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CITY COUNCIL 2013/04/15 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the April 15, 2013 Regular Meeting 7:30 p.m. – City Hall Council Chambers CALL TO ORDER AND ROLL CALL: The Honorable Acting Mayor Don Schoenheider called the meeting to order at 7:45 p.m. Deputy City Clerk Margaret Boyer called the roll of Council members. Present: Alderman Novit, Alderman Waldeck, Alderman Pandaleon, Alderman Tack, Alderman Reisenberg, Alderman Palmer. Absent: Alderman Moore, Alderman Adelman. Quorum present. Also present were: Robert Kiely, City Manager; Vic Filippini, City Attorney; Catherine Czerniak, Director of Community Development, Michael Thomas, Director of Public Works; Bob Ells, Engineering Supervisor; Mary VanArsdale, Director of Parks & Recreation; Chuck Myers; Superintendent of Parks and Forestry; Michael Thomas, Director of Public Works and Carina Walters, Assistant City Manager. There were approximately 15+ present in the audience. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance. Reports of City Officers 1. Comments by Mayor Acting Mayor Schoenheider asked Council to consider the appointment of Holly Brown as Chairman to the ELAWA Farm Commission; a motion was made by Alderman Palmer, seconded by Alderman Novit, all in favor, carried unanimously by voice vote. Acting Mayor Schoenheider asked Council to consider the Appointment of Georgia West to the ELAWA Farm Commission; a motion was made by Alderman Palmer, seconded by Alderman Novit, all in favor, carried unanimously by voice vote. Acting Mayor Schoenheider read the Proclamation proclaiming April 26, 2013 as Arbor Day. 2. Comments by City Manager Bob Kiely, City Manager followed up on an inquiry regarding Forest park, there will be a mailer going out to residents, Bob Kiely then and introduced Tom Swarthout who is a representative of Forest Park Board. Mr. Swarthout gave an update that Forest park is on budget for Phase 1 and that the work beginning in August should be completed by fall. A longtime resident who has worked publicly and privately has been hired as the construction manager. Over the next 2-3 months the Forest Park Board will look into ways of saving money without compromising the infrastructure. Currently there are visible improvements, stone and hardscape. You can see updates at the City of Lake Forests’ web site and the Forest Park website. Proceedings of the April 15, 2013 Regular Meeting 2. Comments by Council Members Finance Committee Report 1. GFOA Certificate of Achievement for Excellence in Financial Reporting for FY12 CAFR Finance Director Elizabeth Holleb, told City Council that The City of Lake Forest has been notified by the Government Finance Officers Association (GFOA) that it has been recognized for the 34th consecutive year in a row and that she in receipt of the Certificate of Achievement for Excellence in Financial Reporting for the FY 12 Audit (CAFR). Finance Director Elizabeth Holleb then presented the award to Assistant Finance Director Diane Hall for preparing the CAFR. Alderman Pandaleon gave Congratulations to both Elizabeth Holleb and Diane Hall for a job well done as to receive this award, you choose to participate. 2. Consideration of an Ordinance approving a Fee Schedule for The City of Lake Forest Relating to Water Rates. (First Reading and Final Approval) Finance Director Elizabeth Holleb requested first reading and final approval of an Ordinance approving a modified fee schedule for The City of Lake Forest. As discussed at the February 19 and March 18 Finance Committee meetings, it is recommended to increase water rates by 3.00% effective May 1, 2013. For customers inside the City, the rate would increase from $4.99 to $5.14/1000 gallons and for customers outside the City; the rate would increase from $6.85 to $7.06/1000 gallons. The proposed rate increase will ensure proper funding of the FY14 water fund operating budget and the water fund Capital Improvement Program (CIP). A survey demonstrated that The City of Lake Forest’s rate structure continues to be competitive with surrounding communities. The proposed rate increase is projected to generate $172,791 in additional revenue for Fiscal Year 2014, based on a five-year historical average of water consumption. The projected increase in cost for typical consumers annually is as follows:  Single resident with minimal summer landscape water consumption –approx. $6.14/year  Family with summer landscape water consumption – approx. $31.82/year Proceedings of the April 15, 2013 Regular Meeting Alderman Novit so moved to make a motion to waive first reading and approve the Ordinance, seconded by Alderman Palmer The following voted “Yea” Aldermen Novit, Waldeck, Pandaleon, Tack, Reisenberg, Palmer. The following voted “Nay” None. 6 Yea 0 Nay, Motion carried A. Public Works Committee Report 1. Electric Vehicle Discussion Alderman Novit made the recommendation of continuing the existing practice of recycling the old police cars instead of purchasing an electric car at a cost of $38,000.00 as community development car, although we are for environmental betterment, the expense at this time of purchasing an electric car is not the right time, encouraged for the future but not now. Alderman Novit suggested saving this discussion for future Council discussion and consideration. 2. Appointment and Approval of a Three-Year Engineering Services Agreement for the City Surveyor and Engineer Director of Public Works Michael Thomas is requesting appointment and approval of a three year agreement with GeWalt Hamilton to provide engineering services through April 30, 2016. At the October 15, 2012 City Council meeting, staff requested approval of an agreement with GeWalt Hamilton to provide engineering services to the City. The agreement was approved for services through May 6, 2013. From October 16, 2012 through February 24, 2013, the City has spent $8,139 for 77 hours of engineering services. Staff anticipated using approximately 30 additional hours for the months of March and April at an estimated expense of $3,120. The City Surveyor and Engineer is needed to fulfill all statutory requirements and assist with plan reviews for watershed development, commercial development, and IEPA / IDOT permits. Recent plan reviews have primarily focused on applications that fall under the regulations of the Watershed Development Ordinance governed by the Lake County Stormwater Management Commission. In addition, GeWalt Hamilton spent time reviewing plans for Forest Park, the proposed Route 60 Median Project, and most recently, the City’s water main study. The assigned engineer from GeWalt Hamilton has been extremely responsive and has been able to participate in a multitude of meetings requested of him in addition staff has been very pleased with the engineer’s quality of work. GeWalt Hamilton has proposed to hold their current rates through April 30, 2014. Beginning in F.Y. 2015 their rates would increase approximately 4% but would hold through April 30, 2016. Staff’s estimated professional engineering services not to exceed 200 hours per year and has budgeted accordingly in the F.Y. 2014 operating budget. As noted in the original interview process, Gewalt Hamilton intends on performing engineering services for all current and future Lake Forest College development. If/when such applications are made; staff recommended that such plans be reviewed by Bleck Engineering as the City’s secondary engineering firm. Additionally Gewalt Hamilton Associates pledged not to Proceedings of the April 15, 2013 Regular Meeting perform any other engineering services for private Lake Forest clients while working as the role of City Surveyor and Engineer. Gewalt Hamilton personnel reviewed and acknowledged receipt of the City’s “Gift Ban Act and Ethics Ordinance”. Alderman Novit so moved to make a motion Appoint and approve a three year agreement for the City Surveyor & Engineer to Gewalt Hamilton Associates, Inc. through April 30, 2016. Bleck Engineering appointed as the City’s secondary engineering firm if /when private engineering plans within Lake Forest are received from Gewalt Hamilton Associates, seconded by Alderman Waldeck. The following voted “Yea” Aldermen Novit, Waldeck, Pandaleon, Tack, Reisenberg, Palmer. The following voted “Nay” None. 6 Yea 0 Nay, Motion carried OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS None Acting Mayor Donald Schoenheider read the ITEMS FOR OMNIBUS VOTE CONSIDERATION. 1. Approval of the March 18, 2013 regular City Council minutes 2. Check Register For Period February 23 - March 22, 2013 3. Approval of a Resolution Reallocating 2013 Volume Cap to the Village of Buffalo Grove, Illinois 4. Approval of a Contract for Annual Recreation and Croya Transportation Services 5. Approval of a Contract with Konica Minolta for the Purchase of Four Multifunction Copy Machines. 6. Award of Bid for a Greens Mower for the Golf Course Maintenance Section Included in the FY2014 Capital Equipment Budget 7. Award of contract for Onwentsia Road Skokie River Watermain Replacement Project. 8. Award of contract for Wilson and West Fork Drive Watermain Replacement Project 9. SUBJECT: Award of a Contract for a Pavement Management Program 10. Award of Lake Forest share of the joint 2013 Annual Street Resurfacing (ASR) Program contract. 11. Award of Bid for the Recreation Classrooms at Everett Park HVAC Replacement Project Included in the F.Y. 2013 CIP Budget Proceedings of the April 15, 2013 Regular Meeting 12. Award of Contract for Thermoplastic Lane Marking 13. Consideration of a Request for an Extension of Tentative Plat Approval for the Spiel Subdivision. Information such as Purpose and Action Requested, Background/Discussion, Budget/Fiscal Impact, Recommended Action and a Staff Contact as it relates to the Omnibus items can be found on the agenda. Alderman Palmer so moved to make a motion approving the thirteen Omnibus items as presented, seconded by Alderman Reisenberg. The following voted “Yea” Aldermen Novit, Waldeck, Pandaleon, Tack, Reisenberg, Palmer. The following voted “Nay” None. 6 Yea 0 Nay, Motion carried. ORDINANCES 1. Consideration of an Ordinance Amending The City of Lake Forest Liquor Code (Second Reading, Final Approval) Staff is requesting City Council review and to give final approval to an Ordinance amending the City’s Current Liquor Code with the modifications City Council asked for at the March 18th meeting. Attorney Victor Filippini outlined modifications to the liquor code they included; recitals, minor clarifications, most importantly BASSETT training as a licensing requirement (Basic Alcohol Sellers and Servers Education and Training) ,consolidated categories’ from beer and wine to full range of all alcohol, The number of current licenses as well the inclusion of Kemper, Presbyterian Homes, Westwood Bistro, 950 Whiskey Bar and ensured its accuracy and in compliance with state law and current local practices; additionally further modifications were made in accordance with the City Councils recommendations including replace the language restricting the sale of alcohol at gas stations. Vic Filippini explained that and new licensee would have to come before Council as there are no vacant licenses. Bill Lombardis of 193 E Deerpath spoke to Council asking about an A1 licensing for beer and wine only, he also addressed concerns with Catherine Czerniak, Director of Community Development, Jim Held, Chief of Police and Carina Walters, Assistant City Manager. He said that [they] would be willing to adapt to any request The City of Lake Forest would have in regards to the sale of alcohol. Proceedings of the April 15, 2013 Regular Meeting Alderman Reisenberg so moved to make a motion approving the Ordinance, seconded by Alderman Waldeck. The following voted “Yea” Aldermen Waldeck, Reisenberg. The following voted “Nay” Aldermen Novit, Pandaleon, Tack, Palmer. Two (2) Yea , Four (4) Nay, 4-2 Motion failed. Alderman Palmer so moved to make a motion to adopt the Ordinance as the second reading, striking the provision on gas stations, seconded by Alderman Pandaleon. The following voted “Yea” Aldermen Novit, Pandaleon, Tack, Palmer. The following voted “Nay” Alderman Waldeck, Reisenberg. Two (2) Yea, Four (4) Nay. Attorney Victor Filippini advised that Acting Mayor Schoenheider could to vote on the motion; Acting Mayor Schoenheider voted nay, Motion failed Alderman Palmer so moved to make a motion to continue discussion to the next City Council meeting. Seconded by Alderman Pandaleon. All in favor motion passes unanimously. City Manager Bob Kiely asked for an amendment to the motion to put the topic on the May 20, 2013 meeting due to expected absences. All in favor of amendment to motion, motion passed unanimously NEW BUSINESS 1. Consideration of a Resolution Directing the Plan Commission to Consider Amending the Code to Establish a Review Process for the Extension of Private Roads Outside the City Limits (Approval of Resolution) Director of Community Development Catherine Czerniak asked City Council to Consider of a Resolution directing the Plan Commission to consider a Code amendment to a review process for extensions of private roads outside of the City limits. Catherine Czerniak explained that currently, the City of Lake Forest Code does not provide a process for review or approval of extensions of private roads outside the City limits. An established review process would allow an evaluation, in a public forum, of proposed extensions of private roads City. Impacts could include, but may not be limited to, increased demand for City services or impacts on adjacent neighborhoods within the City of Lake Forest. If the Council chooses to approve the Resolution, City staff plans to work with the City Attorney to prepare a draft amendment establishing a process for review of proposed extensions of private roads outside of the City limits. The draft amendment will be presented to the Plan Commission for public hearing and deliberation. At the conclusion of its work, the Plan Commission will make a recommendation to the City Council and if a Code amendment is recommended, the amendment language will be forwarded to the City Council for consideration and final action. Alderman Reisenberg moved to make a motion to approve a Resolution directing the Plan Commission to hold a public hearing to consider amendments to the Code to establish a process for Proceedings of the April 15, 2013 Regular Meeting review and approval of the extension of private roads outside the City limits. Seconded by Alderman Palmer. The following voted “Yea” Aldermen Novit, Waldeck, Pandaleon, Tack, Reisenberg, Palmer. The following voted “Nay” None. 6 Yea 0 Nay, Motion carried. ADDITIONAL ITEMS FOR COUNCIL DISCUSSION Alderman Pandaleon encouraged residents to attend the Differentiated Housing Opportunities forum to be held Thursday April 18th at 7 pm at the Gorton Community Center. There being no further business for open session, Alderman Palmer made a motion to adjourn into executive session at 9:00pm, to discuss matters of land disposition and land acquisition seconded by Alderman Novit. Motion carried unanimously by roll call of Council members. Present: Honorable Acting Mayor Schoenheider, Alderman Novit, Alderman Waldeck, Alderman Pandaleon, Alderman Tack, Alderman Reisenberg, Alderman Palmer. Absent: Alderman Moore, Alderman Adelman. ADJOURNMENT INTO EXECUTIVE SESSION TO DISCUSS MATTERS OF LAND DISPOSITION AND LAND ACQUISITION. Respectfully Submitted, Margaret Boyer Deputy City Clerk