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CITY COUNCIL 2013/09/03 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the September 3, 2013 Regular Meeting 7:30 p.m. – City Hall Council Chambers CALL TO ORDER AND ROLL CALL: Mayor Schoenheider called the meeting to order at 7:40 pm. Deputy City Clerk Margaret Boyer called the roll of Council members. Present: Honorable Mayor Schoenheider, Alderman Novit, Alderman Waldeck, Alderman Moore, Alderman Pandaleon, Alderman Reisenberg, Alderman Palmer, Alderman Adelman. Absent: Alderman Pandaleon There were approximately 45 present in the audience. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance. REPORTS OF CITY OFFICERS Comments by Mayor A. Resolution of appreciation for Robert Goeppner Mayor Schoenheider read the resolution. Recommended Action: Approve the Resolution Alderman Palmer made a motion to approve the Resolution, seconded by Alderman Reisenberg. Motion carried unanimously by voice vote. B. Resolution of appreciation for Michael T. Evert Mayor Schoenheider read the resolution. Recommended Action: Approve the Resolution Alderman Novit made a motion to approve the Resolution, seconded by Alderman Tack. Motion carried unanimously by voice vote. Mayor Schoenheider recognized and thanked Larry Crone, who made personal deliveries to Alderman and Volunteers serving on Boards and Commissions for the last thirteen years. The Mayor reminded everyone that the City of Lake Forest is host to the BMW Championship September 9, 2013 through September 15, 2013. The Mayor stated that Alderman Novit and Alderman Palmer have served the maximum allowed and will be terming off of the City Council. Anyone interested in serving on any Board or Commission should contact the Caucus. Proceedings of the September 3, 2013 Regular City Council Meeting Comments by City Manager A. Janice Hack, Historical Society - Community Spotlight City Manager Robert Kiely introduced Janice Hack from the Historical Society who gave a summary of its Annual Report. She supplied a hand out of a display at the Lake Forest train station on the History of Golf. She encouraged residents to attend a program at Lake Forest High School on Thursday November 2. There are a great number of events planned residents are encouraged to call 234-5253 or visit the website at www.lflbhistory.org . Comments by Council Members A. PPL Committee- Jack Reisenberg Chairman 1. Approval of a License Agreement with Lake Forest Bank and Trust for the Drive- Up ATM Facility and premises located at 70 N. Bank Lane. Property and Public Land Committee Chairman Reisenberg explained to the City Council members that according to Section 5.1 in the City’s policy for the inventory, sale, lease and retention of public property, the City Council must approve any leases longer than 5 years exceeding $10,000. On August 19,2013 the Property and Public Land Committee met and is unanimously recommending that the City Council approve a long term license agreement with Lake Forest Bank and Trust located at 70 N. Bank Lane (also known as Quarta Lot). The lease will expire on December 31, 2013. In 2012 the Bank and the City began negotiating the terms and conditions for the license agreement. The PPL Committee is seeking approval of a 10 year license agreement with Lake Forest Bank & Trust in the amount of $64,129.47 (for the first year). The license fee shall be increased annually on the anniversary of the Commencement Date for any increase in the Consumer Price Index. City Attorney, Victor Filippini clarified Lease/License, and that the information should have read “Lease”(the lessee pays the taxes). The City Council had a discussion relating to the terms of the lease and the effects of it to the City. RECOMMENDED ACTION: If appropriate and should the City Council desire, approve a Lease Agreement with Lake Forest Bank and Trust for the Drive- Up ATM Facility located at 70 N. Bank Lane. Proceedings of the September 3, 2013 Regular City Council Meeting Alderman Novit made a motion to approve the Lease Agreement with Lake Forest Bank and Trust for the Drive- up ATM Facility located at 70 N. Bank Lane, seconded by Alderman Palmer. The following voted “Yea”: Aldermen Novit, Waldeck, Moore, Tack, Reisenberg, Palmer and Adelman. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. B. Authorize the City Manager to enter into a listing agreement with Koenig & Strey to sell Wedgewood Lots #22, #23, #24. Property and Public Land Committee Chairman Reisenberg explained that on August 19, 2013 the Property and Public Land Committee met and is unanimously recommending that the City Council approve a Professional Services contract with the real estate firm Koenig & Strey to assist the City in selling Wedgewood Lots #22, #23, #24. At the May 20, 2013 meeting, the City Council approved a Resolution declaring the Wedgewood Lots surplus and directing staff to begin marketing the sale of the three lots. In June, staff sent correspondence to developers and realtors advising that these lots were for sale by owner. Since June, staff has received a few inquiries; however, no proposals. The approved Resolution also directed staff to solicit a Request for Qualifications (RFQ) from all local real estate agents who would assist the City to market and sell these three City-owned undeveloped lots. The City received RFQ’s from Koenig & Strey, Coldwell Banker, Griffith Grant and Lackie, and Baird & Warner. Of the four proposals received, Koenig & Strey prepared the most professional packet including scope of work, acknowledging the 5% commission rate, and marketing recommendations. The staff is negotiating a few items; and respectfully requests the City Council to authorize the City Manager to enter into a listing agreement. Chairman Reisenberg gave a brief timeline of events relating to the property. RECOMMENDED ACTION: Authorize the City Manager to enter into a listing agreement with Koenig & Strey to sell Wedgewood Lots #22, #23, #24. Alderman Palmer made a motion to authorize the City Manager to enter into a listing agreement with Koenig & Strey to sell Wedgewood Lots #22, #23, #24, seconded by Alderman Moore. The following voted “Yea”: Aldermen Novit, Waldeck, Moore, Tack, Reisenberg, Palmer and Adelman. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS Seeing none, Mayor Schoenheider read the Omnibus items for consideration. ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Approval of the August 5, 2013 City Council minutes. 2. Approval of Check register from July 27-August 23, 2013 3. Award of Bid for the Public Safety Fan Coil Replacement Project Proceedings of the September 3, 2013 Regular City Council Meeting 4. Payment Authorization for Painting the Route 60 METRA Railroad Bridge 5. Consideration of Ordinances Approving Recommendations from the Building Review Board. (First Reading and if Desired by the City Council, Final Approval) RECOMMENDED ACTION: Approve the five (5) Omnibus items as presented. Alderman Reisenberg made a motion to approve by Omnibus vote designation items as presented, seconded by Alderman Novit. The following voted “Yea”: Aldermen Novit, Waldeck, Moore, Tack, Reisenberg, Palmer and Adelman. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. ORDINANCES 1. Consideration of an Ordinance Authorizing the Issuance of General Obligation Refunding Bonds, Series 2013 (First Reading) Finance Director Elizabeth Holleb stated that in 2010, the City issued General Obligation Bonds, Series 2010A in the amount of $9,665,000. The proceeds from this issue were used to provide partial financing for the construction of the Municipal Services facility. The entire principal amount is due in December 2015, at which time it was anticipated that the Laurel Avenue property which had served as the prior site of Municipal Services, would be redeveloped and the proceeds of that redevelopment would be used to retire the bonds. National economic conditions have delayed the redevelopment of the Laurel Avenue property although discussions continue on the best use of the site. She went on to say the Finance Committee has previously deliberated on the refinancing of the 2010A issue that is callable on or after December 15, 2013. Interest rates remain competitive and are anticipated to increase. No other bond issues are planned in 2013, allowing the refunding to occur as a bank-qualified issue, yielding additional interest savings and the refunding would provide additional flexibility for the redevelopment of the Laurel Avenue property She went on to explain the interest rate on the bond issue will be determined at the online bid auction scheduled for September 16. Debt service on the bond issue is scheduled through December 2032 and will be paid from the City’s property tax levy for debt. The bonds will be callable in whole or in part on or after December 15, 2021. Proceeds from the redevelopment of the Laurel Avenue property could be used to advance refund these bonds and provide additional debt capacity for future needs. An online bid will occur on Monday, September 16. At the September 16 City Council meeting, a final bond ordinance will be presented for Council Proceedings of the September 3, 2013 Regular City Council Meeting consideration for second reading and granting final approval. She stated it is anticipated that the current rates are still within range. RECOMMENDED ACTION: Approval of first reading of the bond ordinance. An online bid will occur on Monday, September 16. At the September 16 City Council meeting, a final bond ordinance will be presented for Council consideration for second reading and granting final approval. Alderman Palmer made a motion for Approval of first reading of the bond ordinance, seconded by Alderman Moore. The following voted “Yea”: Aldermen Novit, Waldeck, Moore, Tack, Reisenberg, Palmer and Adelman. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. 2. Consideration of a Recommendation from the Plan Commission in Support of Phase 2 of the Master Plan for Woodlands Academy of the Sacred Heart located at 760 E. Westleigh Road. (If desired by the Council, waive first reading and grant final approval.) Director of Community Development Catherine Czerniak explained that the second phase of the Master Plan focuses on improvements planned on the former site of Barat Campus immediately after the demolition of Old Main is completed. In February, 2012, the City Council approved a Special Use Permit authorizing the incorporation of the former Barat Campus into the Woodlands Academy campus. The Special Use Permit required that a Master Plan be developed, in multiple phases if desired by Woodlands Academy, and presented to the City for review and approval to allow the former Barat Campus to be incorporated fully into the Woodlands Campus. Last October, the City Council approved Phase 1 of the Master Plan which authorized the construction of a new monopole which is now in place. New wireless antennas on the pole should be operational within the next 30 to 60 days replacing the service provided by antennas on Old Main and clearing the way for demolition of the building as previously approved by the City Council. Salvaging and removal of interior materials has been underway for some time and will allow the demolition of the building shell to proceed more quickly and cleanly than it would have without this preliminary work. Phase 2 of Woodlands’ Master Plan will serve the immediate needs of Woodlands Academy and the needs for the foreseeable future. Some of the key components of the Phase 2 are : Safety improvements to ingress and egress to the campus, Preservation of the front lawn as open space, Reuse of the former Cooney Library, Development of two new athletic fields for student activities, and the Addition of parking and internal circulation roads and paths. A memorial honoring Old Main is planned on the site. Proceedings of the September 3, 2013 Regular City Council Meeting Recommendation: Waive first reading and grant final approval of an Ordinance approving Phase 2 of the Master Plan for Woodlands Academy of the Sacred Heart. Alderman Reisenberg made a motion to waive first reading, seconded by Alderman Novit. The following voted “Yea”: Aldermen Novit, Waldeck, Moore, Tack, Reisenberg, Palmer and Adelman. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. Alderman Palmer then made a motion to grant final approval of an Ordinance approving Phase 2 of the Master Plan for Woodlands Academy of the Sacred Heart, seconded by Alderman Tack. The following voted “Yea”: Aldermen Novit, Waldeck, Moore, Tack, Reisenberg, Palmer and Adelman. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. 3. Consideration of an Ordinance Amending The City of Lake Forest Liquor Code, Section 4-10, Number of Licenses. (Waive first reading and if desired by the City Council, grant final approval.) Alderman Reisenberg addressed the Council and stated that he will be recusing himself from the discussion and the vote on this matter due to a conflict of interest, and City code does not allow his participation. City Attorney Victor Filippini explained that The City has received applications for two new liquor licenses. One is Ragdale requesting a Class F-5 and the second is the Shell requesting a Class A-2 License which has conditions. The Council is aware that the issuance of liquor licenses is under the purview of the City’s Liquor Commissioner and the Mayor serves in that role. After review by the Liquor Commissioner and discussion with the City Council, a determination that the issuance of a license would be appropriate, the City Council was asked to consider an amendment to the Liquor Code. RECOMMENDED ACTION : Waive first reading of an ordinance amending Section 4-10 of the City Code increasing the number of liquor licenses by two and if desired by the City Council, grant final approval. Alderman Palmer made a motion to waive first reading, seconded by Alderman Moore. The following voted “Yea”: Aldermen Novit, Moore, Tack, Palmer and Adelman. The following voted “Nay”: Alderman Waldeck. 5 Yeas, 1 Nays, 1 abstention by Alderman Reisenberg. Motion carried. Alderman Moore made a motion to grant final approval of an ordinance amending Section 4-10 of the City Code increasing the number of liquor licenses by two, seconded by Alderman Palmer. The following voted “Yea”: Aldermen Novit, Moore, Tack, Palmer and Adelman. The following voted “Nay”: Alderman Waldeck. 5 Yeas, 1 Nays, 1 abstention by Alderman Reisenberg. Motion carried. Proceedings of the September 3, 2013 Regular City Council Meeting COMMENTS BY COUNCIL MEMBERS Alderman Novit made a motion to reconsider discussion on the Lake Forest Bank and Trust Lease , seconded by Alderman Adelman. The following voted “Yea”: Aldermen Novit, Waldeck, Moore, and Adelman. The following voted “Nay”: Alderman Tack, Reisenberg and Palmer. 4 Yeas, 3 Nays, motion carried. The City Council held a discussion around the term of the lease agreement. It was decided to add the wording of mutual opportunity to terminate the lease at each ten year renewal with a 180 day notice and keep the three, five year renewal options. Alderman Adelman then made a motion to accept the agreement subject to the terms discussed, seconded by Alderman Moore. The following voted “Yea”: Aldermen Novit, Waldeck, Moore, Tack, Reisenberg, Palmer and Adelman. The following voted “Nay”: None. 7 Yeas, 0 Nays, motion carried. NEW BUSINESS Seeing none ADDITIONAL ITEMS FOR COUNCIL DISCUSSION Seeing none ADJOURNMENT There being no further business. Alderman Palmer made a motion to adjourn, seconded by Alderman Novit Motion carried unanimously by voice vote at 8:45pm Respectfully Submitted, Margaret Boyer Deputy City Clerk A video of the City Council meeting is available for viewing at the Lake Forest Library and on file in the Clerk’s office at City Hall. You can also view it on the website by visiting www.cityoflakeforest.com. 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