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ENVIRONMENTAL SUSTAINABILITY COMMITTEE 2020/10/26 PacketENVIRONMENTAL SUSTAINABILITY COMMITTEE MEETING Monday, October 26, 2020 – 10:30 A.M. REMOTE ACCESS MEETING AGENDA Please be advised that all of the Environmental Sustainability Committee members will be remotely attending this Committee meeting by electronic means, in compliance with Governor’s Executive Order 2020-39, issued on May 29, 2020, that extended the suspension of certain Open Meetings Act provisions relating to in-person attendance by members of a public body. Specifically, the Governor’s Order: (1) suspends the requirement in Section 2.01 that “members of a public body must be physically present;” and (2) suspends the limitations in Section 7 on when remote participation is allowed. This Executive Order is effective the duration of the current Gubernatorial Disaster Proclamation. The City will be providing members of the public with various opportunities to watch or attend this meeting, as well as provide public comment at the meeting. For example, members of the public can participate remotely in the meeting by following the public audience link which will provide both video and audio means to attend the meeting. Public audience link: https://us02web.zoom.us/s/82291559532 Or dial by phone at: 312-626-6799 Webinar ID: 822 9155 9532 Passcode: 1861 I.CALL TO ORDER AND ROLL CALL _____ Ald. Melanie Rummel, Chairman _____ Ald. Jed Morris _____ Ald. Jim Preschlack II.INFORMATIONAL ITEMS a.UPDATE ON RECYCLING COSTS AND MARKETING CAMPAIGN – Presented by Dan Martin & Marcus Norman, Norman Design b.INTRODUCTION ON SUSTAINABILITY INITIATIVES & PRIORITIES – Presented by Mike Strong III.ACTION ITEMS a.APPROVAL OF SEPTEMBER 17, 2020 MEETING MINUTES b.REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL SUSTAINABILITY ENHANCEMENTS TO CIP PROJECTS FOR FY2022 – Presented by Mike Strong, Michael Thomas, Chuck Myers IV.ADDITIONAL ITEMS a.DEERPATH STREETSCAPE PROJECT UPDATE – Presented by Jim Lockefeer V.PUBLIC COMMENT VI.NEXT MEETING DATE(S) VII.ADJOURNMENT INFORMATIONAL ITEM: INTRODUCTION ON SUSTAINABILITY INITIATIVES & PRIORITIES MEMORANDUM THE CITY OF LAKE FOREST OFFICE OF THE CITY MANAGER Page 1 TO: Members of the Environmental Sustainability Committee FROM: Mike Strong, Assistant City Manager DATE: October 21, 2020 SUBJECT: Report on Potential Sustainability Initiatives and Priorities Purpose and Action Requested The purposes of this memorandum are to provide a brief summary of the Sustainability Framework Project recently completed by MIST Environment (“MIST”) and to present an introduction of a preliminary list of sustainability projects policy initiatives for the Committee to consider and prioritize. City staff will introduce this item during the Committee meeting on Monday, October 26, but is not seeking specific action from the Committee at this time. Background Over the past four months the Environmental Sustainability Committee (“ESC”) engaged in a collaboration with MIST Environment (“MIST”) to support the newly created Committee in advancing the integration of environmental sustainability into City decisions and processes. MIST led this work, collaborating with multiple staff, community groups and related stakeholders. Overarching project goals of the engagement with MIST were to:  Provide an assessment of Lake Forest’s current sustainability performance  Propose a structure to better integrate sustainability decisions into staff and ESC workflows  Develop a strategic framework and assessment methodology to assist the ESC in prioritizing future projects and policy initiatives The project was broken down into three main phases including an assessment, strategic framework, and assessment methodology to prioritize sustainability projects. After the completion of each phase, MIST presented their findings to the ESC. Due to the limited scope and engagement, the project excluded detailed cost estimates and detailed quantitative analysis of modeling of energy, water, waste or transportation systems. The main focus of the project was to provide support and direction in critical areas, and not intended to be an exhaustive examination. Review of the Sustainability Assessment MIST reviewed the City’s public sustainability information through the City’s website and legislative documents, along with other materials and long-range planning documents. To ensure a holistic review relative to sustainability practices and attributes, the following criteria and sustainability categories were used: Page 2  Strategy & Governance – Budget and funding processes, sustainability plans and policies, transparency and reporting  Natural & Built Environment – Climate goals, energy efficiency, waste management  Education & Engagement – Availability of public information, educational materials, local partnerships After reviewing available documentation, MIST completed a report card for the City of Lake Forest summarized below. Each category was given a red, yellow, or green grade based on MIST’s quantitative and qualitative assessment. Green indicates the City is progressing well, yellow is satisfactory with room for improvement, and red indicates a deficiency. Notable Lake Forest findings: • Lake Forest is on-par compared to peers. • Lake Forest should find opportunities to focus more resources on the Strategy & Governance initiatives to better implement sustainability in the long-term. Improving these areas will enable better policy and leadership decision making, offering the opportunity to make changes at the city-scale. • Many Lake Forest residents are supportive of environmental initiatives but are unclear about the actionable steps they should be taking. Communication and education are key if residents are to feel empowered to take action. • Lake Forest stakeholders want both a greater focus to achieve deeper impact on environmental initiatives and also a broader set of initiatives to be covered. However, limited resources do not allow both. This dichotomy is typical for many cities and Lake Forest leadership will have to choose priorities that can be dealt with based on available resources. Development of Strategic Framework and Assessment Sustainability is just one of many priorities competing for City resources. In order to understand how City of Lake Forest staff and leadership make decisions around sustainability, MIST gathered feedback from relevant stakeholders involved in the Capital planning process to Page 3 understand how potential capital and operations projects are evaluated, how policies and ordinances are enacted and how sustainability instructions or initiatives are communicated. A survey tool was utilized to capture the importance of various criteria when making capital planning and operations decisions. When evaluating these projects criteria related to a project’s environmental impact, initial costs, ongoing costs, and impact on l ocal culture received higher values than criteria related to the marketability of projects and visitor experience. Using this data, a strategic framework was developed to formalize a procedure by which the ESC can evaluate future policies, initiatives and projects. This process includes the following steps: 1. Sustainability Project Idea Log • Sustainability project ideas come from many sources. The first step is sourcing and identifying projects and policy initiatives from existing long-range planning documents, City staff, ESC Members, and residents 2. Triage potential Projects • Analyze the potential project to see if it aligns with an area identified in a long - range planning document (e.g. Comprehensive Plan, Strategic Plan, Sustainability Plan), if it positively impacts the environment, and if there is broad community support for the initiative. • If the ESC determines that the project does not align with their priorities, they may reject it and/or provide feedback to the proposing party. 3. Further vetting of the Project (Those that pass the triage process) • Using the criteria established in the Strategic Framework, eight weighted questions have been defined that can be consistently used to evaluate any project or policy idea. These questions are shown in order of priority below:  Does the project measurably reduce Lake Forest’s environmental footprint?  Does the project create annual operations savings or reduce ongoing city staff time required? Does the project impact annual operational costs?  What Lake Forest Capital Funds are required?  Does the project improve Resident or Local Business Experience?  Does the project address an existing or near-future deferred maintenance need?  Is the potential policy, regulation, or behavior change reasonably enforceable?  Is outside/grant funding secured to finance or does the project support an existing revenue stream?  Does the project offer opportunities to promote LF’s achievements, leading to stronger standing as compared to peer communities? • Depending on the answers to these questions, scores are assessed to the project which aim to identify the relative importance of the policy in this context. 4. Recommendation for Next Steps • If the project scores favorably, the ESC determines the appropriate next step, which may include one of the following outcomes:  Placing it into the Capital Planning Process  Developing policy or modifications to operations, or  Recommending communications and public education around the project Page 4 To document this process, a flowchart and an excel-based scoring sheet were created and are attached to this memorandum. Next Steps – Potential Projects and Policy Initiatives As the final part of this process, and at the direction of the ESC, City staff has aggregated a preliminary list of sustainability project policy initiatives and ideas from MIST, the ESC, Lake Forest City Staff, long-range planning documents, and external stakeholders. A list has been attached which identifies the sustainability category of the project or initiative, a basic scope of the project, the source of the initiative, triage and vetting scoring, and a preliminary priority level. Additionally, recommended next steps have been included based on the previously discussed recommendation steps discussed by the ESC. It is important to note that many sustainable best practices are already occurring in Lake Forest, but communication of those achievements is lacking, resulting in the opinion of some stakeholders of a lack of progress. MIST’s assessment has shown that Lake Forest is on par environmentally with its peers. However, projects are currently identified and executed mostly on an opportunistic basis, as stakeholders bring them forth. Since sustainability is a vast subject area, and resources are limited, it will be important for the ESC to identify priorities for the short-term to avoid the potential struggle of making deeper and lasting impact in environmental initiatives. Action Requested No formal action is requested at this time, memorandum is being provided for informational and discussion purposes only. Attachments  Triage and Project Evaluation Form Template  Sustainability Project Idea Log City of Lake Forest Updated As Of:09.12.2020 Environmental Sustainability Committee Project Triage Form PROJECT NAME: PROJECT #: Rank Criteria Score Yes 1 No 0 Yes 1 No 0 Yes 1 No 0 Yes 1 No 0 TOTAL SCORE 4 0 Feedback on vetting outcome and/or how to improve from ESC ESC Adjusted Score: * Comments required for any category that has points allocated. 4 Is there likely community support for the  initiative? 1 Does the project align with an area of priority  by the ESC? 2 Does the project align with an area identified  in a long‐range planning document? 3 Does the project address/positively impact  the environment? NO GO Weighted Score Range PRIORITY STATUS SCORE GO 4 <4 Comments (if applicable)* City of Lake Forest Updated As Of:09.12.2020 Environmental Sustainability Committee Project Evaluation Form PROJECT NAME: PROJECT #: Rank Criteria Score Quantified major improvement, including metric(s)20 Unverified or qualitative improvement 10 Little to no environmental improvement 0 Savings 15% or greater than capital expenditure 16 Savings 0%-15% of capital expenditure 8 Operations cost increase 0%-15% of capital expenditure -2 Operations cost increase 15% or greater than capital expenditure -4 Low (<$25k) 16 Medium ($25k-$75k) 8 High (>$75k) 0 Major Improvement 12 Minor Improvement 6 No 0 Addresses a major need 12 Addresses a minor need 6 No 0 Yes 10 Likely, but challenges 5 No 0 100%-50% grant funded? 8 <50% grant-funded or supports revenue stream?4 No outside funds 0 Yes 6 No 0 TOTAL SCORE 100 0 Describe the cost/benefit of rehabilitation/upgrade vs. replacement, including anticipated extension in EUL: ESC Adjusted Score: * Comments required for any category that has points allocated. 7 8 3 What Lake Forest Capital Funds are required for  the sustainability portion of the project (ie ‐  what does it cost to upgrade from a typical  project to a sustainable project)? Is outside/grant funding secured to finance or  does the project support an existing revenue  stream?  Does project offer opportunities to promote LF’s  achievements, leading to stronger standing as  compared to peer communities Comments (if applicable)* <25 25‐49 PRIORITY STATUS SCORE 1 >= 50 2 3 Weighted Score Range 1 Does the project measurably reduce or serve as  a enabling action, leading to the future  reduction of Lake Forest’s environmental  footprint? 6 Is the potential policy, regulation, or behavior  change reasonably enforceable? Does the project reduce or increase annual  operations related costs? 2 4 Does the project improve Resident or Local  Business Experience? 5 Does the project address an existing or near‐ future deferred maintenance need?  ESC Project Evaluation Form - Template.xlsx Scoring Sheet CITY OF LAKE FOREST SUSTAINABILITY PROJECT IDEA LOG Category Project or Policy Initiative Basic Scope Source Document Triage Vetting Priority Level 1 = ≥50 2 = 25-49 3 = <25 Recommended Next Step Energy Efficiency & Renewable Energy Municipal-Sponsored Community Solar Program Launch community solar program to secure access to community solar subscriptions for Lake Forest residents. Sustainability Plan N/A N/A N/A In Process Waste Infrastructure & Management Rethink Recycling Campaign Develop programs/policies to increase the recycling rate and encourage responsible disposal of non- recyclable waste. Sustainability Plan N/A N/A N/A In Process Energy Efficiency & Renewable Energy Community Choice Aggregation Program (100% Renewable Energy Credit) Explore opportunity to engage in a community choice aggregation (CCA) program to procure power on behalf of residents, businesses, and municipal accounts from an alternative energy supplier that offers 100% green energy. Sustainability Plan 4 66 1 Explore Policy Action or Modification to Operations, Ordinance, Codes Sustainable Development Create a framework to encourage and support investments by private property owners in sustainable development. Consider incentives such as streamlined review processes and reduced permit fees, or regulations, to encourage developers and property owners to incorporate green building materials, techniques and practices into development and redevelopment projects. Including, but not limited to: pervious rather than impervious surfaces, reduced hardscape, rain gardens, solar installations, geo-thermal installations, use of natural/recyclable/recycled materials, building designs that reduce the need for heating and cooling and exterior lighting that respects the “right to night”. Sustainability Plan 4 66 1 Explore Policy Action or Modification to Operations, Ordinance, Codes Ecosystem Vitality & Ravine Conservation Ecosystem Land Management & Ravine Conservation Initiatives Explore and/or promote capital projects and Initiatives that enhance natural land management and ecoysystem investment. May include expanding infrastructure, habitats, ecosystems, and natural resource conservation and revegetation of open spaces and areas including ravines. ESC 4 66 1 Explore Policy Action or Modification to Operations, Ordinance, Codes Project Scoring SUSTAINABILITY PROJECT IDEA LOG Category Project or Policy Initiative Basic Scope Source Document Triage Vetting Priority Level 1 = ≥50 2 = 25-49 3 = <25 Recommended Next Step Project Scoring Climate & Resilience City-wide Greenhouse Gas (GHG) Emissions Inventory and Climate Action Plan Update/complete a City-wide greenhouse gas emissions inventory completed in 2007-2009, which was a comprehensive community-wide inventory of greenhouse gases measured within Lake Forest. These include carbon dioxide, methane, nitrous oxide, fluorocarbons, hydrofluorocarbons and sulfur hexafluoride. Inventory identifies baseline data and projects greenhouse gas emissions absent any reduction measures. Explore the development of a comprehensive plan to help the City and its partners reduce their greenhouse gas (GHG) emissions. The plan identifies a starting point for emissions, helps establish goals for reduction targets, and tactics for how best to achieve those targets. MIST Assessment 4 64 1 Explore Policy Action or Modification to Operations, Ordinance, Codes Stormwater Management & Water Usage Coal Tar Sealant Ordinance Support policies that remove pollutants from runoff water by encouraging the use of coal tar alternative sealants when maintaining driveways and parking lots within the City. According to the U.S. Geologic Survey, a coal tar sealcoat degrades over time into small particles with high levels of polycyclic aromatic hydrocarbons (PAHs) which is a known carcinogen. This initiative would include the consideration of an ordinance discouraging or banning the use of coal-tar based sealants in Lake Forest. Outside Group 4 63 1 Explore Policy Action or Modification to Operations, Ordinance, Codes Stormwater Management & Water Usage Forward "Gray to Green" Initiatives Strive to reduce impervious cover and promote green infrastructure treatments and encourge the use of emerging methods to reduce runoff volumes for projects included in the City's capital improvement plan covering various City assets (e.g. storm sewers, gas light conversions, and parking lots). Sustainability Plan 4 62 1 Review Opportunities as part of Annual Capital Planning Budget Process Waste Infrastructure & Management Increased Access to Residential Composting Expand access and programs for composting to residents, or seek partnerships to promote and expand compositing practices locally. Sustainability Plan 4 62 1 Explore Policy Action or Modification to Operations, Ordinance, Codes Municipal Governance Structure Sustainability Intern/Consulting Services Explore opportunities to secure ongoing sustainability consulting services support to forward programs and goals of the Environmental Sustainability Committee, either through partnerships with the Greenest Region Corps (GRCorps) program or Environmental Consulting Agency. City Staff 4 58 1 Review Opportunities as part of Annual Operating Budget Planning Process SUSTAINABILITY PROJECT IDEA LOG Category Project or Policy Initiative Basic Scope Source Document Triage Vetting Priority Level 1 = ≥50 2 = 25-49 3 = <25 Recommended Next Step Project Scoring Budget & Funding Incorporate Sustainability into Capital and Operating Budget Planning - Create "Sustainability Fund" Dedicate source funding to support new or supplement existing projects with environmental sustainability-focused initiatives or improvements (e.g. enhance project designs, upgrade capital equipment, etc.). MIST Assessment 4 54 1 In Process Energy Efficiency & Renewable Energy Solar Panel Installations on City Facilities Investigate purchasing and installing solar panels on city facilities to help offset energy consumption and usage. Sustainability Plan 4 52 1 Review Opportunities as part of Annual Capital Planning Budget Process Transportation & Mobility "Green Fleet" Initiative Strive to consider gasoline-alternative/bio-diesel alternatives for capital equipment replacements and new purchases (e.g. hybrid/electric vehicles, electric/battery-powered equipment, etc.). Sustainability Plan 4 52 1 Review Opportunities as part of Annual Capital Planning Budget Process Transportation & Mobility Electric Vehicle Sticker Incentive Evaluate incentives for fuel-efficient and electric vehicles, including a reduction in the cost of a vehicle sticker, or other, for residents. ESC 4 51 1 Explore Policy Action or Modification to Operations, Ordinance, Codes Transportation & Mobility EV Charging Station Installation Explore opportunities to install or expand access to EV Charging Stations in City municipal parking lots.Sustainability Plan 4 50 1 Explore Policy Action or Modification to Operations, Ordinance, Codes Health & Wellness Gas Powered Landscape Equipment Support policies that address the usage of gas- powered landscape equipment (e.g. leaf blowers, mowers, trimmers, etc.). This initiative would include the consideration of an ordinance, policy, or marketing campaign to discourage, reduce hours of operation, or limit/prohibit gas-powered equipment to be used in Lake Forest. Outside Group 3 47 2 Further Research and Deliberation Needed by ESC Health & Wellness Anti-Idling Initiative Support policies that reduce air pollution from the City's fleet and equpiment, and that reduce idling in the CIty. This initiative would include the consideration of an ordinance, policy, or marketing campaign to discourage idling on City-owned property in Lake Forest. Sustainability Plan 3 45 2 Further Research and Deliberation Needed by ESC Waste Infrastructure & Management Decreased use of Plastic Bags and Polystyrene Consider an Ordinance regulating or enacting disincentives for the use of single-use plastics within the City. Sustainability Plan 3 45 2 Further Research and Deliberation Needed by ESC Municipal Governance Structure Develop "Green Purchasing Policy" Enhance purchasing policy to promote green/environmentally-preferable procurement procedures. Sustainability Plan 3 40 2 Further Research and Deliberation Needed by ESC SUSTAINABILITY PROJECT IDEA LOG Category Project or Policy Initiative Basic Scope Source Document Triage Vetting Priority Level 1 = ≥50 2 = 25-49 3 = <25 Recommended Next Step Project Scoring Ecosystem Vitality & Ravine Conservation Biodiversity Recovery Plan Develop a Plan to provide guidance on maintaining, restoring, and preserving the integrity of open space in Lake Forest. Sustainability Plan Partner with LFOLA Health & Wellness Community Gardening Initiative Expand access to health foods by implementing a community gardening initiative and providing farming/nutrition based educational opportunities or partnership opportunities with local agencies (e.g. Elawa Farm). Strategic Plan Partner with ELAWA, School District 67 ACTION ITEM: APPROVAL OF SEPTEMBER 17, 2020 MEETING MINUTES ENVIRONMENTAL SUSTAINABILITY COMMITTEE MEETING 1 Thursday, September 17, 2020 – 6:30 P.M. 2 REMOTE ACCESS MEETING 3 4 ROLL CALL/CALL TO ORDER 5 6 Chairman Melanie Rummel called the meeting to order at 6:30 P.M. Aldermen 7 Jed Morris and Jim Preschlack were present. 8 9 Staff in attendance included Mike Strong, Assistant City Manager; Michael 10 Thomas, Director of Public Works; Cameron Burrell, Business Analyst; Elizabeth 11 Holleb, Finance Director; Cathy Czerniak, Director of Community Development 12 and Layla Werner, Administrative Intern. 13 14 Also in attendance was Mike Stopka, Consultant and Crystal Egelkamp, 15 Consultant. 16 17 There were approximately 10 members of the public that attended the meeting 18 remotely. 19 20 Chairman Rummel made the following statement as required by the Open 21 Meetings Act. In accordance with state statute, Chairman Rummel has made a 22 determination that it was not practical or prudent to schedule an in-person 23 Committee meeting because of the COVID-19 pandemic, which is why this 24 August 19, 2020 Environmental Sustainability Committee meeting is being held 25 remotely. 26 27 ACTION ITEMS 28 29 I.REVIEW AND APPROVAL OF AUGUST 19, 2020 MEETING MINUTES30 31 Alderman Morris moved to approve the August 18, 2020 Environmental32 Sustainability Committee meeting minutes subject to the corrections33 shared with Layla Werner. Alderman Preschlack seconded the motion.34 The following voted “Aye”: Chairman Rummel, Alderman Morris and35 Preschlack. The following voted “Nay”: None. 3-Ayes, 0 Nays, motion36 carried.37 38 DISCUSSION ITEMS 39 40 I.COMMITTEE STRATEGY, FOCUS AREAS, INITIATIVES AND PRIORITIES –41 MIKE STOPKA42 43 Chairman Rummel Thanked Mike Stopka, Mike Strong and other City44 staff members that have worked to develop the Committee strategies.45 She introduced Mike Stopka to discuss the potential recommendations46 brought forward by the committee to City Council. Mike Strong gave a47 Environmental Sustainability Committee Minutes September, 17 2020 brief over view of the steps staff has been taking to advance the 48 Committees goals. 49 50 Mike Stopka gave a presentation explaining the sustainability 51 framework the Committee can use to advance sustainability goals 52 City wide. He briefly summarized the project scope beginning with the 53 first phase, the assessment, the second phase, the strategy framework 54 and finally, the prioritized project list. 55 56 He provided a brief background on the first and second phases before 57 discussing the third phase more in depth. In phase three, he explained 58 the ultimate question is how we take the previous work done, and how 59 potential projects can be filtered through prioritization process. He also 60 discuss how MIST uses the assessment to identify priority areas. Mr. 61 Stopka provided to the committee three recommended project areas 62 to focus on long term. 63 64 Chairman Rummel asked if there were any questions or discussion on 65 this agenda item. 66 67 The Committee had discussion on the priorities presented by MIST 68 Environment. The Committee had additional discussion on moving 69 forward with additional projects over the next two years. 70 71 Chairman Rummel asked if there were any additional comments from 72 the Committee, seeing none she asked if there were any questions or 73 comments from the public. 74 75 Rommy Lopat offered her comments to the Committee about priority 76 areas as determined by the Committee 77 78 Marion Cartwright offered her comments to the Committee about the 79 direction of the prioritization of projects. 80 81 Chairman Rummel asked if there were any additional comments from 82 the committee. 83 84 The Committee had lengthy discussion on the potential opportunity 85 areas presented. 86 87 Mike Stopka continued with his presentation, displaying to the 88 committee a process that could be used to organize the priority 89 projects. Mr. Stopka went into further depth on a potential “idea log” 90 to track and house potential projects the City could undertake. He 91 explained that by triaging projects, the Committee will have to 92 opportunity to identify if the project aligns with Committee values as 93 well as City values. 94 95 Environmental Sustainability Committee Minutes September, 17 2020 The Committee had lengthy discussion about what projects would be 96 determined to need capital funds versus operating funds and the 97 categorization process of projects. 98 99 Mike Stopka continued to explain the prosed scoring format, based on 100 the questions included in the survey in phase two. He briefly 101 summarized the score sheet that was developed, similarly to the 102 capital planning worksheet used by City staff. Mike Stopka walked the 103 committee through a brief demonstration of the score sheet. 104 105 Mike Strong discussed the top six projects that were prioritized by staff 106 after undergoing the scoring process. He explained how the 107 categories were identified stating that some currently overlapped with 108 the CIP, concluding that an environmental component could be an 109 addition to the projects proposed. 110 111 Director of Public Works, Mike Thomas discussed the capital planning 112 process and how the Public Works department will work with the 113 Committee to present multiple options that may include a 114 sustainability component, when the department can. 115 116 Chairman Rummel asked if there were any questions or comments 117 from the Committee 118 119 The Committee had lengthy discussion on capital funding when 120 prioritizing potential projects, including a sustainability component. 121 122 Mike Stopka continued to discuss the final step of the prioritization 123 process describing the different lanes, if appropriate, where are 124 project can be placed. Additionally, Mike Strong stated staff would 125 work to identify recommended outcomes to update the budgeting 126 process to include funding for sustainability projects, if needed. He 127 continued to explain that this could include, but was not limited to, an 128 ordinance, policy, or an opportunity for an education campaign. 129 130 Mike Stopka concluded the presentation by describing the work that 131 has already been done in regard to sustainability, and the role that 132 MIST played, helping the Committee document the work it has 133 accomplished. 134 135 The Committee thanked Mike Stopka and the work MIST has done to 136 create an inclusive and transparent process. 137 138 II. UPDATE AND INPUT ON PROJECTS AND CAPITAL PLANNING PROCESS – 139 MIKE STRONG 140 141 Assistant City Manager, Mike Strong gave a brief overview of changes 142 City staff has discussed to implement sustainability projects in the 143 Environmental Sustainability Committee Minutes September, 17 2020 budgeting process. He further explained how a mechanism had not 144 yet been institutionalized in the capital and operating processes in 145 relation to sustainability. Moving forward with the planning process, 146 City staff has had internal discussions to move forward with initiatives, 147 while still meeting funding goals that fall within the budgeted targets. 148 149 Finance Director, Elizabeth Holleb gave a more detailed explanation 150 about the capital planning process, and including a different bucket 151 to categorize budgeted funds for environmental sustainability. 152 153 Chairman Rummel asked if there were any questions or comments 154 from the committee. 155 156 The Committee had lengthy discussion on the updated capital 157 planning and funding process. Additionally, there was discussion on 158 processes and strategy to include the entire City Council. 159 160 Chairman Rummel asked if there were any additional comments from 161 the Committee, seeing none she asked if there were any questions or 162 comments from the public. 163 164 Seeing none, she moved to the next agenda item. 165 166 OTHER BUSINESS 167 168 I. STATUS OF MUNICIPAL-SPONSORED COMMUNITY SOLAR PROGRAM – 169 MIKE STRONG 170 171 Assistant City Manager, Mike Strong gave a very brief update on the 172 Community Solar Program. He stated that the City published an article in 173 the dialogue referencing the program which sparked interest from 174 residents to participate in the program. He explained that as soon as the 175 registration process is open, staff will alert residents via the e-news and 176 other appropriate outlets. 177 178 Chairman Rummel asked the Committee about the timing of addressing 179 the three guiding principles as discussed in previous meetings, and 180 asked about adding an additional principle. 181 182 There was concurrence among the Committee to maintain the three 183 principle, but to reach out to residents for further guidance and ideas. 184 185 PUBLIC COMMENT 186 187 Chairman Rummel asked if there were any public comments on any non-188 agenda items. 189 190 Environmental Sustainability Committee Minutes September, 17 2020 Joy Guscott-Mueller offered her comments to the committee in regard to the 191 climate and resilience project and the score it received during MIST 192 environments review. 193 194 Chairman Rummel asked if there were any comments or questions from the 195 Committee, seeing none Chairman Rummel asked if there were any additional 196 public comments on any non-agenda items. 197 198 Seeing none, Chairman Rummel moved to the next agenda item. 199 200 NEXT MEETING DATE(S) – OCTOBER 201 202 There was concurrence among the Committee members to meet the third or 203 fourth week of October. Assistant City Manager, Mike Strong stated that he 204 would send out a poll to gauge the availability of the Committee members prior 205 to setting the next meeting date. 206 207 ADJOURNMENT 208 209 Alderman Morris moved to adjourn the meeting of the Environmental 210 Sustainability Committee at 8:57 P.M. seconded by Alderman Preschlack. The 211 motion carried unanimously by voice vote. 212 213 Respectfully Submitted, 214 215 Layla Werner 216 Administrative Intern 217 218 219 Reviewed by, 220 221 Mike Strong 222 Assistant City Manager 223 ACTION ITEM: REVIEW AND RECOMMEND APPROVAL OF SUSTAINABILITY ENHANCEMENTS TO CIP PROJECTS FOR FY2022 Project NameProject # Baseline Amount FY2022 FY2022FY2023FY2024FY2025FY2026Rockefeller / Loch Storm Sewer Ravine DesignPW‐RAV‐01‐21100,000$               5,000$ Rockefeller / Loch Storm Sewer Ravine ConstructionPW‐RAV‐01‐22TBDSeminary Ravine Sanitary/Storm Sewer StudyPW‐RAV‐03‐2240,000$ 5,000$ *Capital Equipment ‐ "Green Fleet" InitiativePW‐CEQ‐01‐09500,000$               5,000$ Gas Light LED ConversionsPW‐RDB‐02‐1990,000$ ‐$ ‐$ ‐$ ‐$ ‐$ *Smoke Testing ProgramPW‐SAN‐01‐20‐$ ‐$ *Manhole Lining and I&I RepairsPW‐SAN‐02‐20‐$ ‐$ Water Meter Replacement Project DesignPW‐WAT‐01‐1975,000$ ‐$ Off‐Street: North Shore Parking Lot ResurfacingPW‐RDB‐29‐09110,000$               37,500$ Forest Park Trail Addition/BoardwalkPK‐PRK‐04‐20‐$ Ravine RestorationPK‐CEM‐05‐07200,000$               ‐$ Veterans Park RedesignPK‐Rec‐05‐18250,000$               ‐$ Storm Sewer Upgrade ‐ Burr OakPW‐STM‐05‐15 2,764,000$            ‐$ Deerpath Streetscape ProjectPW‐01‐21‐$ ‐$ East Ravine Restoration ProjectPK‐CEM‐01‐22500,000$               ‐$ Synthetic Turf Complex:  Route 60PK‐REC‐10‐02 8,023,400$            ‐$ Rockefeller / Loch Storm Sewer Ravine ConstructionPW‐RAV‐01‐22‐$ Ringwood Ravine Headwall WashoutPW‐RAV‐05‐20 1,400,000$            ‐$ Water Meter Replacement ProjectPW‐WAT‐01‐22‐$ ‐$ Forest Park Bluff Slope StabilizationPW‐01‐22250,000$               ‐$ ‐$ Off‐Street: Forest Ave Parking Lot ResurfacingPW‐RDB‐04‐1420,000$ TBDDeerpath Landscaping: Bridge Abutment & Ramp Areas PK‐PRK‐01‐21TBDSouth Park: Athletic Field Parking LotPK‐PRK‐02‐1240,000$ 10,000$ TBDWaveland Park: W Parking Lot Resurface & ExpansionPK‐PRK‐02‐1330,000$ 5,000$ TBDBeach Profile StudyPK‐PRK‐06‐15‐$ *Denotes a recurring/annual CIP program and expenditure14,372,400$    67,500$            20,000$            ‐$ ‐$ ‐$ Environmental Sustainability Capital ProjectsEstimated Incremental Costs for Sustainability Component(sDRAFT ‐ FY2022 BudgetPreliminary List of Capital Project Opportunities Base Budget -$110,000 Sustainability Component Incremental Cost Increase -$37,500 •Water Quality Structure -$15,000 •EV Charging Station -$22,500 •The base budget is for the resurfacing of the parking lot •Engineering firm has reviewed the lot for potential sustainability components; recommended a water quality structure •Structure replaces existing storm sewer structure immediately downstream of the parking lot, removing hydrocarbons & sediment prior to discharging to the Forest Preserve •City staff identified an EV charging station similar to the station in the parking lot behind City Hall as a potential opport unity OLD ELM & SHERIDAN PARKING LOT Base Budget -$40,000 Sustainability Component Incremental Cost Increase -$5,000 •The base budget is for the direct replacement of a Fire Department mid-size SUV •City staff identified this vehicle replacement as a potential opportunity for a hybrid vehicle replacement •On-board electrical equipment can be powered using the lithium-ion hybrid battery, allowing the gasoline engine to shut off (runs only intermittently to charge the battery) •Significant improvements in fuel economy and reduced engine idle time FIRE DEPARTMENT MID -SIZE SUV REPLACEMENT Base Design Budget -$100,000 Sustainability Component Incremental Cost Increase -$5,000 •Base design will address failing City storm sewer outfalls that convey roadway stormwater to ravines •Projects have been combined due to their close proximity and similar repair work •By nature ravine project designs feature sustainability components •Native plant material for project construction / slope stabilization & stormwater flow dissipation •If additional funds are allocated, the City can work with the design contracting firm to identify additional sustainable components to incorporate into the project plans and construction •Current construction estimate = $900,000; any additional components identified will increase the construction cost ROCKEFELLER / LOCH STORM SEWER RAVINE PROJECT DESIGN Loch RavineRockefeller Ravine Base Budget -$40,000 Sustainability Component Incremental Cost Increase -$5,000 •Study of the exposed City sanitary sewer / failing storm sewer outfall in the ravine system adjacent to the college •Study will help to develop specific project scope, phasing, and grant opportunities •City staff anticipates this as a multimillion dollar project that will be phased over multiple years •By nature ravine project designs feature sustainability components •Native plant material for project construction / slope stabilization & stormwater flow dissipation •If additional funds are allocated, the City can work with the contracting firm to identify additional sustainable components to incorporate into the project plans •There are no current construction estimates SEMINARY RAVINE SANITARY/STORM SEWER STUDY ADDITIONAL PROJECTS •South Park: Replacement of existing gravel parking lot (Design) Base Budget -$40,000 Sustainability Component Incremental Cost Increase -$10,000 Bioretention, bio swales, wildlife habitat, etc. in landscape areas, medians, and roundabouts Permeable pavement in roads, parking stalls and walkways Native trees and plants in landscaped areas, and amended or engineered soils to improve infiltration, pollutant remove and plant health, and others •Waveland Park: Resurface and Expansion of west parking lot (Design) Base Budget -$30,000 Sustainability Component Incremental Cost Increase -$5,000 Bioretention, bio swales, wildlife habitat, etc. in landscape areas, medians, and roundabouts Permeable pavement in roads, parking stalls and walkways Native trees and plants in landscaped areas, and amended or engineered soils to improve infiltration, pollutant remove and plant health, and others ADDITIONAL ITEM: DEERPATH STREETSCAPE PROJECT UPDATE DEERPATH STREETSCAPE: GREEN INFRASTRUCTURE-URBAN TREE WITH PERMEABLE PAVERSEXAMPLE CROSS SECTION OF TREE TRENCH CONDITIONiNSTALLATION-TREE TRENCH PLANTINGSTREE TRENCH PLANTINGS-CONCEPTUAL DESIGNAUGUST/SEPTEMBER 2020