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CITY COUNCIL 2013/09/16 Minutes The City of Lake Forest CITY COUNCIL Proceedings of the September 16, 2013 Regular Meeting 6:30 p.m. – City Hall First floor Conference room and Council Chambers CALL TO ORDER AND ROLL CALL: Mayor Schoenheider called the meeting to order at 6:30 pm, and Deputy City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Schoenheider, Alderman Novit, Alderman Waldeck, Alderman Reisenberg, Alderman Palmer, Alderman Adelman and Alderman Pandaleon. Absent: Alderman Moore The Mayor announced that he received a request from Alderman Pandaleon to attend the meeting electronically as he is out of town on business. There was a Quorum present. Mayor Schoenheider asked for a motion to consider Alderman Pandaleon’s request for electronic attendance. Alderman Palmer made a motion for Alderman Pandaleon to attend the meeting electronically, seconded by Alderman Adelman. Motion carried unanimously by voice vote. EXECUTIVE SESSION for the purpose of discussing Land acquisition/disposition 5 ILCS 120/2 (c) (5). Alderman Adelman made a motion to adjourn into executive session for the purpose of discussing Land acquisition/disposition 5 ILCS 120/2 (c) (5), seconded by Alderman Palmer. The following voted “Yea”: Aldermen Novit, Waldeck, Pandaleon, Tack, Reisenberg, Palmer and Adelman. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. RECONVENE IN OPEN SESSION The City Council reconvened in open session at 7:35 pm in the City Hall Council Chambers, with Alderman Pandaleon no longer in electronic attendance. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance. REPORTS OF CITY OFFICERS Comments by Mayor Mayor Schoenheider stated that anyone who saw or who was part of the BMW event would agree that to say it reflected well on this community would be an understatement. He went on to commend the City Manager, Staff, and all those in Public Safety, Public Works, WGA , Conway Farms and the BMW tour for such a successful event and offered his congratulations to the community and that he is proud to be a Lake Forester. Proceedings of the September 16, 2013 Regular City Council Meeting A. Resolution of Sympathy for former Mayor Kent Chandler Mayor Schoenheider read the resolution. Recommended Action: Approve the Resolution Alderman Palmer made a motion to approve the Resolution, seconded by Alderman Reisenberg. Motion carried unanimously by voice vote. B. A Resolution Approving the Establishment of a Joint Task Force with the Lake Bluff Park District to Explore Shared Services and Capital Opportunities Related to Parks and Recreation. Mayor Schoenheider addressed Council on the opportunity to evaluate and open discussions on how Lake Forest as a community can best provide services in an efficient, economical and effective way. The City of Lake Forest already has some shared services with Lake Bluff. The Mayor asked that anyone interested in serving should contact the City Manager or the Caucus. City Manager Robert Kiely added that this is consistent with the Strategic Plan and that he would like to bring those who would like to serve to the Council at the Oct 7 Meeting. Recommended Action: Approve the Resolution. Alderman Palmer made a motion to approve a Resolution for the Establishment of a Joint Task Force with the Lake Bluff Park District to Explore Shared Services and Capital Opportunities Related to Parks and Recreation, seconded by Alderman Tack. The following voted “Yea”: Aldermen Novit, Waldeck, Tack, Reisenberg, Palmer and Adelman. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. Comments by City Manager A. Steve Schutt, President of Lake Forest College, Community Spotlight City Manager Robert Kiely introduced Steve Schutt, who gave the City Council an overview of the College. He stated that there has been a 25% increase in enrollment in the past decade and that Lake Forest College is looking to the future by adding additional distinctive programs to the College. B. BMW Update- City Manager Robert Kiely echoed the Mayor’s Comments and stated that the City Council will be receiving an update including full stats at the October City Council meeting. He reaffirmed that overall the BMW Event went very well. Proceedings of the September 16, 2013 Regular City Council Meeting C. Strategic Plan Update City Manager Robert Kiely gave an update of various activities that have taken place under Fiscal Stewardship section of the Strategic Plan. Comments by Council Members Alderman Waldeck reminded residents of the Community Engagement meeting on Thursday September 19, 7pm at Gorton Center. Alderman Adelman reminded residents of a Native Plant sale at Elawa Farms on Saturday, October12, from 9-12. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS Seeing none, Mayor Schoenheider read the Omnibus items for consideration. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the September 3, 2013 City Council minutes. 2. Award of Purchase for the Replacement of a Log Chipper for the Forestry Section 3. Award of One-Year Contract for Office Supplies 4. Consideration of Ordinances Approving Recommendations from the Building Review Board. (First Reading and if Desired by the City Council, Final Approval) 5. Consideration of Ordinances Approving Recommendations from the Zoning Board of Appeals. (First Reading, and if Desired by the City Council, Final Approval) 6. Consideration of an Ordinance Approving a Recommendation from the Historic Preservation Commission. (First Reading and if Desired by the City Council, Final Approval) 7. Ratification of a Lease Agreement with Lake Forest Bank and Trust for the Drive- Up ATM Facility and premises located at 70 N. Bank Lane. RECOMMENDED ACTION: Approve the seven (7) Omnibus items as presented. Mayor Schoenheider asked the City Council if it would like to remove any item to take separately. Seeing no request, he asked for a motion. Proceedings of the September 16, 2013 Regular City Council Meeting Alderman Novit made a motion to approve by Omnibus vote designation items as presented, seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen Novit, Waldeck, Tack, Reisenberg, Palmer and Adelman. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES 1. Consideration of an Ordinance Authorizing the Issuance of General Obligation Refunding Bonds, Series 2013 (Final Reading) Finance Director Elizabeth Holleb stated that at the September 3, 2013, the City Council approved the first reading of a Bond Ordinance, and that the final reading is before Council tonight. She thanked Daniel Forbes of Speer Financial for their assistance in receiving the bids. She went on to summarize that there was an estimated $9.84 million issue. The reasoning behind the refinance of the $9.665 million 2010A Bond Issue (MS Bonds) was: competitive interest rate environment, 2010A issue callable on or after December 15, 2013, Bank qualification (lower interest rate), and it would provide added flexibility for the redevelopment of Laurel Avenue property. She said that on September 12, Moody’s Investors Service assigned Aaa rating to this issue and affirmed Aaa rating on City’s outstanding obligations. The Bond Auction was held on September 16 and five bids were received. The lowest bid came from PNC Capital Markets LLC and was recommended by Speer Financial. The issue size was adjusted to $9,715,000 showing a true interest cost of 3.64%. Additionally she stated that both this refunding issue and the anticipated $4.8 million new money issue in 2014 is current projected to be accommodated within the City’s self-imposed debt service levy cap and a maximum maturity of twenty years. RECOMMENDED ACTION: Grant final approval of the bond ordinance. An online bid will occur on Monday, September 16. At the September 16 City Council meeting, a final bond ordinance will be presented for Council consideration. Alderman Palmer made a motion to grant final approval of an Ordinance authorizing issuance of General Obligation Refunding Bonds, Series 2013, seconded by Alderman Reisenberg. The following voted “Yea”: Aldermen Novit, Waldeck, Tack, Reisenberg, Palmer and Adelman. The following voted “Nay”: None. 6 Yeas, 0 Nays, motion carried. Proceedings of the September 16, 2013 Regular City Council Meeting NEW BUSINESS Seeing none ADDITIONAL ITEMS FOR COUNCIL DISCUSSION Seeing none ADJOURNMENT There being no further business. Alderman Palmer made a motion to adjourn, seconded by Alderman Novit Motion carried unanimously by voice vote at 8:10pm Respectfully Submitted, Margaret Boyer Deputy City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. Click on I Want To, then click on View, then choose Archived Meetings Videos.