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CITY COUNCIL 2013/11/04 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the November 4, 2013 Regular Meeting 7:30 p.m. – Council Chambers CALL TO ORDER AND ROLL CALL: Mayor Schoenheider called the meeting to order at 7:30 pm, and Deputy City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Schoenheider, Alderman Novit, Alderman Waldeck, Alderman Reisenberg, Alderman Palmer, Alderman Adelman and Alderman Pandaleon. Absent: Alderman Moore, Pandaleon and Tack. Also present were: Robert Kiely, City Manager; Vic Filippini, City Attorney; Catherine Czerniak, Director of Community Development; Susan Banks, Communications Manager, Mary Van Arsdale, Director of Parks and Recreation, Bob Ells, City Engineer, Michael Thomas, Director of Public Works, Elizabeth Holleb, Finance Director, Jim Held, Chief of Police, Karl Waldorf, Deputy Chief of Police, Kevin Issel Deputy Fire Chief, and Anne Whipple. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance. There were approximately 45 present in the audience. REPORTS OF CITY OFFICERS Comments by Mayor A. Appointment by Mayor CROYA BOARD RECOMMENDED ACTION: Approve appointments recommended by Mayor Schoenheider Alderman Palmer moved, seconded by Alderman Reisenberg to approve the appointment recommended by Mayor Schoenheider. Motion carried unanimously by voice vote. Mayor Schoenheider introduced Martha Sostre the Coach of the Deer Path Middle School State Champions who spoke to the Council on what an extraordinary, record setting season the team had. Mayor Schoenheider went on to congratulate other school teams who won State Championships or who are well on their way. The Mayor then congratulated the following: FF/PM Cory Kazimour, FF/PM Patrick Issel, FF/PM Dave Tisinai, Lieutenant Stephen Grost and Deputy Chief Chris Garrison for their collaborative effort in saving the life of a 51 year old man, and Deputy Chief Kevin Issel and Battalion Chief Pete NAME OF MEMBER APPOINT WARD John F. Maher Appoint n/a Proceedings of the November 4, 2013 Regular City Council Meeting Siebert for having successfully organized and Emergency Response System for the 2013 BMW Championship. Mayor Schoenheider commented that their actions exemplify the Lake Forest Fire Department’s high quality care as well as their actions exemplifying the character and excellence of the City of Lake Forest and its partners. Lastly, the Mayor thanked State Representative Scott Drury for bringing it to the attention of the City Council that Highwood is considering reversing its position on video gaming. The North Shore communities made a pledge to keep video gaming out, and that anyone interested in sharing their view should do so with Highwood. Comments by City Manager None. Comments by Council Members A. Finance Committee Audit Committee Report: Fiscal Year 2013 Annual Financial Report Michelle Moreno, Audit Committee Chairman reported that the Committee has completed its work for the year. She said that in 2013 the Committee met four times and has met the charge of reviewing the Financial Statements of Foundations associated with the City; Elawa, Gorton and Ragdale. Revenue was more than was budgeted and that the City was well managed. The Comprehensive Annual Financial Report (CAFR) for the fiscal year ended April 30, 2013 was provided in City Council packets. The document has been reviewed by the Audit Committee with McGladrey LLP, the City’s independent audit firm, and has been accepted by the Audit Committee. The City has received an unmodified opinion from McGladrey LLP. City Manager Robert Kiely stated that The City of Lake Forest is one of a few communities, not just in the State of Illinois but in the Country, that has an independent resident group who acts as an Audit Committee, and that the community is fortunate to have this oversight committee. He also thanked Elizabeth Holleb and her staff along with the Audit Committee for all their hard work. COUNCIL ACTION: Receipt of the audit report for the fiscal year ended April 30, 2013. Alderman Palmer made a motion to accept receipt of the audit report for the fiscal year ended April 30, 2013, seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen Novit, Waldeck, Reisenberg, Palmer and Adelman. The following voted “Nay”: None.5 Yeas, 0 Nays, motion carried. B. Public Works Committee Proceedings of the November 4, 2013 Regular City Council Meeting 1. Request for Early Purchase of Equipment Included in the F.Y. 2015 Capital Equipment Budget Michael Thomas, Director of Public Works, gave a presentation on these topics at the Committee of the Whole meeting held at 6:30pm. Staff is requesting City Council authorization to purchase two Chevrolet Tahoes for the Police Department. The Streets Section requests a new hot patch machine to repair the numerous potholes that surface after the winter months. Both of these topics were discussed and purchases were approved at the October 22 Public Works Committee meeting. Mayor Schoenheider asked if there was any Public comment or questions on these items. Seeing none he asked for a motion. COUNCIL ACTION 1: Waive the bidding process and authorize the purchase of two police package Tahoes from the State bid vendor, Miles Chevrolet, in the amount of $61,232. Alderman Reisenberg made a motion to waive the bidding process and authorize the purchase of two police package Tahoes from the State bid vendor, Miles Chevrolet, in the amount of $61,232, seconded by Alderman Novit. The following voted “Yea”: Aldermen Novit, Waldeck, Reisenberg, Palmer and Adelman, Mayor Schoenheider. The vote of the Mayor was required on this item needing a 2/3 vote. The following voted “Nay”: None.6 Yeas, 0 Nays, motion carried. COUNCIL ACTION 2: Waive the bidding process and authorize the purchase of a replacement pothole patching machine from Spaulding Manufacturing in the amount of $28,500. Alderman Novit made a motion to waive the bidding process and authorize the purchase of a replacement pothole patching machine from Spaulding Manufacturing in the amount of $28,500, seconded by Alderman Palmer. The following voted “Yea”: Aldermen Novit, Waldeck, Reisenberg, Palmer and Adelman, Mayor Schoenheider. The vote of the Mayor was required on this item needing a 2/3 vote. The following voted “Nay”: None.6 Yeas, 0 Nays, motion carried. C. Property and Public Lands Committee (PPL) 1. Consideration of Recommendations from the Property and Public Lands Committee of the City Council Regarding Redevelopment of the Former Municipal Services Property on Laurel Avenue (Approve a motion in support of the recommendation.) Chairman of the Property and Public Lands Committee, Alderman Reisenberg, told the City Council that there were three recommendations by the Property and Public Lands Committee (PPL) for consideration. The first recommendation is to accept the revised Development Parameters for the former Municipal Services property as recommended by the Plan Commission. The second Proceedings of the November 4, 2013 Regular City Council Meeting recommendation is to authorize the issuance of a Request for Qualifications in an effort to select a short list of qualified developers who would be invited to engage in a more detailed plan development process. The third recommendation is to begin the formal decision making process on whether or not to establish a Tax Increment Financing District in support of redevelopment of the site. A question from the City Council regarding establishing a TIF district at the same time was necessary. Lee Brown, President of Teska & Associates, explained that by doing so now, with the amount of time it takes to complete this, the City could allow the process to begin without commitment to establish the district. COUNCIL ACTIONS: Approve a motion: 1) accepting the revised Development Parameters for the former Municipal Service property; 2) directing the issuance of the Request for Qualifications and 3) directing staff, the City’s consultant and the Plan Commission to begin the formal public process for consideration of the establishment of a Tax Increment Financing District Alderman Palmer made a motion to approve a motion: 1) accepting the revised Development Parameters for the former Municipal Service property; 2) directing the issuance of the Request for Qualifications and 3) directing staff, the City’s consultant and the Plan Commission to begin the formal public process for consideration of the establishment of a Tax Increment Financing District, seconded by Alderman Novit. The following voted “Yea”: Aldermen Novit, Waldeck, Reisenberg, Palmer and Adelman. The following voted “Nay”: None.5 Yeas, 0 Nays, motion carried. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS Alderman Palmer offered a speedy recovery on behalf of the City Council to Lake Forest resident Brian Ludmer, who was on his way home when he was shot at Las Angeles Airport earlier in the week. Mayor Schoenheider read the Omnibus items for consideration. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the October 21, 2013 City Council minutes. 2. Check Register for September 28- October 25, 2013 3. Determination of an Estimate of the Amount of Revenue to be generated from Property Taxes for the 2013 Calendar Year in Accordance with the Truth in Taxation Statute and Establishment of a Public Hearing Date for the 2013 Tax Levy (if Required) Proceedings of the November 4, 2013 Regular City Council Meeting 4. Approval of expenditure of remaining Emerald Ash Borer funds for the Annual Tree and Stump Removals for FY14 5. Consideration of waiving the bidding process and authorizing the purchase of Replacement Video Recording Systems for Police Squad cars. 2. Approval of Server Purchase. 6. Consideration of Ordinances Approving Recommendations from the Building Review Board. (First Reading and if Desired by the City Council, Final Approval) 7. Consideration of an Ordinance Approving a Recommendation from the Historic Preservation Commission. (First Reading and if Desired by the City Council, Final Approval) 8. Approval of the Vacation of a Sewer Easement on the Old Elm Golf Course. COUNCIL ACTION: Approve the eight (8) Omnibus items as presented. Alderman Novit made a motion to approve by Omnibus vote designation items as noted, seconded by Alderman Palmer. The following voted “Yea”: Aldermen Novit, Waldeck, Reisenberg, Palmer and Adelman, Mayor Schoenheider. The vote of the Mayor was required on this item needing a 2/3 vote. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES 1. Consideration of an Ordinance Approving a Recommendation from the Building Review Board. (First Reading and if Desired by the City Council, Final Approval) Director of Community Development Catherine Czerniak gave a brief presentation regarding the unanimous Building Review Board recommendation. The Building Review Board recommended approval of the demolition of the existing residence and approval of a replacement residence, garage and landscaping. The house is located on Edgewood Road. She said the Board considered this petition over three meetings, and moved further with engineering grading and approval early due to concerns raised that included drainage. In response to the concerns raised, the Board provided direction over the course of the meetings and reviewed revised plans developed by the petitioner in response to the concerns. The revised plans Proceedings of the November 4, 2013 Regular City Council Meeting presented to the Board reduced the size of the replacement house to 80% of the allowable square footage and shortened the length of the house to reduce impacts to neighboring backyards. The Board also directed that due to the tightness of the properties in this area, the flat topography and the neighbors’ concerns, engineering reviews be completed at the front end of the process. Engineering staff has approved the grading and drainage plan for this project and of particular note, the installation of a curb along the new driveway was required to restrict runoff from the driveway on to the neighboring property and portions of the hardscape on site will be pervious pavers, rather than asphalt. (Board vote: 7-0, approved) The City Council asked if the storm sewer could be extended at owner cost. Catherine Czerniak stated the installation of a curb along the new driveway was required to restrict runoff from the driveway on to the neighboring property and portions of the hardscape on site will be pervious pavers, rather than asphalt. Bob Ells, Engineering Supervisor, added that the plans as submitted met the Watershed Development requirements. He also said that Staff had met with the neighbor to the south with recommendations as to what he could do to allow natural water flow through his property. Mayor Schoenheider asked if there was anyone who wanted to address the City Council on this issue. Seeing none he asked for a motion. COUNCIL ACTION: If determined to be appropriate by the City Council, waive first reading and grant final approval of the Ordinances approving the petition in accordance with the Building Review Board’s recommendation. Alderman Palmer made a motion to waive first reading and grant final approval of the Ordinances approving the petition in accordance with the Building Review Board’s recommendation, seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen Reisenberg, Palmer and Adelman. The following voted “Nay” Alderman Novit, Waldeck: 3 Yeas, 2 Nays, motion fails. Alderman Palmer moved, seconded by Alderman Reisenberg to approve first reading of the Ordinances approving the petition in accordance with the Building Review Board. Motion carried unanimously by voice vote. NEW BUSINESS None ADDITIONAL ITEMS FOR COUNCIL DISCUSSION None. ADJOURNMENT Proceedings of the November 4, 2013 Regular City Council Meeting There being no further business. Alderman Palmer made a motion to adjourn, seconded by Alderman Reisenberg. Motion carried unanimously by voice vote at 8:23 pm Respectfully Submitted, Margaret Boyer Deputy City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.