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ENVIRONMENTAL SUSTAINABILITY COMMITTEE 2020/08/19 MinutesENVIRONMENTAL SUSTAINABILITY COMMITTEE MEETING 1 Wednesday, August 19, 2020 – 6:30 P.M. 2 REMOTE ACCESS MEETING 3 4 MEETING MINUTES 5 6 ROLL CALL/CALL TO ORDER 7 8 Chairman Melanie Rummel called the meeting to order at 6:30 P.M. Aldermen 9 Jed Morris and Jim Preschlack were present. 10 11 Staff in attendance included Mike Strong, Assistant City Manager; Robert Ells, 12 Superintendent of Engineering; Joe Gabanski, Assistant Director of Innovation 13 and Technology and Michael Thomas, Director of Public Works. 14 15 Also in attendance was Mike Stopka, Consultant and Crystal Egelkamp, 16 Consultant. 17 18 There were approximately 8 members of the public that attended the meeting 19 remotely. 20 21 Chairman Rummel made the following statement as required by the Open 22 Meetings Act. In accordance with state statute, Chairman Rummel has made a 23 determination that it was not practical or prudent to schedule an in-person 24 Committee meeting because of the COVID-19 pandemic, which is why this 25 August 19, 2020 Environmental Sustainability Committee meeting is being held 26 remotely. 27 28 ACTION ITEMS 29 30 I. REVIEW AND APPROVAL OF JULY 7, 2020 MEETING MINUTES 31 32 Alderman Preschlack moved to approve the July 7, 2020 33 Environmental Sustainability Committee meeting minutes. Alderman 34 Morris seconded the motion. The following voted “Aye”: Chairman 35 Rummel, Alderman Morris and Preschlack. The following voted “Nay”: 36 None. 3-Ayes, 0 Nays, motion carried. 37 38 DISCUSSION ITEMS 39 40 I. SUSTAINABILITY VALUES & DECISION MAKING PRESENTATION – 41 MIKE STOPKA 42 43 Chairman Rummel introduced Mike Stopka to present on the second 44 phase of the work they have conducted to improve environmental 45 sustainability in the community. Mike Stopka briefly explained the 46 differences between phase one and phase two and how the second 47 phase will help build on the best practices for the City. He continued 48 Environmental Sustainability Committee Minutes August, 19 2020 to explain how the committee can move forward when 49 recommending initiatives to the appropriate channels, such as the City 50 Council. He stated that the first step was working with the committee 51 to develop a survey to gauge the prioritization process of projects and 52 to better understand the resources the City has allocated for the 53 Committee. They were able to see how the different stakeholders 54 viewed these different initiatives. They asked the people taking the 55 survey to rank eleven different items on the scale from what was most 56 important to least important and the reasons why they saw these as 57 important. Mr. Stopka briefly summarized the results from each group 58 of stakeholders, stating that the majority of the groups overlapped in 59 the prioritization process. He continued to explain what MIST does with 60 the survey results so the committee can understand what specific 61 questions should be asked when evaluating projects and 62 recommending new policies. Mr. Stopka discussed the 63 recommendation from MIST on the questions that the committee 64 needs to ask themselves and the weight for the committee to 65 evaluate. 66 67 Chairman Rummel asked if there were any questions on this agenda 68 item. 69 70 The Committee had discussion on the survey results presented by MIST 71 as well as adjusting the weight and prioritization of specific 72 sustainability initiatives. 73 74 Chairman Rummel asked if there were any additional comments from 75 the Committee, seeing none she asked if there were any questions or 76 comments from the public. 77 78 Seeing none, Chairman Rummel moved to the next agenda item. 79 80 Chairman Rummel asked Mike Stopka to briefly summarize the next 81 steps for the Committee. 82 83 Mike Stopka explained two examples to the Committee, displaying the 84 questions that the Committee would be asking themselves and the 85 community, and how it would improve the overall objective of 86 environmental sustainability in Lake Forest. 87 88 Joy Guscott-Mueller offered her comments to the Committee in 89 regard to the purpose and goals of the Sustainability Committee. 90 91 REVIEW OF FUTURE AGENDA TOPICS 92 93 Chairman Rummel asked if any members of the Committee had any suggestions 94 on items they wanted to discuss at future meetings. 95 96 Environmental Sustainability Committee Minutes August, 19 2020 PUBLIC COMMENT 97 98 Chairman Rummel asked if there were any public comments on any non-99 agenda items. 100 101 Yu Schaback-Kopple offered her comments to the Committee on behalf of 102 Green Minds Lake Forest Lake Bluff. She briefly described the environmental 103 issues on their agenda that they discuss at their monthly meetings, and initiatives 104 they have taken to be environmentally friendly. 105 106 Chairman Rummel thanked Yu for her comments as well as the collaboration 107 and initiatives Green Minds has conducted. 108 109 Chairman Rummel asked if there were any comments of questions from the 110 Committee 111 112 The Committee had discussion on the role of the residents and organizations that 113 impact environmental sustainability in the community. 114 115 Chairman Rummel asked if there were any additional public comments on any 116 non-agenda items. 117 118 Seeing none, Chairman Rummel moved to the next agenda item. 119 120 NEXT MEETING DATE(S) – SEPTEMBER AND OCTOBER 121 122 There was concurrence among the Committee members to meet the second 123 week of September. Assistant City Manager, Mike Strong, stated that he would 124 send out a poll to gauge the availability of the Committee members prior to 125 setting the next meeting date. 126 127 ADJOURNMENT 128 129 Alderman Morris moved to adjourn the meeting of the Environmental 130 Sustainability Committee at 7:49 P.M. seconded by Alderman Preschlack. The 131 motion carried unanimously by voice vote. 132 133 Respectfully Submitted, 134 135 Layla Werner 136 Administrative Intern 137 138 139 Reviewed by, 140 141 Mike Strong 142 Assistant City Manager 143