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ENVIRONMENTAL SUSTAINABILITY COMMITTEE 2020/10/26 MinutesENVIRONMENTAL SUSTAINABILITY COMMITTEE MEETING 1 Thursday, October 26, 2020 – 10:30 A.M. 2 REMOTE ACCESS MEETING 3 4 ROLL CALL/CALL TO ORDER 5 6 Chairman Melanie Rummel called the meeting to order at 10:30 A.M. Aldermen 7 Jed Morris and Jim Preschlack were present. 8 9 Staff in attendance included Mike Strong, Assistant City Manager; Michael 10 Thomas, Director of Public Works; Jim Lockefeer, Management Analyst; Dan 11 Martin, Superintendent of Public Works; Cathy Czerniak, Director of Community 12 Development and Layla Werner, Administrative Intern. 13 14 Also in attendance was Greg Maxwell, Senior Vice President of Resource 15 Management Companies and Marcus Norman, Consultant. 16 17 There were approximately 10 members of the public that attended the meeting 18 remotely. 19 20 Chairman Rummel made the following statement as required by the Open 21 Meetings Act. In accordance with state statute, Chairman Rummel has made a 22 determination that it was not practical or prudent to schedule an in-person 23 Committee meeting because of the COVID-19 pandemic, which is why this 24 October 26, 2020 Environmental Sustainability Committee meeting is being held 25 remotely. 26 27 INFORMATIONAL ITEMS 28 29 I. UPDATE ON RECYCLING COSTS AND MARKETING CAMPAIGN – 30 Presented by Dan Martin & Marcus Norman, Norman Design 31 32 Assistant City Manager, Mike Strong introduced Superintendent of 33 Public Works, Dan Martin to update the Committee on recycling 34 costs, as well as the recycling campaign. Dan Martin explained 35 that the presentation would give additional background on the 36 marketing component to the recycling campaign and the 37 contract that the City has with Resource Management Companies. 38 39 Greg Maxwell, Senior Vice President of Resource Management 40 Companies presented an update on recycling methods. He briefly 41 displayed current trends for different recyclable products and 42 market value for specific products with contamination. 43 44 The Committee had a lengthy discussion on education campaigns 45 and on contamination levels in the City. Greg Maxwell explained to 46 the Committee the strengths of the current educational campaign 47 being utilized in the City. 48 Environmental Sustainability Committee Minutes October, 26 2020 49 Marcus Norman, Consultant gave a brief update on the recycling 50 campaign being conducted by the City. He began his 51 presentation by providing background on the purpose of the 52 recycling campaign and discussed the various forms of 53 communication utilized to be more interactive with residents. Mr. 54 Norman explained the success of different forms of 55 communication, stating that some initiatives have been put on 56 hold, due to the COVID-19 pandemic. 57 58 Chairman Rummel asked if there were any questions or comments 59 on this agenda item. 60 61 The Committee thanked Mr. Norman for his work on the recycling 62 campaign. 63 64 The Committee had lengthy discussion about the continued 65 education and tracking of the contamination rates within the City. 66 67 Chairman Rummel asked if there were any additional comments 68 from the Committee. Seeing none she asked if there were any 69 questions or comments from the public. 70 71 Seeing none, she moved to the next agenda item. 72 73 II. INTRODUCTION ON SUSTAINABILITY INITIATIVES & PRIORITIES – 74 Presented by Mike Strong 75 76 Assistant City Manager, Mike Strong gave a brief overview of a 77 preliminary list of sustainability initiatives and projects that the 78 Committee may choose to prioritize in the future. He explained the 79 processes and discussions that were conducted by MIST 80 Environment regarding how to weight and value specific projects, 81 and ensuring that priorities are in alignment with the Committee, 82 community, and City Council goals. 83 84 The Committee expressed their excitement on the potential for 85 recommended next steps and how they could coordinate future 86 recommendations with capital projects. 87 88 Chairman Rummel asked if there were any additional comments 89 from the Committee. Seeing none she asked if there were any 90 questions or comments from the public. 91 92 Seeing none, she moved to the next agenda item. 93 94 95 96 Environmental Sustainability Committee Minutes October, 26 2020 ACTION ITEMS 97 98 I. APPROVAL OF SEPTEMBER 17, 2020 MEETING MINUTES 99 100 Alderman Preschlack moved to approve the September 17, 2020 101 Environmental Sustainability Committee meeting minutes. 102 Alderman Morris seconded the motion. The following voted “Aye”: 103 Chairman Rummel, Aldermen Morris and Preschlack. The following 104 voted “Nay”: None. 3-Ayes, 0 Nays, motion carried. 105 106 II. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL OF 107 SUSTAINABILITY ENHANCEMENTS TO CIP PROJECTS FOR FY2022 – 108 Presented by Mike Strong, Michael Thomas, Chuck Myers 109 110 Assistant City Manager, Mike Strong introduced Director of Public 111 Works, Michael Thomas, to present on how staff has reviewed the 112 capital planning process to include sustainability enhancements. 113 114 Director of Public Works, Michael Thomas discussed the process of 115 updating the five-year capital plan that is reviewed every year to 116 evaluate City owned infrastructure. Michael Thomas, Jim Lockefeer 117 and Chuck Myers presented potential projects such as the Old Elm 118 and Sheridan Parking Lot, Fire Department vehicle replacement, 119 Rockefeller/Loch Storm sewer ravine project, Seminary Ravine 120 sanitary/storm sewer study, South Park parking lot replacement, 121 and Waveland Park lot resurface and expansion, that could 122 incorporate sustainability elements. 123 124 The Committee asked additional clarifying questions throughout 125 the presentation. 126 127 The Committee had additional discussion on ravine management 128 and a potential public education component to further explain 129 ravine enhancements. 130 131 Alderman Preschlack moved to recommend approval of the 132 sustainable projects as outlined to the City Council to review at the 133 November budget meeting. Alderman Morris seconded the 134 motion. The following voted “Aye”: Chairman Rummel, Aldermen 135 Morris and Preschlack. The following voted “Nay”: None. 3-Ayes, 0 136 Nays, motion carried. 137 138 Chairman Rummel asked if there were any questions or comments 139 from the public. 140 141 There was one question which was answered live with the Zoom 142 Q&A function. 143 144 Environmental Sustainability Committee Minutes October, 26 2020 145 ADDITIONAL ITEMS 146 147 I. DEERPATH STREETSCAPE PROJECT UPDATE – Presented by Jim 148 Lockefeer 149 150 Public Works Management Analyst, Jim Lockefeer gave a brief 151 update on the Deerpath Streetscape, stating that the City has 152 completed the phase one design process. During this process, the 153 ad hoc committee solicited feedback from the community, that 154 green infrastructure be incorporated into the final project plan. Jim 155 Lockefeer explained how the recommended tree trenches 156 encompassed the sustainability aspect by improving storm water 157 quality. 158 159 Chairman Rummel asked if there were any additional questions or 160 comments from the Committee. Seeing none, she asked if there 161 were any questions or comments from the public. 162 163 Seeing none, she moved to the next agenda item. 164 165 PUBLIC COMMENT 166 167 Chairman Rummel asked if there were any public comments on any non-168 agenda items. 169 170 Seeing none, Chairman Rummel moved to the next agenda item. 171 172 NEXT MEETING DATE(S) 173 174 175 ADJOURNMENT 176 177 Alderman Morris moved to adjourn the meeting of the Environmental 178 Sustainability Committee at 12:07 P.M. seconded by Chairman Rummel. The 179 motion carried unanimously by voice vote. 180 181 Respectfully Submitted, 182 183 Layla Werner 184 Administrative Intern 185 186 187 Reviewed by, 188 189 Mike Strong 190 Assistant City Manager 191