council, (i) Approve the Resolution approving the Agreements and authorizing the Mayor and City Manager to enter into Agreements relating to corrective action related to environmental conditions at 260 E. Illinois Road, and Alderman Pandaleon made a motion to approve the Resolution approving the Agreements and authorizing the Mayor and City Manager to enter into Agreements relating to corrective action related to environmental conditions at 260 E. Illinois Road, seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Pandaleon, Tack, Reisenberg and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. 112 Proceedings of the November 3, 2014 Regular City Council Meeting (ii) Waive first reading of an Ordinance relating to Groundwater and grant final approval of such ordinance. Alderman Pandaleon made a motion to waive first reading of an Ordinance relating to Groundwater and grant final approval of such ordinance, seconded by Alderman Beidler. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Pandaleon, Tack, Reisenberg and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. 2. Consideration of a Recommendation from the Plan Commission in Support of Amendments to Chapter 46, Sections 37 and 38, Single Family Residence Districts, to Permit “Granny Flats”, or Secondary Living Units, on Properties Zoned for Single Family Use, Under Certain Conditions. (Approve First Reading.) Director of Community Development Catherine Czerniak stated that the Plan Commission studied this concept of “granny flats”; quaint, eccentric small secondary living units located in the R-5 and R-4 residential zoning districts under certain conditions. Ms. Czerniak added that the community of existing properties, and benefits from the City’s goal in diversity in housing, encouraging investment and the enhanced use partnering with historic preservation. There are currently 160 properties that fit this category, but the number decreases to about 20 actual sites with existing buildings. In 2013, the City held a Community Engagement Forum, chaired by Alderman David Moore, to discuss the concept of secondary living units on single family properties. A summary of the comments heard at the Forum was provided to the City Council and the Council directed the Plan Commission to study the concept further. The Commission held a work session to consider the topic and then held a public hearing which spanned the course of two meetings. After hearing public comment and after deliberations, the Plan Commission determined that it would be in the community’s best interest to move forward with this concept, but cautiously. The concerns heard and discussed by the Commission centered around the potential for negative impacts on neighboring properties. To address that concern, the Plan Commission is recommending conditions under which secondary living units would be permitted. The conditions as recommended by the Commission establish a framework that minimizes the likelihood of negative impacts on surrounding properties. In summary, the key conditions:  Limit secondary living units to the R-4 and R-5 zoning districts, the districts with larger lot sizes and the districts in which existing, historic accessory structures are most commonly found.  Limit secondary living units to existing structures and outbuildings.  Require the main residence to be owner occupied.  Establish a minimum setback for secondary living units. 113 Proceedings of the November 3, 2014 Regular City Council Meeting The City Council members discussed concerns around parking, owner on site, registration, zoning and life safety issues with Fire & Police. COUNCIL ACTION: If determined to be appropriate by the City Council, approve first reading of the Ordinance approving a Code amendment to permit secondary living units in the R-4 and R-5 zoning districts under certain conditions. Alderman Reisenberg made a motion to approve first reading of the Ordinance approving a Code amendment to permit secondary living units in the R-4 and R-5 zoning districts under certain conditions, seconded by Alderman Beidler. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Pandaleon, Tack, Reisenberg and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. NEW BUSINESS EXECUTIVE SESSION pursuant to 5ILCS 120/2 (c), (5), The City Council will be discussing the purchase or lease of real property for the use of the public body, including for the purpose of discussing whether a particular parcel should be acquired and 5ILCS 120/2 (6), The City Council will be discussing the consideration for the sale or lease of property owned by the Public Body, and 5ILCS 120/2 (21), semi-annual review of the minutes mandated by Section 2.06 of the Open Meetings Act. Adjournment into executive session Alderman Pandaleon made a motion to adjourn into executive session at 6:40pm, seconded by Alderman Beidler. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Pandaleon, Tack, Reisenberg and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. RECONVENE INTO REGULAR SESSION All members of the City Council are still present at 9:50pm 1. Consideration of approval/ review of executive session minutes. COUNCIL ACTION: Approval/review of executive session minutes that include the dates of: 11/15/2010,1/31/2011,2/7/2011,2/22/2011,7/18/2011,9/19/2011,11/7/2011,8/4/2014 and 5/19/2014 Alderman Reisenberg made a motion to Approval review of executive session minutes that include the dates of: 1/15/2010, 1/31/2011,2/7/2011,2/22/2011,7/18/2011, 9/19/2011, 11/7/2011, 8/4/2014 and 5/19/2014, seconded by Alderman Beidler. The following voted “Yea”: Aldermen Waldeck, Beidler, Moore, Pandaleon, Tack, Reisenberg and Moreno. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION 114 Proceedings of the November 3, 2014 Regular City Council Meeting ADJOURNMENT There being no further business. Alderman Reisenberg made a motion to adjourn, seconded by Alderman Moore Motion carried unanimously by voice vote at 9:55 p.m. Respectfully Submitted, Margaret Boyer Deputy City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos. 115 Page 1 of 3 THE CITY OF LAKE FOREST ORDINANCE NO. 2014-___ AN ORDINANCE AMENDING CHAPTER 46, SECTIONS 37(A), R-5, AND 38(A), R-4, SINGLE FAMILY RESIDENCE DISTRICTS RELATING TO SECONDARY LIVING UNITS WHEREAS, The City of Lake Forest is a home rule, special charter municipal corporation; and WHEREAS, from time to time it is appropriate to review, update and modify the City Code to address new issues and opportunities that may arise; and WHEREAS, a Community Engagement Forum was held in 2013 to discuss the concept of secondary housing units and, based on the discussion at the forum, the City Council directed further study of the concept, and WHEREAS, at the direction of the City Council, the Plan Commission considered whether provisions should be added to the Code to permit, under limited conditions, secondary living units in outbuildings and accessory structures on certain properties zoned for single family use; and WHEREAS, permitting the use of outbuildings and accessory structures as secondary living units provides a unique housing opportunity that further diversifies the housing types available in The City and may encourage investment in and preservation of historic properties; and WHEREAS, the Plan Commission considered this matter at a work session on February 17, 2014 and held public hearings on the proposed amendment on June 10, 2014 and on July 31, 2014 in accordance with Code requirements; and WHEREAS, the Mayor and City Council, having considered the recommendations of the Plan Commission, have determined that adopting this Ordinance and amending the Code provisions relating to secondary living units as hereinafter set forth, will be in the best interests of the City and its residents; 116 Page 2 of 3 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, as follows: SECTION ONE: Recitals. The foregoing recitals are hereby adopted by this reference as the findings of the City Council and are hereby incorporated into this Section as if fully set forth. SECTION TWO: Amendment to Chapter 46, Sections 46-37(A) and 46-38(A), entitled "R-5, Single Family Residence District” and “R-4, Single Family Residence District” respectively are hereby amended by adding the following language to each Section and said Sections shall hereafter be and read to include the following: Section 46-37(A) R-5, Single Family Residence District And Section 46-38(A) R-4, Single Family Residence District **** 7. Secondary Living Units (defined as an accessory residence located on the same property as a primary single-family residence, including, but not limited to, Accessory Suites, In-Law Suites, Granny Flats, Coach Houses, Garage Apartments, and Cottages) are permitted subject to the following conditions and performance standards. a. The primary residence is owner occupied. b. The accessory structure within which the Secondary Living Unit is located (the “Accessory Structure”) predates the date of adoption of this Code provision, ________________. c. Each Accessory Structure meets the minimum health and life safety requirements of the Building Codes adopted by the City. d. No more than two Secondary Living Units are permitted on a property. e. A site plan is filed with the Director of Community Development or the Director’s designee, demonstrating that Aadequate on site parking, on a hard surface consistent with the requirements of Chapter 49, Section 15 of the City Code, is provided for the tenants of the Secondary Living Unit. f. Secondary Living Units must be accessible by way of a driveway located on the property on which the Accessory Structure is located unless an access easement across a neighboring property specifically provides for access to the Accessory Structure and recognizes its use as a Secondary Living Unit. 117 Page 3 of 3 g. The Accessory Structure is a minimum distance of 20’ from all property lines. A variance from the 20’ setback requirement may be considered by the Zoning Board of Appeals with consideration given to the proximity of neighboring structures and the adequacy of landscape screening and the standard variance criteria in the Code. h. The property owner registers the Secondary Living Unit, on a form provided by the City, as a rental unit with the Director of Community Development, or the Director’s designee, on an annual basis. i. Secondary Living Units shall not have more than 3 2 people unrelated by blood, marriage, or adoption residing within that Secondary Living Unit at any given time. j. A Secondary Living Unit that is rented as a nonconforming residential unit at the time of adoption of this amendment shall be recognized as a conforming use regardless of the setback distance from the property lines so long as the property owner registers the unit with the City, on a form provided by the City, as required by this Section within one year of the date of adoption of these provisions. Documentation of past use of the structure as a rental living unit is required. SECTION THREE: Effective Date. This ordinance shall be in full force and effect upon its passage, approval, and publication in pamphlet form in the manner provided by law. PASSED THIS __ DAY OF ________, 2014. AYES: ( ) NAYS: ( ) ABSENT: ( ) ABSTAIN: ( ) PASSED THIS __ DAY OF ________, 2014. Mayor ATTEST: Deputy City Clerk 118