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CITY COUNCIL 2013/10/07 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the October 7, 2013 Regular Meeting 7:30 p.m. – Council Chambers CALL TO ORDER AND ROLL CALL: Mayor Schoenheider called the meeting to order at 6:30 pm, and Deputy City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Schoenheider, Alderman Novit, Alderman Waldeck, Alderman Reisenberg, Alderman Palmer, Alderman Adelman and Alderman Pandaleon. Absent: Alderman Moore Also present were: Robert Kiely, City Manager; Vic Filippini, City Attorney; Catherine Czerniak, Director of Community Development; Susan Banks, Communications Manager, Mary Van Arsdale, Director of Parks and Recreation, Bob Ells, City Engineer, Michael Thomas, Director of Public Works, Elizabeth Holleb, Finance Director, Jim Held, Chief of Police, Desha Kalmar, Human Resources Director, and Anne Whipple PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance. There were approximately 45 present in the audience. REPORTS OF CITY OFFICERS Comments by Mayor A. Appointments by Mayor Mayor Schoenheider read the following Appointments GORTON COMMUNITY CENTER BOARD TASK FORCE TO EXPLORE SHARED OPPORTUNITIES RELATED TO PARKS & REC NAME OF MEMBER APPOINT/REAPPOINT WARD Sally Downey Appoint 1 NAME OF MEMBER APPOINT WARD Mike Adelman Appoint 4 Tighe Magnuson Appoint 2 Proceedings of the October 7, 2013 Regular City Council Meeting RECOMMENDED ACTION: Approve appointments recommended by Mayor Schoenheider Alderman Novit moved, seconded by Alderman Reisenberg to approve appointments recommended by Mayor Schoenheider. Motion carried unanimously by voice vote. Comments by City Manager A Report on installation of Electric Vehicle Charging Station in City Hall lot. This topic was discussed at the Committee of the Whole meeting held previous to City Council. Here is what was discussed. City Manager Bob Kiely gave a brief overview from NSEAC, North Shore Electrical Aggregation Consortium regarding Electric Vehicle Charging Stations. Bob Spatz from Charge Point and Doug Snower from Green Wheels have identified the north side of the City Hall parking lot as a location for possible placement of an Electric Vehicle Charging Station. Installation cost, including grants and a $1 user fee were discussed. Comments by Council Members Alderman Tack reminded residents of the Community Forum Meeting on Thursday, October 17th, “Ravines: Ecological Treasures, Essential Community Assets,” 7 pm at the Gorton Community Center. Alderman Adelman reminded residents that The City of Lake Forest and Lake Forest Open Lands Association will be partnering to offer a Native Tree Sale at Elawa Farm on Saturday October 12. 8:30 - 11:30am is the Tree Sale and at 9am, there will be a presentation on EAB and Re-Greening efforts. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS Seeing none, Mayor Schoenheider read the Omnibus items for consideration. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the September 16, 2013 City Council minutes. 2. Check Register 3. Approval of Use Agreement for the Wildlife Discovery Center 4. Consideration of Ordinances Approving Recommendations from the Zoning Board of Appeals. (First Reading, and if Desired by the City Council, Final Approval) Proceedings of the October 7, 2013 Regular City Council Meeting 5. Consideration of an Ordinance Approving a Recommendation from the Building Review Board. (First Reading and if Desired by the City Council, Final Approval) 6. Consideration of an Ordinance Approving Minor Modifications to the Previously Approved Willow Lake Development as Recommended by the Building Review Board and Plan Commission. (First Reading and if Desired by the City Council, Final Approval) 7. Consideration of an Ordinance Amending the City Code relating to Certain Alcoholic Beverages Amending the Lake Forest City Code Relating to Certain Alcoholic Beverages Licenses (First Reading and if Desired by the City Council, Final Approval) RECOMMENDED ACTION: Approve the seven (7) Omnibus items as presented. Referring to item #6, in section 2 the language shall be revised to “authorize and direct the appropriate City officials to execute and attest the plat of resubdivision for the property upon final review and approval of the City Engineer and City Attorney.” Mayor Schoenheider asked the City Council if it would like to remove any item to take separately. Seeing no request, he asked for a motion. Alderman Reisenberg made a motion to approve by Omnibus vote designation items as revised, seconded by Alderman Palmer. The following voted “Yea”: Aldermen Novit, Waldeck, Pandaleon, Tack, Reisenberg, Palmer and Adelman. The following voted “Nay”: None.7 Yeas, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES NEW BUSINESS 1. Deerpath Golf Course Operations Report and related action items. A. KemperSports Presentation on State of the Golf Industry Mary Van Arsdale, Director of Parks & Recreation introduced Steve Skinner, CEO KemperSports, Inc. Mr. Skinner told the City Council that nationwide rounds are down 8% year to date, Chicago area rounds are down 15%, Deerpath rounds are up 3%. Nationwide revenues are down 5.5%, whereas Deerpath revenues are up 1% in this fiscal year and up 6% for the golf season. He also Proceedings of the October 7, 2013 Regular City Council Meeting said since KemperSports took over responsibility for green fees and merchandise, revenues are up 6% and daily fee rounds are up 30% at Deerpath. B. Approval of KemperSports Management Contract for year three. COUNCIL ACTION: Approve the continuation of KemperSports Management’s services for the 2014 golf season, ending on April 30, 2015, in accordance with the contract. Alderman Reisenberg made a motion to approve year three of KemperSports Management, seconded by Alderman Novit. The following voted “Yea”: Aldermen Novit, Waldeck, Pandaleon, Tack, Reisenberg, Palmer and Adelman. The following voted “Nay”: None.7 Yeas, 0 Nays, motion carried. C. Approval of an Agreement for Professional Services with McMahon Associates to Develop a Preliminary Design and Propose a Guaranteed Maximum Price for the Construction of an Irrigation Well at Deerpath Golf Course Michael Thomas, Director of Public Works spoke to the City Council regarding approval of an agreement for professional services with McMahon Associates to design and develop a guaranteed maximum price for the construction of an irrigation well at Deerpath Golf Course. He said staff began investigating the installation of an irrigation well at Deerpath Golf Course in order to provide an alternate source of water for the course’s irrigation system. He went on to say on average Deerpath Golf Course spends $65,000 a year to purchase water from the City. Deerpath Golf Course represents approximately 1% of the water plant’s total annual pumpage. The 1% is typically needed in the overnight hours when a majority of irrigation systems are used throughout the City. Since April, 2004 when the new water plant was placed into service, the golf course has been asked multiple times not to irrigate in order to lessen the nightly demand placed on the water supply. This request has most recently occurred during both the summers of 2012 and 2013. In July, 2012 the water plant had an extremely difficult time meeting the demand of its water customers each evening. In July and August, 2013, the water plant was significantly impacted by algae blooms interfering with the plant’s pre-filter system; this in turn reduced the plant’s ability to filter and pump large volumes of water to the City’s water customers. Park and Recreation staff has proposed the construction of a water well at Deerpath to both the Golf Advisory Committee and the Park & Recreation Board; both voted in favor of the project. In August, 2013, KemperSports provided an independent research and investigation of a possible Proceedings of the October 7, 2013 Regular City Council Meeting irrigation well. They concluded that the well is feasible and would be a sound investment for the course and The City of Lake Forest. Drilling a deep well and constructing the pump house and restrooms would have the least amount of impact during the winter months. A good amount of frost in the ground covered by snow will reduce turf damage to the course. He said winter construction will not interfere with daily play. In order to construct the well during the upcoming winter months, staff has proposed a “design / build” concept for this project. Mr. Thomas on to say the benefits of a “design / build” approach is to allow the general contractor (in this case the engineering / architectural firm) to perform minimal design while acquiring multiple quotes to complete the work. He said should If the guaranteed maximum price is approved by City Council on December 2, 2013, contracts, insurance, and bonds will be received and signed during the month of December. The project would commence in early January with the goal of being completed in mid to late April, 2014. This would accomplish the overall goal of removing Deerpath Golf Course from the water plant’s summer, 2014 nightly demand. He also said the concept of “design / build” was reviewed with the Finance Committee at their September 30, 2013 Finance Committee Meeting. McMahon Associate’s professional services will initially be paid via the City Council’s Contingency Fund. Those dollars will then be reimbursed via the agreed upon funding mechanism that will be considered by the City Council at its December 2 meeting. Tim Neuman of 765 High View Terrace offered his opinion to the Council on the irrigation well. COUNCIL ACTION: If determined to be appropriate by the City Council, staff requests approval of an Agreement for Professional Services with McMahon Associates in the amount of $28,000 to develop a preliminary design for all components and propose a Guaranteed Maximum Price for the construction of an irrigation well at Deerpath Golf Course. Alderman Reisenberg made a motion to approve an Agreement for Professional Services with McMahon Associates in the amount of $28,000 to develop a preliminary design for all components and propose a Guaranteed Maximum Price for the construction of an irrigation well at Deerpath Golf Course, seconded by Alderman Pandaleon. The following voted “Yea”: Aldermen Novit, Waldeck, Pandaleon, Tack, Reisenberg, Palmer and Adelman. The following voted “Nay”: None.7 Yeas, 0 Nays, motion carried. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION None ADJOURNMENT Proceedings of the October 7, 2013 Regular City Council Meeting There being no further business. Alderman Palmer made a motion to adjourn, seconded by Alderman Reisenberg Motion carried unanimously by voice vote at 8:35 pm Respectfully Submitted, Margaret Boyer Deputy City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.