PUBLIC WORKS COMMITTEE 2020/04/28 Minutes
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PUBLIC WORKS COMMITTEE MEETING
TUESDAY, APRIL 28, 2020 – 2:00 P.M.
REMOTE ACCESS MEETING
MINUTES
ROLL CALL/CALL TO ORDER
Chairman Raymond Buschmann called the virtual meeting to order at 2:00 P.M.
Aldermen Michelle Moreno and Melanie Rummel were present.
Staff virtually attending the meeting included Michael Thomas, Director of Public
Works; Dan Martin, Superintendent of Public Works; Bob Ells, Superintendent of
Engineering; Jason Wicha, City Manager; Elizabeth Holleb, Director of Finance;
Cathy Czerniak, Director of Community Development; Brian Joyce, Engineering
Supervisor and Jim Lockefeer, Management Analyst.
Also in attendance was one member of the virtual meeting audience.
DISCUSSION ITEMS
I. COVID-19 DEPARTMENT IMPACTS – MICHAEL THOMAS
Prior to reviewing the COVID-19 Department impacts, Director Thomas provided
brief background information on the many action items before the Committee
at today’s meeting. He explained that many of these items are from the City’s
FY21 Capital Improvement Program. He explained that Public Works staff has
spent the winter months preparing documents and specifications for these
projects so that bids and proposals were received by the new fiscal year. He
explained that for each action item a draft City Council write-up was included in
the meeting packet as well as one summary project slide that will be reviewed
during today’s meeting.
The Committee and staff discussed items that were annual CIP programs and
projects.
Director Thomas provided the Committee with a brief overview of how the
Covid-19 pandemic has affected the Public Works Department. He explained
that since City Buildings have closed, staff quickly worked to acquire employee
PPE and developed a Public Works Employee Standard Operating Procedure for
employees completing work during the pandemic. He explained that many
services were able to continue completing some regular services with proper
precautions in place. He explained that employee and resident safety was
paramount in continuing services and bringing back Public Works employees.
The Committee and staff discussed Lake County’s ban on burn permits, the
tracking of COVID-19 impacts, the purchase and management of employee
PPE, the timing of the bids received related to pandemic impacts, the deferral of
the Burr Oak Storm Sewer Project, and the potential for other CIP project
deferrals.
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The Committee thanked Director Thomas for his update and requested that he
pass along their thanks to Public Works Employees for all their hard work.
ACTION ITEMS
II. APPROVAL OF THE FEBRUARY 19, 2020 PUBLIC WORKS COMMITTEE MEETING
MINUTES
Alderman Rummel moved to approve the February 19, 2020 Public Works
Committee meeting minutes. Alderman Moreno seconded the motion, which
carried unanimously.
III. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE MUNICIPAL
PARTNERSHIP INITIATIVE (MPI) 2020 CONCRETE CURB AND SIDEWALK REPLACEMENT
PROJECT BID – BOB ELLS
Superintendent Ells reviewed the below summary slide on the project.
The Committee and staff discussed how sidewalk panels are selected for
replacement and the process for installing panels in an area that falls a few
panels short of a potential crosswalk connection.
Alderman Rummel moved to recommend approval to City Council award of the
MPI 2020 Concrete Curb and Sidewalk Replacement Project with Schroeder and
Schroeder, Inc. for a Not-to-Exceed Amount of $90,000. Alderman Moreno
seconded the motion, which carried unanimously.
IV. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE MUNICIPAL
PARTNERSHIP INITIATIVE (MPI) 2020 CRACK SEALING PROJECT BID – BOB ELLS
Superintendent Ells reviewed the below summary slide on the project.
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Alderman Rummel moved to recommend approval to City Council award of the
MPI 2020 Crack Sealing Project with Patriot Pavement Maintenance, Inc. for a
not-to-exceed amount of $40,000. Alderman Moreno seconded the motion,
which carried unanimously.
V. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE MUNICIPAL
PARTNERSHIP INITIATIVE (MPI) 2020 JOINT SEWER LINING PROJECT BID – BOB ELLS
Superintendent Ells reviewed the below summary slide on the project.
The Committee and staff discussed the unit price increase as outlined within the
contract.
Alderman Moreno moved to recommend approval to City Council award of the
MPI 2020 Joint Sewer Lining Project with Hoerr Construction for a not-to-exceed
amount of $260,000. Alderman Rummel seconded the motion, which carried
unanimously.
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VI. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE FOREST PARK BLUFF
BLUFF MONITORING & PRE-DESIGN SERVICES PROPOSAL – MICHAEL THOMAS
Director Thomas reviewed the below summary slide on the proposal.
The Committee and staff discussed the decision to not proceed with AECOM.
Alderman Rummel moved to recommend approval to City Council the Forest
Park Bluff’s Pre-Design Services and a Three-Year Bluff Monitoring Agreement with
Hey & Associates in the amount of $72,735. Alderman Moreno seconded the
motion, which carried unanimously.
VII. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE QUARTA PARKING
LOT RESURFACING PROJECT BID – BOB ELLS
Superintendent Ells reviewed the below summary slide on the project.
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The Committee and staff discussed the possible incorporation of green
infrastructure into this project.
Alderman Moreno moved to recommend approval to City Council award of the
Quarta Parking Lot Project to Maneval Construction in the amount of $148,148.68
to include authorization for a 10% contingency for a total of $162,963.54.
Alderman Rummel seconded the motion, which carried unanimously.
VIII. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE CONWAY FARMS
DRIVE AND SHERIDAN ROAD DRAINAGE IMPROVEMENTS BIDS – BOB ELLS
Superintendent Ells reviewed the below summary slide on the project.
The Committee and staff discussed the project bids and the project budget fund
accounts.
Alderman Rummel moved to recommend approval to City Council award of the
Conway Farms Drive and Sheridan Road Drainage Improvements to Holiday
Sewer and Water Contractors, Inc. for a not-to-exceed amount of $83,493.30.
Alderman Moreno seconded the motion, which carried unanimously.
IX. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE ILLINOIS ROAD AND
STONEGATE LANE CURB IMPROVEMENTS AND THE MAYFLOWER RAVINE CROSSING
IMPROVEMENTS BIDS – DAN MARTIN
Superintendent Martin reviewed the below summary slide on the project.
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The Committee and staff discussed the Mayflower Improvement Project’s ravine
impact.
Alderman Rummel moved to recommend approval to City Council award of the
Illinois Road and Stonegate Lane Curb and the Mayflower Ravine Crossing
Improvements to Alliance Contractors Inc in the amount of $52,596.50. Alderman
Moreno seconded the motion, which carried unanimously.
X. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE 2020 I&I REPAIRS BID
– BOB ELLS
Superintendent Ells reviewed the below summary slide on the project.
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The Committee and staff discussed City I&I public repairs and past smoke testing
efforts.
Alderman Rummel moved to recommend approval to City Council award of the
FY21 Inflow & Infiltration Repairs Project to Redina Construction Co. for a not-to-
exceed amount of $800,000. Alderman Moreno seconded the motion, which
carried unanimously.
XI. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE ROUTE 60 BIKE PATH
DESIGN PROPOSAL – BOB ELLS
Superintendent Ells reviewed the below summary slide on the project.
The Committee and staff discussed submitting a future grant application for
construction funds and potential future path connections to the west, beyond
the City’s limits.
Alderman Rummel moved to recommend approval to City Council award of the
Illinois Route 60 Bike Path Phase I Design Project to Bleck Engineering in the total
not-to-exceed amount of $48,000. Alderman Moreno seconded the motion,
which carried unanimously.
XII. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE BRIDGE INSPECTIONS
& ANALYSES PROPOSAL – BOB ELLS
Superintendent Ells reviewed the below summary slide on the project.
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The Committee and staff discussed the one proposal received and staff’s
comfort level in moving forward with only one bid received.
Alderman Moreno moved to recommend approval to City Council award of the
2020 Bridge Inspection Services proposal to Wiss, Janney, Elstner Associates, Inc.
(WJE, Inc.) in the total not-to-exceed amount of $199,440 Alderman Rummel
seconded the motion, which carried unanimously.
XIII. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE 2020 CONCRETE - MS
& COMPOST CENTER PROJECT BID – MICHAEL THOMAS
Director Thomas reviewed the below summary slide on the project.
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Alderman Rummel moved to recommend approval to City Council award of the
2020 Concrete - MS & Compost Center Project to A-Lamp Concrete Contractors,
Inc for a not-to-exceed amount of $103,773 Alderman Moreno seconded the
motion, which carried unanimously.
PUBLIC COMMENT
There was no additional public comment.
NEXT MEETING – MAY 19, 2020
There was Committee consensus that they next Public Works Committee would
occur on May 19, 2020.
RECOGNITION OF ALDERMAN MORENO’S FINAL PUBLIC WORKS COMMITTEE
MEETING
Director Thomas thanked Alderman Moreno for all her time spent on the Public
Works Committee. He explained that staff always appreciated her out of the box
thinking and sound financial analysis.
Alderman Moreno thanked the entire Public Works Department staff for their
professionalism throughout her time as a Committee member. She explained
that staff helped make her job easy.
ADJOURNMENT
Alderman Moreno moved to adjourn the meeting of the Public Works
Committee at 4:27 P.M. Alderman Rummel seconded the motion, which carried
unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Management Analyst