ENVIRONMENTAL SUSTAINABILITY COMMITTEE 2020/10/26 PacketENVIRONMENTAL SUSTAINABILITY COMMITTEE MEETING
Monday, October 26, 2020 – 10:30 A.M.
REMOTE ACCESS MEETING
AGENDA
Please be advised that all of the Environmental Sustainability Committee members will be
remotely attending this Committee meeting by electronic means, in compliance with Governor’s
Executive Order 2020-39, issued on May 29, 2020, that extended the suspension of certain Open
Meetings Act provisions relating to in-person attendance by members of a public body.
Specifically, the Governor’s Order: (1) suspends the requirement in Section 2.01 that “members of
a public body must be physically present;” and (2) suspends the limitations in Section 7 on when
remote participation is allowed. This Executive Order is effective the duration of the current
Gubernatorial Disaster Proclamation.
The City will be providing members of the public with various opportunities to watch or attend this
meeting, as well as provide public comment at the meeting. For example, members of the public
can participate remotely in the meeting by following the public audience link which will provide
both video and audio means to attend the meeting.
Public audience link: https://us02web.zoom.us/s/82291559532
Or dial by phone at: 312-626-6799
Webinar ID: 822 9155 9532
Passcode: 1861
I.CALL TO ORDER AND ROLL CALL
_____ Ald. Melanie Rummel, Chairman
_____ Ald. Jed Morris
_____ Ald. Jim Preschlack
II.INFORMATIONAL ITEMS
a.UPDATE ON RECYCLING COSTS AND MARKETING CAMPAIGN – Presented
by Dan Martin & Marcus Norman, Norman Design
b.INTRODUCTION ON SUSTAINABILITY INITIATIVES & PRIORITIES –
Presented by Mike Strong
III.ACTION ITEMS
a.APPROVAL OF SEPTEMBER 17, 2020 MEETING MINUTES
b.REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL
SUSTAINABILITY ENHANCEMENTS TO CIP PROJECTS FOR FY2022 –
Presented by Mike Strong, Michael Thomas, Chuck Myers
IV.ADDITIONAL ITEMS
a.DEERPATH STREETSCAPE PROJECT UPDATE – Presented by Jim
Lockefeer
V.PUBLIC COMMENT
VI.NEXT MEETING DATE(S)
VII.ADJOURNMENT
INFORMATIONAL ITEM:
INTRODUCTION ON
SUSTAINABILITY INITIATIVES &
PRIORITIES
MEMORANDUM
THE CITY OF LAKE FOREST
OFFICE OF THE CITY MANAGER
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TO: Members of the Environmental Sustainability Committee
FROM: Mike Strong, Assistant City Manager
DATE: October 21, 2020
SUBJECT: Report on Potential Sustainability Initiatives and Priorities
Purpose and Action Requested
The purposes of this memorandum are to provide a brief summary of the Sustainability
Framework Project recently completed by MIST Environment (“MIST”) and to present an
introduction of a preliminary list of sustainability projects policy initiatives for the Committee to
consider and prioritize.
City staff will introduce this item during the Committee meeting on Monday, October 26, but is
not seeking specific action from the Committee at this time.
Background
Over the past four months the Environmental Sustainability Committee (“ESC”) engaged in a
collaboration with MIST Environment (“MIST”) to support the newly created Committee in
advancing the integration of environmental sustainability into City decisions and processes.
MIST led this work, collaborating with multiple staff, community groups and related
stakeholders. Overarching project goals of the engagement with MIST were to:
Provide an assessment of Lake Forest’s current sustainability performance
Propose a structure to better integrate sustainability decisions into staff and ESC
workflows
Develop a strategic framework and assessment methodology to assist the ESC in
prioritizing future projects and policy initiatives
The project was broken down into three main phases including an assessment, strategic
framework, and assessment methodology to prioritize sustainability projects. After the
completion of each phase, MIST presented their findings to the ESC. Due to the limited scope
and engagement, the project excluded detailed cost estimates and detailed quantitative analysis
of modeling of energy, water, waste or transportation systems. The main focus of the project
was to provide support and direction in critical areas, and not intended to be an exhaustive
examination.
Review of the Sustainability Assessment
MIST reviewed the City’s public sustainability information through the City’s website and
legislative documents, along with other materials and long-range planning documents. To
ensure a holistic review relative to sustainability practices and attributes, the following criteria
and sustainability categories were used:
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Strategy & Governance – Budget and funding processes, sustainability plans and
policies, transparency and reporting
Natural & Built Environment – Climate goals, energy efficiency, waste management
Education & Engagement – Availability of public information, educational materials,
local partnerships
After reviewing available documentation, MIST completed a report card for the City of Lake
Forest summarized below. Each category was given a red, yellow, or green grade based on
MIST’s quantitative and qualitative assessment. Green indicates the City is progressing well,
yellow is satisfactory with room for improvement, and red indicates a deficiency.
Notable Lake Forest findings:
• Lake Forest is on-par compared to peers.
• Lake Forest should find opportunities to focus more resources on the Strategy &
Governance initiatives to better implement sustainability in the long-term. Improving
these areas will enable better policy and leadership decision making, offering the
opportunity to make changes at the city-scale.
• Many Lake Forest residents are supportive of environmental initiatives but are unclear
about the actionable steps they should be taking. Communication and education are key
if residents are to feel empowered to take action.
• Lake Forest stakeholders want both a greater focus to achieve deeper impact on
environmental initiatives and also a broader set of initiatives to be covered. However,
limited resources do not allow both. This dichotomy is typical for many cities and Lake
Forest leadership will have to choose priorities that can be dealt with based on available
resources.
Development of Strategic Framework and Assessment
Sustainability is just one of many priorities competing for City resources. In order to understand
how City of Lake Forest staff and leadership make decisions around sustainability, MIST
gathered feedback from relevant stakeholders involved in the Capital planning process to
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understand how potential capital and operations projects are evaluated, how policies and
ordinances are enacted and how sustainability instructions or initiatives are communicated. A
survey tool was utilized to capture the importance of various criteria when making capital
planning and operations decisions. When evaluating these projects criteria related to a project’s
environmental impact, initial costs, ongoing costs, and impact on l ocal culture received higher
values than criteria related to the marketability of projects and visitor experience.
Using this data, a strategic framework was developed to formalize a procedure by which the
ESC can evaluate future policies, initiatives and projects. This process includes the following
steps:
1. Sustainability Project Idea Log
• Sustainability project ideas come from many sources. The first step is sourcing
and identifying projects and policy initiatives from existing long-range planning
documents, City staff, ESC Members, and residents
2. Triage potential Projects
• Analyze the potential project to see if it aligns with an area identified in a long -
range planning document (e.g. Comprehensive Plan, Strategic Plan,
Sustainability Plan), if it positively impacts the environment, and if there is broad
community support for the initiative.
• If the ESC determines that the project does not align with their priorities, they
may reject it and/or provide feedback to the proposing party.
3. Further vetting of the Project (Those that pass the triage process)
• Using the criteria established in the Strategic Framework, eight weighted
questions have been defined that can be consistently used to evaluate any
project or policy idea. These questions are shown in order of priority below:
Does the project measurably reduce Lake Forest’s environmental
footprint?
Does the project create annual operations savings or reduce ongoing city
staff time required? Does the project impact annual operational costs?
What Lake Forest Capital Funds are required?
Does the project improve Resident or Local Business Experience?
Does the project address an existing or near-future deferred maintenance
need?
Is the potential policy, regulation, or behavior change reasonably
enforceable?
Is outside/grant funding secured to finance or does the project support an
existing revenue stream?
Does the project offer opportunities to promote LF’s achievements,
leading to stronger standing as compared to peer communities?
• Depending on the answers to these questions, scores are assessed to the
project which aim to identify the relative importance of the policy in this context.
4. Recommendation for Next Steps
• If the project scores favorably, the ESC determines the appropriate next step,
which may include one of the following outcomes:
Placing it into the Capital Planning Process
Developing policy or modifications to operations, or
Recommending communications and public education around the project
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To document this process, a flowchart and an excel-based scoring sheet were created and are
attached to this memorandum.
Next Steps – Potential Projects and Policy Initiatives
As the final part of this process, and at the direction of the ESC, City staff has aggregated a
preliminary list of sustainability project policy initiatives and ideas from MIST, the ESC, Lake
Forest City Staff, long-range planning documents, and external stakeholders. A list has been
attached which identifies the sustainability category of the project or initiative, a basic scope of
the project, the source of the initiative, triage and vetting scoring, and a preliminary priority level.
Additionally, recommended next steps have been included based on the previously discussed
recommendation steps discussed by the ESC.
It is important to note that many sustainable best practices are already occurring in Lake Forest,
but communication of those achievements is lacking, resulting in the opinion of some
stakeholders of a lack of progress. MIST’s assessment has shown that Lake Forest is on par
environmentally with its peers. However, projects are currently identified and executed mostly
on an opportunistic basis, as stakeholders bring them forth. Since sustainability is a vast
subject area, and resources are limited, it will be important for the ESC to identify priorities for
the short-term to avoid the potential struggle of making deeper and lasting impact in
environmental initiatives.
Action Requested
No formal action is requested at this time, memorandum is being provided for informational and
discussion purposes only.
Attachments
Triage and Project Evaluation Form Template
Sustainability Project Idea Log
City of Lake Forest Updated As Of:09.12.2020
Environmental Sustainability Committee Project Triage Form
PROJECT NAME: PROJECT #:
Rank Criteria Score
Yes 1
No 0
Yes 1
No 0
Yes 1
No 0
Yes 1
No 0
TOTAL SCORE 4 0
Feedback on vetting outcome and/or how to improve from ESC
ESC Adjusted Score:
* Comments required for any category that has points allocated.
4 Is there likely community support for the
initiative?
1 Does the project align with an area of priority
by the ESC?
2 Does the project align with an area identified
in a long‐range planning document?
3 Does the project address/positively impact
the environment?
NO GO
Weighted Score Range
PRIORITY STATUS SCORE
GO 4
<4
Comments (if applicable)*
City of Lake Forest Updated As Of:09.12.2020
Environmental Sustainability Committee Project Evaluation Form
PROJECT NAME: PROJECT #:
Rank Criteria Score
Quantified major improvement,
including metric(s)20
Unverified or qualitative improvement 10
Little to no environmental improvement 0
Savings 15% or greater than capital
expenditure 16
Savings 0%-15% of capital
expenditure 8
Operations cost increase 0%-15% of
capital expenditure -2
Operations cost increase 15% or
greater than capital expenditure -4
Low (<$25k) 16
Medium ($25k-$75k) 8
High (>$75k) 0
Major Improvement 12
Minor Improvement 6
No 0
Addresses a major need 12
Addresses a minor need 6
No 0
Yes 10
Likely, but challenges 5
No 0
100%-50% grant funded? 8
<50% grant-funded or supports
revenue stream?4
No outside funds 0
Yes 6
No 0
TOTAL SCORE 100 0
Describe the cost/benefit of rehabilitation/upgrade vs. replacement, including anticipated extension in EUL:
ESC Adjusted Score:
* Comments required for any category that has points allocated.
7
8
3
What Lake Forest Capital Funds are required for
the sustainability portion of the project (ie ‐
what does it cost to upgrade from a typical
project to a sustainable project)?
Is outside/grant funding secured to finance or
does the project support an existing revenue
stream?
Does project offer opportunities to promote LF’s
achievements, leading to stronger standing as
compared to peer communities
Comments (if applicable)*
<25
25‐49
PRIORITY STATUS SCORE
1 >= 50
2
3
Weighted Score Range
1
Does the project measurably reduce or serve as
a enabling action, leading to the future
reduction of Lake Forest’s environmental
footprint?
6 Is the potential policy, regulation, or behavior
change reasonably enforceable?
Does the project reduce or increase annual
operations related costs? 2
4 Does the project improve Resident or Local
Business Experience?
5 Does the project address an existing or near‐
future deferred maintenance need?
ESC Project Evaluation Form - Template.xlsx Scoring Sheet
CITY OF LAKE FOREST
SUSTAINABILITY PROJECT IDEA LOG
Category Project or Policy Initiative Basic Scope Source Document Triage Vetting
Priority Level
1 = ≥50
2 = 25-49
3 = <25 Recommended Next Step
Energy Efficiency & Renewable
Energy
Municipal-Sponsored Community Solar
Program
Launch community solar program to secure access to
community solar subscriptions for Lake Forest
residents.
Sustainability Plan N/A N/A N/A In Process
Waste Infrastructure &
Management Rethink Recycling Campaign
Develop programs/policies to increase the recycling
rate and encourage responsible disposal of non-
recyclable waste.
Sustainability Plan N/A N/A N/A In Process
Energy Efficiency & Renewable
Energy
Community Choice Aggregation Program
(100% Renewable Energy Credit)
Explore opportunity to engage in a community choice
aggregation (CCA) program to procure power on
behalf of residents, businesses, and municipal
accounts from an alternative energy supplier that
offers 100% green energy.
Sustainability Plan 4 66 1 Explore Policy Action or Modification to
Operations, Ordinance, Codes
Sustainable Development
Create a framework to encourage and
support investments by private property
owners in sustainable development.
Consider incentives such as streamlined review
processes and reduced permit fees, or regulations, to
encourage developers and property owners to
incorporate green building materials, techniques and
practices into development and redevelopment
projects. Including, but not limited to: pervious
rather than impervious surfaces, reduced hardscape,
rain gardens, solar installations, geo-thermal
installations, use of natural/recyclable/recycled
materials, building designs that reduce the need for
heating and cooling and exterior lighting that respects
the “right to night”.
Sustainability Plan 4 66 1 Explore Policy Action or Modification to
Operations, Ordinance, Codes
Ecosystem Vitality & Ravine
Conservation
Ecosystem Land Management & Ravine
Conservation Initiatives
Explore and/or promote capital projects and Initiatives
that enhance natural land management and
ecoysystem investment. May include expanding
infrastructure, habitats, ecosystems, and natural
resource conservation and revegetation of open
spaces and areas including ravines.
ESC 4 66 1 Explore Policy Action or Modification to
Operations, Ordinance, Codes
Project Scoring
SUSTAINABILITY PROJECT IDEA LOG
Category Project or Policy Initiative Basic Scope Source Document Triage Vetting
Priority Level
1 = ≥50
2 = 25-49
3 = <25 Recommended Next Step
Project Scoring
Climate & Resilience City-wide Greenhouse Gas (GHG) Emissions
Inventory and Climate Action Plan
Update/complete a City-wide greenhouse gas
emissions inventory completed in 2007-2009, which
was a comprehensive community-wide inventory of
greenhouse gases measured within Lake Forest.
These include carbon dioxide, methane, nitrous oxide,
fluorocarbons, hydrofluorocarbons and sulfur
hexafluoride. Inventory identifies baseline data and
projects greenhouse gas emissions absent any
reduction measures. Explore the development of a
comprehensive plan to help the City and its partners
reduce their greenhouse gas (GHG) emissions. The
plan identifies a starting point for emissions, helps
establish goals for reduction targets, and tactics for
how best to achieve those targets.
MIST Assessment 4 64 1 Explore Policy Action or Modification to
Operations, Ordinance, Codes
Stormwater Management &
Water Usage Coal Tar Sealant Ordinance
Support policies that remove pollutants from runoff
water by encouraging the use of coal tar alternative
sealants when maintaining driveways and parking lots
within the City. According to the U.S. Geologic Survey,
a coal tar sealcoat degrades over time into small
particles with high levels of polycyclic aromatic
hydrocarbons (PAHs) which is a known carcinogen.
This initiative would include the consideration of an
ordinance discouraging or banning the use of coal-tar
based sealants in Lake Forest.
Outside Group 4 63 1 Explore Policy Action or Modification to
Operations, Ordinance, Codes
Stormwater Management &
Water Usage Forward "Gray to Green" Initiatives
Strive to reduce impervious cover and promote green
infrastructure treatments and encourge the use of
emerging methods to reduce runoff volumes for
projects included in the City's capital improvement
plan covering various City assets (e.g. storm sewers,
gas light conversions, and parking lots).
Sustainability Plan 4 62 1 Review Opportunities as part of Annual
Capital Planning Budget Process
Waste Infrastructure &
Management
Increased Access to Residential
Composting
Expand access and programs for composting to
residents, or seek partnerships to promote and
expand compositing practices locally.
Sustainability Plan 4 62 1 Explore Policy Action or Modification to
Operations, Ordinance, Codes
Municipal Governance Structure Sustainability Intern/Consulting Services
Explore opportunities to secure ongoing sustainability
consulting services support to forward programs and
goals of the Environmental Sustainability Committee,
either through partnerships with the Greenest Region
Corps (GRCorps) program or Environmental
Consulting Agency.
City Staff 4 58 1 Review Opportunities as part of Annual
Operating Budget Planning Process
SUSTAINABILITY PROJECT IDEA LOG
Category Project or Policy Initiative Basic Scope Source Document Triage Vetting
Priority Level
1 = ≥50
2 = 25-49
3 = <25 Recommended Next Step
Project Scoring
Budget & Funding
Incorporate Sustainability into Capital and
Operating Budget Planning - Create
"Sustainability Fund"
Dedicate source funding to support new or
supplement existing projects with environmental
sustainability-focused initiatives or improvements
(e.g. enhance project designs, upgrade capital
equipment, etc.).
MIST Assessment 4 54 1 In Process
Energy Efficiency & Renewable
Energy Solar Panel Installations on City Facilities
Investigate purchasing and installing solar panels on
city facilities to help offset energy consumption and
usage.
Sustainability Plan 4 52 1 Review Opportunities as part of Annual
Capital Planning Budget Process
Transportation & Mobility "Green Fleet" Initiative
Strive to consider gasoline-alternative/bio-diesel
alternatives for capital equipment replacements and
new purchases (e.g. hybrid/electric vehicles,
electric/battery-powered equipment, etc.).
Sustainability Plan 4 52 1 Review Opportunities as part of Annual
Capital Planning Budget Process
Transportation & Mobility Electric Vehicle Sticker Incentive
Evaluate incentives for fuel-efficient and electric
vehicles, including a reduction in the cost of a vehicle
sticker, or other, for residents.
ESC 4 51 1 Explore Policy Action or Modification to
Operations, Ordinance, Codes
Transportation & Mobility EV Charging Station Installation Explore opportunities to install or expand access to EV
Charging Stations in City municipal parking lots.Sustainability Plan 4 50 1 Explore Policy Action or Modification to
Operations, Ordinance, Codes
Health & Wellness Gas Powered Landscape Equipment
Support policies that address the usage of gas-
powered landscape equipment (e.g. leaf blowers,
mowers, trimmers, etc.). This initiative would include
the consideration of an ordinance, policy, or
marketing campaign to discourage, reduce hours of
operation, or limit/prohibit gas-powered equipment
to be used in Lake Forest.
Outside Group 3 47 2 Further Research and Deliberation Needed
by ESC
Health & Wellness Anti-Idling Initiative
Support policies that reduce air pollution from the
City's fleet and equpiment, and that reduce idling in
the CIty. This initiative would include the
consideration of an ordinance, policy, or marketing
campaign to discourage idling on City-owned property
in Lake Forest.
Sustainability Plan 3 45 2 Further Research and Deliberation Needed
by ESC
Waste Infrastructure &
Management
Decreased use of Plastic Bags and
Polystyrene
Consider an Ordinance regulating or enacting
disincentives for the use of single-use plastics within
the City.
Sustainability Plan 3 45 2 Further Research and Deliberation Needed
by ESC
Municipal Governance Structure Develop "Green Purchasing Policy"
Enhance purchasing policy to promote
green/environmentally-preferable procurement
procedures.
Sustainability Plan 3 40 2 Further Research and Deliberation Needed
by ESC
SUSTAINABILITY PROJECT IDEA LOG
Category Project or Policy Initiative Basic Scope Source Document Triage Vetting
Priority Level
1 = ≥50
2 = 25-49
3 = <25 Recommended Next Step
Project Scoring
Ecosystem Vitality & Ravine
Conservation Biodiversity Recovery Plan
Develop a Plan to provide guidance on maintaining,
restoring, and preserving the integrity of open space
in Lake Forest.
Sustainability Plan Partner with LFOLA
Health & Wellness Community Gardening Initiative
Expand access to health foods by implementing a
community gardening initiative and providing
farming/nutrition based educational opportunities or
partnership opportunities with local agencies (e.g.
Elawa Farm).
Strategic Plan Partner with ELAWA, School District 67
ACTION ITEM:
APPROVAL OF
SEPTEMBER 17, 2020
MEETING MINUTES
ENVIRONMENTAL SUSTAINABILITY COMMITTEE MEETING 1
Thursday, September 17, 2020 – 6:30 P.M. 2
REMOTE ACCESS MEETING 3
4
ROLL CALL/CALL TO ORDER 5
6
Chairman Melanie Rummel called the meeting to order at 6:30 P.M. Aldermen 7
Jed Morris and Jim Preschlack were present. 8
9
Staff in attendance included Mike Strong, Assistant City Manager; Michael 10
Thomas, Director of Public Works; Cameron Burrell, Business Analyst; Elizabeth 11
Holleb, Finance Director; Cathy Czerniak, Director of Community Development 12
and Layla Werner, Administrative Intern. 13
14
Also in attendance was Mike Stopka, Consultant and Crystal Egelkamp, 15
Consultant. 16
17
There were approximately 10 members of the public that attended the meeting 18
remotely. 19
20
Chairman Rummel made the following statement as required by the Open 21
Meetings Act. In accordance with state statute, Chairman Rummel has made a 22
determination that it was not practical or prudent to schedule an in-person 23
Committee meeting because of the COVID-19 pandemic, which is why this 24
August 19, 2020 Environmental Sustainability Committee meeting is being held 25
remotely. 26
27
ACTION ITEMS 28
29
I.REVIEW AND APPROVAL OF AUGUST 19, 2020 MEETING MINUTES30
31
Alderman Morris moved to approve the August 18, 2020 Environmental32
Sustainability Committee meeting minutes subject to the corrections33
shared with Layla Werner. Alderman Preschlack seconded the motion.34
The following voted “Aye”: Chairman Rummel, Alderman Morris and35
Preschlack. The following voted “Nay”: None. 3-Ayes, 0 Nays, motion36
carried.37
38
DISCUSSION ITEMS 39
40
I.COMMITTEE STRATEGY, FOCUS AREAS, INITIATIVES AND PRIORITIES –41
MIKE STOPKA42
43
Chairman Rummel Thanked Mike Stopka, Mike Strong and other City44
staff members that have worked to develop the Committee strategies.45
She introduced Mike Stopka to discuss the potential recommendations46
brought forward by the committee to City Council. Mike Strong gave a47
Environmental Sustainability Committee Minutes
September, 17 2020
brief over view of the steps staff has been taking to advance the 48
Committees goals. 49
50
Mike Stopka gave a presentation explaining the sustainability 51
framework the Committee can use to advance sustainability goals 52
City wide. He briefly summarized the project scope beginning with the 53
first phase, the assessment, the second phase, the strategy framework 54
and finally, the prioritized project list. 55
56
He provided a brief background on the first and second phases before 57
discussing the third phase more in depth. In phase three, he explained 58
the ultimate question is how we take the previous work done, and how 59
potential projects can be filtered through prioritization process. He also 60
discuss how MIST uses the assessment to identify priority areas. Mr. 61
Stopka provided to the committee three recommended project areas 62
to focus on long term. 63
64
Chairman Rummel asked if there were any questions or discussion on 65
this agenda item. 66
67
The Committee had discussion on the priorities presented by MIST 68
Environment. The Committee had additional discussion on moving 69
forward with additional projects over the next two years. 70
71
Chairman Rummel asked if there were any additional comments from 72
the Committee, seeing none she asked if there were any questions or 73
comments from the public. 74
75
Rommy Lopat offered her comments to the Committee about priority 76
areas as determined by the Committee 77
78
Marion Cartwright offered her comments to the Committee about the 79
direction of the prioritization of projects. 80
81
Chairman Rummel asked if there were any additional comments from 82
the committee. 83
84
The Committee had lengthy discussion on the potential opportunity 85
areas presented. 86
87
Mike Stopka continued with his presentation, displaying to the 88
committee a process that could be used to organize the priority 89
projects. Mr. Stopka went into further depth on a potential “idea log” 90
to track and house potential projects the City could undertake. He 91
explained that by triaging projects, the Committee will have to 92
opportunity to identify if the project aligns with Committee values as 93
well as City values. 94
95
Environmental Sustainability Committee Minutes
September, 17 2020
The Committee had lengthy discussion about what projects would be 96
determined to need capital funds versus operating funds and the 97
categorization process of projects. 98
99
Mike Stopka continued to explain the prosed scoring format, based on 100
the questions included in the survey in phase two. He briefly 101
summarized the score sheet that was developed, similarly to the 102
capital planning worksheet used by City staff. Mike Stopka walked the 103
committee through a brief demonstration of the score sheet. 104
105
Mike Strong discussed the top six projects that were prioritized by staff 106
after undergoing the scoring process. He explained how the 107
categories were identified stating that some currently overlapped with 108
the CIP, concluding that an environmental component could be an 109
addition to the projects proposed. 110
111
Director of Public Works, Mike Thomas discussed the capital planning 112
process and how the Public Works department will work with the 113
Committee to present multiple options that may include a 114
sustainability component, when the department can. 115
116
Chairman Rummel asked if there were any questions or comments 117
from the Committee 118
119
The Committee had lengthy discussion on capital funding when 120
prioritizing potential projects, including a sustainability component. 121
122
Mike Stopka continued to discuss the final step of the prioritization 123
process describing the different lanes, if appropriate, where are 124
project can be placed. Additionally, Mike Strong stated staff would 125
work to identify recommended outcomes to update the budgeting 126
process to include funding for sustainability projects, if needed. He 127
continued to explain that this could include, but was not limited to, an 128
ordinance, policy, or an opportunity for an education campaign. 129
130
Mike Stopka concluded the presentation by describing the work that 131
has already been done in regard to sustainability, and the role that 132
MIST played, helping the Committee document the work it has 133
accomplished. 134
135
The Committee thanked Mike Stopka and the work MIST has done to 136
create an inclusive and transparent process. 137
138
II. UPDATE AND INPUT ON PROJECTS AND CAPITAL PLANNING PROCESS – 139
MIKE STRONG 140
141
Assistant City Manager, Mike Strong gave a brief overview of changes 142
City staff has discussed to implement sustainability projects in the 143
Environmental Sustainability Committee Minutes
September, 17 2020
budgeting process. He further explained how a mechanism had not 144
yet been institutionalized in the capital and operating processes in 145
relation to sustainability. Moving forward with the planning process, 146
City staff has had internal discussions to move forward with initiatives, 147
while still meeting funding goals that fall within the budgeted targets. 148
149
Finance Director, Elizabeth Holleb gave a more detailed explanation 150
about the capital planning process, and including a different bucket 151
to categorize budgeted funds for environmental sustainability. 152
153
Chairman Rummel asked if there were any questions or comments 154
from the committee. 155
156
The Committee had lengthy discussion on the updated capital 157
planning and funding process. Additionally, there was discussion on 158
processes and strategy to include the entire City Council. 159
160
Chairman Rummel asked if there were any additional comments from 161
the Committee, seeing none she asked if there were any questions or 162
comments from the public. 163
164
Seeing none, she moved to the next agenda item. 165
166
OTHER BUSINESS 167
168
I. STATUS OF MUNICIPAL-SPONSORED COMMUNITY SOLAR PROGRAM – 169
MIKE STRONG 170
171
Assistant City Manager, Mike Strong gave a very brief update on the 172
Community Solar Program. He stated that the City published an article in 173
the dialogue referencing the program which sparked interest from 174
residents to participate in the program. He explained that as soon as the 175
registration process is open, staff will alert residents via the e-news and 176
other appropriate outlets. 177
178
Chairman Rummel asked the Committee about the timing of addressing 179
the three guiding principles as discussed in previous meetings, and 180
asked about adding an additional principle. 181
182
There was concurrence among the Committee to maintain the three 183
principle, but to reach out to residents for further guidance and ideas. 184
185
PUBLIC COMMENT 186
187
Chairman Rummel asked if there were any public comments on any non-188
agenda items. 189
190
Environmental Sustainability Committee Minutes
September, 17 2020
Joy Guscott-Mueller offered her comments to the committee in regard to the 191
climate and resilience project and the score it received during MIST 192
environments review. 193
194
Chairman Rummel asked if there were any comments or questions from the 195
Committee, seeing none Chairman Rummel asked if there were any additional 196
public comments on any non-agenda items. 197
198
Seeing none, Chairman Rummel moved to the next agenda item. 199
200
NEXT MEETING DATE(S) – OCTOBER 201
202
There was concurrence among the Committee members to meet the third or 203
fourth week of October. Assistant City Manager, Mike Strong stated that he 204
would send out a poll to gauge the availability of the Committee members prior 205
to setting the next meeting date. 206
207
ADJOURNMENT 208
209
Alderman Morris moved to adjourn the meeting of the Environmental 210
Sustainability Committee at 8:57 P.M. seconded by Alderman Preschlack. The 211
motion carried unanimously by voice vote. 212
213
Respectfully Submitted, 214
215
Layla Werner 216
Administrative Intern 217
218
219
Reviewed by, 220
221
Mike Strong 222
Assistant City Manager 223
ACTION ITEM:
REVIEW AND RECOMMEND
APPROVAL OF SUSTAINABILITY
ENHANCEMENTS TO CIP
PROJECTS FOR FY2022
Project NameProject # Baseline Amount FY2022 FY2022FY2023FY2024FY2025FY2026Rockefeller / Loch Storm Sewer Ravine DesignPW‐RAV‐01‐21100,000$ 5,000$ Rockefeller / Loch Storm Sewer Ravine ConstructionPW‐RAV‐01‐22TBDSeminary Ravine Sanitary/Storm Sewer StudyPW‐RAV‐03‐2240,000$ 5,000$ *Capital Equipment ‐ "Green Fleet" InitiativePW‐CEQ‐01‐09500,000$ 5,000$ Gas Light LED ConversionsPW‐RDB‐02‐1990,000$ ‐$ ‐$ ‐$ ‐$ ‐$ *Smoke Testing ProgramPW‐SAN‐01‐20‐$ ‐$ *Manhole Lining and I&I RepairsPW‐SAN‐02‐20‐$ ‐$ Water Meter Replacement Project DesignPW‐WAT‐01‐1975,000$ ‐$ Off‐Street: North Shore Parking Lot ResurfacingPW‐RDB‐29‐09110,000$ 37,500$ Forest Park Trail Addition/BoardwalkPK‐PRK‐04‐20‐$ Ravine RestorationPK‐CEM‐05‐07200,000$ ‐$ Veterans Park RedesignPK‐Rec‐05‐18250,000$ ‐$ Storm Sewer Upgrade ‐ Burr OakPW‐STM‐05‐15 2,764,000$ ‐$ Deerpath Streetscape ProjectPW‐01‐21‐$ ‐$ East Ravine Restoration ProjectPK‐CEM‐01‐22500,000$ ‐$ Synthetic Turf Complex: Route 60PK‐REC‐10‐02 8,023,400$ ‐$ Rockefeller / Loch Storm Sewer Ravine ConstructionPW‐RAV‐01‐22‐$ Ringwood Ravine Headwall WashoutPW‐RAV‐05‐20 1,400,000$ ‐$ Water Meter Replacement ProjectPW‐WAT‐01‐22‐$ ‐$ Forest Park Bluff Slope StabilizationPW‐01‐22250,000$ ‐$ ‐$ Off‐Street: Forest Ave Parking Lot ResurfacingPW‐RDB‐04‐1420,000$ TBDDeerpath Landscaping: Bridge Abutment & Ramp Areas PK‐PRK‐01‐21TBDSouth Park: Athletic Field Parking LotPK‐PRK‐02‐1240,000$ 10,000$ TBDWaveland Park: W Parking Lot Resurface & ExpansionPK‐PRK‐02‐1330,000$ 5,000$ TBDBeach Profile StudyPK‐PRK‐06‐15‐$ *Denotes a recurring/annual CIP program and expenditure14,372,400$ 67,500$ 20,000$ ‐$ ‐$ ‐$ Environmental Sustainability Capital ProjectsEstimated Incremental Costs for Sustainability Component(sDRAFT ‐ FY2022 BudgetPreliminary List of Capital Project Opportunities
Base Budget -$110,000
Sustainability Component Incremental Cost Increase -$37,500
•Water Quality Structure -$15,000
•EV Charging Station -$22,500
•The base budget is for the resurfacing of the parking lot
•Engineering firm has reviewed the lot for potential sustainability components; recommended a water quality structure
•Structure replaces existing storm sewer structure immediately downstream of the parking lot, removing hydrocarbons & sediment prior to discharging
to the Forest Preserve
•City staff identified an EV charging station similar to the station in the parking lot behind City Hall as a potential opport unity
OLD ELM & SHERIDAN PARKING LOT
Base Budget -$40,000
Sustainability Component Incremental Cost Increase -$5,000
•The base budget is for the direct replacement of a Fire Department mid-size SUV
•City staff identified this vehicle replacement as a potential opportunity for a hybrid vehicle replacement
•On-board electrical equipment can be powered using the lithium-ion hybrid battery, allowing the gasoline engine to shut off (runs only intermittently
to charge the battery)
•Significant improvements in fuel economy and reduced engine idle time
FIRE DEPARTMENT MID -SIZE SUV REPLACEMENT
Base Design Budget -$100,000
Sustainability Component Incremental Cost Increase -$5,000
•Base design will address failing City storm sewer outfalls that convey
roadway stormwater to ravines
•Projects have been combined due to their close proximity and
similar repair work
•By nature ravine project designs feature sustainability components
•Native plant material for project construction / slope stabilization &
stormwater flow dissipation
•If additional funds are allocated, the City can work with the design
contracting firm to identify additional sustainable components to
incorporate into the project plans and construction
•Current construction estimate = $900,000; any additional components
identified will increase the construction cost
ROCKEFELLER / LOCH STORM SEWER RAVINE PROJECT DESIGN
Loch RavineRockefeller Ravine
Base Budget -$40,000
Sustainability Component Incremental Cost Increase -$5,000
•Study of the exposed City sanitary sewer / failing storm sewer outfall
in the ravine system adjacent to the college
•Study will help to develop specific project scope, phasing, and
grant opportunities
•City staff anticipates this as a multimillion dollar project that will be phased
over multiple years
•By nature ravine project designs feature sustainability components
•Native plant material for project construction / slope stabilization &
stormwater flow dissipation
•If additional funds are allocated, the City can work with the
contracting firm to identify additional sustainable components to
incorporate into the project plans
•There are no current construction estimates
SEMINARY RAVINE SANITARY/STORM SEWER STUDY
ADDITIONAL PROJECTS
•South Park: Replacement of existing gravel parking lot (Design)
Base Budget -$40,000
Sustainability Component Incremental Cost Increase -$10,000
Bioretention, bio swales, wildlife habitat, etc. in landscape areas,
medians, and roundabouts
Permeable pavement in roads, parking stalls and walkways
Native trees and plants in landscaped areas, and amended or
engineered soils to improve infiltration, pollutant remove and plant
health, and others
•Waveland Park: Resurface and Expansion of west parking lot (Design)
Base Budget -$30,000
Sustainability Component Incremental Cost Increase -$5,000
Bioretention, bio swales, wildlife habitat, etc. in landscape areas,
medians, and roundabouts
Permeable pavement in roads, parking stalls and walkways
Native trees and plants in landscaped areas, and amended or
engineered soils to improve infiltration, pollutant remove and plant
health, and others
ADDITIONAL ITEM:
DEERPATH STREETSCAPE
PROJECT UPDATE
DEERPATH STREETSCAPE: GREEN INFRASTRUCTURE-URBAN TREE WITH PERMEABLE PAVERSEXAMPLE CROSS SECTION OF TREE TRENCH CONDITIONiNSTALLATION-TREE TRENCH PLANTINGSTREE TRENCH PLANTINGS-CONCEPTUAL DESIGNAUGUST/SEPTEMBER 2020