PUBLIC WORKS COMMITTEE 2020/09/23 Minutes
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SPECIAL PUBLIC WORKS COMMITTEE MEETING
WEDNESDAY, SEPTEMBER 23, 2020 – 2:00 P.M.
REMOTE ACCESS MEETING
MINUTES
ROLL CALL/CALL TO ORDER
Chairman Raymond Buschmann called the virtual meeting to order at 2:00 P.M.
Aldermen Ted Notz and Jim Preschlack were present.
Staff virtually attending the meeting included Michael Thomas, Director of Public Works;
Dan Martin, Superintendent of Public Works; Bob Ells, Superintendent of Engineering;
and Jim Lockefeer, Management Analyst.
ACTION ITEMS
I. APPROVAL OF THE JULY 8, 2020 PUBLIC WORKS COMMITTEE MEETING MINUTES
Alderman Preschlack moved to approve the July 8, 2020 Public Works
Committee meeting minutes. Alderman Notz seconded the motion, which
carried unanimously.
II. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE IDOT ROUTE 43 & 60
PLOWING AND SALTING AGREEMENT FOR WINTER 2020/2021 – MICHAEL THOMAS
Director Thomas reviewed the below summary presentation slide on the topic.
He explained that a copy of the proposed Intergovernmental Agreement was
included in the Committee’s meeting packet.
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The Committee and City staff discussed the overtime cost outlined in the chart,
the amount compensated by State per the Intergovernmental Agreement, the
City’s Route 43 & 60 improved plowing service level, and the potential for a
longer term agreement.
Alderman Preschlack moved to recommend approval to City Council the IDOT
Route 43 & 60 plowing and salting agreement for winter 2020/2021. Alderman
Notz seconded the motion, which carried unanimously.
III. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE ILLINOIS
TRANSPORTATION ENHANCEMENT PROGRAM (“ITEP”) PROJECT RESOLUTIONS FOR
CITY PROJECT GRANT APPLICATIONS – JIM LOCKEFEER
Management Analyst Lockefeer reviewed the below summary presentation slide
on the topic. He explained that a copy of the proposed Resolutions were
included in the Committee’s meeting packet. He explained that some of the
cost information in the Resolutions may be updated prior to the next City Council
meeting as staff continues to refine the project estimates.
Rommy Lopat of 410 E Woodland Road provided public comment in regards to
the Deerpath Streetscape Project public comment process, plans to proceed
with the project if the City is unsuccessful in receiving a grant award, and parking
on Deerpath. Mr. Lockefeer provided an overview of the Deerpath Streetscape
phase I process. He explained that the process was a year-long effort that was
led by the Deerpath Streetscape Adhoc Committee. He explained that the
Committee received public comment on the project over a two month period
and also hosted a public visioning session at City Hall. Chairman Buschmann
explained that the decision to fund the project without a grant award would be
a City Council decision that would need further review and discussion by City
Council.
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Alderman Preschlack moved to recommend approval to City Council the Illinois
Transportation Enhancement Program (“ITEP”) project Resolutions for City project
grant applications. Alderman Notz seconded the motion, which carried
unanimously.
IV. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE SENIOR CENTER
HVAC PROJECT BID – DAN MARTIN
Superintendent Martin reviewed the below summary presentation slide on the
topic. He explained that a copy of the drafted City Council write-up was
included in the Committee’s meeting packet.
The Committee and City staff discussed boiler HVAC systems and the cost range
between the bids.
Alderman Preschlack moved to recommend approval to City Council the Senior
Center HVAC project bid. Chairman Buschmann seconded the motion, which
carried unanimously.
V. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE FIRE ALARM
INSPECTION AND MAINTENANCE SERVICES CONTRACT PROPOSAL – DAN MARTIN
Superintendent Martin reviewed the below summary presentation slide on the
topic. He explained that a copy of the drafted City Council write-up was
included in the Committee’s meeting packet.
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The Committee and City staff discussed the cost range between the bids.
Alderman Preschlack moved to recommend approval to City Council the fire
alarm inspection and maintenance services contract proposal. Alderman Notz
seconded the motion, which carried unanimously.
PUBLIC COMMENT
There was no additional public comment.
NEXT MEETING – OCTOBER 21 (if needed)
The Committee agreed to meet next on October 21, 2020 at 2 P.M. if there was a
need by staff to meet.
ADJOURNMENT
Alderman Preschlack moved to adjourn the meeting of the Public Works
Committee at 2:43 P.M. Alderman Notz seconded the motion, which carried
unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Management Analyst