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PUBLIC WORKS COMMITTEE 2020/09/23 Minutes 1 SPECIAL PUBLIC WORKS COMMITTEE MEETING WEDNESDAY, SEPTEMBER 23, 2020 – 2:00 P.M. REMOTE ACCESS MEETING MINUTES ROLL CALL/CALL TO ORDER Chairman Raymond Buschmann called the virtual meeting to order at 2:00 P.M. Aldermen Ted Notz and Jim Preschlack were present. Staff virtually attending the meeting included Michael Thomas, Director of Public Works; Dan Martin, Superintendent of Public Works; Bob Ells, Superintendent of Engineering; and Jim Lockefeer, Management Analyst. ACTION ITEMS I. APPROVAL OF THE JULY 8, 2020 PUBLIC WORKS COMMITTEE MEETING MINUTES Alderman Preschlack moved to approve the July 8, 2020 Public Works Committee meeting minutes. Alderman Notz seconded the motion, which carried unanimously. II. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE IDOT ROUTE 43 & 60 PLOWING AND SALTING AGREEMENT FOR WINTER 2020/2021 – MICHAEL THOMAS Director Thomas reviewed the below summary presentation slide on the topic. He explained that a copy of the proposed Intergovernmental Agreement was included in the Committee’s meeting packet. 2 The Committee and City staff discussed the overtime cost outlined in the chart, the amount compensated by State per the Intergovernmental Agreement, the City’s Route 43 & 60 improved plowing service level, and the potential for a longer term agreement. Alderman Preschlack moved to recommend approval to City Council the IDOT Route 43 & 60 plowing and salting agreement for winter 2020/2021. Alderman Notz seconded the motion, which carried unanimously. III. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE ILLINOIS TRANSPORTATION ENHANCEMENT PROGRAM (“ITEP”) PROJECT RESOLUTIONS FOR CITY PROJECT GRANT APPLICATIONS – JIM LOCKEFEER Management Analyst Lockefeer reviewed the below summary presentation slide on the topic. He explained that a copy of the proposed Resolutions were included in the Committee’s meeting packet. He explained that some of the cost information in the Resolutions may be updated prior to the next City Council meeting as staff continues to refine the project estimates. Rommy Lopat of 410 E Woodland Road provided public comment in regards to the Deerpath Streetscape Project public comment process, plans to proceed with the project if the City is unsuccessful in receiving a grant award, and parking on Deerpath. Mr. Lockefeer provided an overview of the Deerpath Streetscape phase I process. He explained that the process was a year-long effort that was led by the Deerpath Streetscape Adhoc Committee. He explained that the Committee received public comment on the project over a two month period and also hosted a public visioning session at City Hall. Chairman Buschmann explained that the decision to fund the project without a grant award would be a City Council decision that would need further review and discussion by City Council. 3 Alderman Preschlack moved to recommend approval to City Council the Illinois Transportation Enhancement Program (“ITEP”) project Resolutions for City project grant applications. Alderman Notz seconded the motion, which carried unanimously. IV. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE SENIOR CENTER HVAC PROJECT BID – DAN MARTIN Superintendent Martin reviewed the below summary presentation slide on the topic. He explained that a copy of the drafted City Council write-up was included in the Committee’s meeting packet. The Committee and City staff discussed boiler HVAC systems and the cost range between the bids. Alderman Preschlack moved to recommend approval to City Council the Senior Center HVAC project bid. Chairman Buschmann seconded the motion, which carried unanimously. V. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE FIRE ALARM INSPECTION AND MAINTENANCE SERVICES CONTRACT PROPOSAL – DAN MARTIN Superintendent Martin reviewed the below summary presentation slide on the topic. He explained that a copy of the drafted City Council write-up was included in the Committee’s meeting packet. 4 The Committee and City staff discussed the cost range between the bids. Alderman Preschlack moved to recommend approval to City Council the fire alarm inspection and maintenance services contract proposal. Alderman Notz seconded the motion, which carried unanimously. PUBLIC COMMENT There was no additional public comment. NEXT MEETING – OCTOBER 21 (if needed) The Committee agreed to meet next on October 21, 2020 at 2 P.M. if there was a need by staff to meet. ADJOURNMENT Alderman Preschlack moved to adjourn the meeting of the Public Works Committee at 2:43 P.M. Alderman Notz seconded the motion, which carried unanimously. Respectfully submitted, Jim Lockefeer Jr. Management Analyst