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PERSONNEL COMPENSATION ADMINISTRATION COMMITTEE 2007/02/27 MinutesPCA Committee Meeting Tuesday, February 27, 2007 7:30 a.m. City Hall Conference Room MINUTES I. Present: Mayor Mike Rummel, Aldermen Timm Reynolds and John Looby; Staff: City Manager Bob Kiely and Human Resources Director DeSha Kalmar II. Order of Business • Approval of Minutes from November 30, 2006 Meeting Motion by Alderman Reynolds, seconded by Mayor Rummel, to approve the minutes of the November 3 0, 2006 meeting. Motion carried unanimously. • Auto Allowances DeSha Kalmar reported that currently 33 employees receive auto allowances. We researched the possibility of eliminating the auto allowances and have employees submit monthly reimbursement requests instead. The Finance Department states that this actually creates more work for them than printing the monthly checks and receiving annual expense reports. Mayor Rummel suggested incenting those who drive for City business to purchase hybrid vehicles, perhaps by offering 10% more in auto allowances. City Manager Kiely suggested encouraging the use of public transportation. Alderman Reynolds suggested the City negotiate special deals with auto dealers who sell hybrid vehicles, and Alderman Looby suggested also encouraging the use of high - mileage vehicles. Mr. Kiely reported that we have been exploring all of these options for our building department vehicles instead of just giving them an old police vehicle. • Updates o The Fire Chief assessment center will be held on March 15. The City Manager and Human Resources Director will meet with consultants from the PAR Group on March 2, to review their candidate recommendations. o DeSha Kalmar reported that the vacation balances have all been brought down in compliance with our policies, reducing the general fund liability for this item by $54,000. o DeSha Kalmar updated the Committee on the Public Salary salary and benefits survey tool. She and a colleague have been working with the programmers and the Lake County Managers to have more detailed information in this survey tool. The Managers have agreed to keep their information up to date and have hired a consultant to check the data for accuracy and completeness. The revised system will go live on March 19, but will not be fully loaded with the benefit data for some months following that date. o A sample document was provided to the Committee regarding succession planning. Each department will be completing this data for their employees over the next 6-12 months. It is hoped that this will identify potential training areas to help up better prepare for the future. Mr. Kiely also noted that the City will be preparing an IT Strategic Plan. • Next Meeting It was agreed that the next meeting of the Committee will be held on Monday, March 19, 7:30 a.m., in the City Hall Conference Room. This will be an executive session, and the purpose of the meeting will be to discuss suggested increases to the pay plan for FY2008. • Adjournment Motion by Mayor Rummel, seconded by Alderman Looby, to adjourn the meeting. Motion carried unanimously. 4""X44-11 DeSha D. Kalmar Director of Human Resources