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PUBLIC WORKS COMMITTEE 2020/07/08 Minutes 1 SPECIAL PUBLIC WORKS COMMITTEE MEETING WEDNESDAY, JULY 8, 2020 – 2:00 P.M. REMOTE ACCESS MEETING MINUTES ROLL CALL/CALL TO ORDER Chairman Raymond Buschmann called the virtual meeting to order at 2:00 P.M. Aldermen Ted Notz and Jim Preschlack were present. Staff virtually attending the meeting included Michael Thomas, Director of Public Works; Dan Martin, Superintendent of Public Works; Bob Ells, Superintendent of Engineering; Jason Wicha, City Manager; Cathy Czerniak, Director of Community Development and Jim Lockefeer, Management Analyst. INFORMATIONAL ITEMS I. CODE UPDATE REGARDING SUMP PUMP & DOWNSPOUT DISCHARGE AS IT RELATES TO PROPERTY LINES AND PUBLIC RIGHT-OF-WAY – CATHY CZERNIAK Director Czerniak reviewed the below summary presentation slide on the topic. She explained that a more detailed summary memo was included the Committee’s meeting packet. Director Czerniak explained that this topic was previously reviewed and approved by the Public Works Committee at the December 10, 2019 meeting and that City staff wanted to again review the topic with the Committee prior to the topic appearing on the next City Council meeting agenda. 2 The Committee and staff discussed the process for which the recommended code language was reviewed, the City’s private storm sewer review and permitting processes, and property downspout extensions. Alderman Preschlack moved to recommend approval to City Council the Code update regarding sump pump & downspout discharge as it relates to property lines and public right-of-way. Chairman Buschmann seconded the motion, which carried unanimously. II. NOTIFICATION OF THE CITY OF LAKE FOREST'S REQUIRED IEPA STORMWATER MANAGEMENT PROGRAM PLAN (“SMPP”) – JIM LOCKEFEER Management Analyst Jim Lockefeer reviewed the below summary presentation slides on the topic. He explained that the City’s full SMPP was included in the Committee’s meeting packet. He explained that the Plan can always be accessed by the public online. 3 The Committee and staff discussed the potential role of the City’s Environmental Committee in reviewing the SMPP. III. PUBLIC WORKS CIP PROJECT STATUS UPDATES – DAN MARTIN, BOB ELLS, MICHAEL THOMAS Director Thomas reviewed the below summary presentation slides on the topic. The Committee and staff discussed the progress related to the Property Condition Assessments Project, COVID-19 impacts on the projects, and the project grant opportunities staff is pursuing. 4 ACTION ITEMS IV. APPROVAL OF THE MAY 26, 2020 PUBLIC WORKS COMMITTEE MEETING MINUTES Alderman Preschlack moved to approve the May 26, 2020 Public Works Committee meeting minutes. Alderman Notz seconded the motion, which carried unanimously. V. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE FY21 LONG LINE STRIPING PROGRAM – DAN MARTIN Superintendent Martin reviewed the below summary presentation slide on the topic. He explained that a draft City Council write-up was also included in the Committee’s meeting packet. Alderman Notz moved to recommend approval to City Council the FY21 Long Line Striping Program to Superior Road Striping, Inc. in the amount of $94,000. Alderman Preschlack seconded the motion, which carried unanimously. PUBLIC COMMENT There was no additional public comment. NEXT MEETING – SEPTEMBER 23 The Committee agreed to meet next on September 23, 2020 at 2 P.M. The Committee and staff had discussions about potential agenda items for the next meeting. 5 ADJOURNMENT Alderman Notz moved to adjourn the meeting of the Public Works Committee at 3:02 P.M. Alderman Preschlack seconded the motion, which carried unanimously. Respectfully submitted, Jim Lockefeer Jr. Management Analyst