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CITY COUNCIL 2013/01/22 MinutesThe City of Lake Forest CITY COUNCIL Proceedings of the January 22, 2013 Regular Meeting 7:30 p.m. – City Hall Council Chambers Alderman Novit moved, seconded by Alderman Pandaleon to appoint Alderman Donald Schoenheider as Acting Mayor for the balance of Mayor Jim Cowhey’ s term. The following voted “Yeah” Novit, Waldeck, Moore, Pandaleon, Schoenheider, Tack, and Adelman. The following voted “Nay” None. Motion carries. CALL TO ORDER AND ROLL CALL: Acting Mayor Schoenheider called the meeting to order at 7:30p.m. Deputy City Clerk called the roll of Council members. Present: Aldermen Novit, Waldeck, Moore, Pandaleon, Schoenheider, Adelman .Absent: Honorable Mayor Cowhey, Alderman Palmer. Quorum present. There was approximately 30+ present in the audience. Also present were: Robert Kiely, City Manager; Carina Walters, Assistant City Manager; Marlo Del Percio, City Attorney; Catherine Czerniak, Director of Community Development; Susan Banks, Communications Manager; Michael Thomas, Director of Public Works; Dan Martin, Superintendent of Public Works; Anne Whipple, Communications; Cathryn Buerger, Deputy City Clerk; Jim Held, Police Chief; Kevin Issel, Fire Deputy Chief; Desha Kalmar, Human Resources Director. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all in attendance. Reports of City Officers 1. Comments by Acting Mayor Acting Mayor Schoenheider took a moment to thank Mayor Jim Cowhey, who resigned effective this date, for all of his hard work, dedication, and leadership. A. Community Spotlight- School of St. Mary Presidents Blue Ribbon Award for Education School Principal, Vennette Biancalana briefed the Council on the award the school of St. Mary’s won this past year called the President’s Blue Ribbon Award. Acting Mayor Schoenheider thanked Principal Biancalana and her staff for doing a great job with our children. Acting Mayor Schoenheider presented the plaque to Principal Biancalana. B. Appointment of Matthew Davis to the Board of Fire & Police Commissioners Alderman Novit moved, seconded by Alderman Moore approve the appointment. Motion carried unanimously by voice vote. C. Appoint Steve Potsic to Senior Resource Commission and Nini Lustig as Chair of Commission Alderman Novit moved, seconded by Alderman Pandaleon to approve the appointments. Motion carried unanimously by voice vote. 2. Comments by City Manager A. Consideration of a Resolution of Support for Conway Farms Golf Club Hosting the 2013 BMW Championship Golf Tournament The Conway Farms Golf Course has been selected by the PGA TOUR as the site of the 2013 BMW Championship Golf Tournament. Conway Farms has previously hosted amateur golf tournaments in hopes being recognized as a premier, championship golf course worthy of hosting a major professional golf tournament. The BMW Championship Tournament is the third of four events in the PGA TOUR Playoffs for the FedEx Cup and includes only the top 70 golfers in the world. Todd Marsh, Conway Farms Golf Course Manager, stood before Council to discuss the Club’s vision of this tournament; 1. Provide PGA Tours the best in class championship 2. Provide a positive impact to the businesses and residents 3. Goal to make BMW proud of its location selection 4. Give the game the golf a reason to stay in Chicago 5. Show pride and be proud to be able to host the championship Proceedings of the January 22, 2013 Regular City Council Meeting Vince Pelligrino, Vice President-Tournament Operations for the Western Golf Association attended the Council meeting and gave the Council a brief summary/schedule of the week’s events along with a short video. Resolution was before Council stating the City Council’s support for this prestigious golf tournament and directing staff to provide assistance to Conway and the Western Golf Association as they prepare for the event scheduled for September 9 – 15, 2013. Residents and former Aldermen John Looby and Roger Mohr expressed their appreciation for the event and mentioned how important this is to the success of the Evans Scholars Scholarship Foundation. RECOMMENDED ACTION: Approve the proposed Resolution proclaiming the City’s support for Conway Farms Golf Course hosting the 2013 BMW Championship Golf Tournament. Alderman Novit moved, seconded by Alderman Pandaleon to approve the Resolution proclaiming the City’s support for Conway Farms Golf Course hosting the 2013 BMW Championship Golf Tournament. Motion carried unanimously by voice vote. B. Adoption of the 2013-2018 Strategic Plan City Manager, Bob Kiely presented the Council with the Strategic Plan for 2013-2018 and gave them an overview of the matrix. In his overview the city Manager advised the Council that action steps have been completed on roughly 85% of the items. The City Manager has requested the Council to go through the list of items and choose an item that has an interest to them. With that the City Manager is asking each Alderman to choose a topic and conduct a community meeting on this item and then bring the results back to the Council for review. He welcomed input from the Council. Alderman Pandaleon moved, seconded by Alderman Novit to accept and adopt the 2013-2018 Strategic Plan. Motion carried unanimously by voice vote. C. Consideration of a Resolution Of Intent To Establish A Multi-Jurisdictional Task Force On Fire & EMS Shared Services consideration between the City of Highland Park, the City of Highwood, the City of Lake Forest and Village of Lake Bluff Over the past two years the City of Lake Forest has been participating in a study with the cities of Highland Park and Highwood and the Village of Lake Bluff regarding our collective fire and EMS services. We currently provide mutual assistance to these communities through various MABAS, ARA and AA agreements and are interested in identifying other opportunities for greater efficiencies and service level enhancements. The four communities engaged the services of the International City/County Management Association Center for Public Safety Management (ICMA/CPSM) to study and analyze the policies, procedures and operations of the fire and EMS services and they have submitted a final analysis to the communities. On December 11, 2012 the governing bodies of the four communities came together to hear a presentation by representatives of ICMA/CPSM on their findings and recommendations. One recommendation, which was generally supported by those in attendance, was the establishment of a Task Force to continue the dialogue and critical analysis of the feasibility of consolidating the four fire departments. The proposed resolution would authorize the Mayor to appoint two representatives to the Task Force who are charg ed with conducting the necessary studies, public meetings, and considerations to formulate a recommendation to the four respective governing bodies. RECOMMENDED ACTION: Approve the Resolution of Intent to Establish a Multi-Jurisdictional Task Force on Fire & EMS Shared Services. Acting Mayor Schoenheider stated that the two members to be appointed to the task force from The City of Lake Forest will be City Manager, Bob Kiely and Fourth Ward Alderman, Bob Palmer. Alderman Novit moved, seconded by Alderman Adelman to approve the Resolution of Intent to Establish a Multi-Jurisdictional Task Force on Fire & EMS Shared Services. The following voted “Yeah” Novit, Waldeck, Moore, Pandaleon, Schoenheider, Tack, and Adelman. The following voted “Nay” None. Motion carries. D. 2013 Community Priorities City Manager, Bob Kiely outlined and discussed in detail the 2013 Community Priorities to the Council: 1. Strategic Plan (implementation) 7.Hospital Expansion 2. Advocate, Educate, Celebrate 8. Diversity of Housing 3. Redevelopment of Laurel Ave. 9. Beautification 4. Rail Service and Safety Improvements 5. BMW Championship 6. Business alignment Proceedings of the January 22, 2013 Regular City Council Meeting 3. Comments by Council Members A. Finance Committee Report- Alderman Pandaleon 1. Ordinance Terminating the West Lake Forest Tax Increment Financing (TIF) District, Declaring Surplus Revenue in the TIF District and Authorizing Payment of Surplus Revenue to the Affected Taxing Districts on a Pro Rata Basis and an Ordinance providing for a Supplemental Appropriation for FY13 for the TIF Fund (First Reading and if desired by the City Council, Final Approval) Staff requested that the City Council adopt an Ordinance terminating the West Lake Forest TIF district effective December 31, 2012, declaring surplus revenue in the TIF district and authorizing payment of surplus revenue to the affected taxing districts pursuant to State Statutes. Due to FY13 property tax receipts exceeding budget estimates, a supplemental appropriation is required for FY13 to close out the TIF Fund. BACKGROUND/DISCUSSION: The City Council adopted Ordinances approving the West Lake Forest Tax Increment Financing (TIF) District Redevelopment Plan, designating the area as a redevelopment project area pursuant to the Tax Increment Allocat ion Redevelopment Act, and adopting tax increment allocation financing for the area on May 14, 1988, at which time the ce rtified assessed valuation of the TIF district was $2,396,529. Since 1988, the district has evolved significantly in terms of growth in assessed valuation and increased utilization of previously vacant parcels within the redevelopment project area. Over the years, the City has participated in several major redevelopment initiatives within the district including a new commuter station and par king lot, train depot and fire station, installation of sanitary sewer and water mains, traffic and streetscape impr ovements, school and park improvements. Private projects have included the renovation of Country Corners shopping center, construction of Sunset Foods shopping center and Lovell’s Restaurant. Several townhouse and single-family developments have occurred. During FY10-12, the City completed a comprehensive upgrade of its fiber optic telecommunications systems within the commercial and public portions of the TIF District. State Statutes establish a standard 23-year period for TIF districts, which for the West Lake Forest TIF ends December 31, 2012. The City notified all impacted taxing districts of the TIF expiration by November 1, 2012 in accordance with statutory requir ements and the City Council adopted a resolution confirming its intent to terminate t he TIF district effective December 31, 2012 to provide added assurance to taxing districts including the TIF assessed valuation in their 2012 tax levies. As of September 2012, the Lake County Assessor’s Office estimated the additional TIF assessed valuation to be $49.5 million. With all remaining expenditures having been processed by the December 31 deadline, the Finance Department has determined that the special tax allocation fund for the West Lake Forest Redevelopment Area has final surplus funds in the amount of $2,389,515.19 available for distribution on a pro rata basis to the affected taxing districts. Upon approval of the Ordinance, these funds will be remitted to the Lake County Collector for distribution to the affected taxing districts on a pro rata basis determined by the most recent distribution of property taxes from real property in the TIF district. Property tax receipts in the TIF Fund exceeded Fiscal Year 2013 budget estimates. In order to close out the TIF Fund and mak e the required payment to the Lake County Collector of the surplus funds, a supplemental appropriation is required in the amount of $10,000. RECOMMENDED ACTION: Waive first reading and grant final approval of the Ordinance terminating the West Lake Forest TIF District, declaring surplus and authorizing payment of surplus to the affected taxing districts on a pro rata basis. Waive first reading and grant final approval of the Ordinance making a supplemental appropriation for the fiscal year beginning May 1, 2012 and ending April 30, 2013. Discussion was held at the Finance Committee meeting and Council requested this be held to first reading only. Final reading will be voted on at the February 4, 2013 City Council meeting. Alderman Novit moved, seconded by Alderman Moore to grant first reading of the Ordinance terminating the West Lake Forest TIF District, declaring surplus and authorizing payment of surplus to the affected taxing districts on a pro rata basis. Motion carried unanimously by voice vote. Alderman Novit moved, seconded by Alderman Waldeck to grant first reading of the Ordinance making a supplemental appropriation for the fiscal year beginning May 1, 2012 and ending April 30, 2013. Motion carried unanimously by voice vote. B. Property and Public Lands Committee – Alderman Schoenheider 1. Consideration of an Ordinance Vacating the Right-of Way Located between the Properties Addressed as 1, 41, 15 Stonegate Road, and the Properties Addressed as 11 and 33 Stonegate Lane. (First Reading) Proceedings of the January 22, 2013 Regular City Council Meeting Staff recommended that the City Council consider approval of an ordinance vacating the right-of-way (ROW) located between the properties addresses as 1, 41, 15 Stonegate Road, and the properties addressed as 11 and 33 Stonegate Lane. The subject ROW is approximately 10’ wide, and 1,615’ long and extends from the east end of Illinois Road, to the beach. At the beach, there is a narrow pedestrian easement that extends 16' by 60’ to the south of the ROW. This consideration is not unlike prior vacation recommendations that have been brought forth under former City Council Committees (i.e. Planning and Preservation). BACKGROUND/DISCUSSION: In 2006, the City received an inquiry from one of the Stonegate residents seeking to vacate the ROW. At that time, staff contacted the homeowners (1 Stonegate, 15 Stonegate, 41 Stonegate, 11 Stonegate Lane and 33 Stonegate) proposing to split the 10 foot easement down the middle with half going to the neighbors to the north and the othe r half going to the neighbors to the south. The project failed to move forward as the Homeowner of 1 Stonegate sold the property. Periodically, staff has continued to receive inquiries as to the status of the ROW; therefore, brought this item before the P roperty and Public Land Committee (PPL) for consideration. The PPL was asked to identify whether retaining the ROW and the 16’ x 60’ pedestrian easement at the end of the previously vacated Illinois Avenue (the Easement) served the long term good and strategic interests of the City. The PPL elected to recommend to the City Council at its March 19, 2012 meeting a consideration of an ordinance vacating and releasing the easement rights of the Right-of Way; however, such consideration was postponed due to additional questions received by the neighbors. In May staff held a neighborhood meeting moderated by City Attorney Victor Filippini. Three of the five homeowners attended. During the meeting he explained that as part of the original Lake Forest Subdivision, Illinois Avenue was platted to extend to the easternmost part of Lake Forest to the Lake Michigan shore. In 1906, the City Council vacated Illinois Avenue east of Stoneg ate Road and Stonegate Lane, reserving the northerly ten feet of Illinois Avenue as a public pedestrian right-of-way. Although the 10' Strip provides legal access to the beach along Lake Michigan, the 10' Strip has not been maintained to permit convenient access along its length. Additionally, the 1906 Vacation Ordinance was approved in conjunction with an agreement between the City and the then-owner of the James H. Douglas Subdivision. The agreement required the owner of the James H. Douglas Subdivision to maintain a five-foot walk along the 10'Strip and keep the 10' Strip free from overgrowth and debris. The 1906 Agreement also required the owner of the James H. Douglas Subdivision to hold the City harmless in the event of any liability arising from the use of the 10' Strip. It does not appear that the 1906 Agreement was ever recorded, and so the ob ligations imposed by the 1906 Agreement may be unenforceable against the current owners in the James H. Douglas Subdivision. As currently situated, any member of the public can access this ROW. The vacation of the ROW will eliminate the general publi c's right to use the ROW, but it will not extinguish rights of property owners within the subdivisions whose plats created the ROW, including specifically the parcels owned by the Stonegate Road and Stonegate Lane homeowners. The ordinance will place restrictions on the vacated parcels indicating that they must remain open space and may not be used to support subdivision of the parcels or support additional building square footage. In addition, the Ordinance reserves a util ity easement for the City in the vacated parcels, which will allow the City, and its assigns, to use the vacated parcels at the City's discretion for utility purposes. Pursuant to the direction of the Property and Public Land Committee it is recommended to present an ordinance to the Council that would vacate the 10 foot easement to 11 Stonegate, 33 Stonegate, 15 Stonegate, and 41 Stonegate with the exception of parcel #3 of the attached plat of survey. Parcel #3 would be vacated to 1 Stonegate Road in consideration of the bluff stabilization a nd restoration work being completed. Kimberly Layden resident (lot 4) stood before Council to state her concerns and opinions of the right-of-way. Issues concerning the stairs, maintenance, rights, etc. were discussed. Discussion was held and additional language was requested by Council to City Attorney, Marlo Del Percio. Updated language and final reading will be scheduled at the next City Council meeting 2/4/13. RECOMMENDED ACTION: Approve first reading of an ordinance vacating the right-of-way (ROW) located between the properties addresses as 1, 41, 15 Stonegate Road, and the properties addressed as 11 and 33 Stonegate Lane. Alderman Pandaleon moved seconded by Alderman Novit to approve first reading of an Ordinance vacating the right-of-way (ROW) located between the properties addresses as 1, 41, 15 Stonegate Road, and the properties addressed as 11 and 33 Stonegate. Alderman Moore advised Council that CROYA will be having a fundraiser/family event on February 10, 2013 at CROYA. Alderman Adelman stressed what an exciting time this is for The City of Lake Forest with the BMW Championship coming to Lake Forest. This is an exciting time to extend the tradition of professional golfers in Lake Forest. OPPORTUNITY FOR CITIZENS TO ADDRESS THE CITY COUNCIL ON NON-AGENDA ITEMS- Bannockburn Mayor, James Barkemeyer, presented the Council with the first place trophy from a barbeque challenge this past summer won by the Lake Forest Fire Department. The City Manager accepted on the fire department’s behalf. Proceedings of the January 22, 2013 Regular City Council Meeting ITEMS FOR OMNIBUS VOTE CONSIDERATION 1. Check Register for Period November 22 - December 21, 2012 Fund Invoice Payroll Total General 695,754 1,094,724 1,790,478 Water & Sewer 2,028,999 114,338 2,143,337 Parks & Recreation 143,489 271,691 415,180 Capital Improvements 156,435 3,682 160,117 Bond Funds - Projects 0 0 0 Motor Fuel Tax 16,381 0 16,381 Cemetery 153,638 17,029 170,667 Senior Resources 16,504 19,305 35,809 Deerpath Golf Course 115,347 21,956 137,304 Fleet 36,881 34,526 71,407 Debt Funds 1,743,546 0 1,743,546 Housing Trust 75,000 0 75,000 Park & Public Land 0 0 0 All other Funds 790,813 162,822 953,636 $ 5,972,786 $ 1,740,075 $ 7,712,861 2. Request for City Council to Waive the Bidding Process to Purchase Replacement Water Plant Membrane Filters Primarily throughout the winter months, water plant staff repair and account for the broken fibers on each of the 192 modules . Sixteen modules have reached the point where they need to be replaced. Dollars have been budgeted in the F.Y. 2014 Capital Improvement Plan for this purchase. The modules are built in Toulouse, France and take approximately four months to produce and ship to Lake Forest. Beginning last year, the City was informed that there was no longer a U.S. vendor and that the modules would be purchased directly from AquaSource; this resulted in a 58% savings in module pricing as compared to purchasing the modules through the United States vendor. Since no other membrane module will work with the City’s system, staff is requesting that the bidding process be waived and an order be placed to purchase sixteen AquaSource units. This evening’s approval would allow for the modules to be delivered and installed by late May, 2013. In April, 2004 The City of Lake Forest placed into service its new Ultra-Filtration Membrane Water Plant. Due to a manufacturing defect all 192 modules were replaced in the summer, 2006. The modules have a one year manufacturer warranty and are estimated to have a life expectancy of seven to ten years. Eight modules were replaced in October, 2009, twenty in July, 2010, twenty-four in June, 2011, and forty- four in July, 2012. Every eight hours one of the eight skids performs an air integrity test to determine if there are any broken fibers. Each mo dule contains 35,000 fibers and the manufacturer recommends the module be replaced when 300 fibers have been repaired. BUDGET/FISCAL IMPACT: Staff has budgeted for the replacement of modules each fiscal year. The recent installation of the low- lift side arm pumps has been successful in reducing fiber breaks in each of the modules. However the modules will continue to need to be replaced since they each have a number of existing fiber breaks (breaks that occurred before the new low-lift side arm pumps). The price includes shipping via a “less-than container load” (LCL) ocean carrier. FY2014 Funding Source Account Number Account Budget Amount Requested Budgeted? Y/N Water 508-0001-434-6749 $160,000 $144,610 Y RECOMMENDED ACTION: Staff requests that City Council waive the bidding process and award the purchase of sixteen replacement membrane modules to AquaSource in the amount of $144,610. This is $15,390 under the budgeted amount of $160,000. Proceedings of the January 22, 2013 Regular City Council Meeting 3. Consideration of an Ordinance Approving a Recommendation from the Historic Preservation Commission. (First Reading and Final Approval) 301 Vine Avenue – The Historic Preservation Commission recommended approval of a building scale variance to allow construction of an addition and modifications to the roof form and front entrance. Three letters were submitted in support of the petition, t here was no testimony in opposition to the petition. (Board vote: 5-0, approved) RECOMMENDED ACTION: Waive first reading and grant final approval of the Ordinances in accordance with the recommendations of the Historic Preservation Commission. 4. Consideration of an Ordinance Approving a Recommendation from the Zoning Board of Appeals. (First Reading and Final Approval) 301 Vine Avenue – The Zoning Board of Appeals recommended approval of variances from the lot-in-depth setback requirements to allow construction of a screen porch addition, modification of the roof form and modification of the front entrance within the required setback area. Two letters were submitted in support of this petition, there was no public testimony in opposition to this petition. (Board vote: 6-0, approved) RECOMMENDED ACTION: Waive first reading and grant final approval of the Ordinance in accordance with the recommendation of the Zoning Board of Appeals. 5. Consideration of an Ordinance Approving a Recommendation from the Building Review Board. (First Reading and if desired by the City Council, Final Approval) 775 S. Green Bay Road – The Building Review Board recommended approval of a new single family house on a vacant buildable lot. One neighbor spoke in opposition to the petition. (Board vote: 6-0, approved) RECOMMENDED ACTION: Waive first reading and grant final approval of the Ordinances in accordance with the recommendations of the Building Review Board. 6. Award of Two Grants for the Lighting Upgrades to the Recreation Fitness Center and the Telegraph Train Depot Interior Lights, Included in the F.Y. 2013 Operating Budget. During the month of August, 2012 while actively pursuing alternate funding for two separate lighting upgrade projects (Recrea tion Fitness Center and the Telegraph Train Depot), the City became aware of an opportunity offered through the Metropolitan Mayors Caucus to receive funding in the form of a grant for indoor lighting energy efficiency improvements offered by The Illinois Clean Energy Community Foundation (ICECF). As an added incentive, the Metropolitan Mayors Caucus teamed up with the 360 Energy Group to combine the projects of multiple municipalities into one large public bid, thus increasing the savings to the individual municipalities. By taking part in this opportunity, the City’s projects were eligible for additional funding in the form of an Illinois Department of Commerce and Economic Opportunity (DCEO) grant. For ease of facilitating, 360 Energy Group combined the City’s two projects into one larger project during the bidding process. The grant’s terms require the City to purchase the fixtures up-front for $33,605.27 and have them installed by March, 2013 before receiving the grant incentive of $16,970.10. This would result i n a net out-of-pocket expense for the City of $16,635.17. Staff requested City Council authorization to have the City Manager execute the grant agreement with the Metropolitan Mayors Caucus on behalf of the Department of Commerce and Economic Opportunity and the Illinois Clean Energy Community Foundation for the lighting upgrades to the Recreation Fitness Center and Telegraph Train Depot. In addition, staff is requested City Council authorization to award the bid for lighting fixtures to Helsel Jepperson. Recreation Fitness Center: During staff’s inspection of the Recreation Center with the Energy Solutions Manager at 360 Energy Group, two areas were found to be eligible for energy efficiency upgrades: The metal halide fixtures in the Fitness Center an d the T12 fluorescent light fixtures in the basement. The fixtures in both of these areas will be replaced with high efficient T8 fixtures, reducing our energy consumption by 74% in those areas. This will result in an annual savings of $3235 per year. Telegraph Train Depot: The metal halide can lights and the T12 fluorescent fixtures located in the main lobby of the Train Depot were also deemed eligible for energy efficiency upgrades. The can lights will be replaced with new high efficient LED can lights and the T12 fixtures will be retrofitted with T8 ballasts and bulbs, reducing our energy consumption by 62% in this area. This will result in an annual savings of $1860 per year. BUDGET/FISCAL IMPACT: On December 20, 2012, 360 Energy Group on behalf of the Metropolitan Mayors Caucus and the ICECF received the following bids for this project: Proceedings of the January 22, 2013 Regular City Council Meeting Company Material only Bid Helsel Jepperson $33,605.27 Brook Electric $34,230.70 Evergreen Supply $34,793.68 Steiner Electric $33,605.70 Century Electric Bid disqualified for Non-Approved Alternates The public bid process for the multiple municipalities was coordinated by the 360 Energy Group under the direction of the Metropolitan Mayors Caucus. No alternate materials were used in the lowest certified bidder’s quote. The total material cos t for the lighting upgrade is $33,605.27. The City has been qualified to receive $16,970.10 in grant incentives from the following grants: The Illinois Department of Commerce and Economic Opportunity (DCEO) for $8,900.10 and the Illinois Clean Energy Community Foundation (ICECF) for $8,070.00 bringing the actual project cost for The City of Lake Forest to $16,635.17 ($33,605.27 - $16,970.10 = $16,635.17). Not included in the above cost summary is the additional savings of $10,716 in labor costs by having the installation performed by City staff. Recreation Fitness Center and Telegraph Train Depot Lighting Upgrades: FY2013 Funding Source Amount Requested Budgeted? Y / N Operating Budget $33,605.27 Y RECOMMENDED ACTION: Authorize the City Manager to execute grant agreements with the Metropolitan Mayors Caucus on behalf of the Department of Commerce and Economic Opportunity for $8,900.10 and the Illinois Clean Energy Community Foundation for $8,070, and award the bid to Helsel Jepperson in the amount of $33,605.27. 7. Approval of the December 3, 2012 regular City Council minutes RECOMMENDED ACTION: Approve The Omnibus items as presented. Alderman Novit moved, seconded by Alderman Pandaleon to approve the Omnibus items as presented. The following voted “Yea” Aldermen Novit, Waldeck, Moore, Pandaleon, Schoenheider, Tack, and Adelman. The following voted “Nay” None. Motion carries. ORDINANCES 1. Consideration of an Ordinance amending chapter 39 of the City Code relating to the expansion of the composition of the Emergency Telephone System Board In 1989 the City Council established Ordinance #1833 (The E911 Surcharge and Emergency Telephone System Board). Currently members of the Emergency Telephone System Board include a member of the City Council, a resident of the City at large, two members of the Police Department, and a member of the Fire Department. The proposed amendment to ordinance #1833 is to change the makeup of the board to provide more oversight for expenditures and to be able to better control the coordinating supervising and implementation of the systems required. RECOMMENDED ACTION: Waive first reading and grant final approval to approve an Ordinance amending chapter 39 of the City Code relating to the expansion of the composition of the Emergency Telephone System Board. Alderman Novit moved, seconded by Alderman Pandaleon to approve an Ordinance amending chapter 39 of the City Code relating to the expansion of the composition of the Emergency Telephone System Board. The following voted “Yea” Aldermen Novit, Waldeck, Moore, Pandaleon, Schoenheider, Tack, and Adelman. The following voted “Nay” None. Motion carries. NEW BUSINESS ADDITIONAL ITEMS FOR COUNCIL DISCUSSION ADJOURNMENT There being no further business, Alderman Pandaleon moved, seconded by Alderman Novit to adjourn the meeting at 9:20p.m. The motion carried unanimously by voice vote.