Loading...
PUBLIC WORKS COMMITTEE 2018/08/28 Minutes1 0PUBLIC WORKS COMMITTEE MEETING TUESDAY, AUGUST 28, 2018 – 6:30 P.M. MUNICIPAL SERVICES - SAVANNAH CONFERENCE ROOM MINUTES I. ROLL CALL/CALL TO ORDER Chairman Raymond Buschmann called the meeting to order at 6:30 P.M. Aldermen Melanie Rummel and Michelle Moreno were in attendance. Staff in attendance included Michael Thomas, Director of Public Works; Bob Ells, Superintendent of Engineering; Dan Martin, Superintendent of Public Works; Julie Tappendorf, City Attorney and Jim Lockefeer, Management Analyst. II. APPROVAL OF THE JUNE 25, 2018 PUBLIC WORKS COMMITTEE MEETING MINUTES Alderman Moreno explained that she had minor grammatical changes to the minutes that she was going to send to Public Works Management Analyst Jim Lockefeer. Chairman Buschmann moved to approve the June 25, 2018 Public Works Committee meeting minutes subject to Alderman Moreno’s edits being incorporated. Alderman Moreno seconded the motion, which carried unanimously. III. REVIEW & APPROVAL OF REVISED I.G.A. WITH HIGHWOOD FOR SHARED WATER PLANT OPERATOR SERVICES – MICHAEL THOMAS & JULIE TAPPENDORF Director Thomas explained that the topic was previously reviewed by the Public Works Committee on June 25, 2018. He explained that the Committee tentatively approved the IGA subject to the City Attorney’s review of the indemnification clause within the IGA. Director Thomas explained that City Attorney Tappendorf worked with the City of Highwood’s Attorney and came to the compromise to include mutual indemnification within the drafted IGA. City Attorney Tappendorf explained that her original request to Highwood was for a one way indemnification for just the City of Lake Forest. She explained that it was expected that Highwood was going to make the same request back. She explained that it is very common practice to see mutual indemnification language within IGAs. She explained that she believed that it was a reasonable provision. Chairman Buschmann inquired about the risk of liability for Lake Forest with City employees operating facilities that are not City-owned. He explained that he believed that the City of Lake Forest had more at stake with City employees operating under this agreement. City Attorney Tappendorf explained that in her discussions of the IGA with Highwood’s City Attorney, this topic was reviewed. She explained that Highwood wanted the indemnification to be mutual since they are bringing in employees that they do not directly control and manage. She explained that Highwood took the approach that this is a risk. Chairman Buschmann inquired if indemnification language existed in the current agreement with Highwood. City Attorney Tappendorf explained that there was no indemnification language. She explained that there was a waiver of claims provision. She explained that the original agreement was very simple. 2 Chairman Buschmann inquired about a worst case scenario claim in that a Lake Forest operator causes a major malfunction at the Highwood water plant. City Attorney Tappendorf explained that the waiver of claims provision is still included within the drafted IGA. She explained that if simple unintentional negligence occurs, the waiver of claims provision would protect the City of Lake Forest from the City of Highwood. Chairman Buschmann inquired if the IGA would undermine tort immunity. City Attorney Tappendorf explained that it would not. Alderman Moreno explained that the employee operating in Highwood would need to know that he is operating on the City of Highwood’s behalf. Alderman Rummel inquired about insurance. City Attorney Tappendorf explained that both municipalities have insurance and have been listed as additionally insured. Director Thomas explained that there are approximately three to five Lake Forest water plant employees who will take turns operating the Highwood water plant. Every water plant is required by the IEPA to have a Class A water plant chief operator. He explained that Highwood has formed an agreement with Highland Park so that a Highland Park operating employee serves as the Highwood Class A chief water plant operator. He explained that the chief operator is in charge of the plant and all other operators working at a water plant report data to the chief operator. The chief operator sends and signs off on the required data to the IEPA. Director Thomas explained that the agreement with Highwood thus far has worked out very well. He explained that there are two City of Lake Forest water plant operating employees who will most likely retire in three to five years. He explained that from a succession plan standpoint, this IGA will work very well for the City of Lake Forest water plant operations. The new employee recommended as part of the IGA will spend his/her time learning the Lake Forest water plant system. The two employees who are closest to retirement will be spending the time at the Highwood water plant. Both of these employees have a great deal of experience in operating older water plant systems like the Highwood system. Chairman Buschmann inquired if Director Thomas was comfortable in the mutual indemnification and waiver of claims language in the drafted IGA. Director Thomas explained that he was comfortable with the drafted IGA. Chairman Buschmann explained that the long term goal is to support Highwood while continuing to push to sell them water via the Lake Forest water plant. Director Thomas explained that the proposed IGA rate will cover approximately 77% of the new employee (all in) that is hired by the City of Lake Forest. Alderman Moreno inquired if there was yearly rate escalator language in the IGA. Director Thomas explained that there currently was no escalator language and that he would work with the City Attorney to incorporate the request. 3 Alderman Moreno inquired about requiring the submission of quarterly performance reviews and if there was any value in doing so. City Attorney Tappendorf explained that the City does have the ability to terminate the IGA by providing six months’ notice. Chairman Buschmann explained that there was Committee consensus in moving the IGA forward to City Council subject to including the rate escalation language. Alderman Rummel inquired about the long term plan to sell the City of Highwood water. Director Thomas explained that as part of forming the original agreement with Highwood, the cost of installing a necessary transmission main was shared with Highwood. At this time Highwood explained that they would not be able to support the project. Director Thomas explained that Highwood’s water rates have been historically low. In order to fund a transmission main, their water rates would need to increase. He explained that the drafted IGA agreement may give Highwood the time it needs in order to fund a transmission main project. Alderman Rummel explained that she received a call from a Lake Forest resident who was frustrated with the Lake Forest public safety pension fee appearing on the water bill. She explained that City Council may need to review this topic. Chairman Buschmann explained that it could be discussed at a later date. Alderman Moreno inquired if the Lake Forest operating employees operating the Highwood plant would be responsible for the quality of Highwood's water. Director Thomas explained that Highwood’s chief water plant operator is ultimately responsible for the water quality. IV. REVIEW & APPROVAL OF PROFESSIONAL RAVINE ENGINEERING SERVICES R.F.P. – JIMMY LOCKEFEER Public Works Management Analyst Jim Lockefeer explained that a drafted City Council write-up on the topic was included in tonight’s meeting packet. He explained that City staff is seeking the Committee’s approval to move forward in recommending the City Manager enter into a professional services agreement with Bleck Engineering Company, Inc. and Hey and Associates Inc. for professional public ravine engineering services. He explained that if the topic is approved by the Public Works Committee tonight, the topic will be brought to City Council for approval at their next meeting. Mr. Lockefeer explained that The City of Lake Forest regularly contracts with outside service providers to perform professional engineering services for various projects. As the City continues to experience heavy rains, public ravine issues and subsequent projects are expected to occur on a more regular basis. In an effort to improve efficiency and provide consistency on City projects, City staff is seeking to establish an agreement that will designate two engineering firms, Bleck Engineering Company, Inc. and Hey and Associates Inc., to provide professional ravine engineering services. Either firm may be selected, however, the firm selected will depend on the firm’s availability and the project type. 4 He explained that professional engineering services for ravine projects will include project design, the development of construction documents, and the procurement of all necessary permits. He explained that an example of a project that City staff expects the selected professional engineering services firms to complete would be the design of a project related to ravine erosion that is threatening existing City-owned storm sewer infrastructure. The firm would need to design and develop all the related construction documents in order for the City to place the project out to bid. Mr. Lockefeer reviewed the RFP process in recommending Bleck Engineering and Hey & Associates Engineering. He explained that in late July, the RFP was released by the City, published in the Lake County News Sun, and posted on the City’s website. On August 10, 2018, eight submittals were received and a selection committee, comprised of City staff, was formed to review and evaluate the written responses. After careful consideration, Bleck Engineering Company, Inc. and Hey and Associates Inc. were selected by the selection committee as the successful candidates. The basis for the selection was that Bleck Engineering and Hey & Associates met, and surpassed all qualifications outlined in the RFP. Both firms also had extensive experience with local and municipal ravine projects. Bleck Engineering Hey & Associates also presented reasonable fee schedules associated with their proposed project teams. He explained that all eight submittals received met the minimum qualifications outlined in the posted RFP. All the submittals received made the process very competitive. Mr. Lockefeer explained that a FY 2019 and future funding source to pay the two engineering firms for ravine related design work would be the Capital Improvement “Ditch and Ravine Improvement” fund. He explained that the FY 2019 Capital Improvement Program includes an annual allocation of $130,000 for Ditch and Ravine Improvements from which some professional ravine engineering services may be paid. He explained that work may also be paid from other budget accounts as applicable, but any single project for which services exceed $20,000 will be separately approved by the City Council. He explained that the agreements with Bleck Engineering Hey & Associates Inc. is intended to be for a period of three years, which will include the option of two additional, one year terms. Chairman Buschmann inquired about ravine ownership. Mr. Lockefeer explained that the majority of the ravines in Lake Forest are privately owned. He explained that the City does own and maintain some public ravine areas like the North Beach Access Road ravine, Cemetery Ravine, and the Water Plant ravine. Director Thomas explained and reviewed the Public Works Department summer intern ravine program. He explained that one intern was tasked in inventorying and evaluating all the ravines within Lake Forest. He explained that another legal intern, who was currently in law school, was brought in to research property and 5 subdivision records for ravine ownership and City easement records. He explained that the legal intern developed ownership research on approximately half the properties adjacent to the ravines. He explained that this research, along with the City Attorney’s review, will be very important in determining if a ravine issue is public or private. Director Thomas explained that as part of the ravine inventorying process, the engineering intern discovered approximately 60 ravine blockages. He explained that the majority of these blockages are on private property. Superintendent Martin explained that as part of this process City staff would like to work on developing a ravine management program. As part of this program, City and private ownership responsibilities would be outlined. The City could potentially require a resident to maintain their portion of their ravine. If a resident does not complete the necessary work to clear their ravine jam, the City could pay to have the work completed and bill the property owner later. Alderman Rummel inquired why the ravines are not the responsibility of Lake County Stormwater Management. She also inquired about the large development occurring in southeastern Wisconsin and its potential effect on Lake Forest drainage. Superintendent Ells explained and reviewed the tributary area for which water in Lake Forest drains to ravines and then Lake Michigan. He explained that there are other watersheds located within Lake Forest that drain to either the West or East Skokie Drainage Ditch. He explained that the Wisconsin development would not necessarily affect the watersheds within Lake Forest. Superintendent Ells explained that it is all Lake Forest properties draining into Lake Forest ravines. Alder man Moreno inquired if the $130,000 allocated would be awarded to the two engineering firms. Director Thomas explained that City staff is using the $130,000 for both engineering and construction. He explained that the majority of the $130,000 will be used for construction. He explained that no money will automatically be awarded to these firms. The money paid to these firms will be on an as-needed basis as projects occur. Chairman Buschmann recommended the drafted write-up includes language that outlines project efficiency as a major reason why the City would enter into these agreements with the recommended engineering firms. He also recommended that the term “public” is used when describing the ravine project areas within the write-up. Chairman Buschmann explained that there was Committee consensus to move forward in bringing the topic to the next City Council meeting to seek approval subject to the Committee’s suggested edits to the draft write-up. V. REVIEW & APPROVAL OF A THREE-YEAR HVAC PREVENTATIVE MAINTENANCE CONTRACT – DAN MARTIN 6 Superintendent Martin explained that City staff is seeking the Public Works Committee’s review and approval of a three year bid contract for HVAC preventative maintenance services. He explained that in tonight’s meeting packet there is a drafted City Council write-up that will be finalized if the Committee approves moving forward with the topic for the next City Council meeting. Superintendent Martin explained that the City’s HVAC preventative maintenance program keeps approximately 480 pieces of HVAC equipment in 29 facilities operating efficiently by extending the equipment’s life, ensuring its reliability, and reducing operating costs. The pieces of equipment serviced consist of furnaces, boilers, chillers, pumps, air handlers, condensers, cooling towers and exhaust fans. The program is comprised of four quarterly maintenances: two comprehensive maintenance services for spring and fall start-ups and two maintenance services to check systems and change filters. He explained that for a number of years the entire program was contracted out. In 2012, as a cost saving measure, the City’s Building Maintenance Section implemented a hybrid HVAC preventive maintenance program where in-house staff is used to maintain some of the equipment. HVAC contractors continue to service all facilities with air conditioning along with facilities that have larger complex systems and facilities. Smaller, residential type heating systems are serviced using in-house Building Maintenance staff. The City facilities with commercial heating and cooling systems are contracted to firms that have personnel with technical resources and expertise to maintain complex systems. The service contract covers the fall heating start-up maintenance on twelve City buildings and the spring cooling start-up on eighteen City buildings. The mid- summer and late-winter quarterly maintenance on all 29 facilities will be performed by in-house Building Maintenance personnel. In addition, contractors respond to emergency “no heating” or “no cooling” calls. Superintendent Martin explained that during the winter months of 2018, the City joined forces with Buffalo Grove to develop a joint bid for the 2018 HVAC Preventive Maintenance Contract as part of the Municipal Partnership Initiative (MPI hereafter). MPI is a program that takes advantage of economies of scale by securing low bid prices among neighboring municipalities who bid similar projects each year. On May 8, 2018, the City received six, MPI bids for the HVAC Preventive Maintenance contract. The City of Lake Forest bid included Gorton Community Center’s HVAC equipment in order for them to achieve the same purchasing power opportunity using the MPI program. Gorton’s bid amount of $7,344 is budgeted in the Gorton Operating budget. Superintendent Martin explained that the contract was advertised in the newspaper and fifteen companies were invited to the pre-bid meeting; six companies submitted bids. The YMI Group was the lowest bidder for both municipalities and was brought in for an interview. It was determined during the interview process that YMI Group did not have sufficient resources to meet the 7 minimum requirements of the contract. He explained that they have a total of eight service technicians in which seven are still currently in the apprenticeship program. None of their techs have working knowledge of Johnson Control Systems, which are the controls for five of the City’s larger facilities. YMI Group is headquartered out of Elk Grove Village and does very little work in the northern suburbs making it difficult for them to respond to emergency calls in a timely manner. He explained that the vendor did not participate in the pre-bid facility walk through to get an understanding of the various access points and locations, resulting in questionable prices given for some buildings. Superintendent Martin explained that the second lowest bidder, First Point Mechanical Services, has considerable experience working in The City of Lake Forest buildings, having performed maintenance in a majority of the City buildings over the past decade. In addition, their knowledge of the City’s HVAC systems and control software will account for significantly less involvement from City personnel needing to guide a new contractor to each location’s equipment. Superintendent Martin explained that the contract terms are a maximum of three years, subject to acceptable performance by the contractor reviewed at the end of each year. The additional two years cannot exceed a two percent increase per year. In addition, a written request must be submitted to include documentation, justifying the need for the increase. Superintendent Martin explained that the three-year contract would total $151,177.64. He explained that the amounts were budgeted through various building operating accounts. He explained that if the contract is awarded, First Point Mechanical would begin this November to perform the heating start-up maintenance. Alderman Moreno inquired about First Point Mechanical being one of the higher bidders for Buffalo Grove and if Buffalo Grove would be contracting with First Point Mechanical. Superintendent Martin explained that he believed that Buffalo Grove was pursuing a contract with a firm who bid lower for their needs. He explained that both municipalities were not required to select the same firm through the bidding process. Alderman Moreno inquired about the contract and if a drafted contract will appear before City Council. Superintendent Martin explained that if City Council approves of awarding a contract, the contract will be developed and reviewed by the City Attorney. Alderman Moreno inquired about First Point Mechanical’s work experience with other municipalities. Superintendent Martin explained and reviewed that First Point Mechanical has and does complete work for municipalities. Alderman Moreno recommended that the firm’s municipal work experience is included in the final City Council write-up. 8 Chairman Buschmann explained that there was Committee consensus to move forward in bringing the topic forward to the next City Council meeting. VI. REVIEW & APPROVAL OF A REQUEST TO WAIVE THE BIDDING PROCESS FOR THE WAUKEGAN ROAD SIDEWALK REPLACEMENT PROJECT – BOB ELLS Superintendent Ells explained that this topic will most likely appear on the upcoming City Council meeting agenda. He explained that this topic is the resident donor funded project. He explained that staff was still working to get the final necessary paperwork from the donor and their contractor in order to move forward with the project. He explained that the donor requested that their preferred paving contractor be used to complete the sidewalk project. He explained that the donor was informed that the request requires City Council to waive the bidding process. Superintendent Ells explained that the City does not have any direct experience with the preferred contractor, however, the contractor has completed work locally. Chairman Buschmann inquired about the contract with the contractor and if the cost seemed reasonable and if the City would be reimbursed. Superintendent Ells explained that the proposal submitted by the contractor was below the City’s cost estimate. He explained that the City would be reimbursed by the private donor. Chairman Buschmann inquired about the project limits. Superintendent Ells explained that the original project limits was from Route 176 to Middlefork. As part of this project, City Council agreed to pay the costs associated with the project design. This original project area is referred to as Phase I. He explained that after this was approved, the donor requested that the southern project point be extended to Deerpath. City Council approved additional dollars to have this Phase II be designed. Alderman Moreno inquired if this contractor would be held to the same standard as other firms who enter into a contract with the City. Superintendent Ells explained that the standards will remain the same. Director Thomas explained that the contractor will be monitored by the City’s Engineering Section similarly to other City projects and programs. Chairman Buschmann inquired about the timeline for the project. Superintendent Ells explained that construction for Phase I will be completed this fall. Phase II will be completed in the spring. Chairman Buschmann explained that there was Committee consensus to move forward in bringing the topic to the upcoming City Council Meeting. VII. REVIEW & DISCUSSION OF POSSIBLE CURB TYPES ALONG OLD ELM FOR THE PROPOSED OLD ELM / FOREST HILL / TIMBER / GREEN BAY ROAD STORM SEWER PROJECT – BOB ELLS Superintendent Ells explained that there is an existing project scheduled in FY21 to improve the storm sewers in the topic area. He explained that the drainage improvements will help the residents on the north side of Old Elm from Timber to 9 Green Bay. He explained that there is no curb and gutter in that area and when it rains, the residents have roadside gravel wash up into their parkways. Superintendent Ells explained that the project scope relates more to improving the storm sewer system than the curbs. As part of the drainage improvements curb and gutter is also going to be installed. Alderman Rummel inquired about installing curb and gutter on Old Elm from Timber to Western. Superintendent Ells explained that installing curb and gutter that far was beyond the drainage improvement project. Alderman Moreno inquired about the south side of Old Elm. Superintendent Ells explained that area belongs to Highland Park. He explained that City staff met with Highland Park to inform them that this project was occurring. He explained that Highland Park will also be installing curb and gutter when the City drainage improvement project is scheduled to occur. He explained that Highland Park recommended the installation of a flatter type curb structure. Superintendent Ells reviewed pictures of the recommended curb structure that has been utilized elsewhere in Highland Park. He explained that Highland Park has used this curb structure in areas where road width is small and features a lot of bike traffic. The flatter curb structure is more biker friendly and also eliminates the need for the roadside gravel. He explained that the road edges would also be contained via this flatter curb and that the curb would still convey stormwater to the existing roadside drainage ditch. He explained that the additional costs associated with changing the project design from traditional raised curb and gutter to the flatter curb and gutter would be minimal. Alderman Rummel inquired how the stormwater would be conveyed to the storm sewer with a flat curb. Superintendent Ells explained that the water would not be conveyed to a storm sewer. Instead the water will go over the flat curb edge into the existing drainage ditch. Director Thomas explained that in order to move forward with this idea, the existing ditch would need to be re-ditched. He explained that new culvert pipes under the residential driveways would also need to be replaced as part of this project. Director Thomas explained that the flatter curb has recently been reviewed with the City’s Streets Section and Water & Sewer Section Supervisors. They believe that during heavier rains the ditch may not be able to effectively capture all of the water that a raised barrier curb would. Director Thomas explained that the flatter curb structure would be more accommodating to the bikers, however, the ditches may not convey high volumes of storm water as traditional barrier curb. Alderman Rummel inquired about the ditch if a traditional barrier curb is installed. Superintendent Ells explained that the ditch would be re-ditched with new culvert pipes and driveway aprons installed. The stormwater with the traditional curb will be conveyed to a new storm sewer system pipe. Chairman Buschmann inquired about the improvements that would need to be made to the ditch if the flatter curb structure is installed. Director Thomas explained that the ditch would need to be re-ditched in order to obtain proper 10 conveyance elevation. He explained that new culverts under the residential driveways would also need to be installed. Director Thomas explained he believed that the cost to redesign the project to incorporate the flatter curb would be $15,000. Alderman Rummel explained that there is traditional curb from Route 41 to Green Bay and that there is traditional curb throughout Whispering Oaks. She explained that visually the flatter curb would be a change. She explained that she is more concerned with the residents who live along Old Elm who are dealing with this flooding issue than the bikers. She explained that she favors the traditional curb and gutter standard. She explained that she would encourage obtaining input from the residents in the area. Chairman Buschmann inquired if there is a construction cost difference between the two options. Superintendent Ells explained that staff is still working to obtain that information. He believes that the construction difference may be minimal. Alderman Rummel inquired if the gutter portion of the traditional curb and gutter standard could be made narrower. Superintendent Ells explained that the gutter is important in conveying the stormwater. He explained that if it is made narrower more water will be conveyed via the Road. Director Thomas inquired if the Committee would be concerned if the traditional curb and gutter method was used on the north side of the road and the flatter curb was used on the south side. Alderman Rummel explained that would be a concern. Chairman Buschmann inquired if the flatter curb structure has been utilized in Lake Forest. Superintendent Ells explained that it has not. Alderman Rummel inquired about the installation of a bike path down Old Elm. Superintendent Ells explained that a bike path would need an additional five feet on both sides of the road. He explained that it could be done, however, it would be very expensive. Alderman Rummel explained that she recommends engaging all the residents on the north side of Old Elm from Green Bay to Western about the curb structure. Chairman Buschmann inquired about widening east of Green Bay to the same width west of Green Bay. Superintendent Ells explained that would need to be reviewed in order to obtain an estimate. VIII. REVIEW & APPROVAL OF A TEMPORARY CONSTRUCTION EASEMENTS FOR THE CONSTRUCTION OF STORMWATER FACILITIES ON THE DEERPATH GOLF COURSE – BOB ELLS Superintendent Ells explained that this topic is related to the State pump station project at Deerpath and 41. He reviewed a map of the project area with the Committee and highlighted the temporary construction easement areas requested by the State in order to construct the project. He explained that the project will pump the water that floods Deerpath to a new detention pond on 11 the City’s golf course via a storm sewer. The pond will be a new water feature. Superintendent Ells explained that the City Attorney has reviewed the temporary easement documents that the State is requesting Mayor Lansing execute. Director Thomas explained that the project is scheduled to begin between December of 2019 and February 2020. Chairman Buschmann explained that there is Committee consensus in moving forward in bringing the topic to the upcoming City Council meeting to seek approval. IX. PROJECT UPDATES – BOB ELLS & DAN MARTIN • SMOKE TESTING PROJECT Superintendent Ells explained that the smoke testing has been completed in all of the project areas. He explained that the firm who completed the smoke testing is currently working on reviewing the collected data to develop their final report. He shared and reviewed a preliminary report with the Committee. Chairman Buschmann inquired if Staff was surprised at the results. Director Thomas explained that he was surprised at the amount of public defects identified. He explained that Staff will be getting more detailed information from the firm about the public defects. Superintendent Ells explained that the firm will be developing a much more detailed summary of every identified defect. He explained that the data before the Committee tonight is very preliminary. Superintendent Ells explained that the Committee will continue to be updated on the project. • GAS LIGHT PROJECT Superintendent Martin explained that the horizontal boring equipment has been procured and that Streets Section Staff has been trained on the use of the directional boring machine. He explained that the program began in the neighborhood by Old Mill, Ridge, and Shawford. He explained that there are 34 lamps in the area. He explained that to-date, approximately 4,500 linear feet of poly conduit has been installed. The Street Section had also fully converted four gas lights near Old Mill. Staff will continue “pulling” poly conduit as long as weather permits before the winter months. The Streets Section will then transition to installing electric wiring and will retrofit gas lamps in this area to electric over the winter months. Superintendent Martin explained that the project is going very well and is off to a good start. He explained that as the Street Section employees get more comfortable in the conversion process, the process and project will move along at a quicker rate. • WAUKEGAN ROAD SANITARY SEWER 12 Superintendent Ells reviewed a map of the sanitary sewer system outside of the Winwood neighborhood. He explained that this area was the past potential SSA to bring the homeowners in the area on septic to a sanitary connection. He explained the SSA was voted down by the homeowners in the area. The City’s septic ordinance was revised and updated to outline the specific triggers that would require a homeowner to connect to sanitary sewer. He explained that as the City has been working with the private donor on the Waukegan sidewalk project, Staff has reviewed the area and investigated bringing the sanitary sewer across the Waukegan Road sidewalk. This separate proposed project could occur at the same time the sidewalk project occurs in preparation for when the first property owner in the Winwood area is required to connect to sanitary sewer. He explained that the project was estimated at $127,000 and placed out to bid. The low bid came in at $190,000. City Manager Kiely explained to Staff that at that cost, the City would not be moving forward with the project at this time. X. PUBLIC COMMENT There was no public comment. XI. NEXT MEETING – September 24, 2018 Alderman Rummel inquired about the Beverly ComEd issue and if there was any update from ComEd. Director Thomas explained that the City recently received an e-mail from ComEd that explained their two recommendations had been reviewed and approved by Com-Ed internal leadership. He explained that their recommendations are progressing. Alderman Rummel inquired about the status of the leaf blower topic. Director Thomas explained that Superintendent Myers would be bringing the topic to the next Committee meeting. Alderman Rummel inquired about the proposed Lake Road SSA. Director Thomas explained that the topic currently is in the hands of the neighbors. The neighbor meeting was held and the SSA process and estimated costs were shared with the neighbors. If the neighbors are interested in moving forward, the City is requesting that a petition is submitted demonstrating majority support for the project. XII. ADJOURNMENT Alderman Rummel moved to adjourn the meeting of the Public Works Committee at 8:58 P.M. Alderman Moreno seconded the motion, which carried unanimously. Respectfully submitted, Jim Lockefeer Jr. Management Analyst