ENVIRONMENTAL SUSTAINABILITY COMMITTEE 2020/10/26 MinutesENVIRONMENTAL SUSTAINABILITY COMMITTEE MEETING 1
Thursday, October 26, 2020 – 10:30 A.M. 2
REMOTE ACCESS MEETING 3
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ROLL CALL/CALL TO ORDER 5
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Chairman Melanie Rummel called the meeting to order at 10:30 A.M. Aldermen 7
Jed Morris and Jim Preschlack were present. 8
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Staff in attendance included Mike Strong, Assistant City Manager; Michael 10
Thomas, Director of Public Works; Jim Lockefeer, Management Analyst; Dan 11
Martin, Superintendent of Public Works; Cathy Czerniak, Director of Community 12
Development and Layla Werner, Administrative Intern. 13
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Also in attendance was Greg Maxwell, Senior Vice President of Resource 15
Management Companies and Marcus Norman, Consultant. 16
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There were approximately 10 members of the public that attended the meeting 18
remotely. 19
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Chairman Rummel made the following statement as required by the Open 21
Meetings Act. In accordance with state statute, Chairman Rummel has made a 22
determination that it was not practical or prudent to schedule an in-person 23
Committee meeting because of the COVID-19 pandemic, which is why this 24
October 26, 2020 Environmental Sustainability Committee meeting is being held 25
remotely. 26
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INFORMATIONAL ITEMS 28
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I. UPDATE ON RECYCLING COSTS AND MARKETING CAMPAIGN – 30
Presented by Dan Martin & Marcus Norman, Norman Design 31
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Assistant City Manager, Mike Strong introduced Superintendent of 33
Public Works, Dan Martin to update the Committee on recycling 34
costs, as well as the recycling campaign. Dan Martin explained 35
that the presentation would give additional background on the 36
marketing component to the recycling campaign and the 37
contract that the City has with Resource Management Companies. 38
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Greg Maxwell, Senior Vice President of Resource Management 40
Companies presented an update on recycling methods. He briefly 41
displayed current trends for different recyclable products and 42
market value for specific products with contamination. 43
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The Committee had a lengthy discussion on education campaigns 45
and on contamination levels in the City. Greg Maxwell explained to 46
the Committee the strengths of the current educational campaign 47
being utilized in the City. 48
Environmental Sustainability Committee Minutes
October, 26 2020
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Marcus Norman, Consultant gave a brief update on the recycling 50
campaign being conducted by the City. He began his 51
presentation by providing background on the purpose of the 52
recycling campaign and discussed the various forms of 53
communication utilized to be more interactive with residents. Mr. 54
Norman explained the success of different forms of 55
communication, stating that some initiatives have been put on 56
hold, due to the COVID-19 pandemic. 57
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Chairman Rummel asked if there were any questions or comments 59
on this agenda item. 60
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The Committee thanked Mr. Norman for his work on the recycling 62
campaign. 63
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The Committee had lengthy discussion about the continued 65
education and tracking of the contamination rates within the City. 66
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Chairman Rummel asked if there were any additional comments 68
from the Committee. Seeing none she asked if there were any 69
questions or comments from the public. 70
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Seeing none, she moved to the next agenda item. 72
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II. INTRODUCTION ON SUSTAINABILITY INITIATIVES & PRIORITIES – 74
Presented by Mike Strong 75
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Assistant City Manager, Mike Strong gave a brief overview of a 77
preliminary list of sustainability initiatives and projects that the 78
Committee may choose to prioritize in the future. He explained the 79
processes and discussions that were conducted by MIST 80
Environment regarding how to weight and value specific projects, 81
and ensuring that priorities are in alignment with the Committee, 82
community, and City Council goals. 83
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The Committee expressed their excitement on the potential for 85
recommended next steps and how they could coordinate future 86
recommendations with capital projects. 87
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Chairman Rummel asked if there were any additional comments 89
from the Committee. Seeing none she asked if there were any 90
questions or comments from the public. 91
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Seeing none, she moved to the next agenda item. 93
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October, 26 2020
ACTION ITEMS 97
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I. APPROVAL OF SEPTEMBER 17, 2020 MEETING MINUTES 99
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Alderman Preschlack moved to approve the September 17, 2020 101
Environmental Sustainability Committee meeting minutes. 102
Alderman Morris seconded the motion. The following voted “Aye”: 103
Chairman Rummel, Aldermen Morris and Preschlack. The following 104
voted “Nay”: None. 3-Ayes, 0 Nays, motion carried. 105
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II. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL OF 107
SUSTAINABILITY ENHANCEMENTS TO CIP PROJECTS FOR FY2022 – 108
Presented by Mike Strong, Michael Thomas, Chuck Myers 109
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Assistant City Manager, Mike Strong introduced Director of Public 111
Works, Michael Thomas, to present on how staff has reviewed the 112
capital planning process to include sustainability enhancements. 113
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Director of Public Works, Michael Thomas discussed the process of 115
updating the five-year capital plan that is reviewed every year to 116
evaluate City owned infrastructure. Michael Thomas, Jim Lockefeer 117
and Chuck Myers presented potential projects such as the Old Elm 118
and Sheridan Parking Lot, Fire Department vehicle replacement, 119
Rockefeller/Loch Storm sewer ravine project, Seminary Ravine 120
sanitary/storm sewer study, South Park parking lot replacement, 121
and Waveland Park lot resurface and expansion, that could 122
incorporate sustainability elements. 123
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The Committee asked additional clarifying questions throughout 125
the presentation. 126
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The Committee had additional discussion on ravine management 128
and a potential public education component to further explain 129
ravine enhancements. 130
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Alderman Preschlack moved to recommend approval of the 132
sustainable projects as outlined to the City Council to review at the 133
November budget meeting. Alderman Morris seconded the 134
motion. The following voted “Aye”: Chairman Rummel, Aldermen 135
Morris and Preschlack. The following voted “Nay”: None. 3-Ayes, 0 136
Nays, motion carried. 137
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Chairman Rummel asked if there were any questions or comments 139
from the public. 140
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There was one question which was answered live with the Zoom 142
Q&A function. 143
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October, 26 2020
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ADDITIONAL ITEMS 146
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I. DEERPATH STREETSCAPE PROJECT UPDATE – Presented by Jim 148
Lockefeer 149
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Public Works Management Analyst, Jim Lockefeer gave a brief 151
update on the Deerpath Streetscape, stating that the City has 152
completed the phase one design process. During this process, the 153
ad hoc committee solicited feedback from the community, that 154
green infrastructure be incorporated into the final project plan. Jim 155
Lockefeer explained how the recommended tree trenches 156
encompassed the sustainability aspect by improving storm water 157
quality. 158
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Chairman Rummel asked if there were any additional questions or 160
comments from the Committee. Seeing none, she asked if there 161
were any questions or comments from the public. 162
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Seeing none, she moved to the next agenda item. 164
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PUBLIC COMMENT 166
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Chairman Rummel asked if there were any public comments on any non-168
agenda items. 169
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Seeing none, Chairman Rummel moved to the next agenda item. 171
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NEXT MEETING DATE(S) 173
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ADJOURNMENT 176
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Alderman Morris moved to adjourn the meeting of the Environmental 178
Sustainability Committee at 12:07 P.M. seconded by Chairman Rummel. The 179
motion carried unanimously by voice vote. 180
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Respectfully Submitted, 182
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Layla Werner 184
Administrative Intern 185
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Reviewed by, 188
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Mike Strong 190
Assistant City Manager 191