Loading...
PUBLIC WORKS COMMITTEE 2020/11/30 Minutes 1 PUBLIC WORKS COMMITTEE MEETING WEDNESDAY, NOVEMBER 30, 2020 – 11:00 A.M. REMOTE ACCESS MEETING MINUTES ROLL CALL/CALL TO ORDER Chairman Raymond Buschmann called the virtual meeting to order at 11:00 A.M. Aldermen Ted Notz and Jim Preschlack were present. Chairman Buschmann stated that in accordance with state statute, he made the determination that it was not practical or prudent to schedule an in-person Public Works Committee meeting because of the COVID-19 pandemic, and therefore the meeting was being held remotely. Staff virtually attending the meeting included Michael Thomas, Director of Public Works; Dan Martin, Superintendent of Public Works; Bob Ells, Superintendent of Engineering; Brian Joyce, Supervisor of Engineering and Becky Pocasangre, Administrative Assistant. ACTION ITEMS I. APPROVAL OF THE SEPTEMBER 23, 2020 PUBLIC WORKS COMMITTEE MEETING MINUTES Chairman Buschmann explained that he recommended to staff that the state statue language in regards to remote access meetings that appears on the meeting’s agenda also appear within the meeting minutes. Alderman Preschlack moved to approve the September 23, 2020 Public Works Committee meeting minutes as amended by Chairman Buschmann. Alderman Notz seconded the motion, which carried unanimously. II. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE UPDATED LAKE COUNTY WATERSHED DEVELOPMENT ORDINANCE – BOB ELLS & BRIAN JOYCE Supervisor of Engineering, Brian Joyce reviewed the below summary presentation slides on the topic. He explained that a copy of the drafted City Council write-up and a copy of the updated Ordinance were included in the Committee’s meeting packet 2 3 The Committee and City staff discussed reviewing the topic with the Environmental Sustainability Committee, public awareness of the Ordinance, and the updated rainfall data and its associated impacts. Chairman Buschmann explained that he shared some suggested clarifying comments with staff. Supervisor Joyce explained that he reviewed the comments and will incorporate those changes for the City Council materials. Alderman Notz moved to recommend approval to City Council the updated Lake County Watershed Development Ordinance. Alderman Preschlack seconded the motion, which carried unanimously. III. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE RINGWOOD RAVINE PROJECT DESIGN CHANGE ORDER – DAN MARTIN Superintendent Martin reviewed the below summary presentation slide on the topic. He explained that a copy of the of the drafted City Council write-up was included in the Committee’s meeting packet. The Committee and City staff discussed the City Manager’s ability to approve change orders and the drafted City Council write-up related to the topic. Alderman Notz moved to recommend approval to City Council Ringwood Ravine Project design change order. Alderman Preschlack seconded the motion, which carried unanimously. IV. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF BID FOR THE WATER PLANT PUMP REBUILD PROJECT – DAN MARTIN 4 Superintendent Martin reviewed the below summary presentation slide on the topic. He explained that a copy of the drafted City Council write-up was included in the Committee’s meeting packet. The Committee and City staff discussed the difference in the cost associated with the bids received and staff’s process in notifying firms of bid and request for proposal opportunities. Alderman Preschlack moved to recommend approval to City Council the award of bid for the Water Plant Pump Rebuild Project. Alderman Notz seconded the motion, which carried unanimously. V. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE PROPOSED FY’22 CAPITAL EQUIPMENT – MICHAEL THOMAS Director Thomas reviewed the below summary presentation slides on the topic. He explained that a copies of all the forms that appear on the slides were included in the Committee’s meeting packet. 5 6 7 8 9 The Committee and City staff discussed the fire truck repair and Fire Department coverage while it is out of service, the proposed Police Department vehicles, the tracking of vehicle and equipment hours, the City’s Fleet Management System, the timing associated with the purchases, and the hybrid vehicle purchase. Alderman Preschlack moved to recommend approval to City Council the proposed FY’22 capital equipment. Alderman Notz seconded the motion, which carried unanimously. PUBLIC COMMENT There was no additional public comment. NEXT MEETING – TBD Director Thomas explained that he would email the Committee potential next meeting dates. ADJOURNMENT Alderman Notz moved to adjourn the meeting of the Public Works Committee at 12:07 P.M. Alderman Preschlack seconded the motion, which carried unanimously. Respectfully submitted, Jim Lockefeer Jr. Management Analyst