CITY COUNCIL 2013/07/15 Agenda
THE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Monday, July 15, 2013 7:30 p.m.
City Hall Council Chambers
CALL TO ORDER AND ROLL CALL
Honorable Donald Schoenheider, Mayor
Kent Novit, Alderman First Ward Stanford Tack, Alderman Third Ward
Catherine Waldeck, Alderman First Ward Jack Reisenberg, Alderman Third Ward
David Moore, Alderman Second Ward Robert Palmer, Alderman Fourth Ward
George Pandaleon, Alderman Second Ward Michael Adelman, Alderman Fourth Ward
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS
1. COMMENTS BY MAYOR 7:30 p.m.
A. City Manager Contract Approval
Annual review and approval of the City Manager Agreement with City. A Copy of
the contract can be found starting on page 102 of your City Council packet.
RECOMMENDED ACTION: Review and approval of the City Manager Agreement
with the City.
2. COMMENTS BY CITY MANAGER 7:35 p.m.
A. Approval of Lake Forest Employee Association (LFEA) Contract between the
City and the Lake Forest Public Works, Parks, Forestry, Cemetery and Golf
Course Employees
PRESENTED BY DESHA KALMAR, DIRECTOR OF HUMAN RESOURCES 847.810.3530
The City recently reached agreement with the LFEA, the local association representing
the Lake Forest Public Works, Parks, Forestry, Cemetery and Golf Course employees,
regarding their collective bargaining agreement. The bargaining unit has ratified the
contract, and it is now before the City Council for approval. The duration of the contract
is three years, from May 1, 2013, through April 30, 2016. All parts of the previous contract
from May 2010 remain the same, the group has once again adopted the City’s personnel
policy as their guiding policies, and the employees have agreed to pay increases
approved by the City Council for other non-unionized employees of the City.
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The seasonal employees covered by the contract will receive a 2.5% increase in 2013 as
long as they are not at the top of the seasonal ranges, which are: Seasonal Laborer – $11
to $14/hour; Seasonal Maintenance Worker – $12 to $16/hour. The ranges will not index
up. There are currently a few seasonal employees who are over the top of their range,
and the City has agreed to freeze those wages. The contract also includes a Side Letter
establishing a labor-management committee to discuss uniforms and uniform policies.
Due to the fact that this is primarily a roll-over of the existing contract, the PCA
Committee determined that they did not need to review it prior to City Council
consideration.
RECOMMENDED ACTION: Approval of Lake Forest Employee Association (LFEA) Contract
between the City and the Lake Forest Public Works, Parks, Forestry, Cemetery and Golf
Course Employees
3. COMMENTS BY COUNCIL MEMBERS 7:40 p.m.
A. Finance Committee – Alderman Pandaleon Finance Committee Chairman
***PUBLIC HEARING ON THE CITY’S ANNUAL APPROPRIATION ORDINANCE***
Open Public Hearing
Close Public Hearing
Consideration of the Annual Appropriation Ordinance for FY2014 and Approval of
Rollovers (Final Reading – Public Hearing Required)
PRESENTED BY: ELIZABETH HOLLEB, FINANCE DIRECTOR (847) 810-3612
PURPOSE AND ACTION REQUESTED: Staff requests approving the final reading of the
ordinance and the rollovers.
BACKGROUND/DISCUSSION: While the annual municipal budget represents the
City’s financial “plan” for expenditures over the course of the fiscal year, the
annual Appropriation Ordinance is the formal legal mechanism by which the City
Council authorizes the actual expenditures of funds budgeted in the annual
budget. It appropriates specific sums of money by object and purpose of
expenditures. State statutes require the passage of an Appropriation Ordinance
which must be filed with the County Clerk by the end of July.
The Appropriation Ordinance includes the Library, which was not included in the
budget approved at the May 6, 2013 City Council meeting. The Library expenses
are approved by the Library Board. The Debt Service payments were included in
the budget approved at the May 6, 2013 City Council meeting, but are excluded
from the Appropriation Ordinance. The ordinances approving the debt issues
authorize these annual expenditures.
The Appropriation Ordinance provides for a 10% “contingency” in the
expenditures in an amount above those actually budgeted. Each separate fund
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includes an item labeled “contingency” with an appropriate sum equivalent up to
10% of the total funds budgeted. This practice has been followed for the past
thirty years and has worked very efficiently, while still providing for complete City
Council control over budgeted expenditures. Importantly, the City Council and
City staff follows the adopted budget as its spending guideline, not the
Appropriation Ordinance.
Without the contingency, the City Council would have to pass further
modifications to the Appropriation Ordinance to cover any unforeseen
expenditures exceeding the budget. A copy of the ordinance can be found
starting on page 9.
In addition, in order to provide more accurate and efficient accounting and
budgeting of City funds, an annual rollover of funds is required. This eliminates both
under and over budgeting of funds in the new fiscal year and is a widely used
standard practice for most municipal governments. The items on the attached
rollover list consist of projects that were appropriated in FY2013 and will not be
completed until FY2014.
School District 67 does not recognize the Appropriation Ordinance in their
budgeting or auditing standards. However, due to the fact they are a special
charter district, their budget must be included in our Appropriation Ordinance.
School District 67 numbers are estimates and are subject to changes.
Summary of the Amounts Appropriated from the Several Funds
The City of Lake Forest Fund Rollover
Budget Total Appropriation
General $ 126,890 $ 31,202,554 $ 31,329,444 $ 34,462,388
Park and Public Land 19,805 305,000 324,805 357,286
Motor Fuel Tax 0 100,000 100,000 110,000
Emergency Telephone 0 273,020 273,020 300,322
Elawa Farm – Operating 0 68,457 68,457 75,303
Senior Resources
Commission
0 575,512 575,512 633,063
Parks and Recreation 39,212 8,535,056 8,574,268 9,431,695
Special Recreation 0 409,354 409,354 450,289
Cemetery Commission 6,072 919,664 925,736 1,018,310
Public Library 0 3,948,325 3,948,325 4,343,158
Foreign Fire Insurance 0 105,000 105,000 115,500
Drug Asset Forfeiture 0 9,000 9,000 9,900
Alcohol Asset Forfeiture 0 30,000 30,000 33,000
Housing Trust 0 275,000 275,000 302,500
Capital Improvements 327,533 11,621,702 11,949,235 13,144,159
Rt. 60 Bridge 0 1,028,049 1,028,049 1,130,854
Rt. 60 Intersection 0 550,322 550,322 605,354
Rt. 60 Fitzmorris 0 20,359 20,359 22,395
Water and Sewer 32,044 7,945,760 7,977,804 8,775,584
Water and Sewer Capital
Fund
47,499 1,825,500 1,872,999 2,060,299
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Deerpath Golf Course 0 1,473,033 1,473,033 1,620,336
Fleet 0 1,879,570 1,879,570 2,067,527
Liability Insurance 0 1,089,305 1,089,305 1,198,236
Self Insurance 0 4,815,500 4,815,500 5,297,050
Firefighters’ Pension 0 1,640,000 1,640,000 1,804,000
Police Pension 0 2,075,000 2,075,000 2,282,500
Sub-total $ 599,055 $ 82,720,042 $ 83,319,097 $ 91,651,008
School District 67 (estimates
and subject to changes)
Educational n/a $ 27,074,352 $ 27,074,352 $ 27,074,352
Operations, Building and
Maintenance
n/a 2,827,125 2,827,125 2,827,125
Transportation n/a 1,203,583 1,203,583 1,203,583
IMRF/Social Security n/a 680,934 680,934 680,934
Capital Projects n/a 574,928 574,928 574,928
Sub-total $ 32,360,922 32,360,922 32,360,922
Grand Total $ 115,080,964 $ 115,680,019 $ 124,011,930
RECOMMENDED ACTION: Conduct a public hearing on the City’s FY14
Appropriations Ordinance. Upon closing the hearing, approval of the final reading
of the ordinance and the rollovers. A copy of the ordinance is available for review
by the public in the City Clerk’s office.
4. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA
ITEMS
5. ITEMS FOR OMNIBUS VOTE CONSIDERATION 7:50 p.m.
1. Approval of the July 1, 2013 regular City Council minutes.
A copy of the minutes can be found beginning on page 23 of your packet
2. Approval of the purchase of FY2014 computer workstations and laptops for
all City departments.
STAFF CONTACT: Elizabeth Holleb, Director of Finance/IT (847-810-3612)
PURPOSE AND ACTION REQUESTED: Staff requests City Council approval for the purchase
of Dell computers, laptops, and a Panasonic Toughbook. The project is to replace the
desktop computers and laptops that have aged beyond the City’s 6 year replacement
program.
BACKGROUND/DISCUSSION: The City has 40 desktop computers, 6 laptops, and 1
ruggedized laptop recommended for replacement in FY2014. All are considered end of
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life (EOL) as they no longer have a warranty and most are starting to report reduced
performance when performing common tasks. The oldest computers of this proposed
replacement are 7 years old, with the average being 6 years old. The City’s current
inventory of computers consists of 178 desktops, 39 laptops, 42 Toughbooks and 28 iPads.
The proposed replacement desktop systems include higher efficiency / energy savings
with Energy Smart power settings and a high-efficiency power supply. According to
Dell’s Energy Savings Calculator, the City would save approximately 4,721 kWh annually.
Additionally, performance increases of 19 times can be realized in processing speeds
based on independent benchmark studies between the proposed computing platform
and the oldest proposed replaced workstation.
The City standardized all desktops and laptops with Dell products 13 years ago. The
standardizations help staff to efficiently deploy, troubleshoot, and maintain the systems.
Dell provides the City with government contract pricing based on the Midwestern Higher
Education Compact (MHEC) contract pricing, Contract 45ABZ MHEC. MHEC is an
instrumentality of state government founded in 1991 serving Illinois and eleven other
states. Contracts must adhere to the purchasing policies of the MHEC member states.
The City standardized all ruggedized laptops for heavy field use with Panasonic
Toughbook products 13 years ago. This type of laptop is engineered to withstand drops,
moisture, dust, debris, and to perform in harsh environments. CDS Office Technologies
provides the City with Illinois State joint purchasing contract pricing based on Illinois
Master Contract #CMS8291640.
BUDGET/FISCAL IMPACT: On June 27, 2013, staff received the following pricing from Dell,
Inc. for this project:
Company Total Amount
Dell, Inc. $36,027
On June 27, 2013, staff received the following pricing from CDS Office Technologies for
this project:
Company Total Amount
CDS Office Technologies $3,325
FY2014 Funding Source Amount
Budgeted
Amount
Requested
Budgeted?
Y/N
Capital Improvements Fund
311-0050-415.66-11 $40,000 $39,352 Y
RECOMMENDED ACTION: If appropriate and should the City Council desire, waive the bid
process and approve the purchase of 40 desktops and 6 laptops from Dell, Inc. in the
amount of $36,027, and purchase of 1 ruggedized laptop from CDS Office Technologies
in the amount of $3,325. Total purchase price for this project is $39,352.
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3. Consideration of an Ordinance Approving a Recommendation from the
Zoning Board of Appeals. (First Reading, and if Desired by the City Council,
Final Approval)
STAFF CONTACT: CATHERINE CZERNIAK,
DIRECTOR OF COMMUNITY DEVELOPMENT (810-3504)
The following recommendation from the Zoning Board of Appeals is presented to the City
Council for consideration as part of the Omnibus Agenda.
104 Washington Circle – The Zoning Board of Appeals recommended approval of a variance
from the front yard setback to allow construction of a replacement single family residence in a
manner consistent with other residences along the street. No public testimony was presented
to the Board on this petition. (Board vote: 6-0, approved)
An Ordinance approving this petition as recommended by the Zoning Board of Appeals
including conditions of approval and key exhibits is included in the Council’s packet beginning
on page 29. The Ordinance and complete exhibits are available for review in the Community
Development Department.
RECOMMENDED ACTION: Waive first reading and grant final approval of the Ordinance
in accordance with the recommendations of the Zoning Board of Appeals.
4. Consideration of Ordinances Approving Recommendations from the
Building Review Board. (First Reading and if Desired by the City Council,
Final Approval)
STAFF CONTACT: CATHERINE CZERNIAK,
DIRECTOR OF COMMUNITY DEVELOPMENT (810-3504)
The following recommendations from the Building Review Board are presented to the City
Council for consideration as part of the Omnibus Agenda.
104 Washington Circle – The Building Review Board recommended approval of the demolition
of the existing residence on this property and approval of a replacement residence including
the new site plan, building design, exterior materials and landscape plan. The Board received
testimony from two neighbors stating general support of the project and requesting that
drainage be carefully reviewed as part of the permitting process. (Board vote: 4-0, approved)
950 N. Western Avenue – The Building Review Board recommended approval of storefront
alterations, building signage and the addition of a patio for two new commercial spaces in
Westwood Square, the Westwood Bistro and the 950 Whiskey Bar. The Board heard testimony
about the uses in general with general support for the upgrades to the building. (Board vote:
5-1, approved)
Ordinances approving each of the petitions as recommended by the Building Review Board,
with key exhibits attached, are included in the Council packet beginning on page 37. The
Ordinances and complete exhibits are available for review in the Community Development
Department.
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RECOMMENDED ACTION: Waive first reading and grant final approval of the Ordinances
in accordance with the recommendations of the Building Review Board.
RECOMMENDED ACTION: Approve the four (4) Omnibus items as presented.
6. ORDINANCES 8:00 p.m.
1. Consideration of an Ordinance Approving a Recommendation from the
Historic Preservation Commission. (First Reading, and if Desired by the City
Council, Final Approval)
STAFF CONTACT: CATHERINE CZERNIAK,
DIRECTOR OF COMMUNITY DEVELOPMENT (810-3504)
PURPOSE AND ACTION REQUESTED
The following recommendation from the Historic Preservation Commission is presented to the
City Council for consideration. Several neighboring residents presented testimony to the
Commission on this petition and there are ongoing concerns so this item has been placed on
the Council’s regular agenda to allow a review of the issues and Council discussion.
BACKGROUND/DISCUSSION
950 E. Westminster – The Historic Preservation Commission recommended approval of a building
scale variance to allow construction of a detached garage with family room space on the
second floor. A copy of the report presented to the Commission on this item is included in the
Council packet beginning on page 53. A memorandum from the City Attorney is also included
in the Council packet which provides additional background on building scale variances.
(Board vote: 6-0, approved)
An ordinance approving the petition with conditions of approval as recommended by the
Historic Preservation Commission, with key exhibits attached, is included in the Council’s packet
beginning on page 56 The Ordinance and complete exhibits are available for review in the
Community Development Department.
RECOMMENDED ACTION: Waive first reading and grant final approval of the Ordinance
in accordance with the recommendation of the Historic Preservation Commission.
7. NEW BUSINESS 8:10 p.m.
8. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION 8:15 p.m.
9. ADJOURNMENT 8:30 p.m.
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Office of the City Manager June 28, 2013
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
meeting, or who have questions regarding the accessibility of the meeting or the
facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600
promptly to allow the City to make reasonable accommodations for those persons.
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AN ORDINANCE MAKING APPROPRIATION FOR CORPORATE PURPOSES AND
FOR THE PUBLIC SCHOOLS OF THE CITY OF LAKE FOREST, COUNTY OF
LAKE AND STATE OF ILLINOIS, FOR THE FISCAL YEAR COMMENCING
MAY 1, 2013 AND ENDING APRIL 30, 2014
BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF LAKE FOREST,
an Illinois special charter and home rule municipal corporation
located in Lake County, Illinois, as follows:
Section 1: That the following sums, or so much thereof as may be authorized by
law, be and the same are hereby appropriated from the respective fund designated
in this ordinance for the corporate purposes of The City of Lake Forest and for the
objects and purposes stated herein according to departments and other separate
agencies, and for the Public Schools of The City of Lake Forest, County of Lake and
State of Illinois, to defray the necessary expenses of the City and its Public
Schools for the fiscal year commencing May 1, 2013 and ending April 30, 2014,
GENERAL FUND
General Government Appropriation
Salaries and Benefits 2,701,386$
Supplies/Other Services and Charges 5,631,667
Contingency - to meet expenses of emergencies
and optional expenses not otherwise provided for 3,132,944
TOTAL GENERAL GOVERNMENT 11,465,997$
Law
Contractual Services 500,000$
TOTAL LAW 500,000$
Community Development
Salaries and Benefits 1,422,075$
Supplies/Other Services and Charges 146,828
TOTAL COMMUNITY DEVELOPMENT 1,568,903$
Public Works Administration
Salaries and Benefits 397,480$
Supplies/Other Services and Charges 56,035
TOTAL PUBLIC WORKS ADMINISTRATION 453,515$
Public Buildings
Building Maintenance
Salaries and Benefits 802,927$
Supplies/ Other Service and Charges 698,217
TOTAL PUBLIC BUILDINGS 1,501,144$
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Streets Appropriation
Salaries and Benefits 941,688$
Supplies/ Other Service and Charges 748,894
TOTAL STREETS 1,690,582$
Sanitation
Salaries and Benefits 1,200,565$
Supplies/ Other Service and Charges 1,037,042
TOTAL SANITATION 2,237,607$
Storm Sewers
Salaries and Benefits 119,174$
Supplies/ Other Service and Charges 34,488
TOTAL STORM SEWERS 153,662$
Engineering
Salaries and Benefits 480,185$
Supplies/ Other Service and Charges 79,359
TOTAL ENGINEERING 559,544$
Fire
Administration
Salaries and Benefits 4,392,552$
Supplies/ Other Service and Charges 1,324,337
Sub-Total 5,716,889$
Emergency Medical Services
Supplies/ Other Service and Charges 32,000$
Sub-Total 32,000$
Fire Suppression
Supplies/ Other Service and Charges 95,502$
Sub-Total 95,502$
TOTAL FIRE 5,844,391$
Police
Salaries and Benefits 6,243,786$
Supplies/ Other Service and Charges 2,243,257
TOTAL POLICE 8,487,043$
TOTAL AMOUNT APPROPRIATED FROM THE GENERAL FUND 34,462,388$
10
PARK AND PUBLIC LAND FUND Appropriation
Park Improvements 324,805$
Contingency to meet expenses for emergencies and expenses
not otherwise provided for 32,481
TOTAL AMOUNT APPROPRIATED FROM THE
PARK AND PUBLIC LAND FUND 357,286$
MOTOR FUEL TAX FUND
Capital Improvements 100,000$
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 10,000
TOTAL AMOUNT APPROPRIATED FROM THE
MOTOR FUEL TAX FUND 110,000$
EMERGENCY TELEPHONE FUND
Police
Salaries and Benefits 173,247$
Supplies/ Other Service and Charges 99,773
Capital Equipment -
Contingency to meet expenses for emergencies and expenses
not otherwise provided for 27,302
TOTAL POLICE 300,322$
TOTAL AMOUNT APPROPRIATED FROM THE
EMERGENCY TELEPHONE FUND 300,322$
ELAWA FARM - OPERATING FUND
Supplies/Other Services and Charges 68,457$
Contingency to meet expenses of emergencies and expenses
not otherwise provided for 6,846
TOTAL AMOUNT APPROPRIATED FROM ELAWA FARM - OPERATING FUND 75,303$
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SENIOR RESOURCES COMMISSION FUND Appropriation
Salaries and Benefits 345,016$
Supplies/Other Services and Charges 230,496
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 57,551
TOTAL AMOUNT APPROPRIATED FROM THE
SENIOR RESOURCES COMMISSION FUND 633,063$
PARKS AND RECREATION FUND
Recreation
Recreation Programs
Salaries and Benefits 3,078,015$
Supplies/ Other Service and Charges 1,877,681
Capital Equipment 6,250
Sub-Total 4,961,946$
Parks Equipment Reserve 162,312
Recreation Development Fund -
Contingency to meet expenses of emergencies and expenses
not otherwise provided for 857,427
TOTAL RECREATION SECTION 5,981,685$
Parks and Forestry
Administration
Salaries and Benefits 2,286,752$
Supplies/ Other Service and Charges 632,778
Capital Equipment 161,000
Sub-Total 3,080,530$
Grounds Maintenance
Supplies/ Other Service and Charges 219,800$
Sub-Total 219,800$
Athletic Field Plg/Tennis
Supplies/ Other Service and Charges 53,000$
Sub-Total 53,000$
Lakefront Facilities
Supplies/ Other Service and Charges 32,000$
Sub-Total 32,000$
12
Tree Trimming Appropriation
Supplies/ Other Service and Charges 22,500$
Sub-Total 22,500$
Tree Removal
Supplies/ Other Service and Charges 14,000$
Sub-Total 14,000$
Insect & Disease
Supplies/ Other Service and Charges 17,630$
Sub-Total 17,630$
Tree & Shrub Planting/Care
Supplies/ Other Service and Charges 10,550$
Sub-Total 10,550$
TOTAL PARKS AND FORESTRY SECTION 3,450,010$
TOTAL AMOUNT APPROPRIATED FROM THE
PARKS AND RECREATION FUND 9,431,695$
SPECIAL RECREATION FUND
Salaries and Benefits 45,370$
Supplies/Other Services and Charges 238,984
Capital Improvements 125,000
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 40,935
TOTAL AMOUNT APPROPRIATED FROM THE
SPECIAL RECREATION FUND 450,289$
CEMETERY COMMISSION FUND
Salaries and Benefits 321,364$
Supplies/Other Services and Charges 202,800
Debt Retirement 145,500
Capital Improvements 256,072
Contingency to meet expenses of emergencies and operational
expenses not otherwise provided for 92,574
TOTAL AMOUNT APPROPRIATED FROM THE
CEMETERY COMMISSION FUND 1,018,310$
PUBLIC LIBRARY FUND Appropriation
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Library Services
Salaries and Benefits 2,515,000$
Supplies/Other Services and Charges 980,600
Building Maintenance - Supplies/Other Services and Charges 152,725
Contingency to meet expenses of emergencies and
operational expenses not otherwise provided for 394,833
Sub-Total 4,043,158$
Capital Equipment 100,000$
Capital Improvements 200,000
Sub-Total 300,000$
TOTAL AMOUNT APPROPRIATED FROM THE
PUBLIC LIBRARY FUND 4,343,158$
FOREIGN FIRE INSURANCE FUND
Supplies/Other Services and Charges 105,000$
Contingency to meet expenses of emergencies and expenses
not otherwise provided for 10,500
TOTAL AMOUNT APPROPRIATED FROM FOREIGN FIRE INSURANCE FUND 115,500$
DRUG ASSET FORFEITURE FUND
Supplies/Other Services and Charges 9,000$
Contingency to meet expenses of emergencies and expenses
not otherwise provided for 900
TOTAL AMOUNT APPROPRIATED FROM DRUG ASSET FORFEITURE FUND 9,900$
ALCOHOL ASSET FORFEITURE FUND
Supplies/Other Services and Charges 30,000$
Contingency to meet expenses of emergencies and expenses
not otherwise provided for 3,000
TOTAL AMOUNT APPROPRIATED FROM ALCOHOL ASSET FORFEITURE FUND 33,000$
HOUSING TRUST FUND
Supplies/Other Services and Charges 275,000$
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 27,500
TOTAL AMOUNT APPROPRIATED FROM THE HOUSING TRUST FUND 302,500$
CAPITAL IMPROVEMENTS FUND Appropriation
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Salaries and Benefits -$
Capital Equipment 152,000
Capital Improvements 11,797,235
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 1,194,924
TOTAL AMOUNT APPROPRIATED FROM THE
CAPITAL IMPROVEMENTS FUND 13,144,159$
RT 60 BRIDGE FUND
Capital Improvements 1,028,049$
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 102,805
TOTAL AMOUNT APPROPRIATED FROM THE
RT 60 BRIDGE FUND 1,130,854$
RT 60 INTERSECTION FUND
Capital Improvements 550,322$
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 55,032
TOTAL AMOUNT APPROPRIATED FROM THE
RT 60 INTERSECTION FUND 605,354$
RT 60 FITZMORRIS FUND
Capital Improvements 20,359$
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 2,036
TOTAL AMOUNT APPROPRIATED FROM THE
RT 60 FITZMORRIS FUND 22,395$
WATER AND SEWER FUND
General Government
Salaries and Benefits 185,272$
Supplies/Other Services and Charges 2,327,473
Debt retirement 2,213,020
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 797,780
TOTAL GENERAL GOVERNMENT 5,523,545$
Public Works Appropriation
Salaries and Benefits 1,837,220$
15
Supplies/Other Services and Charges 1,414,819
TOTAL PUBLIC WORKS ADMINISTRATION 3,252,039$
TOTAL AMOUNT APPROPRIATED FROM THE
WATER AND SEWER FUND 8,775,584$
WATER AND SEWER CAPITAL FUND
Capital Equipment 70,000$
Capital Improvements 1,802,999
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 187,300
TOTAL AMOUNT APPROPRIATED FROM THE
WATER AND SEWER CAPITAL FUND 2,060,299$
DEERPATH GOLF COURSE FUND
Administration
Salaries and Benefits 532,064$
Supplies/Other Services and Charges 185,445
Capital Equipment 45,000
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 147,303
TOTAL ADMINISTRATION 909,812$
Course Maintenance
Supplies/Other Services and Charges 216,212$
TOTAL COURSE MAINTENANCE 216,212$
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Clubhouse Appropriation
Salaries and Benefits 84,038$
Supplies/Other Services and Charges 410,274
TOTAL CLUBHOUSE 494,312$
TOTAL AMOUNT APPROPRIATED FROM THE
DEERPATH GOLF COURSE FUND 1,620,336$
FLEET FUND
Salaries and Benefits 658,473$
Supplies/Other Services and Charges 1,221,097
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 187,957
TOTAL AMOUNT APPROPRIATED FROM THE FLEET FUND 2,067,527$
LIABILITY INSURANCE FUND
Supplies/Other Services and Charges 1,089,305$
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 108,931
TOTAL AMOUNT APPROPRIATED FROM THE
LIABILITY INSURANCE FUND 1,198,236$
SELF INSURANCE FUND
Supplies/Other Services and Charges 4,815,500$
Contingency to meet expenses for emergencies and capital
improvements not otherwise provided for 481,550
TOTAL AMOUNT APPROPRIATED FROM THE
SELF INSURANCE FUND 5,297,050$
FIREFIGHTERS' PENSION FUND
Other Services and Charges 1,640,000$
Contingency to meet expenses for emergencies and expenses
not otherwise provided for 164,000
TOTAL AMOUNT APPROPRIATED FROM THE
FIREFIGHTERS' PENSION FUND 1,804,000$
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POLICE PENSION FUND Appropriation
Other Services and Charges 2,075,000$
Contingency to meet expenses for emergencies and expenses
not otherwise provided for 207,500
TOTAL AMOUNT APPROPRIATED FROM THE
POLICE PENSION FUND 2,282,500$
Public Schools THE CITY OF LAKE FOREST
School District No. 67
From the Education Fund 27,074,352$
From the Operations, Building and Maintenance Fund 2,827,125
From the Capital Projects Fund 574,928
From the Illinois Municipal Retirement/Social Security Fund 680,934
From the Working Cash Fund -
From the Transportation Fund 1,203,583
TOTAL AMOUNT APPROPRIATED FOR PUBLIC SCHOOLS
OF THE CITY OF LAKE FOREST (School District No. 67)32,360,922$
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Summary of the Amounts Appropriated From the Several Funds
Fund Appropriation
General 34,462,388$
Park and Public Land 357,286
Motor Fuel Tax 110,000
Emergency Telephone 300,322
Elawa Farm - Operating 75,303
Senior Resources Commission 633,063
Parks and Recreation 9,431,695
Special Recreation 450,289
Cemetery Commission 1,018,310
Public Library 4,343,158
Foreign Fire Insurance 115,500
Drug Asset Forfeiture 9,900
Alcohol Asset Forfeiture 33,000
Affordable Housing 302,500
Capital Improvements 13,144,159
Rt. 60 Bridge 1,130,854
Rt. 60 Intersection 605,354
Rt. 60 - Fitzmorris 22,395
Water and Sewer 8,775,584
Water and Sewer Capital Fund 2,060,299
Deerpath Golf Course 1,620,336
Fleet 2,067,527
Liability Insurance 1,198,236
Self Insurance 5,297,050
Firefighters' Pension 1,804,000
Police Pension 2,282,500
Sub-Total 91,651,008$
The City of Lake Forest School District No. 67
Education 27,074,352$
Operations, Building and Maintenance 2,827,125
Capital Projects 574,928
Illinois Municipal Retirement/Social Security 680,934
Working Cash -
Transportation 1,203,583
Sub-Total 32,360,922$
GRAND TOTAL 124,011,930$
19
Section 2: That any sum of money heretofore appropriated and not expended
now in the Treasury of The City of Lake Forest, or that hereafter may come into
the Treasury of The City of Lake Forest, is hereby reappropriated by this
Ordinance.
Section 3: That the funds derived from sources other than the 2012 tax levy
and other revenue pledged for specific purposes may be allotted by the Mayor
and City Council to such appropriations and in such amounts respectively,
as said Corporate Authorities may determine within the limits of said
appropriations, respectively, insofar as doing same does not conflict with
the law.
Section 4: That any unexpended balances of any items of any general appropriation
made by this Ordinance may be expended in making up any deficiency in any other
item in the same general appropriation made by this Ordinance and is hereby
appropriated therefore.
Section 5: That any sum of money received for a specific purpose or category
of expenditure from any source other than real estate taxes (including without
limitation grants and donations) that is not specifically authorized by this
appropriation ordinance shall be authorized for expenditure upon acceptance of such
sum of money by the City, provided that such expenditure is approved in accordance with
applicable City ordinances and procedures.
Section 6: That the sum of money that the Corporate Authorities of the City
(or such subordinate body of the City empowered to authorize the expenditure
of funds) have approved, or will approve, to satisfy a lawful debt of the City,
and for which money is available in the Treasury (or in the specific fund
over which a subordinate body may have authority) at the time of such
approval, is hereby appropriated by this ordinance.
Section 7: That if any item or portion thereof of this Appropriation Ordinance
is for any reason held invalid, such decision shall not affect the validity of the
remaining portion of such item or the remaining portions of this Ordinance.
Section 8: The City Council shall at any time have the power,
to make transfers of sums of money appropriated for one corporate object
or purpose, but no appropriation for any object or purposes shall thereby
be reduced below any amount sufficient to cover all obligations incurred
or to be incurred against such appropriation.
Section 9: At any time during the fiscal year when an expenditure
shall exceed the amounts set forth in this ordinance and there are funds available
in the City's Treasury, the City Council may approve such expenditure
and grant a supplemental appropriation for such purpose contemporaneously.
Section 10: This ordinance shall be in force ten (10) days from and after its
20
passage, approval and publication.
PASSED THIS ____ day of ________________, 2013
____________________________________________
APPROVED THIS ____ day of ________________, 2013
_____________________________________________
ATTEST:
______________________________________
City Clerk
That this ordinance be published in pamphlet form and be made available to the
public at the City Hall service counter.
21
VENDOR DESCRIPTION Balance
American Legal Publishing Codification project 11,688.75$
Assistive Hearing Hearing loop for Council Chambers 5,996.00$
Teska Associates TIF redevelopment plan for Laurel Avenue 29,502.79$
Client First IT Services 23,586.75$
IT Training IT Training 15,000.00$
Bruce Brugioni Limestone restoration 9,585.50$
Core Mechanical Everett School HVAC 4,435.00$
ACS Government Firehouse interface 17,095.00$
DSI ImageTrend interface - additional memory 5,000.00$
New World Systems Firehouse interface 5,000.00$
GENERAL FUND 126,889.79$
Pieper Electric Inc Lighting project 19,805.00$
PARKS AND PUBLIC LAND 19,805.00$
Carey's Heating South Park HVAC 6,395.00$
Core Mechanical Everett School HVAC 13,605.00$
K & M Marketing Football Helmets 8,900.00$
Liquid Waste Technologies Cutterhead assembly 10,312.00$
PARKS AND RECREATION FUND 39,212.00$
Conservation Design Ravine engineering 6,072.35$
CEMETERY FUND 6,072.35$
Muzak LLC Audio/Visual System City Hall 50,610.00$
MS Customer Counter MS Customer Counter 10,000.00$
Emergency Operations Center Emergency Operations Center 10,000.00$
Client First Website Design 4,277.50$
IT Capital Projects IT 5 Yr Capital Projects 61,000.00$
Selectron Technologies Voice response upgrade 5,500.00$
Acronis International Private Cloud 5,000.00$
Bleck Engineering Final plan sets for Forest Park 2,716.25$
Homestead Electric Generator - Rec Center 21,050.00$
Tec Electric Panel replacements at Rec Center 8,540.00$
Steiner Electric Panel 9,504.00$
T Y Lin CBD Trail 52,798.37$
C & H Distributors Lockers & benches 27,547.00$
Core Mechanical Everett School HVAC 50,000.00$
Pete The Painter Painting at Sterling Hall 8,990.00$
CAPITAL IMPROVEMENTS FUND 327,533.12$
Strand Associates Professional services 18,693.82$
Illinois Pump Rebuild pump 7,251.00$
Illinois Pump Rebuild pump 6,100.00$
WATER AND SEWER FUND 32,044.82$
R J Underground Onwentsia water main 47,498.85$
WATER CAPITAL IMPROVEMENT FUND 47,498.85$
GRAND TOTAL OF ALL FUNDS 599,055.93$
22
The City of Lake Forest
CITY COUNCIL
Proceedings of the July 1, 2013 Regular Meeting
7:30 p.m. – City Hall Council Chambers
CALL TO ORDER AND ROLL CALL: Mayor Schoenheider called the meeting to order at 7:30p.m. Deputy
City Clerk Margaret Boyer called the roll of Council members.
Present: Honorable Mayor Schoenheider, Alderman Novit, Alderman Waldeck, Alderman Pandaleon,
Alderman Moore, Alderman Tack, Alderman Reisenberg, Alderman Palmer, Alderman Adelman.
Absent: none
There were approximately 100+ present in the audience.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance.
REPORTS OF CITY OFFICERS
Comments by Mayor
Mayor Schoenheider addressed the audience in regarding Regulations on Assault Weapons and stated
that anyone wishing to speak was asked to fill out a form with their name and contact information. He
went on to say that there will be an overall time limit to the discussion and asked citizens not to repeat
statements already given to Council.
He encouraged residents to attend the Fireworks Festival as a great opportunity for the community to
get together.
Mayor Schoenheider made the following 2012-2013 New Boards and Commissions
Appointments/Reappointments.
Gorton Commission
NAME OF MEMBER APPOINT/REAPPOINT WARD
Mark Ventling,
REAPPOINT Chair and representative on
the Executive Board
2
Peter Cherry REAPPOINT 1
Alan Lerner REAPPOINT 2
John Looby REAPPOINT 4
Sandy Turner REAPPOINT 2
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Recommended Action: Approve appointments recommended by Mayor Schoenheider.
Alderman Novit made a motion, seconded by Alderman Reisenberg to approve appointments
recommended by Mayor Schoenheider. Motion carried unanimously by voice vote.
Comments by City Manager
A. Robert Kiely, City Manager remarked that Landscape Concepts will be starting the EAB
process in the 4th Ward beginning July 2 and residents who have questions can contact the City’s
Forester or visit the website.
Comments by Council Members
Alderman Moore gave an update on CROYA and that it is open all summer, and that the CROYA float
would be in the Lake Bluff 4th of July Parade that starts at 9:30am. Cubs night is Wednesday July 10 and
that the Activator Summer Music program is underway.
Alderman Adelman commented on how nice the RT. 60 median looks and that the Deerpath Golf Course
also looks beautiful.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
Seeing none, Mayor Schoenheider read the Omnibus items for consideration
ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Approval of the June 17, 2013 regular City Council minutes.
2. Approval of the Check Register For Period May 25- June 21, 2013.
3. Approval of a Resolution Appointing the Delegate and Alternate Delegate to the
Intergovernmental Risk Management Agency (IRMA).
4. Approval of a Restated Gorton Operating Agreement between The City of Lake Forest
and Gorton Community Center.
5. Award of Lake Forest portion of the 2013 Joint Concrete Sidewalk and Curb
Replacement Program contract.
6. Approval of FY14 Contract for Annual Tree and Stump Removals.
7. Approval of an Agreement with Northern Illinois University for the placement of an
Intern.
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8. Request Approval of the Agreement to Proceed with the Forest Park Board
Corporation and Waive the Bidding Process for Site Improvements at Forest Park.
RECOMMENDED ACTION: Approve the eight (8) Omnibus items as presented.
Mayor Schoenheider asked Council if they would like any item removed or be taken separately, and
seeing none, asked for a motion to approve the eight (8) Omnibus items as presented.
Alderman Palmer made a motion to approve the Omnibus items as presented, seconded by Alderman
Pandaleon. The following voted “Yea”: Aldermen Novit, Waldeck, Moore, Pandaleon, Tack, Reisenberg,
Palmer and Adelman. The following voted “Nay”: None. 8 Yeas, 0 Nays, motion carried.
Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended
Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda.
ORDINANCES
1. Consideration of the Annual Appropriation Ordinance for FY2014 and Approval of
Rollovers (First Reading)
Alderman Pandaleon explained that these figures have been discussed in other meetings as budget
details and that the appropriation ordinance is passed in order to implement them. The Public Hearing
and second reading will be at the next meeting July 15, 2013.
RECOMMENDED ACTION: Approval of the first reading of the ordinance and the rollovers. A copy of
the ordinance is available for review by the public in the City Clerk’s office. A public hearing will be
conducted on July 15, 2013 in conjunction with second reading of the ordinance.
Alderman Novit made a motion for approval of the first reading of the ordinance and the rollovers,
seconded by Alderman Palmer. The following voted “Yea”: Aldermen Novit, Waldeck, Moore,
Pandaleon, Tack, Reisenberg, Palmer and Adelman. The following voted “Nay”: None. 8 Yeas, 0 Nays,
motion carried.
NEW BUSINESS
1. Consideration of an Ordinance Regarding Regulation on Assault Weapons
City Council engaged in discussing a draft ordinance on the matter of whether to exercise the City’s
home rule authority and adopt regulations pertaining to assault weapons in the City of Lake Forest. On
May 31, 2013 the Illinois General Assembly approved House Bill 183 which created a new Firearms
Concealed Carry Act. The Bill preempted the City’s home rule powers in the regulation of firearms but it
provided a window (ten days from passage of bill) for home rule communities to enact regulations
25
relating to assault weapons. City Council has the option that may range anywhere from taking no action
to banning assault weapons within the community.
A great deal of consideration to the preservation of the City’s home rule authority was discussed, as
one of the critical reasons the City adopted home rule status by referendum was to attain the ability to
implement rules and regulations that best meet the needs of the community and resident interest. In
order to preserve the community’s ability to ever re-address the issue in the future, the Council would
need to adopt an ordinance with some level of consideration.
Bob Kiely, City Manager said the approach staff has always taken is to provide the City Council with all
options. This draft ordinance helps frame the discussion, and that for purposes of full disclosure all
options are shown. First and foremost are the issues of individual rights. Secondly is the issue of
preserving public health safety and welfare for all residents today and in the future. Traditionally City
staff will always make recommendations in favor of Home Rule authority and not let the State dictate
what they think is best.
City Attorney Marlo DelPercio explained regulations that exist in the City Code and that the passage of
house bill 183 will preempt these and they will longer have any force or effect. The City would not be
able to regulate these and these regulations would cease to exist.
She went on to say that this was an unusual action by the General Assembly, which preempts Home
Rule powers, unless action is taken now or within 10 days of bill being signed into law.
City Manager Bob Kiely went on to say staff is not recommending full ban; instead, to establish a
committee to promote gun safety and awareness consisting of representatives from the City Council,
Police Department and residents. They would be able to look at the issue over time and in a thoughtful
way. The whole concept of gun safety awareness could be modeled after the Citizens Police Academy
currently in place with reasonable and rational legislation in place.
Mayor Schoenheider asked Police Chief Jim Held to address City Council and stated that whatever the
choice of The City of Lake Forest City Council, the Lake Forest Police Department would comply to the
best of its ability and in the best interest of the citizens of Lake Forest.
Mayor Schoenheider called on each Alderman to offer an opinion on the topic.
State Representative Scott Drury addressed the City Council to the specifics to HB183, and went on to
explaining that if the bill becomes law, if the City does do not have a regulation on the books it will lose
its opportunity. State Representative Drury explained that this law would allow Home Rule communities
to come up with a definition of assault weapon and come back later to amend it.
Mayor Schoenheider addressed the audience, thanking all those in attendance, for their time in coming
to the meeting, as well as and everyone else who gave input to Council either in person, letter or e-mail.
He also said that this topic merits discussion by the Council and input from community and that it is on
the agenda because there is a belief that it is important, Lake Forest has a long history of civil discourse
and he believes that this topic can be discussed accordingly. Council is eager to hear comments, and the
Lake Forest residents will be called upon first. He reiterated that there is a three minute time limit for all
those wishing to address the council, and by doing so, the Council may be able to get as many
comments and pieces of information this evening as possible.
26
Public comment were taken from:
Dave Melsheimer 659 Green Briar
Liz Bradner 1290 N Western
Dottie Thumler 551 Beverly
Laura Brinckerhoff 220 Basswood Road no comment
C. Bennett Stephens 274 Cherokee road
Brad Kunde 975 w Deerpath no comment
Nancy Voorhees 475 w Deerpath no comment
Fred Lane 853 Castlegate Ct
Marie Nemerov 1380 Burr Oak Road no comment
Guy W. Wilbur 1451 W Fork Drive
Phelps Langtry 1230
Craig Strom 346 E Spruce
Carlton R Maarcyan 475 E Green bay
Mark Steveson MD Kathryn Lane
Jane Partridge 1794 farm road
Tom Marks 470 Estate Lane unavailable
David “Dean” Grumhaus III 487 Walnut Road
Michael Shanahan 220 Keith
Adam Sachs 1168 Lynette
William Briggs 366 Wisconsin
Jim Whelan 431 McCormick Drive
Mark Shaw 1155 Highland Ave
Dan Cox 593 W Caleton Dr. Round Lake IL
Connor Hendricks 5104 Chatfield Drive Highland Park IL
Phil Reynolds 650 Garfield Ave Lake Bluff IL
Carl Lambrecht 280 Laurel Ave Highland Park IL
Mayor Schoenheider again thanked all for coming and staying, and conveyed that City Council is grateful
for all input.
Alderman Palmer made a motion to take no action to regulate weapons in the City of Lake Forest,
Seconded by Alderman Adelman.
Alderman Moore asked to have additional discussion on the topic before going to a vote; Alderman
Palmer said his motion was withdrawn for further discussion.
Mayor Schoenheider again went to the Alderman for discussion. Mayor Schoenheider said it was clear
that; after the discussion tonight, it would be best to send this ordinance back to the Attorneys and ask
for its fine tuning and that all Aldermen would be available if a special meeting is necessary.
RECOMMENDED ACTION: If appropriate and desired by the City Council, adopt first reading of an
ordinance which regulates assault weapons within the City.
Alderman Palmer made a motion to table the item and asked staff to draft a new proposed
“placeholder” ordinance, Seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen
27
Novit, Waldeck, Moore, Pandaleon, Tack, Reisenberg, Palmer and Adelman. The following voted “Nay”:
None. 8 Yeas, 0 Nays, motion carried.
Mayor Schoenheider again thanked all those in attendance for their time in coming to Council and
everyone else who gave their input to Council.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
None
ADJOURNMENT
There being no further business. Alderman Reisenberg made a motion to adjourn, seconded by
Alderman Novit. Motion carried unanimously by voice vote at 9:45pm
Respectfully Submitted,
Margaret Boyer
Deputy City Clerk
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AMENDED AND RESTATED EMPLOYMENT AGREEMENT
THIS AGREEMENT, executed this 1st day of May, 2013 by and between the CITY OF LAKE
FOREST, A Municipal Corporation of Illinois (hereinafter called "CITY") and ROBERT R. KIELY, JR.
(hereinafter called "EMPLOYEE");
WHEREAS, the CITY has employed the services of ROBERT R. KIELY, JR. since November
19, 1990 as City Manager of the CITY and the EMPLOYEE desires to continue said employment, and
WHEREAS, the parties intend by this Agreement to set forth their entire understanding regarding
the employment of the EMPLOYEE as City Manager.
NOW, THEREFORE, in consideration of the promises and agreements hereinafter set forth, the
parties agree as follows:
1. EMPLOYMENT AND DUTIES
The City hereby agrees to employ ROBERT R. KIELY, JR. as City Manager. The
EMPLOYEE shall perform all duties of the City Manager as set forth in the CITY's
Charter, its Ordinances and the Statutes of the State of Illinois and such other duties and
functions as may be assigned to him by the Mayor and City Council from time to time.
2. TERM
The EMPLOYEE serves for an indefinite term at the pleasure of the Mayor and City
Council of the CITY. Nothing in this Agreement shall prevent, limit or otherwise
interfere with the rights of the Mayor and City Council to terminate the employment of
the EMPLOYEE at any time with or without cause, subject only to the provisions set
forth herein.
Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the
EMPLOYEE to resign at any time from his position as City Manager, subject only to the
provisions herein.
102
3. TERMINATION AND SEVERANCE PAY
In the event EMPLOYEE shall be terminated by the Mayor and City Council, the CITY
shall give the EMPLOYEE ninety (90) days written notice of such termination. At the
end of the ninety (90) days, the CITY agrees to pay the EMPLOYEE a lump sum cash
payment equal to nine (9) months base salary. Further, for a period of nine (9) months
following termination, the CITY agrees to pay all premiums for insurance benefits for
which the EMPLOYEE is entitled to receive continuation coverage under COBRA. No
such lump sum cash payment or continued benefits as set forth above shall be due to the
EMPLOYEE if such termination is a result of a conviction of any felony or a conviction
of any crimes involving moral turpitude damaging the integrity of the CITY.
In the event the EMPLOYEE voluntarily resigns, then he must give the CITY a minimum
two (2) months advance notice in writing unless otherwise modified by the Mayor and
City Council.
In the event the CITY at any time reduces the salary or other financial benefits of
EMPLOYEE in a greater percentage than an applicable across-the-board reduction for all
employees of the CITY, or in the event the CITY refuses, following written notice, to
comply with any other material provision benefiting EMPLOYEE herein, or
EMPLOYEE resigns following a formal suggestion by the Board that he resign, then, in
that event, EMPLOYEE may, at his option, be deemed to be "terminated" at the date of
such reduction or such refusal to comply, or when EMPLOYEE resigns following a
formal suggestion by the Board that he do so, and EMPLOYEE will be entitled to all
severance pay described above just as if he had been terminated by the CITY.
103
Upon any termination of EMPLOYEE (whether voluntary or involuntary), EMPLOYEE
shall be entitled to compensation for any accrued but unused vacation or leave time in the
manner required by law and as set forth in the CITY's then-applicable Personnel Policies
and Procedures.
4. DISABILITY
If the EMPLOYEE becomes disabled or is otherwise unable to perform his duties with
reasonable accommodation because of sickness, accident, injury, mental incapacity or
health for a period of four (4) successive weeks or for twenty (20) working days over a
thirty (30) working day period, beyond any accrued sick leave, the CITY shall have the
option to terminate this Agreement, subject to termination and severance pay
requirements. However, EMPLOYEE shall be compensated for any accrued sick leave,
vacation, holidays, compensatory time and other accrued benefits in the manner required
by law and as set forth in the CITY's then-applicable Personnel Policies and Procedures.
5. SALARY
The CITY agrees to pay EMPLOYEE for his services rendered pursuant hereto an annual
base salary One Hundred and Ninety-one Thousand Seven Hundred ($191,700) payable
in installments at the same time as other employees of the CITY are paid and adjusted
from time to time as the parties may agree.
6. PERFORMANCE EVALUATION
A. The Council shall review and evaluate the performance of the EMPLOYEE at
least once annually. This review and evaluation shall be in accordance with
specific criteria developed jointly by the EMPLOYEE and the Council. The
criteria may be added to or deleted from as the Council may from time to time
determine, in consultation with the EMPLOYEE. Further, the Mayor shall
104
provide the EMPLOYEE with a written statement summary of the findings of the
Council and provide an adequate opportunity for the EMPLOYEE to discuss
his/her evaluation with the Council.
B. Annually, the Council and EMPLOYEE shall define such goals and performance
objectives which they determine necessary for the proper operation of the City
and in the attainment of the Council’s policy objectives, and shall further
establish a relative priority among those various goals and objectives, such goals
and objectives to be reduced to writing. They shall generally be attainable within
the time limitations as specified and the annual operating and capital budgets and
appropriations provided.
7. VACATION
The EMPLOYEE shall be entitled to the same vacation benefits during each calendar
year received by all CITY management employees from time to time.
8. DEFERRED COMPENSATION
The CITY agrees to execute all necessary agreements provided by the International City
Management Association Retirement Corporation (ICMA-RC) for the EMPLOYEE's
participation in a 457 or 401 plan and, in addition to the base salary paid by the CITY to
the EMPLOYEE, the CITY agrees to pay an amount equal to seventeen percent (17%) of
the EMPLOYEE's base salary into the ICMA-RC on EMPLOYEE's behalf, in equal
proportionate amounts each pay period The CITY agrees that, upon resignation or
termination of EMPLOYEE, EMPLOYEE shall be and remain fully vested in such plan
and, to the extent permitted by the plan, the CITY agrees to transfer its interests in such
plan to EMPLOYEE's succeeding employer.
105
9. WAIVER
The CITY agrees to waive the EMPLOYEE's annual fees at the Deerpath Golf Course
and the EMPLOYEE’S and his family’s fees for any Lake Forest Recreation Department
programs or activities they may participate in.
10. MEDICAL AND DENTAL BENEFITS
The EMPLOYEE shall receive the standard medical and dental benefits received by all
CITY management employees from time to time.
11. LIFE INSURANCE
The EMPLOYEE shall receive the same life insurance as is provided to all CITY
management employees from time to time.
12. PROFESSIONAL DEVELOPMENT
In order to maintain the EMPLOYEE's professional standing and continued education,
the CITY agrees to pay the reasonable cost of the EMPLOYEE's dues in professional
associations and other reasonable expenses of professional development, and attendance
at state and national city management conferences.
13. OUTSIDE ACTIVITIES
The employment provided for by this Agreement shall be the Employee’s sole
employment. Recognizing that certain outside consulting or teaching opportunities
provide indirect benefits to the CIT Y and the community, the Employee may, subject to
the approval of the Mayor, accept limited teaching, consulting or other business
opportunities with the understanding that such arrangements shall not interfere or conflict
with his responsibilities under this Agreement.
106
14. OTHER TERMS AND CONDITIONS OF EMPLOYMENT
All provisions of the City Charter, the City Code and Regulations and Rules of the CITY
relating to vacation and sick leave, retirement and pension system contributions, holidays
and other fringe benefits and working conditions as they now exist or hereafter may be
amended shall also apply to the EMPLOYEE as they would to other employees of the
CITY except as specifically set forth herein. The parties acknowledge that the "Housing
Loan" previously provided to EMPLOYEE as part of this Agreement has been fully
satisfied, and, upon request of EMPLOYEE, the CITY agrees to execute and record an
appropriate release relating to such Housing Loan.
15. INDEMNIFICATION
The CITY shall defend, save harmless and indemnify EMPLOYEE against any tort,
professional liability claim or demand or other legal action, whether groundless or
otherwise, arising out of an alleged act or omission occurring in the performance of
EMPLOYEE’s duties as City Manager. The CITY will have the right to compromise and
settle any such claim or suit and thereupon pay the amount of any settlement or judgment
rendered thereon.
16. GENERAL PROVISIONS
This Agreement constitutes the entire Agreement between the parties and it shall be
binding upon and inure to the benefits of the heirs, executors, successors and assigns of
the parties. This Agreement may only be amended by written instrument executed by
both parties and each provision hereof shall be deemed severable. Neither party may
assign their rights or obligations under this Agreement without the express written
consent of the other party. This agreement supersedes all prior agreements between the
parties regarding the matters herein set forth.
This Agreement shall be construed under the laws of the State of Illinois.
107
17. NOTICES
Any notice required under this Agreement shall be deemed given when deposited in the
United States Postal Service, postage prepaid, addressed as follows:
CITY: MAYOR, CITY OF LAKE FOREST
CITY HALL
LAKE FOREST, IL 60045
ROBERT R. KIELY, JR.: CITY MANAGER
CITY HALL
LAKE FOREST, IL 60045
IN WITNESS WHEREOF, the parties have executed this Agreement the day and year first above
written.
MAYOR, THE CITY OF LAKE FOREST
ATTEST:
DEPUTY CITY CLERK
ROBERT R. KIELY, JR.
7/1/13
108