SENIOR RESOURCE COMMISSION 2021/04/01 Minutes1
PUBLIC WORKS COMMITTEE MEETING
THURSDAY, APRIL 1, 2021 – 3:30 P.M.
REMOTE ACCESS MEETING
MINUTES
ROLL CALL/CALL TO ORDER
Chairman Raymond Buschmann called the virtual meeting to order at 3:30 P.M.
Aldermen Ted Notz was present. Chairman Buschmann explained that Alderman
Preschlack was not present for the meeting.
Chairman Buschmann stated that in accordance with state statute, he made
the determination that it was not practical or prudent to schedule an in-person
Public Works Committee meeting because of the COVID-19 pandemic, and
therefore the meeting was being held remotely.
Staff virtually attending the meeting included Michael Thomas, Director of Public
Works; Dan Martin, Superintendent of Public Works; Bob Ells, Superintendent of
Engineering and Jim Lockefeer, Management Analyst.
ACTION ITEMS
I. APPROVAL OF THE MARCH 22, 2021 PUBLIC WORKS COMMITTEE MEETING MINUTES
Alderman Notz moved to approve the March 22, 2021 Public Works Committee
meeting minutes. Chairman Buschmann seconded the motion, which carried
unanimously.
II. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL A DESIGN PROPOSAL
FOR THE SOUTH PARK PARKING LOT PROJECT – JIM LOCKEFEER
Management Analyst Lockefeer reviewed the below summary presentation slide
on the topic.
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The Committee and City staff discussed the proposals received, the City staff RFP
Committee proposal review process and the formation of their
recommendation, a potential OSLAD grant funding opportunity and previous
OSLAD grant funds awarded for recent work completed in the park, the 10%
contingency request, and project timing.
The Public Works Committee requested that staff email the RFP Committee’s
scoring and rankings of the proposals received.
Alderman Notz moved to recommend approval to City Council the award of the
South Park Parking Lot Design Proposal to Hitchcock Design Group, in the
amount of $38,105 plus 10% contingency in the amount of $3,895, for a total of
$42,000 subject to staff providing the Public Works Committee the RFP Review
Committee’s scoring and rankings of the proposals received. Chairman
Buschmann seconded the motion, which carried unanimously.
III. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF THE MSF FLEET
EPOXY FLOOR PROJECT BID – DAN MARTIN
Superintendent Martin reviewed the below summary presentation slide on the
topic.
The Committee and City staff discussed the estimated useful life of epoxy floors,
the process to recoat an existing epoxy floor, the specific project limits in the MS
garage, and the impact of the project to Fleet Section operations.
Alderman Notz moved to recommend approval to City Council the award of bid
for the MSF Fleet Epoxy Floor Project to DBM Services, Inc. in the amount of
$57,000 plus 10% contingency in the amount of $5,700, for a total of $62,700.
Chairman Buschmann seconded the motion, which carried unanimously.
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IV. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF THE
MUNICIPAL PARTNERSHIP INITIATIVE (MPI) 2021 JOINT SEWER LINING PROJECT BID –
BOB ELLS
Superintendent Ells reviewed the below summary presentation slide on the topic.
The Committee and City staff discussed the funding amounts other participating
MPI communities were spending for their lining programs, the City’s past annual
lining program funding amounts, and the process to identify candidate pipes for
the lining program.
Alderman Notz moved to recommend approval to City Council award of bid for
the Lake Forest 2021 Joint Sewer Lining Project to Hoerr Construction in the not-
to-exceed amount of $175,000. Chairman Buschmann seconded the motion,
which carried unanimously.
V. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF THE
MUNICIPAL PARTNERSHIP INITIATIVE (MPI) 2021 CONCRETE CURB AND SIDEWALK
REPLACEMENT PROJECT BID – BOB ELLS
Superintendent Ells reviewed the below summary presentation slide on the topic.
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The Committee and City staff discussed the development of the sidewalk
replacement list.
Alderman Notz moved to recommend approval to City Council award of
contract for the 2021 Concrete Curb and Sidewalk Replacement Project to
Schroeder and Schroeder, Inc. for a not-to-exceed amount of $75,000. Chairman
Buschmann seconded the motion, which carried unanimously.
VI. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF THE
MUNICIPAL PARTNERSHIP INITIATIVE (MPI) 2021 CRACK SEALING PROJECT BID –
BOB ELLS
Superintendent Ells reviewed the below summary presentation slide on the topic.
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The Committee and City staff discussed the program’s effectiveness and
funding.
Alderman Notz moved to recommend approval to City Council award of
contract for the 2021 Crack Sealing Project to Patriot Pavement Maintenance,
Inc. for a not-to-exceed amount of $30,000. Chairman Buschmann seconded the
motion, which carried unanimously.
VII. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL AWARD OF THE 2021
VALVE REPLACEMENT PROJECT BID – BOB ELLS
Superintendent Ells reviewed the below summary presentation slide on the topic.
The Committee and City staff discussed the development of the valve
replacement list and the valves that were on the original bid list that were
removed due to budget.
Alderman Notz moved to recommend approval to City Council award of bid for
the 2021 Valve Replacement Project to Acqua Contractors for a not-to-exceed
amount of $300,000. Chairman Buschmann seconded the motion, which carried
unanimously.
VIII. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL A PHASE II DESIGN
PROPOSAL FOR THE WAUKEGAN & WESTLEIGH INTERSECTION IMPROVEMENT
PROJECT – BOB ELLS
Superintendent Ells reviewed the below summary presentation slide on the topic.
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The Committee and City staff discussed potential for the project to receive
outside grant funding and project right-of-way acquisition.
Alderman Notz moved to recommend approval to City Council the Waukegan
& Westleigh Intersection Improvement Project Phase II Design Proposal to Gewalt
Hamilton Associates, Inc. in the amount of $71,100. Chairman Buschmann
seconded the motion, which carried unanimously.
PUBLIC COMMENT
There was no public comment.
Superintendent Ells shared that this was his last Public Works Committee meeting
prior to retiring. He thanked the Committee and staff for his time with the City.
Chairman Buschmann, Alderman Notz, and City staff thanked Superintendent Ells
for his many years of service.
NEXT MEETING – MAY 6, 2021
ADJOURNMENT
Alderman Notz moved to adjourn the meeting of the Public Works Committee at
5:18 P.M. Chairman Buschmann seconded the motion, which carried
unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Assistant to the Director of Public Works