CITY COUNCIL 2014/05/05 Agenda
THE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
May 5, 2014
SECOND SESSION
(2014-2015)
City Hall Council Chambers
CALL FOR ORGANIZATION OF THE 2014-2015 CITY COUNCIL 8:30 p.m.
DEPUTY CLERK MARGARET BOYER ADMINISTERS THE OATH OF OFFICE TO :
First Ward Alderman-Elect - - Prudence R. Beidler
Second Ward Alderman-Elect - - David Moore
Third Ward Alderman-Elect - - Stanford Tack
Fourth Ward Alderman-Elect - - Michelle Moreno
CALL TO ORDER AND ROLL CALL 8:35 p.m.
Honorable Mayor, Donald Schoenheider
Catherine Waldeck, Alderman First Ward Stanford Tack, Alderman Third Ward
Prudence R. Beidler, Alderman First Ward Jack Reisenberg, Alderman Third Ward
David Moore, Alderman Second Ward Michael Adelman, Alderman Fourth Ward
George Pandaleon, Alderman Second Ward Michelle Moreno, Alderman Fourth Ward
ELECTION AND APPOINTMENT OF CITY OFFICERS
1. ELECTION BY THE CITY COUNCIL AS REQUIRED BY CHARTER AND CITY CODE
City Treasurer Elizabeth A. Holleb
City Supervisor Robert R. Kiely, Jr.
City Attorney Victor Filippini
City Clerk Robert R. Kiely, Jr.
City Surveyor and Engineer Gewalt Hamilton Associates
REPORTS OF CITY OFFICERS
1. COMMENTS BY MAYOR 8:40 p.m.
A. RESOLUTION OF APPRECIATION FOR WARD 1 ALDERMAN KENT ELLIOT NOVIT
A copy of the Resolution can be found on page 9.
COUNCIL ACTION: Approve the Resolution
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May 5, 2014 City Council Agenda Second Session
B. RESOLUTION OF APPRECIATION FOR WARD 4 ALDERMAN ROBERT PALMER
A copy of the Resolution can be found on page10.
COUNCIL ACTION: Approve the Resolution
C. 2014-2015 New Board and Commission Appointments/Reappointments
AUDIT COMMITTEE
NAME OF MEMBER APPOINT/REAPPOINT WARD
Amy Krebs Reappoint 3
Lucinda Baier Reappoint 1
Andy Logan Reappoint 1
Dean Stieber Appoint 4
Don O’Callaghan Appoint 1
CEMETERY COMMISSION
NAME OF MEMBER APPOINT/REAPPOINT WARD
Amy Schuetz Reappoint 1
John Dick Appoint 1
CROYA
NAME OF MEMBER APPOINT/REAPPOINT WARD
John Maher Appoint LFHS
Laurie Doherty Reappoint 2
Susie Kulby Reappoint 1
Kelli Jacobs Appoint STUDENT
Abby Bowman Appoint STUDENT
Lilah Henry Appoint STUDENT
ELAWA
NAME OF MEMBER APPOINT/REAPPOINT WARD
Holly Brown Reappoint as Chairman 3
Maxwell Gregory Reappoint 2
Robert Shaw Reappoint 4
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May 5, 2014 City Council Agenda Second Session
FIRE AND POLICE BOARD
NAME OF MEMBER APPOINT/REAPPOINT WARD
Phil Foss Reappoint as Chairman 2
Matt Davis Reappoint 2
HISTORIC PRESERVATION COMMISSION
NAME OF MEMBER APPOINT/REAPPOINT WARD
Mary Ellen Swenson Reappoint 1
John Travers Reappoint 2
James Preschlack Reappoint 3
Wells Wheeler Appoint 3
LEGAL COMMITTEE
NAME OF MEMBER APPOINT/REAPPOINT WARD
Dave Neumeister Reappoint 3
Natascha Backes Reappoint 4
Tim Franzen Appoint 1
LIBRARY
NAME OF MEMBER APPOINT/REAPPOINT WARD
Robert Napier Reappoint 2
Lynn Casper Reappoint 3
Ron Levitsky Appoint 4
Todd Puch Appoint 3
PLAN COMMISSION
NAME OF MEMBER APPOINT/REAPPOINT WARD
Mike Ley Reappoint 3
John Anderson Reappoint 2
Tim Henry Appoint 3
PARKS AND RECREATION BOARD
NAME OF MEMBER APPOINT/REAPPOINT WARD
Steve Hill Reappoint and as Chair 2
Dan Jasica Reappoint 4
David Brush Reappoint 1
Paul ”Skoo” Walker Reappoint 3
Sondra Douglas Appoint 2
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May 5, 2014 City Council Agenda Second Session
SENIOR RESOURCE COMMISSION
NAME OF MEMBER APPOINT/REAPPOINT WARD
Nancy Carey Reappoint 4
ZONING BOARD OF APPEALS
NAME OF MEMBER APPOINT/REAPPOINT WARD
Kevin Lewis Appoint 3
Louis Pickus Appoint 2
A copy of Volunteer Profile sheets begins on page 11.
D. Resolutions of Appreciation for Retiring Members of Boards and
Commissions as follows:
Audit Committee: Michelle Moreno, Chairman, Andrew Marwede
Building Review Board: Monica Ruggles
Cemetery Commission: Prue Beidler
CROYA: Louis Pickus and Jim Thiel
Firefighter’s Pension Fund: Robert Henderson, President
Historic Preservation Commission: William Ransom
Housing Trust Fund Board: James Buzard
Legal Committee: Peter Hamilton
Library Board: Debbie Block and Maria Westropp
Parks and Recreation Board: Lauren Turelli
Plan Commission: Augie Ziccarelli
Police Pension Fund: Jim Athanas, Robert Copeland and M. Jay Trees
Senior Resources Commission: James Buzard, Jill Chaifetz and Carrol Herber
Zoning Board of Appeals: Sam Ciccarelli and Stewart Dixon
A copy of the resolutions begin on page 57.
COUNCIL ACTION: Approve the Resolutions
2. COMMENTS BY CITY MANAGER 9:00 p.m.
3. COMMENTS BY COUNCIL MEMBERS 9:00 p.m.
4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA
ITEMS
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION 9:00 p.m.
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May 5, 2014 City Council Agenda Second Session
1. Schedule of Regular Meetings of the City Council for fiscal Year 2014-2015
Date of City Council
2014-2015
Location COW/FC Time City
Council
meeting begin
May 5, 2014 COUNCIL
CHAMBERS
COW 6:30 P.M. 7:30 P.M.
May 19, 2014 COUNCIL
CHAMBERS
FC 6:30 P.M. 7:30 P.M.
June 2, 2014 COUNCIL
CHAMBERS
COW 6:30 P.M. 7:30 P.M.
June 16, 2014 COUNCIL
CHAMBERS
FC 6:30 P.M. 7:30 P.M.
July 7, 2014 COUNCIL
CHAMBERS
COW 6:30 P.M. 7:30 P.M.
July 21, 2014 COUNCIL
CHAMBERS
FC 6:30 P.M. 7:30 P.M.
August 4, 2014 COUNCIL
CHAMBERS
FC 6:30 P.M. 7:30 P.M.
August 18, 2014 No Meeting
**September 2, 2014 COUNCIL
CHAMBERS
COW 6:30 P.M. 7:30 P.M
September 15, 2014 COUNCIL
CHAMBERS
FC 6:30 P.M. 7:30 P.M.
October 6, 2014 COUNCIL
CHAMBERS
COW 6:30 P.M. 7:30 P.M.
October 20, 2014 COUNCIL
CHAMBERS.
FC 6:30 P.M. 7:30 P.M.
November 3, 2014 COUNCIL
CHAMBERS
COW 6:30 P.M. 7:30 P.M.
November 17, 2014 COUNCIL
CHAMBERS
FC 6:30 P.M. 7:30 P.M.
December 1, 2014 COUNCIL
CHAMBERS
FC 6:30 P.M. 7:30 P.M.
December 15, 2014 No Meeting
January 5, 2015 COUNCIL
CHAMBERS
COW 6:30 P.M. 7:30 P.M.
**January 20, 2015 COUNCIL
CHAMBERS
FC 6:30 P.M. 7:30 P.M.
February 2, 2015 COUNCIL
CHAMBERS
COW 6:30 P.M. 7:30 P.M.
**February 17, 2015 COUNCIL
CHAMBERS
FC 6:30 P.M. 7:30 P.M.
March 2, 2015 COUNCIL
CHAMBERS
COW 6:30 P.M. 7:30 P.M.
March 16, 2015 COUNCIL
CHAMBERS
FC 6:30 P.M. 7:30 P.M.
April 6, 2015 COUNCIL
CHAMBERS
COW 6:30 P.M. 7:30 P.M.
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May 5, 2014 City Council Agenda Second Session
April 20,2015 COUNCIL
CHAMBERS
FC 6:30 P.M. 7:30 P.M.
** this date represents a change from the traditional dates due to Holiday or other conflicts
2. Award of the Woodland Road Pedestrian Bridge, the North Shore Line
Pedestrian Bridge, and the Elm Tree Road Pedestrian Bridge Repair Project
STAFF CONTACT: Robert Ells, Superintendent of Engineering (810-3555)
PURPOSE AND ACTION REQUESTED: Staff requests awarding a sole source contract for the
Woodland Road Bridge, the North Shore Line Bridge, and the Elm Tree Road Bridge Repair
Project to Wiss, Janney, Elstner Associates, Inc. (WJE)
BACKGROUND/DISCUSSION: The Woodland Road Pedestrian Bridge carries the North
Shore bicycle/walking path over Woodland Road was constructed in 1995. The Elm Tree
Road Bridge is located over a ravine between Woodland Road and Crabtree Lane last
rehabilitated in 2006. The structures were inspected as part of the Annual Bridge
Inspection Program and found to have corrosion related deterioration on each bridge.
For the Woodland Road Pedestrian Bridge repair, WJE will perform strengthening repairs
to the end floor beam at each abutment and supplement the existing floor beams at
each abutment with a new structural steel member to support the edge of the concrete
deck. These repairs are intended to restore the load-carrying capacity of the existing end
floor beams, but will not address the ongoing chloride contamination and deterioration
below the joints in the concrete deck. Additional work may be required in the future to
address the ongoing deterioration of the concrete deck.
For the Elm Tree Road Bridge repairs, WJE proposes to design and install web
reinforcement plates to strengthen the steel bent leg channels that exhibit through-
thickness corrosion. The repairs will be performed at these locations in order to restore the
bearing connection and help slow the progress of ongoing corrosion-related
deterioration.
The North Shore Line Pedestrian Bridge carries the Robert McClory bicycle/walking path
over Westleigh Road was constructed in 1941. This bridge is a former railroad bridge
whose eastern half is currently used to accommodate the bike path. The structure was
inspected as part of the Annual Bridge Inspection Program and found to be experiencing
typical deterioration of the steel elements, such as paint failures and surface corrosion.
Similarly, the concrete elements exhibit locations of cracking, staining, efflorescence,
delaminations, spalling, and freeze-thaw damage.
For this portion of the project, WJE proposes to evaluate cost-effective options to improve
the appearance of the bridge structure, particularly the concrete abutments, piers, and
fascia girders. WJE will develop a brief summary letter and cost estimate that outlines
anticipated costs for each potential work item. The cost estimate will focus on cost-
effective options to improve the appearance from the roadway below; however, a
rough cost estimate will also be prepared for potential structural and waterproofing
repairs
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May 5, 2014 City Council Agenda Second Session
BUDGET/FISCAL IMPACT: WJE has submitted a proposal to perform the high priority repairs
mentioned above with their in-house repair team at a cost not to exceed $50,000.00. The
city has budgeted $50,000.00 for this work.
WJE has worked for the city in the past with outstanding results. WJE is one of the leading
companies nation-wide in this specialized field and is headquartered in Northbrook,
Illinois. Because of their detailed knowledge of these structures, staff recommends
waiving the competitive bid process and awarding this work to WJE.
Below is an estimated summary of Project budget:
FY2015 Funding Source Account Number Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Capital Fund 311-0050-417-76-90 $50,000 $50,000 Y
COUNCIL ACTION: Staff recommends awarding the Woodland Road Pedestrian Bridge,
the North Shore Line Pedestrian Bridge, and the Elm Tree Road Pedestrian Bridge Repair
Project to WJE in the not to exceed amount of $50,000.00.
COUNCIL ACTION: Approve the two (2) Omnibus items as presented.
6. ORDINANCES 9:15 p.m.
7. NEW BUSINESS 9:15 p.m.
1. Consideration of an amendment to the FY15 Annual Resurfacing
Program
8. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
9. ADJOURNMENT 9:30 p.m.
Office of the City Manager April 30, 2014
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
meeting, or who have questions regarding the accessibility of the meeting or the
facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600
promptly to allow the City to make reasonable accommodations for those persons.
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May 5, 2014 City Council Agenda Second Session
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