CITY COUNCIL 2013/01/22 Agenda
THE CITY OF LAKE FOREST
CITY COUNCIL AGENDA
Tuesday, January 22, 2012 7:30 p.m.
City Hall Council Chambers
MOTION TO APPOINT ALDERMAN DON SCHOENHEIDER AS ACTING MAYOR 7:30 p.m.
CALL TO ORDER AND ROLL CALL
Honorable James J. Cowhey, Jr., Mayor
Kent Novit, Alderman First Ward Donald Schoenheider, Alderman Third Ward
Catherine Waldeck, Alderman First Ward Stanford Tack, Alderman Third Ward
David Moore, Alderman Second Ward Robert Palmer, Alderman Fourth Ward
George Pandaleon, Alderman Second Ward Michael Adelman, Alderman Fourth Ward
PLEDGE OF ALLEGIANCE
REPORTS OF CITY OFFICERS 7:35 p.m.
1. Comments by Mayor
A. Community Spotlight- School of St. Mary Presidents Blue Ribbon Award for
Education
PRESENTED BY SCHOOL PRINCIPAL, DR. VENETTE BIANCALANA
B. Appointment of Matthew Davis to the Board of Fire & Police Commissioners
Copy of volunteer profile sheet beginning on page 12.
C. Appoint Steve Potsic to Senior Resource Commission and Nini Lustig as
Chair of Commission
Copy of volunteer profile sheet beginning on page 16.
2. Comments by City Manager 7:50 p.m.
A. Consideration of a Resolution of Support for Conway Farms
Golf Club Hosting the 2013 BMW Championship Golf Tournament
PRESENTED BY CITY MANAGER, BOB KIELY
The Conway Farms Golf Course has been selected by the PGA TOUR as the site of
the 2013 BMW Championship Golf Tournament. Conway Farms has previously
hosted amateur golf tournaments in hopes being recognized as a premier,
championship golf course worthy of hosting a major professional golf tournament.
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January 22, 2013 Agenda
The BMW Championship Tournament is the third of four events in the PGA TOUR
Playoffs for the FedEx Cup and includes only the top 70 golfers in the world.
Beginning on page19 is a Resolution stating the City Council’s support for this
prestigious golf tournament and directing staff to provide assistance to Conway
and the Western Golf Association as they prepare for the event scheduled for
September 9 – 15, 2013.
RECOMMENDED ACTION: Approve the proposed Resolution proclaiming the City’s
support for Conway Farms Golf Course hosting the 2013 BMW Championship Golf
Tournament.
B. Adoption of the 2013-2018 Strategic Plan
Copy of plan begins on page 23.
C. Consideration of a Resolution Of Intent To Establish A Multi-Jurisdictional
Task Force On Fire & EMS Shared Services consideration between the City
of Highland Park, the City of Highwood, the City of Lake Forest and Village
of Lake Bluff
PRESENTED BY CITY MANAGER, BOB KIELY
Over the past two years the City of Lake Forest has been participating in a study
with the cities of Highland Park and Highwood and the Village of Lake Bluff
regarding our collective fire and EMS services. We currently provide mutual
assistance to these communities through various MABAS, ARA and AA agreements
and are interested in identifying other opportunities for greater efficiencies and
service level enhancements. The four communities engaged the services of the
International City/County Management Association Center for Public Safety
Management (ICMA/CPSM) to study and analyze the policies, procedures and
operations of the fire and EMS services and they have submitted a final analysis to
the communities.
On December 11, 2012 the governing bodies of the four communities came
together to hear a presentation by representatives of ICMA/CPSM on their findings
and recommendations. One recommendation, which was generally supported by
those in attendance, was the establishment of a Task Force to continue the
dialogue and critical analysis of the feasibility of consolidating the four fire
departments. The proposed resolution which starts beginning on page 41 would
authorize the Mayor to appoint two representatives to the Task Force who are
charged with conducting the necessary studies, public meetings, and
considerations to formulate a recommendation to the four respective governing
bodies.
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January 22, 2013 Agenda
RECOMMENDED ACTION: Approve the Resolution of Intent to Establish a Multi-
Jurisdictional Task Force on Fire & EMS Shared Services.
D. 2013 Community Priorities
3. Comments by Council Members 8:20 p.m.
A. Finance Committee- Alderman Pandaleon
1. Ordinance Terminating the West Lake Forest Tax Increment Financing (TIF)
District, Declaring Surplus Revenue in the TIF District and Authorizing
Payment of Surplus Revenue to the Affected Taxing Districts on a Pro Rata
Basis and an Ordinance providing for a Supplemental Appropriation for
FY13 for the TIF Fund (First Reading and if desired by the City Council, Final
Approval)
PRESENTED BY FINANCE COMMITTEE CHAIRMAN GEORGE PANDALEON
PURPOSE AND ACTION REQUESTED: Staff requests that the City Council adopt an
Ordinance terminating the West Lake Forest TIF district effective December 31, 2012,
declaring surplus revenue in the TIF district and authorizing payment of surplus revenue to
the affected taxing districts pursuant to State Statutes. Due to FY13 property tax receipts
exceeding budget estimates, a supplemental appropriation is required for FY13 to close
out the TIF Fund.
BACKGROUND/DISCUSSION: The City Council adopted Ordinances approving the West
Lake Forest Tax Increment Financing (TIF) District Redevelopment Plan, designating the
area as a redevelopment project area pursuant to the Tax Increment Allocation
Redevelopment Act, and adopting tax increment allocation financing for the area on
May 14, 1988, at which time the certified assessed valuation of the TIF district was
$2,396,529. Since 1988, the district has evolved significantly in terms of growth in assessed
valuation and increased utilization of previously vacant parcels within the redevelopment
project area. Over the years, the City has participated in several major redevelopment
initiatives within the district including a new commuter station and parking lot, train depot
and fire station, installation of sanitary sewer and water mains, traffic and streetscape
improvements, school and park improvements. Private projects have included the
renovation of Country Corners shopping center, construction of Sunset Foods shopping
center and Lovell’s Restaurant. Several townhouse and single-family developments have
occurred. During FY10-12, the City completed a comprehensive upgrade of its fiber
optic telecommunications systems within the commercial and public portions of the TIF
District.
State Statutes establish a standard 23-year period for TIF districts, which for the West Lake
Forest TIF ends December 31, 2012. The City notified all impacted taxing districts of the TIF
expiration by November 1, 2012 in accordance with statutory requirements and the City
Council adopted a resolution confirming its intent to terminate the TIF district effective
December 31, 2012 to provide added assurance to taxing districts including the TIF
assessed valuation in their 2012 tax levies. As of September 2012, the Lake County
Assessor’s Office estimated the additional TIF assessed valuation to be $49.5 million.
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January 22, 2013 Agenda
With all remaining expenditures having been processed by the December 31 deadline,
the Finance Department has determined that the special tax allocation fund for the West
Lake Forest Redevelopment Area has final surplus funds in the amount of $2,389,515.19
available for distribution on a pro rata basis to the affected taxing districts. Upon
approval of the Ordinance, these funds will be remitted to the Lake County Collector for
distribution to the affected taxing districts on a pro rata basis determined by the most
recent distribution of property taxes from real property in the TIF district.
Property tax receipts in the TIF Fund exceeded Fiscal Year 2013 budget estimates. In
order to close out the TIF Fund and make the required payment to the Lake County
Collector of the surplus funds, a supplemental appropriation is required in the amount of
$10,000.
RECOMMENDED ACTION: Waive first reading and grant final approval of the Ordinance
(beginning on page 44) terminating the West Lake Forest TIF District, declaring surplus and
authorizing payment of surplus to the affected taxing districts on a pro rata basis. Waive
first reading and grant final approval of the Ordinance making a supplemental
appropriation for the fiscal year beginning May 1, 2012 and ending April 30, 2013
(beginning on page 46).
B. Property and Public Lands Committee – Alderman Schoenheider
1. Consideration of an Ordinance Vacating the Right-of Way Located
between the Properties Addressed as 1, 41, 15 Stonegate Road, and
the Properties Addressed as 11 and 33 Stonegate Lane. (First Reading)
PRESENTED BY ASSISTANT CITY MANAGER, CARINA WALTERS
PURPOSE AND ACTION REQUESTED: Staff is recommending that the City Council consider
approval of an ordinance vacating the right-of-way (ROW) located between the
properties addresses as 1, 41, 15 Stonegate Road, and the properties addressed as 11
and 33 Stonegate Lane. The subject ROW is approximately 10’ wide, and 1,615’ long and
extends from the east end of Illinois Road, to the beach. At the beach, there is a narrow
pedestrian easement that extends 16' by 60’ to the south of the ROW.
This consideration is not unlike prior vacation recommendations that have been brought
forth under former City Council Committees (i.e. Planning and Preservation). For your
convenience, attached on page 49 of your packet is a list of vacated parcels since 1982
outlining vacation conditions.
BACKGROUND/DISCUSSION: In 2006, the City received an inquiry from one of the
Stonegate residents seeking to vacate the ROW. At that time, staff contacted the
homeowners (1 Stonegate, 15 Stonegate, 41 Stonegate, 11 Stonegate Lane and 33
Stonegate) proposing to split the 10 foot easement down the middle with half going to
the neighbors to the north and the other half going to the neighbors to the south. The
project failed to move forward as the Homeowner of 1 Stonegate sold the property.
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January 22, 2013 Agenda
Periodically, staff has continued to receive inquiries as to the status of the ROW; therefore,
brought this item before the Property and Public Land Committee (PPL) for consideration.
The PPL was asked to identify whether retaining the ROW and the 16’ x 60’ pedestrian
easement at the end of the previously vacated Illinois Avenue (the Easement) served the
long term good and strategic interests of the City.
The PPL elected to recommend to the City Council at its March 19, 2012 meeting a
consideration of an ordinance vacating and releasing the easement rights of the Right-of
Way; however, such consideration was postponed due to additional questions received
by the neighbors.
In May staff held a neighborhood meeting moderated by City Attorney Victor Filippini.
Three of the five homeowners attended. During the meeting he explained that as part
of the original Lake Forest Subdivision, Illinois Avenue was platted to extend to the
easternmost part of Lake Forest to the Lake Michigan shore. In 1906, the City Council
vacated Illinois Avenue east of Stonegate Road and Stonegate Lane, reserving the
northerly ten feet of Illinois Avenue as a public pedestrian right-of-way. Although the 10'
Strip provides legal access to the beach along Lake Michigan, the 10' Strip has not been
maintained to permit convenient access along its length.
Additionally, the 1906 Vacation Ordinance was approved in conjunction with an
agreement between the City and the then-owner of the James H. Douglas Subdivision.
The agreement required the owner of the James H. Douglas Subdivision to maintain a
five-foot walk along the 10'Strip and keep the 10' Strip free from overgrowth and debris.
The 1906 Agreement also required the owner of the James H. Douglas Subdivision to hold
the City harmless in the event of any liability arising from the use of the 10' Strip. It does
not appear that the 1906 Agreement was ever recorded, and so the obligations imposed
by the 1906 Agreement may be unenforceable against the current owners in the James
H. Douglas Subdivision.
As currently situated, any member of the public can access this ROW. The vacation of
the ROW will eliminate the general public's right to use the ROW, but it will not extinguish
rights of property owners within the subdivisions whose plats created the ROW, including
specifically the parcels owned by the Stonegate Road and Stonegate Lane
homeowners.
The ordinance found on page 50 will place restrictions on the vacated parcels indicating
that they must remain open space and may not be used to support subdivision of the
parcels or support additional building square footage. In addition, the Ordinance
reserves a utility easement for the City in the vacated parcels, which will allow the City,
and its assigns, to use the vacated parcels at the City's discretion for utility purposes.
Pursuant to the direction of the Property and Public Land Committee it is recommended
to present an ordinance to the Council that would vacate the 10 foot easement to 11
Stonegate, 33 Stonegate, 15 Stonegate, and 41 Stonegate with the exception of parcel
#3 identified on page 57 of the attached plat of survey. Parcel #3 would be vacated to
1 Stonegate Road in consideration of the bluff stabilization and restoration work being
completed.
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January 22, 2013 Agenda
RECOMMENDED ACTION: If appropriate and should the City Council desire, approve first
reading of an ordinance vacating the right-of-way (ROW) located between the properties
addresses as 1, 41, 15 Stonegate Road, and the properties addressed as 11 and 33
Stonegate Lane.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS
ITEMS FOR OMNIBUS VOTE CONSIDERATION 8:50 p.m.
1. Check Register for Period November 22 - December 21, 2012
Fund Invoice Payroll Total
General 695,754 1,094,724 1,790,478
Water & Sewer 2,028,999 114,338 2,143,337
Parks & Recreation 143,489 271,691 415,180
Capital Improvements 156,435 3,682 160,117
Bond Funds - Projects 0 0 0
Motor Fuel Tax 16,381 0 16,381
Cemetery 153,638 17,029 170,667
Senior Resources 16,504 19,305 35,809
Deerpath Golf Course 115,347 21,956 137,304
Fleet 36,881 34,526 71,407
Debt Funds 1,743,546 0 1,743,546
Housing Trust 75,000 0 75,000
Park & Public Land 0 0 0
All other Funds 790,813 162,822 953,636
$ 5,972,786 $ 1,740,075 $ 7,712,861
2. Request for City Council to Waive the Bidding Process to Purchase Replacement
Water Plant Membrane Filters
STAFF CONTACT: MICHAEL THOMAS, DIRECTOR OF PUBLIC WORKS
PURPOSE AND ACTION REQUESTED: Primarily throughout the winter months, water plant staff
repair and account for the broken fibers on each of the 192 modules. Sixteen modules have
reached the point where they need to be replaced. Dollars have been budgeted in the F.Y.
2014 Capital Improvement Plan for this purchase. The modules are built in Toulouse, France and
take approximately four months to produce and ship to Lake Forest. Beginning last year, the
City was informed that there was no longer a U.S. vendor and that the modules would be
purchased directly from AquaSource; this resulted in a 58% savings in module pricing as
compared to purchasing the modules through the United States vendor.
Since no other membrane module will work with the City’s system, staff is requesting that the
bidding process be waived and an order be placed to purchase sixteen AquaSource units. This
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January 22, 2013 Agenda
evening’s approval would allow for the modules to be delivered and installed by late May,
2013.
BACKGROUND/DISCUSSION: In April, 2004 The City of Lake Forest placed into service its new
Ultra-Filtration Membrane Water Plant. Due to a manufacturing defect all 192 modules were
replaced in the summer, 2006. The modules have a one year manufacturer warranty and are
estimated to have a life expectancy of seven to ten years. Eight modules were replaced in
October, 2009, twenty in July, 2010, twenty-four in June, 2011, and forty-four in July, 2012.
Every eight hours one of the eight skids performs an air integrity test to determine if there are any
broken fibers. Each module contains 35,000 fibers and the manufacturer recommends the
module be replaced when 300 fibers have been repaired.
BUDGET/FISCAL IMPACT: Staff has budgeted for the replacement of modules each fiscal
year. The recent installation of the low-lift side arm pumps has been successful in
reducing fiber breaks in each of the modules. However the modules will continue to
need to be replaced since they each have a number of existing fiber breaks (breaks that
occurred before the new low-lift side arm pumps). The price includes shipping via a “less-
than container load” (LCL) ocean carrier.
FY2014
Funding
Source
Account Number
Account
Budget
Amount
Requested
Budgeted?
Y/N
Water 508-0001-434-6749 $160,000 $144,610 Y
RECOMMENDED ACTION: Staff requests that City Council waive the bidding process and
award the purchase of sixteen replacement membrane modules to AquaSource in the
amount of $144,610. This is $15,390 under the budgeted amount of $160,000.
3. Consideration of an Ordinance Approving a Recommendation from the Historic
Preservation Commission. (First Reading and Final Approval)
STAFF CONTACT: CATHERINE CZERNIAK,
DIRECTOR OF COMMUNITY DEVELOPMENT (810-3504)
The following recommendation from the Historic Preservation Commission is presented to the
City Council for consideration as part of the Omnibus Agenda.
301 Vine Avenue – The Historic Preservation Commission recommended approval of a building
scale variance to allow construction of an addition and modifications to the roof form and
front entrance. Three letters were submitted in support of the petition, there was no testimony
in opposition to the petition. (Board vote: 5-0, approved)
The ordinance approving the petition as recommended by the Historic Preservation
Commission, including conditions of approval is included in the Council’s packet beginning on
page 60. The Ordinance and all exhibits are available for review in the Community
Development Department.
RECOMMENDED ACTION: Waive first reading and grant final approval of the Ordinances
in accordance with the recommendations of the Historic Preservation Commission.
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January 22, 2013 Agenda
4. Consideration of an Ordinance Approving a Recommendation from the Zoning
Board of Appeals. (First Reading and Final Approval)
STAFF CONTACT: CATHERINE CZERNIAK,
DIRECTOR OF COMMUNITY DEVELOPMENT
The following recommendation from the Zoning Board of Appeals is presented to the City
Council for consideration as part of the Omnibus Agenda.
301 Vine Avenue – The Zoning Board of Appeals recommended approval of variances from the
lot-in-depth setback requirements to allow construction of a screen porch addition,
modification of the roof form and modification of the front entrance within the required
setback area. Two letters were submitted in support of this petition, there was no public
testimony in opposition to this petition. (Board vote: 6-0, approved)
The Ordinance approving this petition as recommended by the Zoning Board of Appeals
including conditions of approval is included in the Council’s packet beginning on page 71. The
Ordinance and complete exhibits are available for review in the Community Development
Department.
RECOMMENDED ACTION: Waive first reading and grant final approval of the Ordinance in
accordance with the recommendation of the Zoning Board of Appeals.
5. Consideration of an Ordinance Approving a Recommendation from the Building
Review Board. (First Reading and if desired by the City Council, Final Approval)
STAFF CONTACT: CATHERINE CZERNIAK,
DIRECTOR OF COMMUNITY DEVELOPMENT
The following recommendation from the Building Review Board is presented to the City Council
for consideration as part of the Omnibus Agenda.
775 S. Green Bay Road – The Building Review Board recommended approval of a new single
family house on a vacant buildable lot. One neighbor spoke in opposition to the petition.
(Board vote: 6-0, approved)
The Ordinance approving the petition as recommended by the Building Review Board,
including conditions of approval is included in the Council packet beginning on page 77. The
Ordinance and complete exhibits are available for review in the Community Development
Department.
RECOMMENDED ACTION: Waive first reading and grant final approval of the Ordinances
in accordance with the recommendations of the Building Review Board.
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January 22, 2013 Agenda
6. Award of Two Grants for the Lighting Upgrades to the Recreation Fitness Center
and the Telegraph Train Depot Interior Lights, Included in the F.Y. 2013 Operating
Budget.
STAFF CONTACT: DAN MARTIN, SUPERINTENDENT OF PUBLIC WORKS
PURPOSE AND ACTION REQUESTED: During the month of August, 2012 while actively
pursuing alternate funding for two separate lighting upgrade projects (Recreation Fitness
Center and the Telegraph Train Depot), the City became aware of an opportunity
offered through the Metropolitan Mayors Caucus to receive funding in the form of a
grant for indoor lighting energy efficiency improvements offered by The Illinois Clean
Energy Community Foundation (ICECF). As an added incentive, the Metropolitan Mayors
Caucus teamed up with the 360 Energy Group to combine the projects of multiple
municipalities into one large public bid, thus increasing the savings to the individual
municipalities. By taking part in this opportunity, the City’s projects were eligible for
additional funding in the form of an Illinois Department of Commerce and Economic
Opportunity (DCEO) grant. For ease of facilitating, 360 Energy Group combined the City’s
two projects into one larger project during the bidding process. The grant’s terms require
the City to purchase the fixtures up-front for $33,605.27 and have them installed by
March, 2013 before receiving the grant incentive of $16,970.10. This would result in a net
out-of-pocket expense for the City of $16,635.17.
Staff is requesting City Council authorization to have the City Manager execute the grant
agreement with the Metropolitan Mayors Caucus on behalf of the Department of
Commerce and Economic Opportunity and the Illinois Clean Energy Community
Foundation for the lighting upgrades to the Recreation Fitness Center and Telegraph Train
Depot. In addition, staff is requesting City Council authorization to award the bid for
lighting fixtures to Helsel Jepperson.
BACKGROUND/DISCUSSION
Recreation Fitness Center: During staff’s inspection of the Recreation Center with the
Energy Solutions Manager at 360 Energy Group, two areas were found to be eligible for
energy efficiency upgrades: The metal halide fixtures in the Fitness Center and the T12
fluorescent light fixtures in the basement. The fixtures in both of these areas will be
replaced with high efficient T8 fixtures, reducing our energy consumption by 74% in those
areas. This will result in an annual savings of $3235 per year.
Telegraph Train Depot: The metal halide can lights and the T12 fluorescent fixtures
located in the main lobby of the Train Depot were also deemed eligible for energy
efficiency upgrades. The can lights will be replaced with new high efficient LED can lights
and the T12 fixtures will be retrofitted with T8 ballasts and bulbs, reducing our energy
consumption by 62% in this area. This will result in an annual savings of $1860 per year.
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January 22, 2013 Agenda
BUDGET/FISCAL IMPACT: On December 20, 2012, 360 Energy Group on behalf of the
Metropolitan Mayors Caucus and the ICECF received the following bids for this project:
Company Material only Bid
Helsel Jepperson $33,605.27
Brook Electric $34,230.70
Evergreen Supply $34,793.68
Steiner Electric $33,605.70
Century Electric Bid disqualified for Non-Approved Alternates
The public bid process for the multiple municipalities was coordinated by the 360 Energy
Group under the direction of the Metropolitan Mayors Caucus. No alternate materials
were used in the lowest certified bidder’s quote. The total material cost for the lighting
upgrade is $33,605.27. The City has been qualified to receive $16,970.10 in grant
incentives from the following grants: The Illinois Department of Commerce and Economic
Opportunity (DCEO) for $8,900.10 and the Illinois Clean Energy Community Foundation
(ICECF) for $8,070.00 bringing the actual project cost for The City of Lake Forest to
$16,635.17 ($33,605.27 - $16,970.10 = $16,635.17).
Not included in the above cost summary is the additional savings of $10,716 in labor costs
by having the installation performed by City staff.
Recreation Fitness Center and Telegraph Train Depot Lighting Upgrades:
FY2013
Funding
Source
Amount Requested
Budgeted?
Y / N
Operating Budget $33,605.27 Y
RECOMMENDED ACTION: Authorize the City Manager to execute grant agreements with
the Metropolitan Mayors Caucus on behalf of the Department of Commerce and
Economic Opportunity for $8,900.10 and the Illinois Clean Energy Community Foundation
for $8,070, and award the bid to Helsel Jepperson in the amount of $33,605.27.
7. Approval of the December 3, 2012 regular City Council minutes
Copy of the minutes beginning on page 83.
RECOMMENDED ACTION: Approve The Omnibus items as presented.
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January 22, 2013 Agenda
ORDINANCES 9:00 p.m.
1. Consideration of an Ordinance amending chapter 39 of the City Code relating to
the expansion of the composition of the Emergency Telephone System Board
PRESENTED BY POLICE CHIEF JIM HELD
In 1989 the City Council established Ordinance #1833 (The E911 Surcharge and
Emergency Telephone System Board).
Currently members of the Emergency Telephone System Board include a member of the
City Council, a resident of the City at large, two members of the Police Department, and
a member of the Fire Department.
The proposed amendment to ordinance #1833 beginning on page 91 is to change the
makeup of the board to provide more oversight for expenditures and to be able to
better control the coordinating supervising and implementation of the systems required.
RECOMMENDED ACTION: Approve an Ordinance amending chapter 39 of the City Code
relating to the expansion of the composition of the Emergency Telephone System Board.
NEW BUSINESS 9:15 p.m.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
ADJOURNMENT 9:20 p.m.
Office of the City Manager January 18, 2013
The City of Lake Forest is subject to the requirements of the Americans with Disabilities
Act of 1990. Individuals with disabilities who plan to attend this meeting and who require
certain accommodations in order to allow them to observe and/or participate in this
meeting, or who have questions regarding the accessibility of the meeting or the
facilities, are required to contact City Manager Robert R. Kiely, Jr., at (847) 234-2600
promptly to allow the City to make reasonable accommodations for those persons.
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RESOLUTION OF SUPPORT REGARDING CONWAY FARMS GOLF CLUB
HOSTING THE 2013 BMW CHAMPIONSHIP GOLF TOURNAMENT
SEPTEMBER 9 – 15, 2013
WHEREAS, the Conway Farms Golf Club was designed by famed golf course architect
Tom Fazio and opened for play in August, 1991 as a Scottish links styled golf course; and
WHEREAS, Conway Farms Golf Club has hosted a number of other prestigious amateur
golf tournaments over the years including the 1997 Men’s NCAA Division I Championship, 1998
USGA Junior Amateur Championship, 2006 Big Ten Championship, 2007 US Open Qualifier,
2009 Western Amateur, and 2012 US Mid-Amateur Championship; and
WHEREAS, the PGA TOUR has selected Conway Farms Golf Club as the site of its 2013
BMW Championship, the third of four events in the PGA TOUR Playoffs for the FedEx Cup which
include the top 70 golfers in the world; and
WHEREAS, the Conway Farms Golf Club, Western Golf Association and the City of Lake
Forest recognize the significant prestige and opportunity that hosting such a significant
professional golf event can achieve with this being the first professional golf event on the North
Shore since 1972and the first in Lake Forest since 1906; and
WHEREAS, the BMW Golf Tournament raises critical funds for the Western Golf
Association’s Chick Evans Caddie Scholarship Program which since 1930 has granted over 9,600
men and women at fourteen universities across the nation college scholarships including room
and board making it one of the country’s largest privately funded scholarship programs; and
WHEREAS, the City of Lake Forest supports the staging of this premier golf tournament
at the Conway Farms Golf Club and is prepared to assist the Western Golf Association and
Conway Farms Golf Club in handling the necessary public safety and other ancillary operational
services associated with the hosting of a professional golf event.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKE FOREST, LAKE
COUNTY, ILLINOIS:
SECTION ONE: The foregoing recitals are incorporated into this Resolution as if
fully set forth in this Section.
SECTION TWO: It is hereby determined to be in the best interest of The City of
Lake Forest to authorize the City Manager and his staff to provide the necessary support and
success of the golf tournament, preserve the public health, safety and welfare of the
participants, spectators and residents of Lake Forest and do so with minimal to no financial
impact on the City.
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SECTION THREE: The City Manager is also directed to work with the appropriate
parties and agencies to secure the necessary City, County and State permits and approvals
including but not limited to building, health, liquor and sign permits that would be normal and
typical to the staging of a professional golf tournament.
SECTION FOUR: The Mayor and City Council do hereby proclaim the week of
September 9 through September 15 as BMW CHAMPIONSHIP GOLF TOURNAMENT week and
urge all citizens to support the event and the charitable contributions made by the tournament
to the Chick Evans Scholarship Program.
SECTION FIVE: That this Resolution shall be in full force and effect from and after
its passage and approval in the manner provided by law.
PASSED:
APPROVED:
RESOLUTION NO.:
____________________________________
Mayor
ATTEST:
________________________________________
City Clerk
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Western Golf Association | One Briar Road | Golf, IL 60029-0301
P: 847-724-4600 | F: 847-724-7133 | BMWChampionshipUSA.com
BMW Championship
Conway Farms Golf Club
Lake Forest, IL
September 9-15, 2013
January 14, 2013
Dear Lake Forest Residents,
On behalf of the Western Golf Association, Conway Farms Golf Club, and the BMW
Championship, we want to take this time to introduce ourselves and say thank you for
welcoming us to your neighborhood for one of the top PGA TOUR events of the year.
As many of you know, the BMW Championship is coming to Conway Farms Golf Club this
September 9-15. Conducted by the Western Golf Association to benefit the Evans Scholars
Foundation, the BMW Championship is the third of four events in the FedExCup Playoffs. The
top 70 TOUR players – the best golfers in the world – will compete to determine the final field
of 30 for the TOUR Championship at East Lake Golf Club in Atlanta. Notable TOUR stars who
are expected to be here include defending champion Rory McIlroy, Tiger Woods, and Conway
Farms’ very own Luke Donald.
The week will start off on Monday with a Pro-Am event in the morning then lead into practice
rounds Tuesday and Wednesday. Also set for Wednesday is our Gardner Heidrick Pro-Am,
with all proceeds going directly to the Evans Schol ars Foundation. The official tournament
days will be Thursday through Sunday, capped off with the trophy presentation Sunday
evening.
Founded in 1899, the Western Golf Association conducts championships for professional and
amateur golfers, promotes the use of caddies, and oversees the Evans Scholars Foundation,
which awards college scholarships to caddies with limited financial means . Every year the
Foundation – the sole beneficiary of the BMW Championship – grants over 230 full
tuition and housing scholarships to deserving caddies in communities throughout the
country. Many Lake Forest residents have been fortunate enough to receive the Evans
Scholarship and have returned to become prominent members of the community.
As we work hard to prepare for the tournament, we also want to address any concerns that
you may have and to assure you that we are keeping everybody’s best interests in mind as we
move forward with our preparations. The WGA and Conway Farms have been working side by
side with the City of Lake Forest to make sure all issues are addressed. We will keep you
updated as we finalize our site plans. In the meantime, please contact us if you have any
questions or concerns.
Vince Pellegrino Jeff Mory Todd Marsh
Vice President, Tournaments Director of Golf General Manager
Western Golf Association Conway Farms Conway Farms
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Strategic Plan
2013-2018
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2
Located 30 miles north of Chicago with an area of approximately 17 square miles, Lake Forest is home to 19,375
people according to the 2010 Census. The City of Lake Forest was incorporated as a city under a special charter
granted by the Illinois State Legislature in 1861 that permits Lake Forest to be administered effectfvely and
economically within a minimum number of separate government bodies. The City Council is the legislatfve and
policy-making body and includes the Mayor and two Aldermen from each of the City’s four wards. Lake Forest
government operates under the Council/Manager system, where the City Manager is responsible for the day-to
-day operatfon of the City. Appointed by the Mayor and City Council, the City Manager carries out the policies
set by the elected officials and is responsible for the efficient, economical operatfon of City services and
facilitfes.
A Note from Mayor Cowhey
With its natural beauty every season, Lake Forest is a remarkable community because of the individuals who
call it home. Lake Forest values its rich heritage, offers high-quality educatfonal opportunitfes, and preserves its
historic structures and natural open spaces.
The City has grown and flourished during the past 150 years largely due to the involvement of its residents.
Today, the community benefits from the philanthropy, passion and tenacity of the settlers who created this
special place. The enduring efforts of countless volunteers, officials and City staff contfnue to include
thoughtiul, proactfve planning.
To remain true to this traditfon, it is important to periodically identffy the state of the City with respect to the
broader visionary concepts of our forefathers. The Strategic Plan which follows is the result of several months
of voluntary work accomplished by caring residents, City Council and staff during 2012. It is our hope that the
report is successful in presentfng a future plan that will preserve the character and values of the Lake Forest
culture as we venture ahead.
LAKE FOREST, ILLINOIS
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3
Introductfon by Mayor Cowhey…..………………………………………………………………………………………………………………………..2
Fiscal Stewardship…………………………………………………………………………………………………………………………………………...…..4, 5
Community Character/Livability…………………………………………………………………………………………………………………………..6 -8
Environmental Stewardship……………………………………………………………………………………………………………………………….….9 -11
Community Infrastructure……………………………………………………………………………………………………………………………………..12, 13
Human Capital and Service Delivery……………………………………………………………………………………………………………………...14, 15
Economic Vitality……………………………………………………………………………………………………………………………………………………16, 17
Acknowledgements……………………………………………………………………………………………………………………………………………….18
TABLE OF CONTENTS
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4
Desired State: We must diligently pursue diverse, sustainable and dependable revenue sources to fund desired
City services. Maintaining the City’s AAA bond ratfng will require sound financial planning and persistent cost
control.
Outcomes, Opportunitfes, Obstacles: As a predominantly built-out residentfal community, Lake Forest must
balance its pursuit of non-property tax revenue sources while maintaining an attractfve quality of life. Our long
traditfon of sound financial management has laid a stable foundatfon to ensure that the City contfnues to provide
residents with high-quality services at a great value.
Sustainable revenue is not always a variable that can be controlled at the local level. Many obstacles will
contfnue, including economic uncertainty, volatfle global markets, regional competftfon and State fiscal
mismanagement. While remaining cognizant of these obstacles is necessary, we must remain fiscally
conservatfve and innovatfve in delivering quality services within prescribed financial restraints.
1
Maintaining a Healthy Financial Conditfon is Paramount to Remaining an Attractfve and Highly-
Desirable Community
Maximize sales tax, user fees, charges and other non-property tax revenue-generatfng opportunitfes to
include support for broadening the State of Illinois tax base
Contfnue to evaluate operatfng expenditures and service efficiencies
Control level of property taxes as a percentage of total revenue and communicate to residents that the City
represents only 19.6% of the total property tax bill
Support legislatfve initfatfves relatfng to online sales tax collectfon, pension reform, and other related
operatfonal consideratfons 2
Retain Quality of Life for Residents through Cost-Effectfve, Responsive City Services
Annually evaluate opportunitfes to provide services more cost-effectfvely without diminishing
service quality
FISCAL STEWARDSHIP
26
5
Partfcipate in multf-jurisdictfonal consortfums to realize economies of scale
Explore opportunitfes to increase volunteer efforts to reduce City operatfonal costs
Properly align services to available resources and make adjustments to meet resident expectatfons (Don’t try
to “be all things to all people”)
3 Increase our Populatfon and Commercial Opportunitfes
Encourage local shopping, dining and job creatfon optfons
Explore economic and development-related incentfves to attract more businesses that are compatfble with a
residentfal community
FISCAL STEWARDSHIP (CONTINUED)
27
6
COMMUNITY CHARACTER/LIVABILITY
Desired State: Traditfonally, Lake Forest has built upon and preserved the “best of the past” while planning
for the future, maintaining a distfnctfve and uniquely attractfve place to live, work, learn and engage with oth-
ers. These characteristfcs are recognized and will contfnue to be strengthened for future generatfons: natu-
ral open spaces and the beach, diverse recreatfonal and educatfonal opportunitfes, cultural arts and estab-
lished community instftutfons, tree-lined streets, and historic architecture.
“Livability” will be sustained through the vibrancy of the City’s streets, business districts, and neighborhoods
that are safe, alive and walkable. Lake Forest will remain welcoming community and provide opportunitfes
and accommodatfons which support a diverse populatfon and nurture young adults, families, and older gen-
eratfons. Lake Foresters will contfnue to be engaged and connected: physically, by efficient and convenient
roads, walking paths, bikeways, transportatfon optfons; and interpersonally, by transparent and high-level
communicatfons.
Outcomes, Opportunitfes and Obstacles: Opportunitfes available to Lake Forest are many due to the quality
and reputatfon of the community, the high caliber of resident volunteers, and the City’s stable financial
positfon. Challenges include geographic and transportatfon corridor limitatfons as well as a changing housing
demand and development pressures as a younger and more diverse populatfon moves into the City.
In additfon, resistance to change and fears of negatfve impacts on the quality of life or property values can
present obstacles. Evaluatfng proposed changes in a manner that balances various interests will allow us to
manage growth and change while at the same tfme, preserve and build on the “best of the past”. Balancing
competfng interests, values and traditfons has always been challenging, but has provided healthy dialogues as
the community’s core values and long-term goals are assessed on a contfnuing basis.
1
Artfculate “Who We Are”, as Lake Forest’s image does not need to be re-invented, but, rather
better communicated and promoted
Promote the aspects of the community that draw people here and keep people here
Communicate the strong conservatfon ethic of the community and its commitment to educatfon and the
environment
Communicate that Lake Forest is interactfve and social, philanthropically-oriented and family-oriented
Communicate the commitment to preserving community character and quality of life by looking to the
past to help inform decisions for the future
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7
COMMUNITY CHARACTER/LIVABILITY
(CONTINUED)
2
Contfnue to Engage the Community in discussions, respectiul debate, and decisions about the
future of the community
Provide informatfon by exploring new communicatfon opportunitfes and technology on an ongoing basis
Support the public process and receive public input, partfcipatfon, and engagement in community
discussions
Educate through the public process to achieve a focus on balancing various, and sometfmes competfng
interests, for the overall good of the entfre community while attemptfng to avoid a “not in my backyard”
perspectfve
3
Encourage Innovatfon and Creatfvity
Recognize that Lake Forest has achieved and maintained its distfnctfon through leadership and
pursuing ideas “ahead of their tfme,” or simply different from those pursued by other communitfes
4 Provide Accommodatfons, Opportunitfes, and Amenitfes for a Diverse Populatfon
Provide a variety of housing optfons to meet the needs of people of various ages, lifestyles, and incomes
Offer businesses and services that meet the needs and desires of residents, local employees, and visitors
Enhance the natural environments and cultural, educatfonal, recreatfonal facilitfes to meet the needs and
interests that enrich the lives of residents and visitors
Support, enable and encourage alternatfve work styles such as: working from home, shared office space,
start-up businesses and adaptfve re-use opportunitfes for existfng structures
29
8
COMMUNITY CHARACTER/LIVABILITY
(CONTINUED)
5
Support and Build Vibrancy and Sustainability in the Community
Consider residentfal units of various types including rental apartments in areas near businesses,
services, and transportatfon
Explore the use of Tax Increment Funding (TIF) or other incentfves for underdeveloped propertfes near
businesses, services, and transportatfon
30
9
ENVIRONMENTAL STEWARDSHIP
Desired State: Lake Forest has a long traditfon of upholding its 1861 motto: “Naturae et Scientfae Amor”, or
“Love of Nature and Science.” Over the past 150 years, as the City grew through increases in populatfon,
development or expansion of homes and businesses, constant pressures have been imposed on the environ-
ment. We must strive to sustain our natural resources and environment for future generatfons by ensuring
that policies, actfvitfes, and operatfons are environmentally-responsible, efficient and fiscally-minded.
Outcomes, Opportunitfes, Obstacles: Recognizing that one of the reasons our forefathers travelled here
was to realize a healthier and cleaner living environment, we must protect Lake Forest’s unique local
ecosystem, and nurture pride in our conservatfon ethic for generatfons to come. Preserving the City’s natural
beauty will enhance property values and ensure that the community remains a highly-desirable place to live,
work, and play.
In collaboratfng with educatfonal instftutfons, property owners, neighbors, garden clubs, and land manage-
ment associatfons, the community shall take a leadership role in modeling best practfces in environmental
sustainability. The City must guard against pressures by developers and others looking to place short-term
profits or returns over long-term community benefits. Cost consideratfons may also hamper efforts to under-
take the right things versus the cheapest or most expedient way. 1
Promote Educatfon and Sustainable and Ecologically-Sensitfve Policies
Develop a Lake Forest Sustainability Plan to identffy prioritfes and guide future initfatfves
Host City meetfngs (i.e. on preserving trees, lawn care, etc.) to provide residents with informatfon about
environmental issues in a short seminar format
Educate the community on local/regional/global water issues, water conservatfon (i.e. on the “true costs
of water,” etc.) and the importance of responsible use of Lake Michigan water
Coordinate efforts on conservatfon with Lake County and other regional organizatfons (i.e. CMAP 2040,
etc.)
Complete the Bicycle Master Plan to provide safe bike connectfvity throughout the City and to encourage
residents to drive less frequently
Encourage local food productfon and consumptfon by expanding our farmer’s markets and by encourag-
ing development of community gardens and other forms of urban agriculture
Enact conservatfon ordinances
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10
ENVIRONMENTAL STEWARDSHIP
(CONTINUED)
Consider implicatfons of water conservatfon versus water revenue
Make environmental literature available (in print and online) for residents
2
Preserve and Protect the Environment
Turn retentfon ponds into natural wetlands that support wildlife and flora
Encourage residents and businesses to plant natfve species
Clean up and restore ravines, bluffs, and natural areas
Evaluate the preservatfon of remaining large tracts of open space
Implement air quality measures
Modify codes to incent the use of permeable pavement
Evaluate the costs and benefits of Dark Sky ordinances
Promote plantfng of a variety of tree species to replace those lost to disease
Encourage the use of rain gardens/rain barrels
3
Encourage Energy Efficiency
Investfgate the use of renewable energy to power City buildings and vehicles
Make sure Lake Forest’s commitment to renewable energy is long-term
Provide incentfves for vehicle efficiencies (i.e. reduced fees for City vehicle stfckers, parking privileges,
etc.)
Revise building codes to make it easy and attractfve for homeowners and business owners to install
solar/wind power and conduct energy-efficiency building retrofits
Install electric vehicular charging statfons within the community
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11
ENVIRONMENTAL STEWARDSHIP
(CONTINUED)
4
Promote and Expand Recycling
Build on the current recycling program to increase partfcipatfon while being as efficient as possible
Require recycling receptacles in all retail establishments and public areas
Reduce overall waste in the community
Expand the City’s recycling program to include schools and businesses
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12
COMMUNITY INFRASTRUCTURE
Desired State: Properly functfoning and well-maintained roads, sewers, water mains, and other critfcal
foundatfons are the backbone of a healthy and safe living environment. We must contfnue to plan for these
necessary improvements and maintenance costs, which impact quality of life and property values.
Outcome, Opportunitfes, Obstacles: Hand and glove with Environmental Stewardship, the community has
a responsibility to protect a healthy and safe living environment by maintaining its roads, sewers, water
system, along with other critfcal infrastructure. Residents and business owners expect a reliable system of
providing clean drinking water; safe roads and pedestrian pathways; preventfng storm or sanitary sewer
flooding, and maintenance of quality facilitfes. Property values and overall living conditfons will be bolstered
by well-functfoning infrastructure systems.
Over the past twenty-five years, the community has been aggressively pursuing sources of outside funding as
well as reliable local sources of funding (i.e. Real Estate Transfer Tax, etc.) to upgrade and enhance the City’s
infrastructure. Private donatfons and other forms of local community support have supplemented these
funding sources to provide community resources and facilitfes that otherwise might not be available. This
strong philanthropic culture has endured for 150 years and should be cultfvated for future generatfons.
The likelihood of reduced funding from state, federal, and other outside agencies will increase pressures at
the local level, partfcularly as improvement costs contfnue to rise. Collaboratfng with other governmental
agencies and addressing problems at an early stage will maximize our use of limited resources. 1
Contfnue Long-Range Planning of Infrastructure Improvement
Update storm water improvement inventory and use of 0.5% sales tax revenue
Investfgate improvement optfons for major intersectfons and possible funding opportunitfes
Incorporate pedestrian and bike path infrastructure into road or park projects
Monitor innovatfve approaches and best practfces from throughout the world on addressing
infrastructure needs
Monitor park and recreatfonal amenitfes to meet changing resident needs
Evaluate the infrastructure’s resiliency to respond to severe weather conditfons
34
13
COMMUNITY INFRASTRUCTURE
(CONTINUED)
2
Explore All Opportunitfes for Outside Funding Assistance
Collaborate with local technical colleges and other learning/teaching instftutfons for potentfal
resources (i.e. human capital, etc.)
Monitor news outlets and professional service agencies for available grant funding opportunitfes
Pursue private/public partnerships, special use districts, “Adopt-a-Park” programs and other unique
funding optfons
Proactfvely plan on improvement or replacement of county, state, or federally-owned infrastructure
3
Explore New Infrastructure Impacts
Think “green” when analyzing improvement optfons
Identffy new, emerging technologies that might be more sustainable and compatfble with the natural
environment
Commit to investfng in infrastructure that supports communicatfon technology necessary for business
and residentfal needs
Monitor private utflitfes and their impacts or opportunitfes for residents (i.e. electrical aggregatfon)
4
Collaborate with Other Community Agencies
Ensure a state-of-the-art hospital facility with expanded services to meet the current and future
needs of the community
Collaborate and communicate to reduce redundancy in facilitfes and foster shared services agreements
Engage rail service providers in monitoring their infrastructure and offering solutfons when necessary
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14
HUMAN CAPITAL AND
SERVICE DELIVERY
Desired State: We must strive to maintain the high quality of service delivery in an economical way without
losing a “personal touch” to which residents are accustomed. Additfonally, these services should be designed
to help attract younger residents.
Outcomes, Opportunitfes, Obstacles: Lake Forest should focus on increasing the populatfon of the 30- to 40-
year-old age range, and creatfng a more vibrant community where residents support local businesses and are
more aware of their impact on the environment. In additfon, the City will contfnue to promote and encour-
age more “green” technology ordinances and funding incentfves to attract appropriate businesses.
Obstacles include affordable business space and rents, especially on the east side and for small businesses.
The latest trends in technology will need to be maintained to attract and retain young residents and employ-
ees, including improved cell phone receptfon. At present, there is not enough affordable high-density housing
near transportatfon hubs and access to public transportatfon. Additfonally, retailers should adjust their
operatfng hours so they are convenient to all residents, employees and visitors. 1
Retentfon and Recruitment of High-Quality Talent for Community Agencies
Attract professional and attentfve staff/employees to work for the City, schools, etc.
If fiscally responsible, retain control of key services and avoid potentfal impact of outsourcing (thereby
reducing quality service delivery) by exploring collaboratfve optfons that won’t directly impact residents
Maintain the attitude that “people” are responsible for all successes within the community 2
Determine how Lake Forest remains relevant to a Younger Generatfon
Work toward actfve preservatfon of more affordable housing by encouraging the maintenance of
more affordable housing (i.e. incentfves to limit structure tear-downs)
Develop strategies for attractfng young professional residents 3
Study Service Efficiencies
Evaluate how service delivery is rated today versus what is required in the future
Determine how we can share and/or pool more resources/equipment with other communitfes and gov-
ernment agencies
36
15
HUMAN CAPITAL AND
SERVICE DELIVERY (CONTINUED)
Identffy services over which we wish to maintain tfghter control and explore how to share and/or pool
more resources and equipment with other communitfes and government agencies
Study efficiency of City services without relinquishing the “personal touch”
Encourage various elements of the community to interact and be welcoming to all (i.e. Northwestern
Lake Forest Hospital, Lake Forest College)
Explore elements of volunteerism to assist where appropriate
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16
ECONOMIC VITALITY
Desired State: We must regenerate and foster growth in the business community so that it remains economi-
cally viable, entfcing to visit and meets the needs of current and younger Lake Foresters. Leveraging local assets
(from historic, cultural and architectural resources to local enterprises and community pride) and working close-
ly with local businesses, organizatfons and commercial property owners will help us achieve this.
Outcomes, Opportunitfes, Obstacles: The City should contfnue the momentum to create unique, friendly,
and interestfng business districts, both on the east and west sides of Lake Forest. Adding new family-friendly
businesses, additfonal restaurants, specialty stores as well as functfonal stores will contfnue to make the
business districts attractfve places to shop locally, eat locally, and build community spirit. At the heart of the
business districts is the increased need for more local housing creatfng “real” foot traffic. Historically, the
central business district included apartments. Bringing those types of denser housing units back to the business
district would support a more vibrant community. We should also examine how other unique assets can be pro-
moted to increase the economic vitality such as the hospital expansion, the beachfront, the local
cultural arts community, public transportatfon, workforce development, and the historical character of Lake
Forest. Emerging obstacles include changing retail technology, digital innovatfons, and global purchasing
practfces. 1
Business Community Economic Vitality
Identffy gaps in products and services in business districts
Assist small businesses with online/mobile technology and emerging retail practfces
Build opportunitfes for sales tax revenue generatfon
Explore City-wide WiFi access for home-based businesses and workforce
Explore development opportunitfes to maintain workforce
Consider re-development of under-utflized City-owned and private propertfes in the downtown area for
residentfal, mixed-used, or college housing
Improve public transportatfon to help promote Lake Forest as an attractfve living, working, playing optfon 2
Meet the Needs of the Community
Balance historical character with emerging needs for functfonal and specialty retail stores
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17
ECONOMIC VITALITY (CONTINUED)
Attract more family– and young adult-friendly restaurants, businesses, and more entertainment
Attract more “functfonal” businesses that provide basic services to residents
Create more multf-family housing in and around the central business district
3
Promote Lake Forest as an Excitfng Place to Visit
Fill the need for theater/performing arts close to downtown, possibly partnering with other
entertainment venues
Leverage “historic community” in promotfng reasons to visit and shop in Lake Forest
Work with businesses to create events and extend shopping hours during the evening
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18
THANK YOU
STRATEGIC PLANNING PARTICIPANTS
Mike Adelman Eileen Looby Curt Volkmann
Megan Andress Tom McAfee Cathy Waldeck
Susan Banks David Moore Carina Walters
Suzanne Boren Chuck Myers Anne Whipple
Michael Burns Todd Nahigian Kate Wolf
James Cowhey Tim Newman
Cathy Czerniak Edward Notz
Peg Determan Kent Novit
Robin Ford Kurt Pairitz
Michael Freeman Robert Palmer
Jim Held George Pandaleon
Alana Hender Gary Peet
Elizabeth Holleb Irene Ratliff
Jeff Howell Melanie Rummel
Ed Johnson Marla Schachtel
DeSha Kalmar Don Schoenheider
Rosemary Kehr John Sentell
Susan Kelsey Aaron Stahly
Robert Kiely Stanford Tack
Stephanie Klein Michael Thomas
Paul LeMieux Mary Van Arsdale
Mike Ley Peg Vignocchi
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1
THE CITY OF LAKE FOREST
RESOLUTION NO. 2013-____
A RESOLUTION APPROVING THE ESTABLISHMENT OF
A MULTI-JURISDICTIONAL TASK FORCE ON SHARED FIRE AND EMS SERVICES
WITH THE CITY OF HIGHLAND PARK, THE CITY OF HIGHWOOD,
AND THE VILLAGE OF LAKE BLUFF
WHEREAS, Article VII, Section 10 of the 1970 Constitution of the State of Illinois, and
the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., authorize and encourage the joint
use and enjoyment of the powers, privileges, functions and authority of local governments; and
WHEREAS, the City of Highland Park, an Illinois home rule municipal corporation
(“Highland Park”), The City of Lake Forest, an Illinois special charter and home rule municipal
corporation (“Lake Forest”), the City of Highwood, an Illinois home rule municipal corporation
(“Highwood”), and the Village of Lake Bluff, an Illinois home rule municipal corporation (“Lake
Bluff”) (collectively, Highland Park, Lake Forest, Highwood and Lake Bluff are the “Parties”),
by and through their respective corporate authorities, desire to collectively explore opportunities
for greater efficiencies and service level enhancements in the deployment of fire and emergency
medical service ("EMS") resources and personnel for the benefit of the residents, businesses,
and property owners of each of the Parties; and
WHEREAS, at the request of the Parties, the International City/County Management
Association Center for Public Safety Management (“ICMA/CPSM”) has reviewed, and prepared
an analytical report of, the policies, procedures and operations of fire and EMS services
provided within the service areas of each of the four Parties ("Report"); and
WHEREAS, the ICMA/CPSM Report identifies that the fire and EMS services offered by
the Parties are currently functionally consolidated to a certain degree, through established
MABAS, ARA and AA agreements, which partial consolidation results in higher quality fire,
EMS, and public safety services to the Parties; and
WHEREAS, following a presentation by representatives of ICMA/CPSM to the governing
bodies of each of the Parties at a joint public meeting on December 11, 2012, the Parties
agreed to establish a task force to continue the dialogue and consideration of opportunities for
shared and/or consolidated fire and EMS services that will permit the Parties to continue quality
public safety services in the face of challenging economic times ("Task Force");
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
LAKE FOREST, LAKE COUNTY, ILLINOIS, as follows:
SECTION ONE: RECITALS. The foregoing recitals are incorporated into, and
made a part of, this Resolution as findings of the City Council.
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2
SECTION TWO: ESTABLISHMENT OF TASK FORCE. The City Council of The
City of Lake Forest shall, and does hereby, approve the establishment of the Task Force, in
accordance with the following:
A. Purpose and Responsibilities. The purpose of the Task Force is to advise the
Parties on the feasibility of consolidating their respective fire departments and
EMS services. In analyzing the merits of such a consolidation, and the
associated costs and benefits of various governance structures, the Task Force
shall be charged with undertaking, in accordance with applicable law and
consistent with the terms of this Resolution, all studies and discussions
necessary to properly examine fire & EMS services for the Parties, including,
without limitation:
1. Utilization and examination of the ICMA/CPSM Report and other current
and credible data and information on possible consolidation of fire and
EMS services, and related economic impacts and service level
implications;
2. Solicitation of community and business input on the impacts of possible
changes to fire and EMS services provided within the service areas of the
four Parties, including the rising costs to provide these services and any
proposed adaptations;
3. Development of recommendations during calendar year 2013 to the
corporate authorities of the Parties regarding shared services strategies
available to the Parties that will mitigate the impacts of declining
resources and the need to provide essential fire and EMS services, which
recommendations and proposed outcomes shall include suggestions as
to appropriate implementing bodies (governmental and non-
governmental), market-based and regulatory programs and incentives, as
well as possible funding sources;
4. Proposition of alternative methods for educating residents and
businesses about issues concerning the costs and possible consolidation
of fire and EMS services; and
5. Consideration, development and possible execution of a Fire & EMS
Shared Services Plan mutually acceptable to the Parties.
B. Composition. The Mayors of Highland Park, Lake Forest, and Highwood, and
the Village President of Lake Bluff, shall each appoint, with the advice and
consent of their respective corporate authorities, two representatives to the Task
Force. The members of the Task Force shall select one of its members to serve
as Chairperson and the Task Force may establish, combine, or abolish
subcommittees of its members as it may from time-to-time deem appropriate.
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3
C. Meetings; Expenditures. As soon as practicable, the Task Force shall hold an
organizational meeting to determine governance issues, funding of related
expenses, and expected contributions by each Party of staff time and other
resources. Following its organizational meeting, the Task Force shall meet
regularly in pursuit of the goals stated in this Resolution, but no out-of-pocket
expenses shall be incurred by or on behalf of the Task Force except to the extent
that the Parties have approved moneys to defray such expenses. The Task
Force shall operate in accordance with the Open Meetings Act.
D. Reports. On a regular basis, the Task Force shall report to the respective
corporate authorities of the Parties regarding its activities. Upon the conclusion
of its review and studies, the Task Force shall issue a final recommendation to
the corporate authorities of each of the Parties concerning consolidation of fire
and/or EMS services, and the adoption of agreements or other documents as
may be necessary to effectuate the recommendation.
SECTION THREE: EFFECTIVE DATE. This Resolution shall be in full force and
effect upon its passage and approval in the manner provided by law and the adoption of
substantially similar resolutions by Highland Park, Highwood and Lake Bluff. In the event that
such similar resolutions have not been adopted by the corporate authorities of Highland Park,
Highwood and Lake Bluff within three months after the adoption hereof, this Resolution shall
automatically be null and void and of no further force and effect whatsoever.
PASSED this _____ day of ____________________, 2013.
AYES:
NAYS:
ABSENT:
APPROVED this _____ day of ____________________, 2013.
______________________
Mayor
ATTEST:
_____________________________
City Clerk
#12093340_v3
43
CITY OF LAKE FOREST
AN ORDINANCE TERMINATING THE WEST LAKE FOREST TIF DISTRICT,
DECLARING SURPLUS REVENUE
IN THE WEST LAKE FOREST TIF DISTRICT,
AND AUTHORIZING PAYMENT
THEREOF TO THE AFFECTED TAXING DISTRICTS
ON A PRO RATA BASIS
2013-01
WHEREAS, on May 14, 1988, the Mayor and City Council of the City of Lake Forest (the
“Corporate Authorities”), in accordance with the provision of the Tax Increment Allocation
Redevelopment Act, 65 ILCS 5/11-74.4-1 et seq (the “Act”), adopted (i) Ordinance number
1767, (the “Redevelopment Plan Approving Ordinance”) approving the West Lake Forest
TIF District Redevelopment Plan (the “Redevelopment Plan”) for the City of Lake Forest
Redevelopment Project Area as legally described in the Redevelopment Plan and commonly
known as the West Lake Forest TIF Area; (ii) Ordinance Number 1766 (the “Redevelopment
Area Designation Ordinance”) designating the Area as a redevelopment project area pursuant
to the Act; and (iii) Ordinance Number 1766, (the “TIF Adoption Ordinance”) adopting tax
increment allocation financing for the Area, which ordinances, namely, the Redevelopment
Plan Approving Ordinance, the Redevelopment Area Designation Ordinance and the TIF
Adoption Ordinance are collectively referred to in this ordinance as the “TIF Ordinances; and
WHEREAS, the Corporate Authorities have acted in accordance with the Act to terminate the
West Lake Forest TIF District on December 31, 2012, which date is no later than December
31 of the year in which the payment to the municipal treasurer as provided in Section 11-
74.4-8(b) of the Act is to be made with respect to ad valorem taxes levied in the twenty third
calendar year after the year in which the Redevelopment Area Designating Ordinance was
adopted, to conform to Section 11-74.4-3(n)(3) of the Act; and
WHEREAS, the City Treasurer has notified all affected taxing districts that the designation
of the Redevelopment Project Area for the West Lake Forest TIF will terminate on December
31, 2012, in accordance with the provisions of the Act; and
WHEREAS, with respect to the Redevelopment Project Area for the West Lake Forest TIF,
all redevelopment project costs have been paid or under contract to be paid for work, which
cannot be completed due to weather and related conditions, obligations thereto have been
paid and retained, and the City Treasurer has performed the Final closing of the books and
records for the Area which includes reasonable reserves for taxes paid under projects and for
payment of incomplete redevelopment projects under contract; and
WHEREAS, the Corporate Authorities have determined upon the termination of the West
Lake Forest TIF pursuant to Section 11-74.4-8 of the Act that there is an excess of monies to
be declared as surplus in the special tax allocation fund held for Redevelopment Project Area
for the West Lake Forest TIF in the sum of $2,366,238.23, and that said amount shall be paid
from said fund to Lake County for distribution to the affected taxing districts in proportion to
the most recent distribution of real project taxes from property in the Redevelopment Project
Area for the West Lake Forest TIF;
44
NOW, THEREFORE, BE IT ORDAINED by the Mayor and the City Council of the City o f
Lake Forest, Lake County, and State of Illinois, as follows:
Section 1. The foregoing recitals are incorporated into this Ordinance as the findings of the
Mayor and the City Council.
Section 2. The Corporate Authorities hereby declare (i) the amount of $2,366,238.23 of the
City held in the special tax allocation fund for the West Lake Forest Redevelopment Area
(the “Tax Allocation Fund”) as surplus (the “Final Surplus Funds”), and (ii) hereby direct the
City Treasurer to pay the sum of $2,366,238.23 representing the Final Surplus Funds to the
Lake County Collector for immediate payment to all of the taxing districts in the
Redevelopment Project Area for West Lake Forest TIF in the same manner and proportion as
the most recent distribution by the said Lake County Collector to the affected districts of real
property taxes from real property in the Redevelopment Project Area.
Section 3. The Corporate Authorities hereby authorize and direct the City Treasurer to send
a copy of this Ordinance certified by the City Clerk to be a true and exact copy, together with
the sum of $ 2,366,238.23, being the Final Surplus Funds, to the County Collector of Lake
County in order to inform and direct the County Collector to disburse the said $2,366,238.23,
in Final Surplus Funds to the taxing districts as required by the Act.
Section 4. The various provisions of this Ordinance are to be considered as severable, and if
any part of portion of this Ordinance shall be held invalid by any Court of competent
jurisdiction, such decision shall not affect the validity of the remaining provisions of this
Ordinance.
Section 5. All prior Ordinances and Resolutions in conflict or inconsistent herewith are
hereby expressly repealed only to the extent of such conflict or inconsistency.
Section 6. This Ordinance shall be in full force and effect upon its passage and approval.
AYES:
NAYS:
ABSENT:
ABSTAIN:
APPROVED this _____ day of January, 2013
________________________________________
Mayor
ATTEST:
________________________________________
City Clerk (Deputy)
45
THE CITY OF LAKE FOREST
ORDINANCE NO. 2013-02
AN ORDINANCE MAKING A SUPPLEMENTAL APPROPRIATION FOR
THE FISCAL YEAR BEGINNING MAY 1, 2012
AND ENDING APRIL 30, 2013
WHEREAS, on July 16, 2012, The City of Lake Forest adopted Ordinance
No. 2012-18 entitled “An Ordinance making Appropriation for Corporate Purposes
and for the Public Schools of the City of Lake Forest, County of Lake and State of
Illinois, for the Fiscal Year Commencing May 1, 2012 and ending April 30, 2013,”
appropriating funds for the 2013 fiscal year (“FY13 Appropriation Ordinance”);
and
WHEREAS, there is either additional revenue available to the City or
estimated to be received by the City, which additional revenue became available or
was estimated to be received subsequent to the adoption of the FY13 Appropriation
Ordinance, or there is revenue available to the City from fund balances available
when the FY13 Appropriation Ordinance was adopted but that were not
appropriated at that time; and
WHEREAS, pursuant to 65 ILCS 5/8-2-9, the Mayor and City Council have
determined that it is proper and necessary to appropriate such revenue through the
adoption of this Ordinance;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY
COUNCIL OF THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE
OF ILLINOIS, as follows:
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SECTION ONE: Recitals. The foregoing recitals are incorporated as the
findings of the City Council and are hereby incorporated into and made a part of
this Ordinance.
SECTION TWO: Supplemental Appropriation. The City Council hereby
approves a supplemental appropriation for the objects and purposes as set forth in
the schedule attached hereto as Exhibit A.
SECTION THREE: Effective Date. This Ordinance shall be in full force
and effect upon its passage, approval, and publication in pamphlet form in the
manner provided by law.
Passed this ____ day of _________________________, 2013 AYES: NAYS: ABSENT: ABSTAIN: Approved this __ day of _________________________, 2013 _____________________________ Mayor ATTEST: _______________________________ City Clerk
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EXHIBIT A:
Supplemental Appropriation Schedule
West Lake Forest TIF Fund $10,000
# 1821345_v1
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Vacations 1982 - Current
Address/location Ordinance Number Floor Area Calculations No Building, Structures, or Fences on
Vacated Roadway
Reservation of Easement
Rights $ Amount Other
Hastings Road (portion) 1982 - 1340 N/A N/A
Minthaven Road (portion) 1985 - 1536 N/A N/A
Havenwood Lane (portion) 1986 – 1573 N/A N/A
Westleigh Road (end)1987 – 1671 N/A N/A
Conway Road (portion)1987 – 1741 N/A N/A
Kathryn Lane (portion)1988 – 1748 N/A N/A
Briar Lane (portion)1988 – 1774 N/A N/A
Unnamed (portion of 1988 – 1776 N/A N/A
Western Ave (portion)1988 – 1788 N/A N/A
Stonegate Lane (NE portion) 1989 – 1817 N/A N/A
Western Ave (portions,1989 – 1818 N/A N/A
Western Ave (portion)1989 – 1821 N/A N/A
Western Ave (portion)1989 – 1823 N/A N/A
Western Ave (portion)1989 – 1832 N/A N/A
Onwentsia Acres 1989 – 1896 N/A N/A
Tiverton Road (portion)1990 – 57 N/A N/A Public Utilities
$49,094.75
owner
responsible for
maintenance
Conway Farms Drive (portion) 1991 – 36 N/A N/A N/A
Conway Road (portion) 1991 – 37 N/A N/A N/A
Highview Terr, McKinley Rd, 1991 – 39 N/A N/A N/A
Pond Ln, Shore Ln,1991 - 40 N/A N/A N/A
Efner Ave (for Jewel 1992 – 86 N/A N/A N/A $255,000.00
Western Ave (portion)1997 – 16 N/A N/A N/A open space
covenant
Melody Road (portion)1997 – 15 N/A N/A any existing $35,000.00
Academy Woods (portion) 1997 – 17 N/A N/A N/A
Saunders Road (portion) 2000 – 43 N/A N/A any existing
$210,000.00
can't be sub-
divided/ owner
responsible for
maintenance
*Western Ave (portions 2006-59 thru 2006 – 72 No Floor Area No Building, Structures, or Fences on
Vacated Roadway 10 feet for public utilities
Western Ave (portion)2007 – 05 No Floor Area No Building, Structures, or Fences on
Vacated Roadway Public Utilities
49
THE CITY OF LAKE FOREST
ORDINANCE NO. 2013-______
AN ORDINANCE VACATING AND RELEASING EASEMENT RIGHTS
(STONEGATE LANE/ILLINOIS ROAD)
Adopted by the Mayor and City Council
of The City of Lake Forest
this ____ day of __________, 2013
Published in pamphlet form by direction and
authority of the City Council of The City of Lake Forest,
Lake County, Illinois
this ____ day of __________, 2013
50
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THE CITY OF LAKE FOREST
ORDINANCE NO. 2013-______
AN ORDINANCE VACATING ND RELEASING EASEMENT RIGHTS
(STONEGATE LANE/ILLINOIS ROAD)
BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF LAKE
FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, as follows:
Section 1: Recitals.
A. The City of Lake Forest (the "City") is an Illinois special charter, home rule
municipal corporation located in Lake County, Illinois.
B. There exists entirely within the corporate limits of the City a certain public right-
of-way being the remainder of the Illinois Road right-of-way lying easterly of Stonegate Lane
(the "Right-of-Way").
C. There also exists entirely within the corporate limits of the City a certain 16-foot
pedestrian easement at the end of the vacated Illinois Road that was granted to the City pursuant
to the James H. Douglas Subdivision, having been recorded as document 1672026 on July 15,
1974 (the "Pedestrian Easement").
D. Pursuant to its home rule powers and Section 11-91-1 of the Illinois Municipal
Code, 65 ILCS 5/11-91-1, the City Council of the City is authorized to vacate any public street,
alley, easement, or right-of-way, or part thereof, in order to serve the public interest; and
E. The City Council of the City has determined that, subject to the terms and
conditions hereinafter set forth, the public interest will be served by (i) vacating the Right-of-
Way and (ii) vacating and releasing all rights in the Pedestrian Easement. The Right-of-Way and
Pedestrian Easement (collectively, the "Vacated Lands") are legally described and depicted on
Exhibit A to this Ordinance (the "Plat of Vacation").
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F. The City Council of the City has further determined that, upon the effective date
of such vacation, the Vacated Lands shall be incorporated into and made a part of the properties
lying adjacent to the Vacated Lands as follows:
(i) The portion of the Vacated Lands identified on the Plat of Vacation as "Parcel 1"
shall be incorporated into and made a part of 15 Stonegate Road (P.I.N.s 12-34-
402-004 and 16-03-201-001) (the "15 Stonegate Property");
(ii) The portion of the Vacated Lands identified on the Plat of Vacation as "Parcel 2"
shall be incorporated into and made a part of 41 Stonegate Lane (P.I.N.s 12-34-
402-005 and 16-03-201-002) (the "41 Stonegate Property"); and
(iii) The portion of the Vacated Lands identified on the Plat of Vacation as "Parcel 3"
shall be incorporated into and made a part of 1 Stonegate Lane (P.I.N.s 12-34-
402-006 and 16-03-201-003) (the "1 Stonegate Property").
(iv) The portion of the Vacated Lands identified on the Plat of Vacation as "Parcel 4"
shall be incorporated into and made a part of 11 Stonegate Lane (P.I.N. 12-34-
402-018 (the "11 Stonegate Property").
(v) The portion of the Vacated Lands identified on the Plat of Vacation as "Parcel 5"
shall be incorporated into and made a part of 33 Stonegate Lane (P.I.N. 12-34-
402-017) (the "33 Stonegate Property").
G. Upon the effective date of the vacation of the Vacated Lands pursuant to this
Ordinance, title to Parcel 1 of the Vacated Lands as depicted on the Plat of Vacation shall vest in
the owner of the 15 Stonegate Property (the "15 Stonegate Owner").
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H. Upon the effective date of the vacation of the Vacated Lands pursuant to this
Ordinance, title to Parcel 2 of the Vacated Lands as depicted on the Plat of Vacation shall vest in
the owner of the 41 Stonegate Property (the "41 Stonegate Owner").
I. Upon the effective date of the vacation of the Vacated Lands pursuant to this
Ordinance, title to Parcel 3 of the Vacated Lands as depicted on the Plat of Vacation shall vest in
the owner of the 1 Stonegate Property (the "1 Stonegate Owner").
J. Upon the effective date of the vacation of the Vacated Lands pursuant to this
Ordinance, title to Parcel 4 of the Vacated Lands as depicted on the Plat of Vacation shall vest in
the owner of the 1 Stonegate Property (the "11 Stonegate Owner").
K. Upon the effective date of the vacation of the Vacated Lands pursuant to this
Ordinance, title to Parcel 5 of the Vacated Lands as depicted on the Plat of Vacation shall vest in
the owner of the 1 Stonegate Property (the "33 Stonegate Owner").
L. The City Council finds that such vacation of the Vacated Lands will not inhibit
any currently existing street access for any parcel or tract dependent on the Vacated Lands as its
sole means of access.
Section 2: Vacation of Vacated Lands; Conditions of Vacation.
(a) The City Council hereby (i) vacates the Right-of-Way and (ii) vacates and
releases all rights and interests in the Pedestrian Easement, subject to the terms and conditions in
Section 2(b) of this Ordinance.
(b) The vacation of the Vacated Lands pursuant to Section 2(a) of this Ordinance
shall be subject to and conditioned upon the following terms and requirements, which terms and
requirements shall be a covenant on the Vacated Lands:
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1. Title to the Vacated Roadway. Upon the recording of this Ordinance and the Plat
of Vacation pursuant to Section 3 of this Ordinance, the Vacated Lands shall
become parts of the following abutting properties:
A. Parcel 1 of the Vacated Lands shall be incorporated into and made a part
of the 15 Stonegate Property, and title shall vest in the 15 Stonegate
Owner;
B. Parcel 2 of the Vacated Lands shall be incorporated into and made a part
of the 41 Stonegate Property, and title shall vest in the 41 Stonegate
Owner;
C. Parcel 3 of the Vacated Lands shall be incorporated into and made a part
of the 1 Stonegate Property, and title shall vest in the 1 Stonegate Owner;
D. Parcel 4 of the Vacated Lands shall be incorporated into and made a part
of the 11 Stonegate Property, and title shall vest in the 11 Stonegate
Owner; and
E. Parcel 5 of the Vacated Lands shall be incorporated into and made a part
of the 33 Stonegate Property, and title shall vest in the 33 Stonegate
Owner;
Following such recording, Parcels 1, 2, 3, 4 and 5 of the Vacated Lands shall be
and remain a part of the 15 Stonegate Property, the 41 Stonegate Property, the 1
Stonegate Property, the 11 Stonegate Property, and the 33 Stonegage Property
(collectively, the "Abutting Properties"), respectively, unless and until a plat of
subdivision is approved by the City Council of the City in accordance with all
applicable state and local statutes, ordinances, and regulations.
2. Floor Area Calculations. No portion of the Vacated Lands shall be included in
the lot area of any of the Abutting Properties for purposes of calculating the
maximum permitted floor area for any such Abutting Property.
3. No Building, Structures, or Fences on Vacated Roadway. No fence, building, or
structure of any kind shall be constructed on any portion of the Vacated Lands.
4. Reservation of Easement Rights. An easement shall be reserved over the whole
of the Right-of-Way for public utility purposes. No rights to this easement shall
be exercised by any party other than the City unless first approved by resolution
of the City Council.
5. Original Beneficiaries. Nothing in this Ordinance shall affect the access or other
rights of the original beneficiaries of the Right-of-Way and Pedestrian Easement
under the plat establishing such Right-of-Way and Pedestrian Easement.
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Section 3: Recordation. The City Clerk shall be and is hereby directed to record this
Ordinance and the Plat of Vacation in the Office of the Lake County Recorder.
Section 4: Effective Date. This Ordinance shall be in full force and effect from and
after its passage by three-fourths of the aldermen of the City Council, and its approval, posting,
and publication in pamphlet form in the manner provided by law.
PASSED THIS _____ DAY OF ____________________, 2013.
AYES:
NAYS:
ABSENT:
APPROVED THIS _____ DAY OF ___________________, 2013.
_____________________________
Mayor
ATTEST:
____________________________
City Clerk
#10842150_v2
55
EXHIBIT A
Plat of Vacation
56
LOT 4 LOT 3 LOT 1
LOT 2
Illinois
Road
10' public right of way hereby vacated
182.05 220.00 203.40 200.00
20.00
LOT 1 LOT 2Suzanne Clarke Falk Subdivision
Doc. 2345172
approximate
top of bluff
Parcel 1 hereby vacated Parcel 2 hereby vacated
Parcel 3 hereby vacated
# 15 Stone Gate Road # 41 Stone Gate Lane
James H. Douglas Subdivision
Doc. 1672026
# 1 Stone Gate Lane
PLAT OF VACATION
OF A PUBLIC RIGHT OF WAY
PARCEL 1:
A 5 FOOT STRIP OF LAND BEING A PUBLIC RIGHT OF WAY LYING NORTH OF AND ADJOINING LOT 4 IN JAMES H. DOUGLAS SUBDIVISION BEING A SUBDIVISION IN THE SOUTH HALF OF SECTION 34, TOWNSHIP 44 NORTH, RANGE 12 EAST OF THE THIRD
PRINCIPAL MERIDIAN AND ALSO IN THE NORTH HALF OF THE NORTH HALF OF SECTION 3, TOWNSHIP 43 NORTH, RANGE 12 EAST OF THE THIRD PRINCIPAL MERIDIAN ACCORDING TO THE PLAT THEREOF RECORDED JULY 15, 1974 AS DOCUMENT 1672026
AND CORRECTED BY CERTIFICATE RECORDED OCTOBER 1, 1974 AS DOCUMENT 1682180, IN LAKE COUNTY, ILLINOIS
PARCEL 2:
A 5 FOOT STRIP OF LAND BEING A PUBLIC RIGHT OF WAY LYING NORTH OF AND ADJOINING LOT 3 IN JAMES H. DOUGLAS SUBDIVISION BEING A SUBDIVISION IN THE SOUTH HALF OF SECTION 34, TOWNSHIP 44 NORTH, RANGE 12 EAST OF THE THIRD
PRINCIPAL MERIDIAN AND ALSO IN THE NORTH HALF OF THE NORTH HALF OF SECTION 3, TOWNSHIP 43 NORTH, RANGE 12 EAST OF THE THIRD PRINCIPAL MERIDIAN ACCORDING TO THE PLAT THEREOF RECORDED JULY 15, 1974 AS DOCUMENT 1672026
AND CORRECTED BY CERTIFICATE RECORDED OCTOBER 1, 1974 AS DOCUMENT 1682180, IN LAKE COUNTY, ILLINOIS
PARCEL 3:
A 10 FOOT STRIP OF LAND BEING A PUBLIC RIGHT OF WAY LYING NORTH OF AND ADJOINING LOT 1 IN JAMES H. DOUGLAS SUBDIVISION BEING A SUBDIVISION IN THE SOUTH HALF OF SECTION 34, TOWNSHIP 44 NORTH, RANGE 12 EAST OF THE THIRD
PRINCIPAL MERIDIAN AND ALSO IN THE NORTH HALF OF THE NORTH HALF OF SECTION 3, TOWNSHIP 43 NORTH, RANGE 12 EAST OF THE THIRD PRINCIPAL MERIDIAN ACCORDING TO THE PLAT THEREOF RECORDED JULY 15, 1974 AS DOCUMENT 1672026
AND CORRECTED BY CERTIFICATE RECORDED OCTOBER 1, 1974 AS DOCUMENT 1682180, ALSO TO INCLUDE A RECTANGULAR PIECE OF LAND 10 FEET WIDE AND 20 FEET LONG LOCATED AT THE TOP OF BLUFF AS SHOWN ON SAID PLAT OF SUBDIVISION,
AND ALSO TO INCLUDE A PEDESTRIAN EASEMENT 16' WIDE AND 60' LONG LOCATED AT THE NORTHEAST CORNER OF SAID LOT 1, AS SHOWN ON SAID PLAT OF SUBDIVISION, IN LAKE COUNTY, ILLINOIS.
PARCEL 4:
A 5 FOOT STRIP OF LAND BEING A PUBLIC RIGHT OF WAY LYING SOUTH OF AND ADJOINING LOT 1 IN SUSAN CLARKE FALK SUBDIVISION BEING A SUBDIVISION IN THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 34, TOWNSHIP 44
NORTH, RANGE 12 EAST OF THE THIRD PRINCIPAL MERIDIAN ACCORDING TO THE PLAT THEREOF RECORDED MARCH 26, 1985 AS DOCUMENT 2345172, IN LAKE COUNTY, ILLINOIS.
PARCEL 5:
A 5 FOOT STRIP OF LAND BEING A PUBLIC RIGHT OF WAY LYING SOUTH OF AND ADJOINING LOT 2 IN SUSAN CLARKE FALK SUBDIVISION BEING A SUBDIVISION IN THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 34, TOWNSHIP 44
NORTH, RANGE 12 EAST OF THE THIRD PRINCIPAL MERIDIAN ACCORDING TO THE PLAT THEREOF RECORDED MARCH 26, 1985 AS DOCUMENT 2345172, AND LYING WEST OF THE NORTH EXTENSION OF THE WEST LINE OF LOT 1 IN JAMES H. DOUGLAS
SUBDIVISION BEING A SUBDIVISION IN THE SOUTH HALF OF SECTION 34, TOWNSHIP 44 NORTH, RANGE 12 EAST OF THE THIRD PRINCIPAL MERIDIAN AND ALSO IN THE NORTH HALF OF THE NORTH HALF OF SECTION 3, TOWNSHIP 43 NORTH, RANGE 12
EAST OF THE THIRD PRINCIPAL MERIDIAN ACCORDING TO THE PLAT THEREOF RECORDED JULY 15, 1974 AS DOCUMENT 1672026 AND CORRECTED BY CERTIFICATE RECORDED OCTOBER 1, 1974 AS DOCUMENT 1682180, IN LAKE COUNTY, ILLINOIS.
ON BEHALF OF BLECK ENGINEERING CO., INC., I, JACK R. BLECK, DO HEREBY CERTIFY THAT I, HAVE
PREPARED THE ABOVE DESCRIBED PLAT FROM EXISTING SURVEYS AND PLATS OF RECORD FOR THE PURPOSE OF
VACATING THE SAME AS SHOWN HEREON.
MEASUREMENTS ARE GIVEN IN FEET AND DECIMAL PARTS THEREOF.
REGISTERED ILLINOIS LAND SURVEYOR NO. 3591
DATED AT LAKE FOREST, ILLINOIS, THIS 3RD DAY OF JANUARY, 2013.
COUNTY OF LAKE
STATE OF ILLINOIS
SEAL DOES NOT APPEAR
PLAT IS VOID IF IMPRESSED
S.S.
BY
LEGEND KEY
SOUTH LINE SUZANNE CLARKE FALK SUBDIVISION
NORTH LINE JAMES H. DOUGLAS SUBDIVISION
waters edge as located by
Loomis Land Surveyors
August 1, 1973
and shown on subdivision plat,
document 1672026
3 0 '
4 4 '
386.00
1 6 '16' pedestrian easement
per subdivision plat,
document 1672026
is hereby vacated
by this document
AND A 16' PEDESTRIAN EASEMENT
Northeast corner
of Lot 1, James H.
Douglas Subdivision
document 1672026250.00 151.83 ±
Parcel 5 hereby vacated
Scale: 1" = 50'
50 0 50 100
# 11 Stone Gate Lane # 33 Stone Gate Lane
WEST LINE LOT 1
JAMES H. DOUGLAS SUBDIVISION
Parcel 4 hereby vacated
T 847.295.5200 F 847.295.7081
www.bleckeng.com
Bleck Engineering Company, Inc.
1375 North Western Avenue
Lake Forest, Illinois 60045
F:\user\drawings\070\794\70-794 SPLIT 50-50.DWG, 1/4/2013 7:18:59 AM, JRB
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The City of Lake Forest
CITY COUNCIL
Proceedings of the December 3, 2012 Regular Meeting
7:30 p.m. – City Hall Council Chambers
Alderman Schoenheider moved, seconded by Alderman Pandaleon to appoint Alderman Robert Palmer as Acting Mayor. Motion
carried unanimously by voice vote.
CALL TO ORDER AND ROLL CALL: Acting Mayor Palmer called the meeting to order at 7:32 p.m. Deputy City Clerk called the
roll of Council members. Present: Aldermen Novit, Waldeck, Moore, Pandaleon, Schoenheider, Palmer, Adelman .Absent:
Honorable Mayor Cowhey, Alderman Tack. Quorum present. There was approximately 20+ present in the audience.
Also present were: Robert Kiely, City Manager; Carina Walters, Assistant City Manager; Vic Filippini, City Attorney; Marlo Del
Percio, City Attorney; Catherine Czerniak, Director of Community Development; Susan Banks, Communications Manager; Michael
Thomas, Director of Public Works; Dan Martin, Superintendent of Public Works; Dave DeMarco, Fleet Supervisor; Anne Whipple,
Communications; Cathryn Buerger, Deputy City Clerk ; Jim Held, Police Chief; Kevin Issel, Fire Deputy Chief; Desha Kalmar,
Human Resources Director; Jeff Howell, Fire Chief.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance.
Reports of City Officers
1. Comments by Acting Mayor
Acting Mayor Palmer congratulated his alma mater, University of Notre Dame, on their football season achievements.
A. Appointment of David Brush to fill the unexpired term of Robert Taylor to the Parks and Recreation Board
Alderman Schoenheider moved, seconded by Alderman Pandaleon to appoint David Brush to fill the unexpired term of Robert
Taylor to the Parks and Recreation Board. Motion carried unanimously by voice vote.
2. Comments by City Manager
A. Report on High School Community Task Force
Dr. Julie Cooley from Lake Forest High School, briefed the Council on task force activities. Dr. Cooley thanked The City of Lake
Forest, CROYA, and Northwestern Lake Forest Hospital for all of their cooperation.
B. Athletic Achievements
Alderman Novit acknowledged athletes from Lake Forest High School who attended the Council meeting. He listed the teams and
their accomplishments. He thanked all the kids for their efforts and commended their success.
Alderman Novit moved, seconded by Alderman Waldeck to approve a verbal Resolution of Appreciation for all the members of the
teams for all of their accomplishments. Motion carried unanimously by voice vote.
C. Discussion on resolution regarding medical marijuana operators
City Attorney, Vic Filippini briefed the Council regarding the Resolution that was presented. This Resolution is in anticipation of
action that may be taken by the General Assembly after the first of the year. If there is no action than this is a moot issue, however
the City needs to be prepared. This Resolution states that this issue will be directed to the Plan Commission to evaluate the
classification of Distribution Facilities whether Distribution Facilities should be considered “Special Uses” under the Zoning Code as
well as such other regulations as may be necessary.
Alderman Adelman moved, seconded by Alderman Schoenheider to approve a Resolution regarding zoning restrictions on cannabis
dispensaries and related facilities. Motion carried unanimously by voice vote.
The City Manager announced the following members of the Hospital Advisory Committee:
Craig Bergman, Rafael Carreira, Ed Chandler (Chairman), Jeffrey Gannon, Susan Garrett, Charles Kohlmeyer, John Sentell,
Stephen Wright, and Augie Ziccarrelli.The first meeting will take place after the first of the year.
83
Proceedings of the December 3, 2012
Regular City Council Meeting
3. Comments by Council Members
Alderman Moore made a few comments regarding CROYA. Winter Dance will be held 12/8/12 and the winter break hours will be
Dec 26- Dec 28 10am-3pm and Jan 2-Jan 4 10am-3pm.
A. Finance Committee Report- Alderman Pandaleon
PUBLIC HEARING ON THE 2012 TAX LEVY ORDINANCE
Alderman Moore moved, seconded by Alderman Novit to open the Public Hearing on the 2012 Tax Levy Ordinance. With no one
standing before Council for comment Alderman Pandaleon moved, seconded by Alderman Novit to close the Public Hearing. Motion
carried unanimously by voice vote.
1. Consideration of an Ordinance Establishing the Tax Levy for 2012 (Grant Final Approval)
Staff requested final approval of the 2012 tax levy ordinance. The annual tax levy must be filed with the County Clerk by December
21, 2012. Spreadsheets reviewing the tax levy for 2012 are available at City Hall. These include: 1) the tax levy limitations under
the tax cap; 2) the tax levy distributed by fund without new growth and allowances distributed; 3) the tax levy by fund with new
growth and allowances distributed; and 4) an explanation of the tax increase to an average homeowner.
The tax levy approved included the needs of all City departments, as well as for pensions and debt service requirements.
A summary is as follows:
The proposed tax levy for 2012 reflects a 4.81% increase over the 2011 tax levy extensions for the City and Library operating funds
and City pension and debt service funds. This increase is in full compliance with the property tax cap limit of a 3.0% increase plus
new growth. Due to the expiration of the West Lake Forest TIF District in 2012, the assessed valuation of the TIF district will return
to the City and School District tax rolls for the 2012 levy for the first time in the 23-year life of the TIF as new growth, but not
increasing the overall tax burden of the average Lake Forest tax payer. Legislation allows for the exclusion of special recreation
($359,237) and a portion of the fire pension levy ($38,586) from the tax cap. Both amounts are in the above chart and are further
detailed in the attached spreadsheets. The average increase to existing residents will be approximately 2.41% or $66.
RECOMMENDED ACTION: Grant final approval of the Ordinance establishing the Tax Levy for 2012 for The City
of Lake Forest.
Alderman Novit moved, seconded by Alderman Schoenheider to grant final approval of the Ordinance establishing the Tax Levy for
2012 for the City of Lake Forest. The following voted “Yea” Aldermen Novit, Waldeck, Moore, Pandaleon, Schoenheider, Palmer,
and Adelman. : The following voted “Nay” None. Motion carries.
2. Abating 2012 Tax Levies for Various G.O. Alternate Revenue Bond Issues (Grant Final Approval)
Staff requested final approval of ordinances abating 2012 Tax Levies. These ordinances provide for the abatement of 2012 taxes
levied for the various outstanding general obligation ALTERNATE REVENUE bond issues. The tax levies for all bond issues are
Proposed
FUND 2012 LEVY 2011 Extension $ CHANGE % CHANGE
City General 12,940,430$ 12,126,271$ 814,159$ 6.71%
Pension Funds 4,269,591 4,092,303 177,288 4.33%
Fire Pension PA 93-0689 38,586 50,212 (11,626) -23.15%
Recreation 1,292,967 1,255,308 37,659 3.00%
Parks 2,947,964 2,862,101 85,863 3.00%
Special Recreation 359,237 351,486 7,751 2.21%
Library 3,335,386 3,163,375 172,011 5.44%
Library sites 387,890 376,592 11,298 3.00%
Bond Funds 1,663,785 1,707,218 (43,433) -2.54%
TOTAL TAX LEVY - CITY 27,235,836$ 25,984,866$ 1,250,970$ 4.81%
School District 67- ESTIMATED 29,960,383$ 28,331,838 1,628,545$ 5.75%
GRAND TOTAL 57,196,219 54,316,704 2,879,515$ 5.30%
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Proceedings of the December 3, 2012
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established and recorded with the County Clerk at the time the bonds are issued. Therefore, in order to reduce the bond tax levies,
an abatement ordinance must be approved and filed with the County Clerk before December 21, 2012.
The abatement of these general obligation (ALTERNATE REVENUE) bonds is possible due to the fact these bond funds have an
adequate revenue source from water sales, Cemetery revenue, golf fees, sales tax or payments from the U.S. Treasury. Therefore,
the general obligation tax levy can be abated as was planned at the time the bonds were issued.
a) An Ordinance Abating a Portion of the Tax Being Levied in 2012 for the Annual Payment of the
Principal and Interest on the 2010-B Taxable General Obligation Bond Issue (Recovery Zone
Economic Development Bonds) ($77,625.00)
b) An Ordinance Abating a Portion of the Tax Being Levies in 2012 for the Annual Payment of the
Principal and Interest on the 2010-C Taxable General Obligation Bond Issue (Build America
Bonds – Direct Payment) ($90,759.00)
c) An Ordinance Abating the Total Tax Being Levied in 2012 for the Annual Payment of the
Principal and Interest on the 2011-A General Obligation Refunding Bond Issue ($516,862.50)
d) An Ordinance Abating the Total Tax Being Levied in 2012 for the Annual Payment of the
Principal and Interest on the 2011-B General Obligation Refunding Bond Issue
($2,462,700.00)
A summary of the tax levy abatements are noted below:
Bond Issue
Original
Tax Levy
Tax
Abatement
Net Bond Tax Levy
2010-B Taxable G. O. Bonds $172,500.00 $77,625.00 $94,875
2010-C Taxable G.O. Bonds $259,311.00 $90,759.00 $168,552
2011-A G.O. Refunding Bonds $516,862.50 $516,862.50 $0
2011-B G.O. Refunding Bonds $2,462,700.00 $2,462,700.00 $0
TOTALS $3,411,373.50 $3,147,946.50 $263,427
RECOMMENDED ACTION: Grant final approval of the ordinances abating tax levies for various general obligation
bond issues.
Alderman Novit moved, seconded by Alderman Schoenheider to approve the Ordinances abating tax levies for various general
obligation bond issues. The following voted “Yea” Aldermen Novit, Waldeck, Moore, Pandaleon, Schoenheider, Palmer, and
Adelman. : The following voted “Nay” None. Motion carries.
3. Consideration of an Ordinance approving a Fee Schedule and Ordinances adopting new fees related to Parks
and Recreation and Development Activity (Grant Final Approval)
Staff requested final approval of the ordinances. As part of the budget process, all departments were asked to review their user
fees. A comprehensive fee schedule was provided as Exhibit A to the Ordinance approving a fee schedule, which clearly identified
the proposed fee increases. Departments have provided supplemental memos justifying their proposed fee adjustments and new
fees. New fees require an Ordinance to be submitted by the department proposing the new fee and accompany the Ordinance
approving the fee schedule. Therefore, three ordinances were submitted for City Council consideration:
• Ordinance approving a fee schedule
• Ordinance adopting new fees related to Parks and Recreation
• Ordinance adopting new fees related to Development Activity
BUDGET/FISCAL IMPACT: Revenue for the new and increased fees is estimated to be $44,042 in the Parks and
Recreation Fund and $34,958 in the Deerpath Golf Course Fund.
Revenue for the new and increased fees related to development activity is estimated to be $3,490 in the General Fund.
RECOMMENDED ACTION: Grant final approval to the ordinances approving a fee schedule for The City of Lake Forest
and adopting new fees related to Parks and Recreation and Development Activity.
Alderman Novit moved, seconded by Alderman Schoenheider to grant final approval to the Ordinances approving a fee schedule for
The City of Lake Forest and adopting new fees related to Parks and Recreation and Development Activity. The following voted “Yea”
Aldermen Novit, Waldeck, Moore, Pandaleon, Schoenheider, Palmer, and Adelman. : The following voted “Nay” None. Motion
carries.
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4. Consideration of Ordinances Providing for the Refinancing of Special Service Area 25, 26 and 29 Bonds (Grant
Final Approval)
Staff requested final approval of Ordinances to provide for the refinancing of bonds for Special Service Areas 25, 26 and 29.The City
currently has three special service areas financed by special tax bonds through Lake Forest Bank and Trust. Following the City’s
successful bond refunding in 2011, the City approached Lake Forest Bank and Trust (LFBT) regarding the possibility of refinancing
the Special Service Area (SSA) bonds on behalf of the impacted property owners. LFBT has offered an across the board reduction
in interest of 1.50% for all three bond issues for the remaining term of all three bonds. When factoring in the costs associated with
the refinancing, all three generate a net savings. On September 17, 2012, the City Council authorized staff to contract with bond
counsel to draft the required Ordinances to refinance the SSA 25, 26 and 29 special tax bonds.
An Ordinance Amending Ordinance No. 03-22 entitled “An Ordinance providing for the issuance of $1,050,000 Special Service Area
Number 25 (Knollwood Sewer Extension) Special Tax Bonds, Series 2003 of the City of Lake Forest, Lake County, Illinois, and
providing for the levy of direct annual tax on taxable property in such special service area for the payment of principal and interest
on those bonds” and providing for the abatement of Special Taxes
• An Ordinance Amending Ordinance No. 03-23 and Providing for an Amended Special Tax Roll for the City of
Lake Forest Special Service Area No. 25 (Knollwood Sewer Extension)
• An Ordinance Amending Ordinance No. 03-49 entitled “An Ordinance providing for the issuance of $276,500
Special Service Area Number 26 (Waukegan Road Sewer Extension) Special Tax Bonds, Series 2003 of the
City of Lake Forest, Lake County, Illinois and providing for the levy of direct annual tax on taxable property in
such special service area for the payment of principal and interest on those bonds” and providing for the
abatement of Special Taxes
• An Ordinance Amending Ordinance No. 03-48 and Providing for an Amended Special Tax Roll for the City of
Lake Forest Special Service Area No. 26 (Waukegan Road Sewer Extension)
• An Ordinance Amending Ordinance No. 04-82 entitled “An Ordinance providing for the issuance of $2,000,000
Special Service Area Number 29 (Saunders Road Sanitary Sewer System & Potable Water System) Special
Tax Bonds, Series 2004 of the City of Lake Forest, Lake County, Illinois and Providing for the levy of direct
annual tax on taxable property in such special service area for the payment of principal and interest on those
bonds” and providing for the abatement of Special Taxes
• An Ordinance Amending Ordinance No. 04-80 and Providing for an Amended Special Tax Roll for the City of
Lake Forest Special Service Area No. 29 (Saunders Road Sanitary Sewer System & Potable Water System)
BUDGET/FISCAL IMPACT:
There is no fiscal impact to the City of this transaction, as the savings and issuance costs associated with the bond refinancing are
passed through to the property owners who are assessed the debt service costs. Below is a summary of the net savings to be
realized as a result of the refinancing over the remaining life of the bond issues:
Special Service Area Net Interest Savings
SSA #25 (Fund 422) $ 47,672
SSA #26 (Fund 423) $ 12,960
SSA #29 (Fund 424) $ 115,142
RECOMMENDED ACTION: Grant final approval of the Ordinances providing for the refinancing of Special Service Area 25,
26, and 29 Special Tax Bonds.
Alderman Novit moved, seconded by Alderman Schoenheider to grant final approval of the Ordinances providing for the refinancing
of Special Service Area 25, 26, and 29 Special Tax Bonds. The following voted “Yea” Aldermen Novit, Waldeck, Moore, Pandaleon,
Schoenheider, Palmer, and Adelman. : The following voted “Nay” None. Motion carries.
5. Authorize a Payment to the Illinois Municipal Retirement Fund (IMRF) in the Amount of $3,735,867 to Retire in
Advance the Early Retirement Incentive (ERI) Program Liability
Staff requested City Council authorization to make a lump sum payment to IMRF in the amount of $3,735,867 in order to retire the
majority of the existing ERI program liability and achieve a significant savings in interest costs.
In February 2011, the City Council authorized the IMRF Early Retirement Incentive (ERI) program. The program was offered over a
12-month period from April 2011 through April 2012, with 26 City, 2 Library and 6 School District 67 employees electing to
participate in the program. In July 2012, City staff provided the City Council Finance Committee an updated analysis of the
projected cost savings of the ERI program for the City’s participation showing a ten-year total net savings of $4.5 million. However,
it was reported that additional savings could be realized by accelerating the payoff of the liability that was projected to be amortized
over a ten-year period. IMRF assesses employers a 7.5% interest rate on the ERI liability annually and interest assessments are
maximized by back-loading principal amortization.
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Following completion of the City’s FY2012 annual audit, Finance Department staff provided the City Council Finance Committee
optional payoff scenarios at its October meeting. The City’s current General Fund reserves exceed the City’s policy for the FY2014
budget of 25% of operating revenues, plus accrued sick and vacation leave, and the City is earning very low interest rates on
monies deposited in the bank. Given the excessive interest rate charged by IMRF on the ERI liability, the Committee concurred that
early payoff of the liability was of interest, but wanted to be certain this would not pose an undue hardship on School District 67
since they share this liability with the City.
City staff approached School District 67 staff regarding the early payment concept and upon discussion with their Board, it was
reported to the City that the School District was supportive of any early payment option being considered, including full payment of
the liability. The concept was also discussed with the Library Director, who will be unable to discuss with her Board until January,
but she has indicated that she believes the Board will look at early payment favorably as well. It was recommended that the City
make the Library’s portion of the payment at this time and work out a payment arrangement amenable to the Library when the Board
can take up the matter in January.
It was recommended that the advance payment be made prior to December 31 for two reasons:
1) Any payment made prior to December 31, 2012 will favorably impact the 2014 IMRF employer rate; and
2) Any payment made prior to December 31, 2012 will allow avoidance of interest charged January 1, 2014 at 7.5% on the
liability balance as of December 31, 2012.
The City’s portion of the payment would be allocated between the General Fund, Parks and Recreation Fund and Water Utility Fund
based upon the fund from which each ERI participant was charged as an active employee. Reserves are sufficient in both the
General Fund and Parks and Recreation Fund to absorb the full payment at this time and maintain sufficient reserve balances. In
order to avoid drawing the Water Fund reserves below minimum requirements, it is recommended that the General Fund make the
Water Fund payment at this time from excess fund balance reserves and recover the payment from the Water Fund over five years
(FY13-FY17) in equal amounts.
The lump sum payments proposed to be made December 17, 2012 by the City and School District 67, when combined with the
amortization already scheduled as part of the 2013 employer rate, is anticipated to be sufficient to fully amortize the liability by
December 31, 2013.
While not budgeted, these payments can be made from the contingency amount allocated in the FY13 Appropriations Ordinance
from fund balance. The advance payment will reduce the amount paid from future operating budgets at a savings due to the
avoidance of the 7.5% interest amount charged by IMRF. This early payoff will save the City, Library and School District 67
combined more than $2 million in interest cost savings. With the City representing 83% of that liability, the City will save
$1.77 million in interest costs.
FY2013 Funding Source Amount Available Amount Requested Budgeted?
Y/N
General Fund $1,883,074 $1,883,074 N
General Fund
(Library Portion – to be repaid) $175,359 $175,359 N
General Fund
(Water Portion – to be repaid) $834,103 $834,103 N
Parks and Recreation Fund $843,331 $843,331 N
RECOMMENDED ACTION: Staff recommends approval of a payment to the Illinois Municipal Retirement Fund (IMRF) in the
amount of $3,735,867 to retire in advance the Early Retirement Incentive (ERI) Program Liability. This action is contingent
upon the School District #67 Board authorizing a payment of their portion of the liability at their meeting on December 11.
Alderman Novit moved, seconded by Alderman Schoenheider to approve a payment to the Illinois Municipal Retirement Fund (IMRF)
in the amount of $3,735,867 to retire in advance the Early Retirement Incentive (ERI) Program Liability. This action is contingent
upon the School District #67 Board authorizing a payment of their portion of the liability at their meeting on December 11. The
following voted “Yea” Aldermen Novit, Waldeck, Moore, Pandaleon, Schoenheider, Palmer, and Adelman. : The following voted “Nay”
None. Motion carries.
Alderman Schoenheider and Alderman Pandaleon thanked Elizabeth Holleb and Kathy Reinertsen for all of their hard work this year
and thanked Elizabeth for her fiscal management.
OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS- None
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Proceedings of the December 3, 2012
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ITEMS FOR OMNIBUS VOTE CONSIDERATION
1. Check Register for Period October 27 - November 21, 2012
Fund Invoice Payroll Total
General 315,654 997,311 1,312,966
Water & Sewer 58,926 102,017 160,943
Parks & Recreation 194,975 281,843 476,818
Capital Improvements 1,071,513 3,682 1,075,195
Bond Funds - Projects 0 0 0
Motor Fuel Tax 10,521 0 10,521
Cemetery 6,084 16,113 22,198
Senior Resources 12,999 18,358 31,357
Deerpath Golf Course 85,495 30,137 115,632
Fleet 152,712 33,743 186,455
Debt Funds 750 0 750
Housing Trust 0 0 0
Park & Public Land 30,000 0 30,000
All other Funds 327,624 147,086 474,710
$ 2,267,254 $ 1,630,291 $ 3,897,545
2. Award of Bid for the Replacement of the Water Plant Sewage Ejector System using F.Y. 2013 Water Fund
Capital Improvement Monies
Staff recommended utilizing the $40,000 savings from this past summer’s Tanglewood Court and Basswood Road water main
projects to replace the failing sewer ejector system at the Water Plant. The 50+ year old system has become cost prohibitive to
continue to maintain and operate. Over recent years, staff has been able to have the components rebuilt, thereby deferring its
replacement for many years. This past spring when the system once again failed, it was determined that rebuilding it had run its
course and it was time to replace the system as a whole. Although staff planned to include the replacement in the F.Y. 2014
operating capital budget, with its most recent breakdown in late August, staff does not feel the repairs will hold until next May. To
avoid an emergency replacement of the sewer ejector system staff is requesting City Council award the low bid for the Water Plant
sewage ejector system as presented below. If approved this evening, the new system would be installed by early January, 2013.
BACKGROUND/DISCUSSION: The existing Shone Sewage Ejector System is original to the 1956 plant expansion project.
Replacement parts are unavailable and qualified repair technicians are difficult to find. There has been three emergency service
calls to repair the system in the last eighteen months. Maintenance repairs are costly due to having to rebuild obsolete equipment
and difficulty gaining access to service the pumps because of the cumbersome basin design. In addition, the existing system
requires the Plant Operators to spent many hours on routine maintenance to keep the system functioning. The proposed new sewer
ejector system includes two electric pumps with controllers, isolation valves and a larger basin with motor guide rails to remove the
pumps for service more efficiently.
BUDGET/FISCAL IMPACT: On November 21, 2012, staff received the following bids for this project:
Company Bid Amount
Strenger Plumbing Inc. $33,500
Martin Peterson Company $43,800
Illinois Pump Inc. $44,986
Pasquesi Plumbing Corp. $69,855
After a detailed review of the bids by the City’s consulting engineer and staff, Strenger Plumbing’s proposal met all of the required
project specifications and they have a good work history with The City of Lake Forest. This non-budgeted item will be paid for via
the $40,000+ savings realized from this year’s two water main projects.
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The Fiscal Impact:
FY2013
Funding
Source
Account Number
Account
Budget
Amount Requested Budgeted?
Y/N
Water Fund 508 $40,000 *$37,500 N
*Includes contingencies
RECOMMENDED ACTION: Award of bid to Strenger Plumbing in the amount of $33,500. Additionally, staff is requesting
$4,000 for contingencies for any unforeseen problems during the system’s replacement.
3. Award of Bid for the Purchase of Low-Range Turbidimeters for each Membrane Filtration Skid.
Staff requested City Council authorization to award the bid for the purchase of 8 turbidimeters. The installation is scheduled to be
completed in January, 2013.Turbidity in the finished water is currently measured by two HACH turbidimeters. The HACH meters are
nine years old, have reached the end of their service life and are no longer supported by the manufacturer. Measuring the turbidity
produced by the water treatment plants is mandated by the Illinois Environmental Protection Agency (IEPA). Presently, each
turbidimeter measures the water produced for half or four (4) of the membrane filtration skids. Operating this way has become
problematic during peak demand because each of the four skids has to be isolated, shutdown, and tested. Troubleshooting the four
skids will then highlight which skid requires service due to an air leak, fiber break, or some other malfunction. This process of
elimination in order to isolate the bad skid is a labor intensive process that is costly to water production when the Plant is running at
full capacity to meet seasonal demands. The addition of a turbidimeter to each skid will enable Plant Operators to pinpoint which
skid has a problem so it can be more immediately isolated, repaired, and put back into service.
BUDGET/FISCAL IMPACT: At the November 26, 2012 public bid opening, staff received the following bids for this project:
Company Bid Amount
Midwest Water Group /
SWAN Analytical $39,060.00
HACH $46,681.06
After a detailed review of the bids by staff, the turbidimeters proposed by Midwest Water Group / SWAN Analytical met the
specifications and their references came highly recommended for their accuracy and ease of maintenance. Midwest Water Group,
Chicago, IL is the authorized manufactures representative for SWAN Analytical, USA. HACH Company sells direct from their
factories. The SWAN instruments are backed by a four year parts and services warranty. In addition, the turbidimeters LED
photocells have a twelve year life span. The Fiscal Impact is as follows:
FY2013
Funding
Source
Account Number
Account
Budget
Amount Requested Budgeted?
Y/N
Water Fund 508-0001-434-75-04 $52,000 $39,060 Y
RECOMMENDED ACTION: Award of bid to the low bidder, Swan Analytical, in the amount of $39,060; this is $12,940 under
the budgeted amount of $52,000.
4. Approval of the November 19, 2012 regular City Council minutes
RECOMMENDED ACTION: Approve The Omnibus items as presented.
Alderman Pandaleon moved, seconded by Alderman Novit to approve the Omnibus items as presented. The following voted “Yea”
Aldermen Novit, Waldeck, Moore, Pandaleon, Schoenheider, Palmer, and Adelman. : The following voted “Nay” None. Motion
carries.
NEW BUSINESS
1. Consideration of an Appeal from the Denial of PSEBA Benefits Based on the Application of Former Lake Forest
Firefighter, Todd Netherton (Final Approval)
City Attorney, Marlo Del Percio briefed the Council regarding former Lake Forest Firefighter, Todd Netherton, and his application for
and received permanent duty-related pension from the Lake Forest Firefighters' Pension Board (the "Pension Board") as a result of
asthma. Following the pension award from the Pension Board, Mr. Netherton applied for benefits under the Illinois Public Safety
Employee Benefit Act, 820 ILCS 320 ("PSEBA").
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Proceedings of the December 3, 2012
Regular City Council Meeting
PSEBA provides that a public employer shall "pay the entire premium of the employer's health insurance plan for" injured police
officers and firefighters who suffer a "catastrophic injury" that occurs "as the result of the officer's response to fresh pursuit, the
officer or firefighter's response to what is reasonably believed to be an emergency, an unlawful act perpetrated by another, or during
the investigation of a criminal act." 820 ILCS 320/10. The health care benefits are for the officer's life, and they also extend to the
spouse and dependent children under 26 years of age of the injured officer.
Upon review of Mr. Netherton's application and applicable law, City Manager Kiely denied Mr. Netherton's application for PSEBA
benefits, and Mr. Netherton has appealed that decision to the City Council. Briefs and proposed orders have been filed both on
behalf of the City Manager and Mr. Netherton, and the City Council deliberated on the merits of the appeal in executive session, as
authorized by 5 ILCS 140/2(c)(4) and 5 ILCS 140/2(c)(11), on November 19, 2012.
Two proposed resolutions were included in the packet --one affirming City Manager Kiely's determination to deny Mr. Netherton's
application for PSEBA benefits and one reversing City Manager Kiely's determination and awarding PSEBA benefits.
While it was expected that no additional evidence for the record be submitted on December 3, 2012, the City Council permitted
members of the public wishing to comment to do so per the rules established by the Council. No one stood before Council on this
matter.
RECOMMENDED ACTION: Approve one of the alternative resolutions thereby issuing the Council's written final order on
Mr. Netherton's appeal.
Alderman Novit moved, seconded by Alderman Waldeck to approve a resolution affirming the City Manager’s decision to deny Mr.
Netherton’s application for PSEBA benefits. The following voted “Yea” Alderman Novit, Waldeck, Moore, Pandaleon, Schoenheider,
Palmer, and Adelman. The following voted “Nay” None. Motion carries.
ADDITIONAL ITEMS FOR COUNCIL DISCUSSION
ADJOURNMENT
There being no further business, Alderman Pandaleon moved, seconded by Alderman Moore to adjourn the meeting at 8:18 p.m.
The motion carried unanimously by voice vote.
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THE CITY OF LAKE FOREST
ORDINANCE NO. 2013-__
AN ORDINANCE AMENDING CHAPTER 39 OF THE CITY CODE RELATING TO
THE E911 SURCHARGE AND THE EMERGENCY TELEPHONE SYSTEM BOARD
Adopted by the Mayor and City
Council of the City of Lake Forest as of the
___day of ____________, 2013
Publication in Pamphlet Form under the Authority
of the City Council of The City of Lake Forest,
Lake County, Illinois as of this
___day of ____________, 2013
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1
THE CITY OF LAKE FOREST
ORDINANCE NO. 2013-______
AN ORDINANCE AMENDING CHAPTER 39 OF THE CITY CODE RELATING TO
THE E911 SURCHARGE AND THE EMERGENCY TELEPHONE SYSTEM BOARD
WHEREAS, The City of Lake Forest (the "City") is an Illinois home rule special charter
municipality; and
WHEREAS, in 1989 the voters of the City authorized, and the City Council enacted
Ordinance No. 1833 (the "Establishing Ordinance") to implement, an E-911 surcharge and the
creation of an Emergency Telephone System Board; and
WHEREAS, in 2009, the City Council codified and amended the Establishing Ordinance
through Ordinance No. 2009-05 as part of Chapter 39 of the City Code; and
WHEREAS, the City Council desires to further amend Chapter 39 of the City
Code to expand the composition of the Emergency Telephone System Board and finds that
such an amendment would benefit the City and its residents;
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF LAKE FOREST, COUNTY OF LAKE, STATE OF ILLINOIS, as follows:
SECTION ONE: Recitals. The foregoing recitals are hereby adopted as the findings of
the City Council and are incorporated into this Ordinance as if fully set forth.
SECTION TWO: Amendment to Chapter 39 of the City Code. Subsection A of
Section 112, entitled "Emergency Telephone System Board Created; Authority," of Article XII,
entitled "E-911 Surcharge and ETS Board," of Chapter 39, entitled "Taxation," of the City Code
of The City of Lake Forest is hereby amended in its entirety and shall hereafter be and read as
follows:
Section 39-112 Emergency Telephone System Board Created; Authority
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2
(A) An Emergency Telephone System Board is hereby established that shall
consist of not fewer than five members, all of whom shall be designated by the
City Manager based on their ability or experience. Members of the Board shall
include a member of the City Council, a resident of the City at large, two
members of the Police Department, and a member of the Fire Department the
Mayor, all sitting Aldermen, the Police Chief, Police Deputy of
Administration, and Fire Chief. Members of the Board shall serve without
compensation but shall be reimbursed for their actual and necessary expenses.
Members of the Board shall serve so long as they hold an above stated office
or position.
SECTION THREE: Effective Date. This ordinance shall be in full force and effect from
and after its passage, approval, and publication in pamphlet form in the manner provided by
law.
PASSED this ____ day of ____________, 2013.
AYES:
NAYS:
ABSENT:
ABSTAIN:
APPROVED this ___ day of __________, 2013
___________________
Mayor
ATTEST:
______________________
Deputy City Clerk
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