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PUBLIC WORKS COMMITTEE 2021/01/28 Minutes
1
PUBLIC WORKS COMMITTEE MEETING
THURSDAY, JANUARY 28, 2021 – 3:30 P.M.
REMOTE ACCESS MEETING
MINUTES
ROLL CALL/CALL TO ORDER
Chairman Raymond Buschmann called the virtual meeting to order at 3:30 P.M.
Aldermen Ted Notz and Jim Preschlack were present.
Chairman Buschmann stated that in accordance with state statute, he made the
determination that it was not practical or prudent to schedule an in-person Public
Works Committee meeting because of the COVID-19 pandemic, and therefore the
meeting was being held remotely.
Staff virtually attending the meeting included Michael Thomas, Director of Public Works;
Dan Martin, Superintendent of Public Works; Bob Ells, Superintendent of Engineering;
Brian Joyce, Supervisor of Engineering and Jim Lockefeer, Management Analyst.
ACTION ITEMS
I. APPROVAL OF THE NOVEMBER 30, 2020 PUBLIC WORKS COMMITTEE MEETING
MINUTES
Alderman Preschlack moved to approve the November 30, 2020 Public Works
Committee meeting minutes. Alderman Notz seconded the motion, which
carried unanimously.
II. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL A DESIGN PROPOSAL
FOR REPLACEMENT OF THE WATER MAIN ON DEERPATH FROM AHWAHNEE LANE TO
GOLF LANE – MICHAEL THOMAS & BOB ELLS
Director Thomas reviewed the below summary presentation slide on the topic.
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The Committee and City staff discussed the range of cost associated with each
proposal and the impacts of the eventual project construction to traffic on
Deerpath.
Alderman Notz moved to recommend approval to City Council the design
proposal for replacement of the water main on Deerpath from Ahwahnee Lane
to Golf Lane. Alderman Preschlack seconded the motion, which carried
unanimously.
III. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL A DESIGN PROPOSAL
FOR BOTH THE ILLINOIS AND WOODLAND PEDESTRIAN BRIDGES – MICHAEL
THOMAS & BOB ELLS
Director Thomas reviewed the below summary presentation slides on the topic.
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The Committee and City staff discussed the difference in the budgeted amounts
for the bridge designs, the ITEP grant funding opportunity, the estimated useful
life of the bridges, practices to extend the estimated useful life of the bridges,
and the estimated construction cost of the bridges.
Alderman Preschlack moved to recommend approval to City Council a design
proposal for both the Illinois and Woodland pedestrian bridges. Alderman Notz
seconded the motion, which carried unanimously.
IV. REVIEW AND RECOMMEND APPROVAL TO CITY COUNCIL THE PROPOSAL FOR THE
WATER PLANT INTAKE CLEANING – DAN MARTIN
Superintendent Martin reviewed the below summary presentation slides on the
topic. He explained that a copy of the drafted City Council write-up was
included in the Committee’s meeting packet. The Committee also reviewed a
video of the 2014 cleaning process.
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The Committee and City staff discussed the frequency of intake cleaning, the
City’s Purchasing Policy and sole source purchasing, the location and depth of
the intake pipes, and how the intake pipes enter into the Water Plant.
Alderman Preschlack moved to recommend approval to City Council waiver of
the bid process and award of proposal for the Water Plant Intake Cleaning
Project. Alderman Notz seconded the motion, which carried unanimously.
V. REVIEW AND APPROVAL OF THE 2021 PUBLIC WORKS COMMITTEE MEETING
SCHEDULE – MICHAEL THOMAS
Director Thomas reviewed the below summary presentation slide on the topic.
The Committee and City staff discussed meeting when necessary. If there is no
need to meet based on the agenda items, a meeting will be canceled.
PUBLIC COMMENT
There was no public comment.
NEXT MEETING – FEBRURAY 11, 2021
The Committee and City staff briefly discussed the current status of the IDOT
Pump Station Project.
ADJOURNMENT
Alderman Notz moved to adjourn the meeting of the Public Works Committee at
4:26 P.M. Alderman Preschlack seconded the motion, which carried
unanimously.
Respectfully submitted,
Jim Lockefeer Jr.
Management Analyst